Our Lady of the Greenwood Catholic...
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Our Lady of the Greenwood Catholic School 2015 - 2016 Student/Parent Handbook
Transcript of Our Lady of the Greenwood Catholic...
Our Lady of the Greenwood
Catholic School
2015 - 2016
Student/Parent Handbook
OUR LADY OF THE GREENWOOD SCHOOL
2015 – 2016 CALENDAR
NOTE: Meeting and activity dates in the calendar are subject to change as necessary; and some dates
may not have been available at the time of printing. Check the school calendar on the OLG website,
www.ol-g.org, for changes and updates, including times and locations.
Sunday, August 2 Open House Monday-Tuesday, August 3-4 Faculty In-Service Meetings Wednesday, August 5 First Day of School for Grades K-8 Friday, August 7 AM Pre-School-4 year old class begins
All Day Pre-K-4 year old class begins
Tuesday, August 11 AM Pre-School-3 year old class begins
Monday, September 7 LABOR DAY - No School Monday-Friday, October 12-16 Fall Break Wednesday-Friday, November 25-27 THANKSGIVING VACATION - No School Friday, December 18 CHRISTMAS VACATION starts at the end
of the school day, Dismissal at 3:00 Monday, January 4, 2016 Classes Resume Friday, January 15 No School or Snow Make-Up Day Monday, January 18 MARTIN LUTHER KING, JR. DAY - No School Friday, February 12 No School or Snow Make-Up Day
Monday, February 15 GREAT AMERICANS’ DAY- No School
Friday, March 25 Good Friday, Dismissal at 11:45 – Lunch will be served Monday, March 28 EASTER MONDAY- No School
or Snow Make-Up Day Thursday, March 31 SPRING BREAK starts at the end of the school day, Dismissal at 3:00 Monday, April 11 Classes resume Wednesday, May 25 Last Day of School for Students, Dismissal at 11:45 -
Lunch will be served
Thursday, May 26 Last Day of School for Teachers
GENERAL INFORMATION
Our Lady of the Greenwood Catholic School
399 S. Meridian Street
Greenwood, Indiana 46143
Phone: (317) 881-1300
Fax: (317) 885-5005
Extended Care: (317) 374-1279
Website: www.ol-g.org
MISSION STATEMENT
Serving Greenwood and the surrounding areas, Our Lady of the Greenwood School is a
Catholic school that is proactive in developing a Christian educational environment that:
● models the teachings of Christ
● challenges each student’s academic potential
● encourages creative, healthy, well-rounded individuals
● fosters caring, competent decision makers.
ARRIVAL and DISMISSAL Grades Arrival Time Dismissal Time
Extended Care
Charges
starting 6:45 am till
7:30 am
3:30 pm -
6:00 pm
School Office 7:30 am 4:00 pm
Pre-K & K to
Grade 5
8:15 am - Tardy
Bell Rings
3:00 pm
Preschool 3’s &
4’s
8:30 am 11:00 am
Grades
6, 7, 8
7:50 am - Tardy
Bell Rings
3:00 pm
TABLE OF CONTENTS
COMMUNICATION
STAFF DIRECTORY
COMMUNICATION WITH PARENTS
CONFERENCES
EAGLE FLYER and SCHOOL NEWS
E-MAILING TEACHERS
PTO
SCHOOL COMMISSION
ADMISSIONS POLICY
TUITION/FINANCIAL INFORMATION
YEARLY SCHOOL FEES
FINANCIAL AID INFORMATION
DELINQUENT TUITION AND FEES POLICY
TUITION PAYMENT RESPONSIBILITIES
POLICIES & PROCEDURES ABSENCE
ARRIVAL & DISMISSAL
ATTENDANCE
BIRTHDAYS
CAFETERIA
CIVILITY POLICY
ELECTRONIC DEVICES
TECHNOLOGY INTERNET
ELIGIBILITY
EMERGENCY PROCEDURE FORMS
EMERGENCY PREPAREDNESS PLAN
ENDOWMENT
EXTENDED CARE PROGRAM
FAITH-FILLED FRIDAYS
FIRST AID / MEDICAL CARE
FUND RAISING
GRIEVANCE PROCEDURE
HONOR ROLL
INTERNET USE
LABELING OF CLOTHES
LITURGY
LOCKER RULES
NUTRITION POLICY
REPORT CARDS/JUPITER GRADES/GRADING SCALES
RESPECT POLICY
SCHOOL CLOSING
SOCIAL WORK SERVICES
SPECIAL SERVICES
SPIRIT DAY
STUDENT TELEPHONE USE
UNIFORM POLICY
VISITING THE SCHOOL
WEAPONS POLICY
OLG BEHAVIORAL SUPPORT SYSTEM
SCHOOL WIDE EXPECTATIONS
CONDUCT GRADES
DISCIPLINE LEVELS
MINOR AND MAJOR OFFENSES & CONSEQUENCES
GRADES K - 8 SERIOUS MISCONDUCT & CONSEQUENCES
COMMUNICATION
STAFF DIRECTORY
OLG STAFF NAME & TITLE EMAIL ADDRESS
Office Staff
Information for School News [email protected]
Kent Clady, Principal [email protected]
Linda Dickey, Assistant to the
Principal
Lucia Begley, Secretary [email protected]
Early Childhood Teachers
Preschool 3’s, Rita Roush [email protected]
Preschool 4’s, Desirae Spearing [email protected]
Preschool All Day 4’s, Lynda
Fratzke
Preschool All Day 4’s, Beth
Mohr
Kindergarten, Tracy Davis [email protected]
Kindergarten, Jenny Spees [email protected]
1st Grade Teachers
Jan Sexton [email protected]
Jimmy Wiltsee [email protected]
2nd Grade Teachers
Amy Browning [email protected]
Jan McManus [email protected]
3rd Grade Teachers
Donna O’Brien [email protected]
Bev Smith [email protected]
4th Grade Teachers
Megan Hillstrom [email protected]
Allison Boehm [email protected]
5th Grade Teachers
Ellise Floyd [email protected]
Kristen Rode [email protected]
6th Grade Teachers
Cathy Grider (Language Arts) [email protected]
Barb Smith (Science) [email protected]
7th Grade Teachers
Val Moss (Social Studies) [email protected]
Mary Minar (Mathematics) [email protected]
8th Grade Teachers
Angie Samuelson (Religion) [email protected]
Mary Schultz (Language Arts) [email protected]
Teachers
Art, Julie Perigo [email protected]
Music, Megan Justice [email protected]
Physical Education, Pam White [email protected]
Advanced Math, Bradley Mitchell [email protected]
Technology, Marsha Souder [email protected]
Spanish, @ol-g.org
Library, Paula Howard [email protected]
Library Assistant, Jeanne Simpson [email protected]
Resource Staff
Resource, JCSS, Amy Parrott [email protected]
Social Worker, Bridget Zobel [email protected]
Speech, JCCS, Jessica Conrad [email protected]
Technology, John Jester [email protected]
COMMUNICATION WITH PARENTS
Most communication with parents will be via the OLG web site at ol-g.org, email, and by Jupiter Grades.
Information such as the Eagle Flyer, school calendar, and cafeteria menus can be accessed on the school’s
website. Additional information such as flyers for after school activities, PTO information, CYO athletics, and
special events are available on the web site. Each homeroom class has information available through the school
website under the CLASS INFO tab. Grades are available through jupitergrades.com for students in Grades 3-8.
CONFERENCES
Annual parent/teacher conferences are scheduled in the fall of the year. Additional conferences may be
scheduled as requested.
EAGLE FLYER and SCHOOL NEWS
If you have any news or a printed flyer you would like included in the Eagle Flyer, posted on the school
website, or shared, please email the information to [email protected] by Monday of the week it will be included.
It will need to be approved by the school principal in order to be posted in the Eagle Flyer, on the school
website, or shared.
E-MAILING TEACHERS
Parent-Teacher communication is important. Teachers welcome your emails. However, it is our goal to
accentuate student responsibility. It is the student’s responsibility to do assignments and bring homework and
necessary supplies home and back to school. Before contacting a teacher regarding assignments, grades, AR
tests, lost items, etc., please ask your child. When you do contact a teacher, please allow up to 24 hours for the
teacher to respond. Teachers spend the day in class with students and often do not read emails until after school
or in the evening.
