OTD 2014 - Exhibitor Resources

EXHIBITOR RESOURCES

15 SeptemberPREPARATIONS

13-14 OctoberASSEMBLY

15-16 OctoberEXHIBITION

16-17 OctoberDISMANTLING

MAKE YOUR OTD2014 EXPERIENCE EFFICIENT AND EFFECTIVE BUSINESS WISE

Bergen (14)-15-16 October 2014

Version 2.0 - 2014

www.offshoredays.com

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CONTENT

1. PREPARATIONS What’s included - Stand and Equipment page 6-7 What’s included - Exhibition page 8-9 Deadlines page 10 Exhibitor Web Shop page 11 Exhibition stand packages page 12 Stand personnel page 13 Accommodation page 13 Food and beverages page 13

How to use this brochure page 4-5

Official media partner:

2. ASSEMBLY Logistics, overview page 14-15 Exhibition area page 16-17 Assembly practical page 18-19

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3. EXHIBITION Exhibition floor plan page 20-21 Exhibition practical page 22-23 WI-FI page 23 ATM / Minibank page 23 Food services page 23 HSE page 23 Transport page 22 Accommodation page 23

4. DISMANTLING Dismantling Hours page 24 Contact us page 26 Official suppliers page 27

There has been a growing number of companies presenting themselves as official OTD partners, offering magazine ads and fair guide directories.

Please be aware. The only co-operating companies with an official agreement will be listed on offshoredays.com

EXHIBITOR SCAMS ALERT

WHO IS VISITING OTD?

Read the “The OTD visitor Report” www.offshoredays.com/information/who-is-visiting-otd/

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ORDERING EXTRA PRE-BOOK LOGISTICS READ INFO

YOUR TASKS

OTD SERVICES

The actual step in the OTD process is highlighted in the top of the page.

Shows your three most important tasks in this step. If you follow these tasks we can guarantee you an efficient OTD exhibition. You can mark the tasks as they are settled, in order to keep track of what is done.

Shows OTD’s three most important services. These are services that are made entirely as help-ing tools for you as an exhibitor, so that the OTD exhibition will be as efficient as possible.

THIS BROCHURE EXHIBITOR WEB SHOP MEDIA KIT

HOW TO USE THIS BROCHURE?

PREPARATION1

5

PREPARATION ASSEMBLY EXHIBITION DISMANTLING

ORDERING EXTRA Order extra equipment to the stand before deadline.

PRE-BOOK LOGISTICS

Pre-book to handle your goods the most efficient way.

READ INFO Read and follow the instructions in this brochure.

THIS BROCHURE Guideline for an efficient und useful exhibition experience.

EXHIBITOR WEB SHOP Order stand equipment etc.

MEDIA KIT Let your associates know you are attending OTD.

REGISTER STAFF Register your staff when you enter the exhibition area.

FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.

START EARLY Start early - finish in time!

MAKE BUSINESS Use our helping tools. OTD is all about making business.

SOCIAL EVENTS Attend the social events to relax in a social atmosphere.

NETWORKING EVENTS Use our networking events to make new business contacts.

SORT GARBAGE Use the containers for waste sorting.

FOLLOW HSE RULES Read and follow the HSE Rules provided to you.

DISMANTLING HOURS

Only allowed within the given time frame.

SERVICE CENTER Staffed by representatives from the official suppliers.

STAND EQUIPMENT Will be at your stand when ordered before deadline.

LOGISTICS New logistics system for a smooth transport of yourgoods.

OTD TOOLBOX Provided to give you the most efficient OTD possible.


CATERING SERVICE Order catering directly to your stand, or at the cafes.


STAND EQUIPMENT We will pick up the stand equipment provided from us.

LOGISTICS New logistics system for a smooth transport of your goods

YOUR TASKS

OTD SERVICES

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WHAT’S INCLUDED

STAND WALLS

Wall system: Sento SystemVisible plate width: 960 mmTotal plate width: 976 mmPlate height: 2 400 mmTickness of plate: 4 mmColour: WhiteVisible plate “height” 2 380 mm

QUESTIONS ABOUT THE WALL PLATES?

Contact: Stefan Caldenby Olsen [email protected]

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t: 2

400

mm

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vis

ible

hei

ght:

2 38

0 m

m.

visible width: 960 mm.

Total width: 976 mm.

tickness: 4 mm.

CUSTOM BUILD

If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.

Contact: [email protected]

Is your stand building higher or wider than our regular walls?

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STAND NUMBER PLATE

OFFSHORE MEDIA GROUP2502

WI-FI

HALL A

WI-FI is also available during the assembly period.

