OUTLINE Types of audio visual aids Activities in the book Saying numbers The rule of six Emphasizing...

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Transcript of OUTLINE Types of audio visual aids Activities in the book Saying numbers The rule of six Emphasizing...

OUTLINE

Types of audio visual aids

Activities in the book

Saying numbers

The rule of six

Emphasizing important points

Design of audio visual aids

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AUDIO VISUAL AIDS

PowerPoint:

Majority of presenters use it today.

They are preferred because:

1.Cheap

2.Easy to create

3.Time saving

4.Allow for a wide range of artistry (But be careful!!!)

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AUDIO VISUAL AIDS

Overheads:

Images printed on clear plastic sheets and projected

onto a wide screen or wall using an overhead projector.

They are preffered because:

1.Readily available

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AUDIO VISUAL AIDS

Overheads:

However, difficult use due to such drawbacks as:

1.Their size

2.Clarity

3.Quality of the projector

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OTHER TYPES

What other types of audio visual aids do you know????

Videos

Objects

Models

Photographs

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OTHER TYPESWhat other types of audio visual aids do you know????

Drawings

Handouts

Brochures

Posters

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STARTER p.23

1. Microphone

2. Markers

3. Whiteboard

4. Flip chart

5. Data projector

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STARTER p.23

6. Screen

7. OHP

8. Transparency

9. Pointer

10. Pinboard

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ACTIVITY-1 Page: 23 1 2

3

Flip chartX

Whiteboard X

PowerPoint slide X

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ACTIVITY-2 Page: 24

PRESENTATION-1

1.these figures

2.highlight/two quarters

3.figures/board

PRESENTATION-2

4. have a look

5. next slide/illustration

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ACTIVITY-2 Page: 24

PRESENTATION-3

6. sales figures/first

7. can see

8. go back/page

9. flip back

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SAYING NUMBERS

Long numbers are difficult to understand.

Try to say them slowly and clearly

And point at them while speaking

2m …………………... Two million

1.6 bn ……………….. One point six billion

1/3, 3/4 …………….. One-third, three-quarters

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SAYING NUMBERS

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ACTIVITY-4 Page: 25

251 …......... two hundred and fifty one

7,489 ……… seven thousand, four hundred and eighty

nine

3.8 bn ……… three point eight billion

€ 49 m ……… forty nine million euro(s)

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ACTIVITY-4 Page: 25

$ 19.62 …...... nineteen dollars and sixty two cents

2/3 …………. Two-thirds

175 m2 ……… one hundred and seventy five square

metres

1,240,000 …… one million, two hundred and forty

thousand

7.2 ………….. seven point two

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Design of AVs - The Rule of Six

A maximum of six lines per slide

A maximum of six words per line

If you stick to this rule……..

You won’t overload your bullet charts

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VISUAL AIDS SHOULD…

Supplement presentation

Outline the main points

Serve audience’s needs, not speaker’s

Be simple and clear

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THE PURPOSE OF USING VISUAL AIDSenliven a difficult / boring subject

help illustrate complex ideas/concepts

help the presenter to stick to the plan

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TIPS ON PREPARING VISUAL AIDS

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TIPS

Start with an outline of the goal

Keep visual aids BRIEF

Do not read AV directly (what you say vs. AV)

Ask audience to read or listen, not both

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TIPS

Account for production time (both in planning and selection)

Check relevance to topic

Use charts and graphs

Make sure graphics are not too crowded

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TIPS

Don't let handouts become a distraction

Practice with AV

Seek feedback on the clarity of your AV

Check grammar and spelling

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MAKING POWER POINT SLIDES

Avoiding the Pitfalls of Bad Slides

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ADVANTAGES OF POWERPOINT SLIDES

Professional image

Minimal expense

Compact and portable

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ADVANTAGES OF POWERPOINT SLIDES

Easy to email sort and practice edit insert graphicsshare

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ADVANTAGES OF POWERPOINT SLIDES