PARENT/TEACHER ORGANIZATION (PTO)
The mission of the OLG PTO is to aid the OLG staff in helping the students fulfill their academic, physical,
psychological, social, and spiritual needs in a pattern that fosters growth in the individual as well as the school
community. The purpose of the OLG PTO is to promote human and material assistance to the teachers and the
school administration. The PTO also promotes the achievement of better understanding and communication
between parents and teachers. The PTO is the fundraising organization of the school.
2015-2016 PTO Officers
President Kara Heichelbech 317-893-4313
Volunteer Coordinator Lauren Fisher 260-251-1919
Secretary Jenni Dick 317-850-0432
Treasurer Ashley Neeson 812-243-3482
SCHOOL COMMISSION Our Lady of the Greenwood Catholic School (OLG) is an expression of the educational mission of the OLG
parish.
The pastor is responsible to the Archbishop for the administration of the total parish, including the parish
school. The principal serves as the chief administrator of the parish school and is responsible to the pastor. OLG
school commission is committed to the unique mission of the school and serves as an advisory body in
assistance to the principal for the good of the school community.
The School Commission shall recommend to the Principal and the Pastor and monitor policies of the operation
of the school. A partial list of its duties and functions include:
● Keep the Parish Council informed of current policies pertaining to the school and education matters
at regular intervals.
● Submit a proposal of the annual School Budget needs to the Parish Council Finance Committee and
consult regularly with the Finance Committee.
● Interpret and monitor the policies of the Office of Catholic Education.
● Act as a public relations group in making the work and achievements of the school better known in
the parish and community.
● Recommend policies concerning:
○ tuition rates and other bases for financial support of the school
○ overseeing and support long-range planning
2015-2016 School Commission Board Members
Chair Brandon Bowen 317-525-0129
Vice Chair Barry TenBarge 317-874-6453
Secretary Carrie Mears 317-919-0194
Members Debbie Sissons 317-458-0270
Julie Kaster
Greg Wegesin 317-557-2091
Andy Fitzgerald 317-414-6227
Ryan Benich 317-319-5104
ADMISSIONS POLICY
Requests for admission may exceed school capacity, and since the school is supported by Our Lady of the
Greenwood parishioners, the following factors will guide annual admission and enrollment:
1. Children entering Kindergarten must be age five by the 1st of August.
2. Children of families registered with Our Lady of the Greenwood parish and who are already attending
Our Lady of the Greenwood School will be admitted first.
3. Children from Catholic families registered with Our Lady of the Greenwood parish will be admitted
second.
4. When space provides, children from registered Catholic families in parishes without schools may be
considered for admission to Our Lady of the Greenwood School.
5. When space provides, children of non-Catholic families may be considered for admission to Our Lady
of the Greenwood School.
Transfer Enrollment
A student expelled from any school may not be considered for enrollment regardless of the family’s parish
status until one year after the expulsion date.
Transfer from outside the Greenwood area (new parishioners)
Students in good standing will be considered for admission if:
● there is room in the class
● and enrollment forms have been completed;
● and a parent(s)/principal conference has been held;
● and a student/principal conference has been held (for 6th - 8th grade student).
● all previous records have been supplied to the school. These records should include
cumulative records, psychological testing (if applicable), health records, standardized tests, report cards, etc.
● If records are not available, the principal will test the child to determine if the students
can fit into an already existing program within his/her grade level. Transfer from within the Greenwood area
OLG is committed to upholding the disciplinary procedures of its neighboring public schools.
Students in good standing from another school will be considered for admission if:
● there is room in the class (refer to class size chart);
● enrollment forms have been completed;
● a parent(s)/principal conference has been held;
● a student/principal conference has been held (for a 6th - 8th grade student);
● all previous records have been supplied to the school. These records should include
cumulative records, psychological testing (if applicable), health records, standardized tests, report cards, etc.
● If records are not available, the principal will test the child to determine if the students
can fit into an already existing program within his/her grade level.
If the principal determines the school, family, and student’s philosophies are commensurate with OLG’s
educational program, the student will be admitted, either:
A. on a probationary status. If admitted on probationary status, a meeting including the principal, teachers,
parents and student will be held nine weeks after he/she begins at OLG to discuss the student’s progress.
B. Probationary status will be waived when a student gives evidence of satisfactory progress;
or as a full-fledged student.
If the school becomes aware of additional info after the student has been admitted that impacts the school’s
ability to service the student, the school can change its admission decision.
The school strives to accommodate students with physical, emotional, social, or learning challenges. However,
families must fully disclose the nature and known extent of such challenges at the time of registration. OLG has
limited resources to meet certain challenges and may recommend educational alternatives that may better serve
the needs of the some students.
The school respects the personal conscience of individual students and their families. This freedom is
recognized by the Catholic Church. However, as a Catholic School, it cannot relinquish its own freedom to
proclaim the Gospel and to offer a formation based on the teachings of the Catholic faith and the values to be
found in Christian education, including Christian service, offered at the school except those that are intended
only for Catholics (e.g. receptions of the sacraments).
The School Commission, Administration and Pastor establish policies for admission of Catholic and non-
Catholic students in alignment with archdiocesan policies. Catholic Schools administered under the authority of
the Archdiocese of Indianapolis comply with those constitutional and statutory provisions as may be
specifically applies.
YEARLY SCHOOL FEES
Families are expected to register and pay for registration and book/supply fees during May for the next school
year. Damaged or lost books become the responsibility of the family.
FINANCIAL AID INFORMATION
OLG Parish provides scholarship money to families who meet income eligibility guidelines. Forms may be
obtained from the Parish Business Manager at the Parish Office or through the school office in the spring of
each year. These forms are processed through Private School Aid Services.
TUITION PAYMENT RESPONSIBILITIES
Families wishing to send their children to Our Lady of the Greenwood School to attend preschool through
eighth grade classes are required to pay registration fees, books and supply fees, and tuition set by the School
Commission, Finance Committee, Pastoral Council and approved by the Pastor. The current tuition schedule is
available from the school or parish office and is provided to families in the school information packet.
OLG Catholic Tuition Rate—The contribution tuition rate is available to families who demonstrate stewardship
to Our Lady of the Greenwood Parish. Parents wishing to enroll their child(ren) in Our Lady of the Greenwood
School at the OLG contribution tuition rate are expected to demonstrate their stewardship from the date of
initial registration. This includes registration as a member of Our Lady of the Greenwood Catholic Church,
participation in the Sunday Mass at this parish on a regular basis, sharing of time and talent and financially
supporting the parish as best you can afford. Families who are not actively involved in Our Lady of the
Greenwood Parish will be required to pay the non-contribution tuition rate.
DELINQUENT TUITION AND FEES PAYMENT POLICY
Tuition and fees is a substantial portion of the operating budget for the school. The subsidy provided by the
parish makes up the remainder of the budget. Therefore, when tuition and fees become delinquent, it is a very
serious matter for the school. It is the responsibility of the parent to communicate with the administration
should a family find themselves not being able to meet their tuition and fees commitment. A copy of this policy
will be provided to all families at the beginning of the school year and the policy will be on the school’s
website.
The following serves as the steps that will be taken if payments are not made in the manner selected on the
Electronic Payment Agreement or other payment agreements made with the administration:
30 Days Past Due
● The family shall receive communication from the Business Manager that their account is past due. This
communication may be in the form of a telephone call, email or written letter.
● The family must take action to correct the past due balance. Immediate payment or an acceptable
alternate payment plan is necessary.
60 Days Past Due
● The family shall receive written communication from the Business Manager that the account is past due.
● The Business Manager will also inform the Principal.
● The family will not be allowed to pre-register or to return for the next academic year until the balance is
paid in full or an acceptable alternate payment plan is in place.
● A $25 late fee will be added to the balance.
90 Days Past Due
● The family shall receive written communication from the Business Manager that the account is past due.
● The Principal, Pastor and the Finance Committee will be informed of the past due balance and prior
collection activities.
● In review of the past due balance and family’s willingness to communicate regarding this financial
situation, the Principal, Pastor and Finance Committee may decide to withdraw the student from Our
Lady of the Greenwood.
● The school also reserves the right to pursue legal action against the family for failure to honor their
tuition and fees commitment.
● The family’s tuition and fees account information and activity may be disclosed to the Archdiocese of
Indianapolis and those schools under its jurisdiction.
End of the School Year Balances
● All fees must be paid by June 30th or have an acceptable alternate payment plan in place.
Any grievances to this policy should be resolved through the Pastor.
Our Lady of the Greenwood School encourages families to have open communications with the administration
regarding your financial activity. Our goal is to provide your student with quality Catholic education. By
working together we can ensure this goal is met.