Login: OTD2014

The signs shows the name of your company, stand number and which exhibition hall you are located in.

Please remember to let us know if there are any changes to your company name prior to the OTD Exhibition.

If you need fixed internet line, please contakt [email protected]

ORDERING EXTRAS PRE-BOOK LOGISTICS READ INFO

THIS BROCHURE OTD WEB STORE MEDIA KIT

PREPARATION1

Exhibitor tasks >>

2.

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OTD FREE CARRY SERVICE4.

Located on the parking lot behind Hall C, there will be OTD Free Carry Service to help you get your goods to you stand.

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WHAT’S INCLUDED

MEDIA KIT

The media kit provides you with helping tools, so that you can spread the news that you are attending OTD.Feel free to use the media kit in any way it may support your business.

LOGO SLOGAN

MAIL SIGNATURE

OTD2014 Logo

Mail signature to use in your mai l

Slogan “we are the norwegian continental shelf”

Photos from previous OTD exhibitions

PHOTOS

Download at www.offshoredays.com2

5.

OTD2014 has a national focus and works under the slogan “We are the Norwegian Continental Shelf”.

Over the last six years it has been the largest annual Norwegian oil exhibition. The OTD exhibition attracts 25.000 visitors from 36 nations, and 500 exhibitors, making it one of the fastest growing oil exhibitions in the world.

Wear the pin and show that you are a part of the Norwegian Continental Shelf!

JOIN THE MOVEMENT!

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Each stand get allocated with two tickets. Ticket are sold out, but with a waiting list. To apply for additional tickets please contact Morten Dahl Sebjørnsen at [email protected]

OTD TOOLBOX

STAND MEETINGSManage online the meetings on your own stand, and choose who you want to meet

NETWORKINGEnjoy great concerts and events together with your most valuable business partners.

BUSINESS ROOMSIf you wish to continue doing business in a quiet room

MAP GUIDEThe map makes your stand easy to find in the exhibition halls

COMPANY PRESENTATIONSExhibitors can apply for their own company presentation

OTD OCTOBERFESTInvite your contacts to the legendary Octoberfest.

SPEED NETWORKINGMeet the buyers

SEMINARS/ CONFERENCEVarious Programme.Free entrance for all exhibitors

YOUNG PROFESSIONALSMeet the new employers of tomorrow

FREE ENTRANCEFree entrance for your visitors

ACCOMODATION HELPOTD can offer various hotels and private houses and flats for rental in the city and surrounding areas

Free entranceJoin the exhibition and

networking events FREE of charge*

Total overviewGet a total overview of the

Norwegian Oil and Gas- Industry during two

efficient days.

Valuable business contactsMeet valuable business contacts that brings you new business opportunities.

* The following events come with a cost: - OTD Octoberfest - FMC Subsea School - Business rooms

Efficient logisticsOur free shuttle buses takes you between the exhibition area and the

city centre.FMC Subsea SchoolLearn about Subsea Technology and field development.

FMC Subsea School YP Free of charge for Young Professionals.

Direct booking of stand meetingsBook direct your stand meetings with exhititors.

Business RoomsBook your own private meeting room in a quiet part of the exhibition.

Get ConnectedManage your own

activities electronic by our Get Connected

concept online.

Speed NetworkingBook your speed networking

meeting for efficient meetings.Meet the buyers, suppliers and

potential partners.

Company presentationsAt OTD you can learn from the best by listening to the company presentations.

InspirationListen to

successful companies and get new ideas

and inspiration.

OTD OctoberfestThe legendary Octoberfest, packed with people, great artists and some surprises.

OTD is the most efficient B2B oil exhibition.

FREE for visitors.

NetworkingEnjoy great concerts and events together with your most valuable business partners.

OTD Young ProfessionalsNetworking and job opportuni-ties for young professionals.

OTD Pass = Free busThe pass works as a free ticket on all the Kolumbus passengers buses in the Stavanger area.





efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.








efficient days.










concept online.



potential partners.




and inspiration.



FREE for visitors.




SLOGAN

OCTOBERFEST TICKETS

PHOTOS

Download at www.offshoredays.com



PREPARATION1

INVITATION: OCTOBERFESTWe would like to welcome you to join us at the legendary OTD Octoberfest! The OTD Octoberfest is an important part of Norway’s largest annual oilexhibition Offshore Technology Days (OTD) and has been organized since the beginning of OTD in 1999. The networking event gathers around 3000 people from the oil, gas and energy industry in Norway and is held for the exhbitors at OTD and their special invited guests. The Octoberfest is famous for its excellent entertainment and is known as an important event to finish off a hectic first day of exhibiting.