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Can beprintedcopied provided as handout material

Many options:animationvideo clipssound

DISADVANTAGES OF POWERPOINT SLIDES

Equipment not always available Technology being the focus - not content or presenter Noisy projector —distracting

Need of a darkened room

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TIPS TO BE COVERED

OutlinesSlide StructureFontsColorBackgroundSpelling and GrammarConclusionsQuestions

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OUTLINE

1st or 2nd slide ---- outline

Only main points on the outline slideEx: Use the titles of each slide as main points

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SLIDE STRUCTURE

1-2 slides per minute

Point / bullet form (no complete sent.)

4-5 points per slide

Key words and phrases only

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Slide Structure - Bad

This page contains too many words for a presentation slide. It is not written in point form, making it difficult both for your audience to read and for you to present each point. Although there are exactly the same number of points on this slide as the previous slide, it looks much more complicated. In short, your audience will spend too much time trying to read this paragraph instead of listening to you.

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Slide Structure – Good

Showing one point at a time will:help audience concentrate on what you are saying

prevent audience from reading ahead

help you keep your presentation focused

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Slide Structure - Animation

Do not use distracting animation

Do not go overboard with the animation

Be consistent with the animation that you use

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Fonts - Good

Use at least an 18-point font

Use different size fonts for main points and secondary

points

this font: 28-point

main point font: 30-point

title font: 42-point

Use a standard font like Times New Roman or Arial

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Fonts - BadIf you use a small font, your audience won’t be able to read what

you have written

CAPITALIZE ONLY WHEN NECESSARY. IT IS DIFFICULT TO READ

Don’t use a complicated font

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Color - Good

Use a color of font that contrasts sharply with the

background

Ex: blue font on white background

Use color to reinforce the logic of your structure

Ex: light blue title and dark blue text

Use color to emphasize a point

But use this only occasionally

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Color - Bad

Using a font color that does not contrast with the

background color is hard to read

Using color for decoration is distracting and annoying.

Using a different color for each point is unnecessary

Using a different color for secondary points is also

unnecessary

Trying to be creative can also be bad

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Background - Good

Use backgrounds which are attractive, but simple)

Use the same background consistently

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Background – Bad

Avoid backgrounds that are distracting or difficult to read from

Always be consistent with the background that you use

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Graphs

Use graphs rather than just charts and words

Data - easier to comprehend & retain

Trends - easier to visualize

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Spelling and Grammar

Proofread your slides for:

speling mistakes

the use of of repeated words

grammatical errors you might have make

Have someone else check your presentation!

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Conclusion

Use an effective and strong closing

Audience is likely to remember your last words

Use a conclusion slide to:

Summarize the main points

Suggest future avenues of research

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Questions??

End with a simple question slide to:

Invite your audience to ask questions

Provide a visual aid during question period

Avoid ending a presentation abruptly

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Emphasizing Important Points

Using a verb (stress, emphasize)

I’d like to stress the following point.

I’d like to draw your attention to the latest figures.

I’d like to emphasize that our market position is

excellent.

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Emphasizing Important Points

Using what

What is really important is how much we are prepared to

invest.

What we should do is to talk about intercultural

problems.

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Emphasizing Important Points

Rhetorical Question

So, just how good are the results?

So, where do we go from here?

Why do I say that? Because…

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Emphasizing Important Points

Adverb + adjective construction

1.It would be completely wrong to change our strategy at

this point.

2.We compared the two offers and found the first one

totally unacceptable.

3.I think this fact is extremely important.

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Checklist for Visuals

1. Prepare each visual carefully and separately

2. Check whether the visual really shows what you are

saying

3. Make sure your audience can read the visual

4. Find effective headlines

5. Keep design and content simple

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Checklist for Visuals

6. Use bullet charts for text

7. Reduce text to a minimum

8. Always prepare audience for visual

9. Present information clearly and logically

10. Remember the rule of six

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