POLICIES AND PROCEDURES
THE TOPICS IN THIS SECTION ARE LISTED IN ALPHABETICAL ORDER:
ARRIVAL & DISMISSAL
At 3:00 pm dismissal, the teachers will release students to the cars. No car will be permitted to leave until all
children have been safely loaded into the cars and the teacher gives the signal to leave. Please contact your
child’s teacher or the school office via email or phone in case of any dismissal changes.
ABSENCE
Students are expected to be in school. The principal and/or teachers do not have the authority to grant a student
permission to miss school. School attendance is critical and is directly linked to school accreditation by the
state of Indiana. Parents are asked to give two weeks written notice prior to a planned extended absence. When
a child is not in school, the parents are asked to:
1. Call the school office (881-1300) or email ([email protected]) and report the absence by 8:30 a.m. If a
student has a communicable illness (chicken pox, measles, etc.), please inform the office.
2. In case of a fever, students should be kept home for 24 hours after a normal temperature reading, not
considering symptoms reduced by the use of medicine. Students who have been prescribed antibiotics for
contagious diseases (i.e.: strep throat) should not return to school until they have taken the medicine for 24
hours. Students who are vomiting or have diarrhea should stay home for 24 hours after symptoms have ceased.
If a student is absent on a day when after-school extra-curricular activities are scheduled, the 24-hours rule will
apply for those events.
3. Make arrangements to have work sent home or picked up. A student who is absent should check the
website for work. If Internet access is not available at any time at home, any computer with Internet access may
be used, such as those at a public library or in the school computer lab. Work will be sent to the school office
and may be picked up there until 3:00 p.m., then will be available for pick up in Extended Care until 6:00 p.m.
Assignments are posted on the teacher’s web page or can be emailed to the student. When the student returns
from an absence, arrangements should be made with the teachers to make up tests and quizzes. By checking the
website, students should be prepared to take tests and quizzes and turn in work upon their return to school
unless other arrangements have been made with the teacher(s).
ATTENDANCE
The three levels of the attendance procedure are intended to be activated in a progressive manner. These are to
be used as guidelines; circumstance may warrant skipping a level or beginning at a higher level.
A student in Kindergarten through Grade 5 is considered tardy if he/she enters the classroom after 8:30 a.m.
Students in Grades 6-7-8 will be considered tardy if he/she enters the classroom after 8:15 a.m. Tardy students
must report to the office so that the attendance records can be corrected.
A medical interruption is granted when a student is removed for a medical or dental appointment at any time
during the school day. Please provide a note from the medical provider to the school when student returns to
school. An interruption longer than 90 minutes will become half day absence.
Level I
1. After five tardies and/or absences, the teacher will make contact with parent by phone, email, or letter
requesting phone or in-person contact. The purpose of the contact is:
● to share concerns regarding the student’s absences and/or tardiness and possible impact on academic
achievement.
● to plan to solve the problem:
a) obtain commitment of parent to have child in school on time and on a regular basis.
b) if warranted, plan for referral to school social worker or principal to assist in resolving problems that
are contributing to poor attendance.
c) other plan, as agreed upon by teacher and parent.
2. Teacher keeps a record of the date and content of contact.
3. Teacher notifies Principal of contact.
If Level I intervention fails to result in improved attendance, or if the problem resurfaces after a time of
improvement, Level II of Attendance Procedure is initiated.
Level II
1. After seven tardies and/or absences, the teacher notifies the principal about the attendance problem.
2. Principal contacts the parent by phone or letter in order to:
● notify of parents’ legal responsibilities regarding student attendance and school’s concern about
failure to resolve the problem.
● schedule a conference with parent to discuss the problem and to develop a plan to resolve it.
Conferences may be scheduled with the school social worker or principal and teacher.
3. Conference.
Level III
If absences or tardies reach ten days or more in one school year, the principal will send a letter to the
parents and the Family Resource Coordinator for Johnson County Community Corrections.
BIRTHDAYS
Birthdays are acknowledged in morning announcements. If you send a birthday treat, please send only pre-
packaged healthy treats to your child’s homeroom (enough for the homeroom only), which will be distributed
during lunch or at the discretion of the teacher. Teachers may have specific requests for birthday treats for their
classrooms which have been approved by the administration.
Please distribute birthday invitations outside of the school setting unless the entire grade level class is invited.
If you plan to visit your child on their birthday during lunch, please remember that no outside fast-food, soda or
treats are permitted in the cafeteria.
CAFETERIA
Lunch is provided for those who wish to purchase it. Milk is included with the lunch. Additional milk, cafeteria
menu items/sides or second portions may be available for purchase. Parents will be billed for lunch, extra milk,
side items and second portions purchased by their child. Please let your child’s teacher know if you do not want
your child purchasing sides/extras. The cafeteria strives to provide meal options that are meatless and/or dairy
free. Please contact the school office for additional dietary requests.
Forms to apply for free or reduced price lunches are available in the school office or on the school website. If at
any time during the school year your financial status changes, contact the school office to make application.
This is strictly confidential.
Parents are asked to cooperate with the request that no outside fast-food, soda or treats are permitted in
the cafeteria.
Visits During Lunch
Parents may eat with students on occasion during the students lunchtime. Adults may purchase a lunch from the
cafeteria at the price posted for a non-student lunch. Please remember that no outside fast-food, soda or
treats are permitted in the cafeteria.
CIVILITY POLICY
A civility policy is designed to promote mutual respect among all members of the Our Lady of the Greenwood
School community at all times, and especially on those occasions in which there is a disagreement. While all
teachers and staff members welcome feedback and diverse points of view, it is important to realize that they
should be afforded the same level of respectful treatment that parents expect in return. When disagreements
arise, it is paramount that such encounters take place in a civil manner. Sometimes disagreements are better
handled without the child present. Further, given the mutual care and concern that exists for the child, teachers,
staff members and parents should communicate in a constructive way that reflects the respect both parties have
for the dignity of the individual.
With these parameters in mind, the following actions are unacceptable in the context of the classroom, front
office area, any other part of the parish property, or in any other activities or forum associated with or related,
directly or indirectly, to Our Lady of the Greenwood School:
▪ Loud and/or offensive language or cursing, or the use of insults in conversations, letters, e-mails, blogs
or other forms of communication.
▪ Threats to the health or safety of a teacher, staff member, student, or other member of the Our Lady of
the Greenwood community.
▪ Actions intended to damage or destroy school property.
▪ Other behaviors that impede or disrupt the learning experience of students, damage the reputation of our
school or disrupt the school or parish community.
Any adult or student who believes he or she was subject to one of these unacceptable or disruptive actions by
any other member of the School community, without resolution, should bring such behavior to the attention of
the Principal. If an adult or student believes that he or she has been subject to unacceptable or disruptive
behavior on the part of the Principal, the parent or student should bring such behavior to the attention of the
Pastor. If no resolution has been reached, the offended adult or student should contact the Office of Catholic
Education of the Archdiocese of Indianapolis.
Any individual who is in violation of this policy may be directed to leave the parish property by the Principal or
the Principal’s designated representative. If the person refuses to leave the parish property, the Principal or the
Principal’s designated representative may seek the assistance of law enforcement.
Individuals who repeatedly violate this Civility Policy may be referred to the Pastor of Our Lady of the
Greenwood Parish, who will attempt to resolve such conflicts or cases in accordance with Our Lady of the
Greenwood School policies and Catholic teaching. In rare circumstances, the Pastor, at his sole discretion, may
terminate the relationship between the School and the individual(s), bar such individual(s) from specific events,
and/or expel the related student(s) from the Our Lady of the Greenwood School. See also the RESPECT
POLICY.
ELECTRONIC DEVICES
Cell phones and other communication devices are allowed for educational purposes at the teacher’s discretion.
Phones and devices are to be turned off, secured in backpacks or lockers during school hours unless directed by
a staff member. Phones may be used after school with permission from an adult and with the adult present.
TECHNOLOGY INTERNET USE POLICY
Internet access is available to teachers and students at Our Lady of the Greenwood School. The Internet offers
vast, diverse, and unique resources. Our goal in providing this service is to promote educational excellence by
facilitating resource sharing, creativity and communication.
The Internet is a collection of interconnected computer networks connecting millions of computers all over the
world and over a billion individual subscribers. With this level of access comes the availability of material that
may not be considered to have educational value or to be appropriate in the context of the school setting. Our
Lady of the Greenwood School has taken precautions to restrict access to controversial materials. However, on
a global network, it is impossible to control all materials, and an industrious user may discover controversial
information. Controversial or inappropriate information may be accessed. We at Our Lady of the Greenwood
School firmly believe that the valuable information and interaction available on this worldwide network far
outweighs the possibility that users may procure material that is not consistent with the educational goals of the
School.