WHEN: 15th of OctoberWHERE: Vestlandshallen, Bergen

Official Octoberfest Sponsor:

WHAT: Huge networking event for the exhibitors at OTD and their special invited guests

Dresscode: Informal – there will be given fleece jackets to all participants at the event.

Please note that this invitation is not valid as a ticket!

Welcome!

#OTD2014 #otdoktoberfest

Want to invite your business partners to the Octoberfest? - Contact us for an invitation, [email protected]

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Exhibitor tasks >>

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DEADLINE

Orders made between September 15 and October 3, 2014 will be charged with an extra 50%.

Orders made later than 3 October in the OTD Store / Service Senter will be charged with an extra 100%.

Orders will be handled in the same order as they are received by us.

We can’t guarantee delivery of orders made later than September 15.

SEPT15

Order before

PLEASE NOTE THE DEADLINE DATES FOR ORDERING EQUIPMENT AND EXTRA SERVICES TO YOUR STAND.

ORDER BEFORE SEPTEMBER 15!

September 15

Preparation

October 13-14

Assembly

October 15-16

OTD Exhibition

October 16-17

Dismantling1 2 3 4

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PREPARATION1

Exhibitor tasks >>

APPLICATIONFOR SERVING

ALCOHOL

LIFT CATERING SERVICES

ORDER AT THE EXHIBITOR WEB SHOP

Go to www.offshoredays.com and find the link under the tab “Exhibit & Sponsor” before September 15.

EXHIBITOR WEB SHOP

ELECTRICS FURNITURES AV-EQUIPMENT CARPETS

LIGHTNING EQUIPMENT

www.offshoredays.com

A

B

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To Bergen Airport, Flesland

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P

D

E

Free Shuttle bus to Straume Technology Centre (1 min.)

A - Exhibition/ B2B CentreB - ExhibitionC - ExhibitionD - ConferenceE - Conference

Straume Technology Centre

C

EXHIBITOR WEB SHOP

Sign in here

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EXHIBITION STAND PACKAGES*

Together with the industry we have predefined stand packages from 9 to 20 sqm for you to choose in the exhibitor web shop.

FOLLOW THESE STEPS:

* Fixed prices

What size is your booked stand?

Select type of stand Regular Corner stand

Select stand package Silver Gold Platinum

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PREPARATION1

Exhibitor tasks >>

Accommodation

FOOD AND BEVERAGES

You can order catering to your stand at the exhibitor web shop - Remember deadline Steptember 15!

See www.offshoredays.com > Information > Accommodation & Travel

CATERING ON STAND

ACCOMMODATION

You can pay by cash and credit card at the café during OTD.

PAYMENT CAFÉ

In Norway you need a license to serve alcohol. This license is processed by the local municipalities, and for OTD 2014 this is Fjell Kommune. If your company wants to serve alcohol at the OTD, Request for alcohol drink license is required.

1. Download the application form “alcohol drink license” here!

2. Fill out the application form “alcohol drink license”

3. Send it to [email protected]. You will have a confirmation at mail within 2 days. License will be ready within 3 weeks.

SERVING FOOD AND ALCOHOL ON STANDS

Remember to pre-register your stand personnel at www.offshoredays.com

STAND PERSONNEL

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OTD OFFICIAL LOGISTICS DIRECTLY DELIVERED AT EXHIBITION AREA

+100 kg

TRANSITAddress:TL LOGISTIKKc/o DSV BergenKjerreidvika 45141 Fyllingsdalen

PRICE: Price on request PRICE: Pr. pallet/cbm NOK 310,-

GOODS DELIVERY TIME:Saturday October 11. 09:00 - 18:00Sunday October 12. 09:00 - 18:00

OTD STAND

LARGE GOODS

SEPT15

Order before

+47 55 19 55 50

PRICE: Pr. pallet/cbm NOK 440,-

OTD ExhibitionAddress:SOTRA ARENAIdrettsvegen 5353 Straume

1. 2. 3.