Network—Terms and Conditions
1. Privilege—Use of electronic information resources is a privilege, not a right. Inappropriate use may
result in a cancellation of those privileges, disciplinary action (including the possibility of suspension or
expulsion), and/or referral to legal authorities. The principal, teacher/supervisor, or systems administrator
may limit, suspend, or revoke access to electronic resources at any time.
2. Acceptable—The purpose of NSFNET, the backbone network of the Internet, is to support research and
education in and among academic institutions in the United States by providing access to unique resources
and the opportunity for collaborative work. Any use must be in support of education and research and
consistent with the educational objectives of Our Lady of the Greenwood School. Use of other
organization(s)’ network(s) or computing resources must comply with the rules appropriate for that network.
Transmission of any material in violation of any U.S. or state regulation is prohibited. This includes, but is
not limited to copyrighted material, threatening or obscene material, or material protected by trade secret.
Use for commercial activities is generally not acceptable. Use for product advertisement or political
lobbying is also prohibited.
3. Network Etiquette—You are expected to abide by these rules of network etiquette. These include, but
are not limited to the following: Be polite. Never use or encourage others to use abusive or inappropriate
language. (Whatever is written, sent, or received on an isolated terminal has the potential to be viewed
globally.) Do not reveal your full name, personal address, phone number, or password or those of other
students or colleagues. Do not use the network in such a way that you disrupt the use of the network by
other users.
4. Communication—Students should not use the school network for social communication. This
prohibits the use of email, instant messenger, Facebook, Twitter, Instagram, YouTube, Snapchat, or
any other social networking or sharing site or protocol, (i.e., any site that requires a user name and
password.) The only exceptions will be with teacher-led instruction, specific to each assignment.
5. Security—Security on any computer system is a high priority; especially when the system involves many
users. If you feel you can identify a security problem on the network, you should notify a staff member or
administrator. Do not demonstrate the problem to other users. Do not use another person’s account.
Attempts to log in to the network as anyone else may result in cancellation of user privileges. Any user identified as a security risk or having a history of problems with other computer systems may
be denied access to the network.
6. Vandalism—Vandalism will result in cancellation of privileges. Vandalism is defined as any
malicious attempt to harm or destroy hardware, software, or data of another user, Internet, or any other
agencies or networks. This includes, but is not limited to the uploading or creation of computer viruses or
breaching security measures.
7. Warranty—Our Lady of the Greenwood School makes no warranties of any kind, whether expressed or
implied, for the service it is providing. Our Lady of the Greenwood School will not be responsible for any
damages you suffer. This includes loss of data resulting from delays, non-deliveries, misdeliveries or
service interruptions caused by its own negligence or your errors or omissions. Use of any information
obtained via the Internet is at your own risk. Our Lady of the Greenwood School specifically denies any
responsibility for the accuracy or quality of information obtained through its services.
8. Copyright and Plagiarism—This topic cannot be fully covered in this space; however, the following are
the basic rules to follow. All communications and information accessible via the network should be
assumed to be private property. Everything accessible on the World Wide Web is by that fact protected
by Copyright law, and therefore may not be copied without permission. And, using the words or ideas
of others as your own without giving credit is plagiarism and is a serious offense.
Parents and/or guardians are encouraged to monitor student Internet, email and gaming use at home. Network
use—including email, instant messaging, and websites that harm the character and well-being of another
student, while done outside of school, fall under our discipline policy because the relationship between students
and faculty may be affected within the school.
By signing and returning the Student Handbook Acknowledgement Form. parents/students are agreeing to the
above Technology Internet Policy.
An additional Technology Policy Guide and Agreement is provided for use with the 6th, 7th and 8th grade
students one computer to one student technology initiative.
ELIGIBILITY
Students wanting to participate in extracurricular activities at OLG should maintain an overall GPA of at least
70%. Eligibility may be determined at the discretion of the principal.
EMERGENCY PROCEDURE FORMS
Forms are filled out at the time of registration. Please notify the office of any change in information (i.e. phone
numbers, email addresses, etc.) throughout the school year so the school may contact the parents as needed.
Injuries
If a student is seriously injured at school we will make every attempt to notify the parents. If we cannot reach
the parents we will take the following steps:
1. Notify the emergency contacts listed on the Emergency Form. If they are not available, we will call the
family doctor and proceed as he/she directs. In dire emergency, we will call for an ambulance.
2. Continue to attempt to reach the parents.
Illness
If a student becomes ill at school parents will be contacted to pick them up. In case of a fever, students should
be kept home for 24 hours after a normal temperature reading, not considering symptoms reduced by the use of
medicine. Students who have been prescribed antibiotics for contagious diseases (i.e.: strep throat) should not
return to school until they have taken the medicine for 24 hours. Students who are vomiting or have diarrhea
should stay home for 24 hours after symptoms have ceased.
EMERGENCY PREPAREDNESS PLAN
The school has an emergency preparedness plan on file in the office and in each classroom. This plan is
reviewed annually with Greenwood Police and Fire officials.
ENDOWMENT
OLG has established an Endowment Fund. Through gifts to this fund, earnings from the Endowment will
provide resources for the educational needs of the school. Memorial gifts and gifts honoring special occasions
will further the work of our Endowment. Please contact the principal for further information.
EXTENDED CARE PROGRAM (After school phone number: 317-374-1279) Before and after school care is provided from 6:45 am until school starts and after school from 3:00 p.m. until
6:00 p.m. Parents may sign up students for the program on a long-term, daily or hourly basis. During the after
school program, students receive a snack and homework and play time sessions.
Parents of students who remain in the program beyond 6:00 p.m. will be billed the cost of the care giver's
hourly salary.
FAITH-FILLED FRIDAYS
Occasionally students will be allowed to attend school out of uniform. These days are listed in the Eagle Flyer
and on the school website calendar. They provide an opportunity for families to help those in need. A donation
is requested for the privilege of being out of uniform. See the Uniform Policy section in this handbook for
appropriate dress code on Faith-Filled Fridays.
FIRST AID/MEDICAL CARE
The Archdiocese of Indianapolis recognizes that parents (guardians) have the primary responsibility for the
health of their children. Although it is strongly recommended that medication be given in the home, the health
of some children and youth may require that they take medication or receive other medical care while in the
care of the Catholic school, parish, or archdiocesan program.
Parents (guardians) have a responsibility to confer with their physician or other medical practitioner to arrange
medication intervals to avoid administration of medication outside the home whenever possible.
When medication absolutely must be given at other times outside the home, parents (guardians) shall provide
explicit written instructions including instructions as necessary from their physician or other medical
practitioner regarding the need for prescription medication or specific medical care. Medication must be sent in
the original container labeled with the students name and name of medication.
Parents (guardians) shall also provide written permission for non-medically trained school, parish or
archdiocesan personnel to oversee the self-administration of medication or necessary routine medical care
by the child depending upon the age and capability of the child or youth.
Medical circumstances requiring the direct measuring and/or administration of medications, injections, blood
tests, observation of symptoms, specific emergency responses and/or direct administration of medicine by non-
medically trained staff personnel shall be handled on a case-by-case basis according to a specific health care
plan developed and signed by a physician or other health care professional and kept on file for the child. In
some cases, it may be necessary to preclude a child from enrollment in a school or participation in a program if
appropriate medical care cannot be provided by non-medical staff.
Archdiocesan personnel are generally protected from liability for administering emergency first aid in good
faith by the Indiana Good Samaritan Law (ICC 34-30-12).
Adherence to this policy, rules, and guidelines will generally protect employees from liability for actions
described above performed in good faith. Licensed medical practitioners, volunteering or employed by the
archdiocese shall have greater latitude in judgment in the administration of medication in accordance with the
standards of medical care that apply to their specific profession, including the supervision of non-medical
personnel is providing certain medical care.
Policy No. 2008-02, February 2008, Archdiocesan Education Commission
Policy on Administration of Medication and Medical Care.
FUND RAISING
A group wishing to raise money for the school must first make a request to the School Commission. All fund
raising must be approved by the Parish Pastoral Council ninety days prior to the event.
GRIEVANCE PROCEDURE
Occasional serious differences of opinion or problems arise; parents need a network in order to be heard. To
ensure this network we ask that you proceed in this manner:
1. The person involved in the occurrence must be consulted first. 2. If an agreement is not reached, submit your concerns to the principal in writing. You will be contacted
to schedule an appointment.
3. If the initial concern is with the principal and you have had a conference with him/her, submit your
concerns in writing to the pastor. You will be contacted for an appointment.
HONOR ROLL
The Honor Roll is determined by averaging all academic subject grades. Percentages are not rounded.
First Honors 95-100%
Second Honors 90-94%
Honorable Mention 86-89%
Honor Requirements
1. All subject grades must be 76% or above.
2. Conduct grade must be an “A” or “B”.
3. No suspension(s) during the quarter.
LABELING OF CLOTHES
All clothes and personal items (lunch boxes, jackets, sweatshirts, notebooks, etc.) should be clearly marked with
the student’s name. Unlabeled items will be placed in the Lost and Found. Items will be donated after each
quarter that are not labeled or claimed.
LITURGY
Student Liturgies are held on Wednesday mornings or Holy Days. Parents are always welcome to join us for
Mass. School Mass is usually at 8:30 am unless otherwise noted in the Eagle Flyer.
LOCKER RULES
Student lockers are the property of OLG. Use of a school locker is a privilege.
1. To protect property, locker combinations should be kept confidential.
2. Lockers should not be defaced (i.e. writing, stickers, tape, etc.).
3. Students should not bother or attempt to open a locker other than their own.
Failure to follow the rules will result in disciplinary action. School administration reserves the authority to
search a student’s locker, desk, book bag or other storage area at any time.
NUTRITION POLICY
The Archdiocese of Indianapolis has issued rules of administration for the health and nutrition education of all
students.
The following are excerpts from those rules:
Health education will promote fruits, vegetables, whole grain products, dairy products, healthy food preparation
methods, and health-enhancing nutrition practices. School meals will be appealing and attractive to children,
will be served in a clean and pleasant setting, and meet nutrition requirements established by local, state, and
federal statutes and regulations.
OLG will provide students with at least 20 minutes after sitting down for lunch.
Students will not have access to vending machines during the school day.
Per government guidelines, OLG has discontinued the practice of using candy, soft drinks, or food snacks as
rewards for academic performance or good behavior.
See the BIRTHDAYS section of this handbook when planning treats sent to school.
REPORT CARDS/JUPITER GRADES/GRADING SCALES
REPORT CARDS
Report cards are issued quarterly/four times per year and are intended to formally communicate how your child
is doing in school. Report cards for the fourth quarter are available online for grades 3-8 and in the school
office for grades K-2 approximately one week after school ends.
Report cards are truly just one component of a much broader communication effort with the school. Most
parents have a pretty good sense of how their child is doing through the many informal ways that teachers
communicate progress. Through graded and returned papers, assessments, email messages, phone calls, and
access to the Jupiter Grades online, the grades reported on the Report Card rarely come as a surprise.
Grades K - 2 We use a standards based report card for grades K - 2 which offers more detailed and specific information
relating to your child’s achievement and the standards they are working to meet.The grades on the Report Card
are based upon the standards our teachers are required to teach. The standards are developed by the State of
Indiana and are assessed by the State each year. Using the standards based report card helps parents and
teachers to clearly see the grade level standards and expectations and to know exactly what skills and concepts
need additional attention. The grade is based on the academic performance for each standard which is used to
encourage students to demonstrate their ability to apply skills and knowledge beyond grade level expectations.
Grades 3 -8
At OLG a traditional Report Card is used for grades 3 -8 with a set GPA scale and a single grade is given for
each class. The grades on the Report Card represent the percentage of points accumulated. Participation,
attendance, late work and other factors do affect grades. Most assignments are graded and averaged together.
Although the Report Card is traditional, specific grade level standards are used to drive learning goals and are
connected to all students daily classwork, homework, and assessments.
JUPITER GRADES
For grades 6 -8, parents and students are encouraged to use the online grade website, Jupitergrades.com, and
check it frequently for an up-to-date grade information. Teachers are expected to keep their online grade books
current within a week’s period. Please allow additional time for teachers to grade and post larger projects,
assessments and writing assignments. Additional grades may begin to use Jupiter Grades. Teachers will notify
parents if this change takes place.
GRADING SCALES
Our Lady of Greenwood Catholic School has adopted the Archdiocese of Indianapolis grading scales:
Grades K - 2 and Special Areas Classes
Archdiocesan Four Point Achievement Scale
Letter Grade Explanation of the Letter Grade
E - Exemplary
Demonstrates a deep understanding of key concepts and CONSISTENTLY applies and extends them above grade level; exceeding the standard.
M - Mastery Demonstrates an understanding of key concepts and CONSISTENTLY applies them at grade level. We want all of our students to reach a level "M". A student receiving an "M" is right on track with our high academic expectations. A "M" is something to be celebrated!
P - Partial
Mastery
Demonstrates partial understanding of key concepts and/or INCONSISTENTLY applies them at grade level. A "P" can indicate that the student's performance varies in consistency with regards to accuracy, quality, and level of support.
N - Non-
mastery
Demonstrates little understanding of key concepts and/or RARELY applies them at grade level without support. Students receiving a “N” will need additional support and/or interventions to learn the materials and progress toward mastery of the standard.
Grades 3 - 8 Archdiocesan GPA Scale
Letter Grade Percents
A 95 - 100
B 86 - 94
C 76- - 85
D 70 - 75
F 69 and below
RESPECT POLICY
Unfortunately, a lack of respect for others is sometimes part of our fallen human nature. Being respectful of all
of God’s children is a priority within the Our Lady of the Greenwood School.
Bullying is unwanted, aggressive behavior among school aged children that involves a real or perceived power
imbalance. The behavior is repeated, or has the potential to be repeated, over time. Both kids who are bullied
and who bully others may have serious, lasting problems.
Bullying behavior is not acceptable at Our Lady of the Greenwood School. Targets of bullies are often upset
and afraid the bullying will continue. In some cases, targets are afraid to come to school. Students may begin
to feel bad about themselves and actually begin to believe that they are not valuable. Despite their best efforts,
targets are often unable to avoid the situation.
If a student is engaging in bullying behavior, such student will be subject to discipline in accordance with Our
Lady of the Greenwood School policy. Repeat offenses will result in additional consequences which may
include suspension and/or expulsion.
An element to the bullying problem is the silent bystander of bullying behavior. All students should be
encouraged to stand up for targets and report bullying behavior. These reports do not make students “tattle
tales.” Rather, reporting promotes Christ-like behavior and dignity for both the victim and bully. See also
CIVILITY POLICY.
SCHOOL CLOSING
All school delays or closings will be announced over the major local T.V. stations. The OLG website will be
updated with this information as soon as possible. Families may also received notification via text message. To
sign up to receive text message notification, text “OLGSchool" to 292929 from your mobile device, or click on
this link: http://www.call-em-all.com/join/OLGSchool. Text message announcements will be sent
regarding important school information, such as school closings, weather delays, and other urgent and timely
messages. Standard data and messaging rates may apply. You may unsubscribe at any time. Text
HELP for help or STOP to unsubscribe. Text Message Alerts will not replace routine school communications
via email (Eagle Flyer etc.) but is an additional service for families.
In the event of a 2 hour school delay, Mrs. Spearing's and Mrs. Roush's Half Day Preschool classes will
begin at 10:30 am. Dismissal will be at 12:00. Mrs. Mohr's and Mrs. Fratzke's All Day PreK classes will
begin the school day with the 2 hour delay. Morning Care will begin at 8:45 am on delay days.
SHADOWING
The school arranges one day per year for the 8th grade to shadow at Roncalli High School. If a student wishes
to shadow another school, it should be scheduled on the same day as the scheduled shadow day at Roncalli. If
this is not possible additional arrangements may be made with the homeroom teacher.
SOCIAL WORK SERVICES
We have a school social worker through Catholic Charities. Teachers may refer a student, and any student may
request a conference. Self-referral forms are available for the students. If you wish for your child to see the
social worker, please contact the principal or homeroom teacher.
SPECIAL SERVICES
Evaluation of students at OLG for learning disabilities and the delivery of special services is provided by
Johnson County Special Services (JCSS). Students may be evaluated at the request of the parent and/or school
personnel.
SPIRIT DAY
OLG Spirit Day is celebrated once per month. The days will be announced on the school website and in the
Eagle Flyer. Students are permitted to wear a shirt or sweatshirt with the OLG logo or normal uniform shirts
and will wear uniform pants/skirts/shorts on Spirit Days. Sleeveless or mesh jerseys can only be worn with a t-
shirt underneath.
UNIFORM POLICY GRADES K-8
The faculty of Our Lady of the Greenwood Catholic School pledges to parents its best efforts to foster religious
and academic growth in our students. Out of respect for our school, the dignity of each person in attendance,
and reverence for God, we require and enforce a dress code. The purpose of the uniform policy at Our Lady of
the Greenwood Catholic School is geared toward simplicity, neatness, uniformity, and consistency.
The primary responsibility for compliance of the dress code lies with the students and their parents.
Adherence to the uniform policy enables the staff to focus on its primary goals. Your cooperation is greatly
appreciated. Failure to comply with the uniform policy may result in disciplinary action. Children in pre-school
do not wear uniforms at Our Lady of the Greenwood Catholic School. Appropriate play clothing is acceptable.
In response to the religious practices of some faiths, it is important to note that the school will retain the right to
limit or prohibit the wearing of any item that is considered by the school to be a violation of school policy.
The school reserves the right to make definitive decisions concerning whether the wearing or possession of any
item is to be considered a violation of school policy.
Girls
Skirts, jumpers, or skorts are to be the uniform plaid only. Home sewn items must follow approved patterns. All
skirts, jumpers, or skorts should be worn no higher than 3” above the knee. These items are purchased
through “Shaheens,” 994 Breckenridge Lane, Louisville, Kentucky, 40207, phone (507) 889-1550 or 1-800-
472-0088.
All students
Plain white shirts or blouses with collars and sleeves (no bare underarms), plain white button polo shirts with
collars and sleeves (no bare underarms), or white turtlenecks, exclusive of decoration must be worn. Dark
green polo shirts with the OLG logo purchased through the OLG Spirit Shop or approved vendor are also
uniform approved shirts. Shirts are to be tucked in at all times. Only plain white short or long sleeved shirts
may be worn under the uniform shirts.
8th Grade only
A special uniform shirt for 8th Grade students only may be approved by the principal for wear by those students.
This shirt would be an addition to the choices for 8th Grade students and would not be a requirement. 8th Grade
students may wear pants in the color of khaki or navy blue subject to the pants guidelines as outlined below.
Pants
All pants must be of a uniform style and quality. Only solid navy, loose-fitting dress pants are to be worn. Tight
fitting or skinny style pants are not considered uniform approved. Appropriate materials are twill, heavy cotton,
or polyester in nature. Sweatpants, cargo pants and any type of denim are not considered uniform. Pants with
back pockets on the outside are not considered uniform style pants. Pants are to be worn with the waistband at
the waist at all times and belts may be worn. 8th Grade students may wear pants in the color of khaki or navy
blue subject to the pants guidelines as outlined here. Uniform pants can be purchased through a uniform
company or other stores that carry uniform pants. Schoolbelles and Shaheens are only two of the companies
carrying uniform pants. You may also purchase them through the uniform shops at local stores such as
J.C.Penney’s, Meijer, Target, Sears, etc.
Sweaters
Crew neck, cardigan, v-neck, or vests are acceptable in the colors gray, dark green, navy blue or white. Hooded
sweaters are not uniform and should not be worn during the school day. A collared shirt is to be worn
underneath the sweater.
Sweatshirts
OLG Spirit Shop zippered, green fleece sweatshirts may be worn as uniform. A collared shirt is to be worn
underneath the sweatshirt. Hooded sweatshirts are not part of the school uniform and should not be worn
during the school day.
Belts
Simple, solid, dark-colored belts may be worn around the waist of pants or shorts.
Socks/Tights
Socks are to be worn with shoes. Acceptable colors are solid gray, uniform green, white, or any other solid dark
color. Tights/Leggings with feet may be worn in the same acceptable colors as socks - gray, dark green, white,
or any other solid dark color. Solid socks are sometimes hard to purchase so small logos, no larger than a 2 inch
square will be allowed however, solid socks are preferred. Socks with stripes or designs are not uniform
acceptable.
Shoes
Uniform shoes will be shoes suitable for P.E. class, such as tennis shoes or sneakers, and must be worn every
day, including out-of-uniform days and during the warm weather uniform season. Boots may be worn to school
in inclement weather and changed to appropriate shoes upon arrival. Sandals, high-heeled shoes, crocs, and
open-heeled shoes are not considered uniform acceptable.
Make-up
Make-up, artificial nails, and nail polish are not allowed.
Jewelry
Jewelry is to be kept to a minimum. Simple necklaces may be worn underneath clothing. The staff has the
right to ask students to remove any jewelry viewed as distracting to the student or others. Dangling or hoop
earrings are not considered uniform.
Hair
Hairstyles must be clean, neat and well-groomed. Disheveled, uncombed hair is unacceptable. All haircuts and
styles must be considered “school appropriate.” No hats or caps are to be worn during the school day.
FAITH FILLED FRIDAYS
Occasionally students will be allowed to attend school out of uniform. These days are listed in the Eagle Flyer
and on the school website calendar. They provide an opportunity for families to help those in need. A donation
is required for this privilege of being out of uniform.
OUT OF UNIFORM DAYS
When the Principal has determined an out-of-uniform day, the students are asked to follow these basic
guidelines: Shorts, Capri pants, etc. may be worn only when the warm weather policy is in effect. Dresses,
skirts and shorts worn during this time are expected to be no higher than 3” above the knee. Students are
asked not to wear attire that promotes drugs, alcohol or tobacco products or that has information the staff deems
inappropriate in an educational environment. Spaghetti straps and sleeveless shirts or dresses and yoga pants are
not to be worn. Exposed belly buttons, undergarments, cleavage, or bare underarms are inappropriate for
school. If tight fitting pants/skinny jeans are worn, a longer shirt/top/tunic must be at worn to cover.
SPIRIT DAY
OLG Spirit Day is celebrated once per month. The days will be announced on the school website and in the
Eagle Flyer. Students are permitted to wear a shirt or sweatshirt with the OLG logo or normal uniform shirts
and will wear uniform pants/skirts/shorts on Spirit Days. Sleeveless or mesh jerseys can only be worn with a t-
shirt underneath.
WARM WEATHER UNIFORM POLICY
All shorts must be of uniform style and quality. They can be purchased through a uniform company, such as
Shaheen’s. You may also purchase them through the uniform shops at local stores such as J.C.Penney’s,
Meijer, Target, Sears, etc. Navy or tan, loose-fitting, walking shorts no higher than 3” above the knee may be
worn with regulation uniform shirts/blouses from the beginning of the school year until October 1st and from the
resumption of school after Spring Break until the end of the school year. Appropriate materials are twill, heavy
cotton, or polyester in nature. Cargo shorts are not considered uniform. Shorts are to be worn with the
waistband at the waist at all times. Examples of appropriate material are heavy cotton or twill. Lycra, jersey,
and any type of denim or fleece do not qualify as uniform shorts.
VISITING THE SCHOOL
Please enter the south entrance of the building when visiting school. All visitors and volunteers are asked to
check in at the office to receive a visitor’s pass. All doors are secured during the school day.
WEAPONS POLICY
Our Lady of the Greenwood School prohibits visitors from possessing, storing, making, or using a weapon in
any setting that is under the control and supervision of the school for the purpose of school activities approved
and authorized by the school including, but not limited to, property leased, owned, or contracted for the school,
a school sponsored event, or in a school vehicle.
The possession of a firearm in or on school property, in or on property that is being used by a school for a
school function, or on a school bus is a Felony. (I.C. 35-47-9-2) and is prohibited by school policy. This
prohibition applies to all persons including those who have a personal protection permit to carry a handgun. An
exception is made for firearms which are in the trunk, kept in the glove compartment, or stored out of sight of a
person's locked motor vehicle while on school property.
The term “weapon” means any object which, in the manner in which it is used, intended to be used, or
represented, is capable of inflicting serious bodily harm or property damage, as well as endangering the health
or safety of persons. Weapons include, but are not limited to, firearms, Tasers, handguns, stun guns, guns of
any type, including air and gas powered guns(whether loaded or unloaded), knives, razors, clubs, electric
weapons, chemical weapons, metallic knuckles, martial arts weapons, ammunition, and destructive devices
(bombs, incendiary, grenade, Molotov cocktail, rocket with a propellant charge of more than four(4) ounces,
etc.) A “Knife” is defined as “an instrument that: 1) consists of a sharp edge or sharp pointed blade capable of
inflicting cutting, stabbing, or tearing wounds; and 2) is intended to be used as a weapon.” I.C.35-47-5-2.5(a)
School staff will report a visitor who violates this policy to law enforcement officials and may take any
necessary steps to exclude the visitor from school property and school sponsored events.
This prohibition does not apply to weapons under the control of law enforcement personnel.
Exceptions to this policy include:
A. Items approved by the principal as part of a class or individual presentation under adult supervision,
if used for the purpose of and in the manner approved (working firearms and ammunition shall never
be approved).
B. theatrical props used in appropriate settings.
C. starter pistols used in appropriate school related sporting events. (I.C. 20-33-9-1, I.C. 34-28-7-2(b),
I.C. 35-41-1-8, I.C. 35-47-5-2.5, I.C. 35-47-9, I.C. 35-41-1-4.3)
OLG Behavioral Support System
Our Lady of the Greenwood Catholic School is committed to providing a behavioral support
system that is proactive for creating and sustaining a safe and effective school environment. By
teaching school-wide expectations in the classroom and using teachers, administrators and
parents to support our students, we hope to have effective outcomes with a leveled behavioral
support system. This system provides clear and consistent consequences for students, staff and
parents to follow. Defining and addressing behavioral infractions into categories of major and
minor offenses allows the staff to administer appropriate consequences. Discipline Referrals
help the staff to communicate effectively with the students and parents. Using positive
reinforcement throughout the school ensures that we all model our school-wide expectation of
treating everyone in a Christian manner.
High expectations are the most reliable driver for higher student achievement. When our school
commits to expecting students to at least try behaviorally and academically, student
achievement will rise.
STEPS FOLLOWED WHEN FOR A STUDENT BEHAVIOR
ISSUE: 1. Teacher will give student the chance to self-correct.
2. If student does not immediately self-correct, the teacher will warn/remind the student of the rules and
the consequences (can be over more than one class period).
3. The teacher will document the behavior with a Discipline Notice and issue the appropriate level and
consequence.
Any Major Issue or Serious Misconduct will automatically be considered a Step.
SCHOOL-WIDE EXPECTATIONS
All students are expected to:
1. Treat others in a Christian manner;
2. Follow directions when given by any responsible adult;
3. Show consideration for others by not interrupting and by keeping hands, feet and
other possessions to themselves;
4. Talk to others in a respectful manner; and
5. Be prepared with materials and assignments.
OLG EAGLES SCHOOL-WIDE EXPECTATIONS
EXPECTATIONS in the CLASSROOM
● Follow directions
● Keep hands, feet and belongings to yourself
● Cooperate with teacher and classmates
● Raise hand to speak or talk quietly
● Stay in seat (or area)
● Be organized and prepared with materials and
assignments
EXPECTATIONS in the HALLWAY
● Walk or follow directions from teacher
● Silent or Quiet Voices
● Keep to the right and stay in line
● Keep your hands to yourself
● Pick up trash
● Respond respectfully to adults
EXPECTATIONS in the RESTROOM
● Remain quiet/speak softly
● Observe privacy of others
● Keep hands, feet and belongings to yourself
● Flush
● Wash Hands
● Throw trash in the trash can/pick up dropped
trash
● Use equipment properly - turn water off
● Use restroom quickly and return to class
EXPECTATIONS on the PLAYGROUND/GYM
● Make safe decisions
● Agree on rules
● Include others
● Share and use equipment properly
● Respect personal body space
● Keep hands, feet and belongings to yourself
● Stop, think and decide before you act
● Stay in assigned areas
● Line up quickly and quietly
EXPECTATIONS in the CAFETERIA
● Enter the cafeteria and go to your assigned
table
● Wait and listen for your table to be called;
walk to serving line and line up
alphabetically; walk to get extras
● Stay in your seat unless given permission to
get up
● Be respectful while waiting in line; use
“Please” and “Thank you”
● Return to your assigned table, talk quietly;
raise your hand for assistance; use good
manners
● When your table is called, clean up your
personal space from the table and floor; listen
for your table to be called to take your trash to
the bins and return trays
● Return to your seat; wait for the dismissal,
line up quickly & quietly
EXPECTATIONS in CHURCH/ASSEMBLY
● Enter the church/gym in a single line and sit
with your class
● Stay in your seat unless given permission to
get up
● Be an active listener, focus on the speaker
● Participate when appropriate by raising your
hand, responding, standing, singing or
clapping
● Follow the directions of your teacher
● Keep hands and feet to yourself
● Leave church /gym quietly and in a single line
with your class
Definitions and Procedures of Behavioral Communication
Discipline Referral
Chances to self-correct and warnings will have been given to the student prior to the Discipline Referral. If a
student continues to misbehave, a staff member may issue a Discipline Referral that includes the following
information; Minor/Major Offense or Serious Misconduct, Discipline Level, description of offense,
consequence(s)/action taken. The Discipline Referral will be logged into Jupiter Grades and emailed to the
parent. An email response is requested by the beginning of the next school day. If a paper copy has to be sent
home the student is to return the Discipline Referral to the homeroom teacher with a parent’s signature by the
beginning of the next school day. If an email response or parent signature is not received by the beginning of
the next school day, the student will automatically be sent to the office to contact the parent with administration.
Behavior Plan
A student Behavior Plan can be designed to help manage student behavior issues and support the learning
environment. It may include a daily chart, desk reminder, breaks, etc. that support a behavior goal and help train
the student on appropriate behaviors. It may be developed by the classroom teacher and/or administration as
needed especially if disruptive behavior continues after classroom and school-wide consequences are proven
ineffective with the student. A Behavior Plan may also be implemented as a proactive measure to support a
specific behavior issue. A conference with the classroom teacher, administration and parent(s) will be set to
explain and discuss the details of the Behavior Plan.
Conduct Grade for Report Card per Quarter
Conduct Grade is not figured into Academic GPA - Conduct Grade is considered for Honor
Roll Accumulation per Quarter Accumulation per Quarter
Grade # of Discipline Referrals # of Serious Misconducts
A 0 - 2 Discipline Referrals -
B 3 - 5 Discipline Referrals -
C 6 - 10 Discipline Referrals One Class 1
D 11 - 15 Discipline Referrals Two Class 1
F 16 + Discipline Referrals Three Class 1 or One Class 2 or Class 3
DISCIPLINE LEVELS (see chart for offenses)
Level I - Minor Offense
The staff member will issue a Discipline Referral via Jupiter Grades and email the parent. When a student
receives five Minor Offenses or three repeats of the same Minor Issue in the quarter the student will be moved
to Level II.
Level I - Minor Offense Consequences Consequences result when a student gets a Discipline Referral for a Minor Offense. Consequences will be
determined through the collaboration of school administration and classroom teachers. Minor offenses will be
documented in Jupiter Grades and parents will be notified via email when a student violates a school rule at this
level. Just as good choices result in positive consequences, poor choices result in negative consequences. The
results are more effective when they are administered by the classroom teacher and enforced immediately
(within the same day or within the next school day). Appropriate consequences should be based on life skills, be
clear and consistent, not a punishment but a motivation to improve behavior, related to the offense, natural and
logical, and a learning experience.
Level II - Major Offense
The staff member will issue a Discipline Referral via Jupiter Grades and email the parent. A phone call will also
be made to inform the parent that the student will be placed in Level II. The teacher will also email the
administration that the parent has been contacted and summarize any additional information regarding the
students. Administration may choose to meet with the teacher and/or student regarding the behavior issue(s) and
may begin a Behavioral Plan or hold a conference with the parents. These steps will be taken for each Level II
offense. If a total of ten Discipline Referrals are given of either Minor and/or Major Offenses, the student will
be moved to Level III.
Level II - Major Offense Consequences Consequences result when a student gets a Discipline Referral for a Major Offense. Consequences will be
determined through the collaboration of school administration and classroom teachers. Major offenses will be
documented and parents will be notified via phone call or conference when a student violates a school rule at
this level. Consequences can include but are not limited to the following consequences; After School Detention,
Lunch Detention, One Period In-School Suspension, a reflection essay or letter, cleaning of school property
with supervision, additional school work.
Level III - Serious Misconduct When the student reaches Level III a Discipline Referral will be sent via Jupiter Grades and email the parent. A
conference will be arranged by the administration including parents, teachers, and an administrator. A student
placed in Level III will be referred to the office for each subsequent misconduct. The behavior issue(s) will
require immediate administrative attention and will result in the removal of the student from the classroom or
school.
The consequence for Level III offenses will depend upon the nature of the behavior issue, but not limited to the
following and may include one or more disciplinary actions:
● After School Detention
● Lunch Detention
● One Class Period In School Suspension
● All Day In School Suspension (1 - 5 days),
● All Day Out of School Suspension (1 - 10 days),
● A recommendation for expulsion for the remainder of the school year.
In Level III, students are excluded from attending all school-sponsored activities unless supervised by the
student’s parent or guardian.
Level III and Serious Misconduct Consequences
After School Detention - If after school detention is assigned on the Discipline Referral, the detention will be
served directly after school on the day assigned by the teacher after a parent has been notified. Any after-school
detention will take precedence over all other school activities. All detentions will be served under the
supervision of designated teachers outside of the normal classroom situation. Parent’s will be notified 24
hours in advance and are responsible for picking student up upon completion of the after school
detention.
Lunch Detention - If lunch detention is assigned on the Discipline Referral, the detention will be served during
lunch in the office for the entire lunch period.
One Class Period In School Suspension - If detention is assigned on the Discipline Referral, the detention will
be served during a specific class period. A teacher with approval from administration has the right to remove a
student from his/her class or activity for the balance of the teacher’s supervision of the student that day. The
student is assigned regular or additional work to be completed in an alternate school setting. The suspension
does not relieve the student of the responsibility for the class work missed. The work must be completed for
credit. It is the student’s responsibility to get any notes that were missed during the suspension. The student
will be responsible for all homework and work missed while in suspension and must be ready for any tests,
quizzes or assignments upon his/her return to class. A removal by a teacher will be based upon a need to restore
order to an atmosphere conducive to learning in the classroom or activity.
In School Suspension (ISS), for 1 - 5 days, is assigned by the administration. Students who are assigned ISS
have the opportunity to complete school work they missed during the time of ISS. Students receive full credit
for work completed. Students who do not cooperate in ISS may be assigned an Out of School Suspension and
they may not be assigned ISS in the future. The suspension does not relieve the student of the responsibility for
the class work missed. The work must be completed in order for credit to be given. It is the student’s
responsibility to get any notes that were missed during the suspension. The student will be responsible for all
homework and work missed while in suspension and must be ready for any tests, quizzes or assignments upon
his/her return to class. STUDENTS ARE NOT PERMITTED TO ATTEND OR PARTICIPATE IN
EXTRACURRICULAR OR SCHOOL SPONSORED ACTIVITIES FOR THE DAYS ASSIGNED ISS
(IN SCHOOL SUSPENSION).
Out of School Suspension (OSS), for 1 – 10 days, is assigned by the administration. OSS shall be made only
after the principal has made a thorough investigation and has then determined that such suspension is necessary
to prevent interference with an educational function or school purposes. At the discretion of administration,
students who are assigned to Out of School Suspension have the opportunity to complete school work they
missed, either during the time of suspension, or upon the student’s return, and can receive full credit for
completed work. The suspension does not relieve the student of the responsibility for the class work missed.
The work must be completed for credit. It is the student’s responsibility to get any notes that were missed
during the suspension. The student will be responsible for all homework and work missed while in suspension
and must be ready for any tests, quizzes or assignments upon his/her return to class. STUDENTS ARE NOT
PERMITTED TO ATTEND OR PARTICIPATE IN EXTRACURRICULAR OR SCHOOL
SPONSORED ACTIVITIES FOR THE DAYS ASSIGNED OUT OF SCHOOL SUSPENSION.
Additional Consequence Options - Other options which may be used when there is a behavior issue include
but are not limited to: counseling with a student or group of students, conferences with a parent or group of
parents, assigning students additional work/tasks which serve to rectify the results of the behavior (i.e. remove
graffiti, sweep floor, etc), requiring a student to remain in school after regular school hours, lunch or recess time
to finish incomplete work or do additional school work, after regular school hour counseling session, restricting
his/her extracurricular activity (social probation), behavior contracts, random searches or referral to law
enforcement for unlawful acts.
Please See Above for Descriptions of Levels and Consequences
Level 1 - Minor Offense Level II - Major Issue Level III - Serious Misconduct
Not limited to the
following:
● incomplete class work
● incomplete homework
● talking during
Not limited to the
following:
● automatic Level II
with 5 Discipline
Slips - any Minor
Automatic Level III with a
total of ten Discipline Notices
of Major and/or Minor
Offenses
or
instruction
● disrupting the class
● intentionally failing to
follow directions
● failing to be properly
prepared for class
● writing and/or passing
notes to another
student
● writing on self or
others
● dressing out of
uniform/shirt tail out
● running in the
hallway
● chewing gum, candy,
etc.
● sleeping or putting
head down during
class
● moving around room
without permission or
out of seat
● tardy to class (5th -
8th grade)
● horseplay
● hand, feet or body not
kept to self
Offense
● repeat offender (3
times) of the same
Minor Issue
● continued class
disruption
● insubordination
(failure to comply)
● showing disrespect
for persons or
property
● name calling,
taunting, teasing, put-
downs, humiliating or
any other deliberately
unkind behavior
● misbehaving in
church, during
assemblies or any any
other school
gathering
● assisting another
individual in violation
of the rules
● throwing objects such
as food, paper,
erasers, etc.
● using inappropriate,
offensive language or
gesture
● misuse of electronic
equipment
Serious Misconduct Class 1—
Willfully defiant refusal to
cooperate or follow instructions
from any responsible individual,
intentionally lying to any
responsible individual, forging
notes, report cards, passes or
falsification of any school
documents, cheating or copying
tests or any assignment from any
source.
or
Serious Misconduct Class 2—
Leaving designated area without
permission, fighting,
intimidating or threatening any
person, stealing, vandalism.
or
Serious Misconduct Class 3—
Endangering the welfare and
safety of another person,
possessing or being under the
influence of any controlled
substance (e.g., alcohol, tobacco,
drugs), committing any act in
violation of the laws of the State
of Indiana.
Grades K-8 Serious Misconduct and Consequences
Serious Misconduct includes, but is not limited to:
Serious Misconduct Class 1—Willfully defiant refusal to cooperate or follow instructions from any
responsible individual;1 intentionally lying to any responsible individual; forging notes, report cards, passes or
falsification of any school documents; cheating or copying tests or any assignment from any source.
Serious Misconduct Class 2—Leaving designated area without permission; fighting; intimidating or
threatening any person; stealing; vandalism.
Serious Misconduct Class 3—Endangering the welfare and safety of another person; possessing or being under
the influence of any controlled substance (e.g., alcohol, tobacco, drugs); committing any act in violation of the
laws of the State of Indiana.
Serious
Misconduct
Consequences
1st Offense
Consequences
2nd Offense
3rd Offense
Class 1 ● 1-3 day in-school
suspension (ISS)
● A full report will be kept
on file.
● C in Conduct will be issued
for the quarter
● 3-5 day out of school
suspension (OSS)
● A full report will be kept
on file.
● F in Conduct will be
issued for the quarter
Expulsion
Process
Begins.2
Class 2 ● 2-5 day out-of-school
suspension (OSS)
● Teacher, parent, student
conference
● A full report will be kept
on file.
● F in Conduct will be issue
for the quarter
● 5-7 day out-of-school
suspension (OSS)
● Teacher, parent, student
conference
● A full report will be kept
on file.
● F in Conduct will be
issued for the quarter
Expulsion
Process
Begins.2
Class 3 Any occurrence:
● Police and parent(s) will be
contacted immediately.
● The expulsion process will
begin.2
● A full report will be kept
on file.
● F in Conduct will be issued
for the quarter
Any occurrence:
● Police and parent(s) will
be contacted immediately.
● The expulsion process will
begin.2
● A full report will be kept
on file.
● F in Conduct will be
issued for the quarter
Expulsion
Process
Begins.2
Important note: When the combined occurrences of Class 1 and Class 2 total three, the consequence may be expulsion.2
1In addition to principal and teachers, “responsible individual” includes all administrative personnel and volunteers serving
official capacities within the school. 2 Expulsion shall be defined as “a student will be put out of Our Lady of the Greenwood School.” The student will not be allowed
to return to Our Lady of the Greenwood School for a period of one year beginning at the end of the semester in which the expulsion
occurred. After a period of one year, the student may reapply for admission to Our Lady of the Greenwood School. Attendance and
academic records and letters of recommendation must be submitted and considered before readmission is allowed. If readmitted, the
student will be on probation through the first quarter after readmission. If during that time the student chooses to behave in a
manner described above as constituting “serious misconduct,” the student will be expelled without opportunity of readmission.