[email protected]

YOUR OWN LOGISTICPARTNER


OTD STAND

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DIRECTLY DELIVERED AT EXHIBITION AREA DRIVE YOUR OWN VAN/CAR

SMALL GOODS

-100 kg

PRICE: Pr. pallet/cbm NOK 310,- PRICE: Free

GOODS DELIVERY TIME:Saturday October 11. 09:00 - 18:00Sunday October 12. 09:00 - 18:00

OTD STAND

GOODS DELIVERY TIME:Monday October 13. 09:00 - 21:00Tuesday October 14. 08:00 - 14:00

OTD STAND


Some delay must be expect-ed

OTD Free carry ser-vice


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Some delay must be expect-ed

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REGISTER STAFF FOLLOW HSE RULES START EARLY

ASSEMBLY

SERVICE CENTER STAND EQUIPMENT LOGISTICS

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YOUR LOGISTIC PARTNERSome delay must be expected

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ParkingRequired direction HelipadSome delay must be expectedStop for HSE registration

Hall BHall A1- first floor

Lane inLane out

YOUR LOGISTIC PARTNER

Hall C

Hall A g. floor

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Stop for HSE registration

Waiting lane B + A1

HSE

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// Exhibition groud floor// Exhibition first floor// Exhibition// Exhibition// SPE workshop // OTD Speed networking

Exhibition area

EXHIBITION AREA

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ASSEMBLY


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EXHIBITION AREA

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ASSEMBLY, PRACTICAL

OFFSHORE MEDIA GROUP2502

OFFSHORE MEDIA GROUP

EQUIPMENTStand equipment ordered before deadline will be available at your stand when the mounting opens at Monday 13. October.

CARPET

EL-CONNECTION

ASSEMBLING TIMEMon 13 Oct. 08:00 - 22:00Tue 14 Oct 08:00 - 16:00

Mounting during the weekend, according to prior agreement only.

CUSTOM BUILD

If stand build contains extended height, roofing or other custom build methods that affects the outside of your stand, please contact us in advance for permission and planning.

Is your stand building higher or wider than our regular walls?

!

1.

2.

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Stand personnel (register at www.offshoredays.com)

All personnel must register at Service desk in Hall A

Safety vest must be used. We also recommend you to use protective shoes.

HSE regulations is handed out and must be read and signed by everyone.

HSE

PERSONNEL

RIG CAFÉThe café located in Hall A will be open with a limited menu during the assembly days.

SERVICE CENTERExhibitors service center, located inHall A. Answer to questions like:

• Power and electricity• Water supplies to the stand• Enquiries about stand roof• Assistance with stand assembly• On site ordering of equipment

PARKINGYou can choose between two different parking lots during assemply/disassembly.



OTD FREE CARRY SERVICEOTD Free Carry Service will help you get your goods to you stand.

ASSEMBLY2

Exhibitor tasks >>

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PAYMENT CAFÉ8.


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REGISTRATIO

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Heis

MAIN ENTRANCE

103

OTD Organization Park

OTD StudentGround �oorFirst �oor

OTD Student area

Press area

TO HALL B

TO HALL A

FROM SHUTTLE BUS AND TAXI

OTD Cafe

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Company presentation Press conference FMC Supplier seminar / OTD Technology conference / Student speed interview

HALL AFIRST FLOOR

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FMC Subsea student / Student seminar Meeting room Student recruitment lounge Speed networking Speed interviews

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HALL AGROUND FLOOR

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HALL A // FIRST FLOOR

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EXHIBITION FLOORPLAN

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OTD Cafe

HALL B

TO HALL BTO HALL AMAIN ENTRANCE

REGISTRATION

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MAKE BUSINESS SOCIAL EVENTS NETWORKING EVENTS

EXHIBITION

OTD TOOLBOX SERVICE CENTER CATERING SERVICE

3

OTD RIG

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EXHIBITION PRACTICAL

Wednesday 09:00 - 17:00Thursday 09:00 - 16:00

OPENING HOURS



EXHIBITION3

Bergen Taxi: 07000 Norges Taxi: 08000

TAXI

There will be shuttle buses between Sotra Arena (OTD exhibition) and Bergen city centre, Flesand Airport and Sotra Arena (OTD Exhibition). Schedules will be announced at www.offshoredays.com

BUS

Exhibitor tasks >>

1.

4.

3.

You can choose between two different parking lots during assemply/disassembly.

PARKING2.

Some delay must be expected

P

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A ParkingRequired direction HelipadSome delay must be expectedStop

Lane inLane out

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Registration

TAXI

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INTERNET

The nearest ATM/Minibank to the OTD Exhibition is located at Sartor Senter. You can pay with your credtit card in the food courts.

All exhibitors have axess to free WiFi during OTD.Password: OTD2014

The service centre will be located in hall A. You will here be able to order stand equipment, electricity or other services after the deadline.

You can order catering to your stand at the exhibitor web shop - Remember deadline Steptember 15!

SERVICE CENTER

Stamina Hot will be available with health personnel on the exhibition area during the OTD exhibition.

HSE

See www.offshoredays.com > Information > Accommodation & Travel

Exhibitor tasks >>

7.

5. 6.



EXHIBITION3

CATERING ON STAND8.

ACCOMMODATION9.


PAYMENT CAFÉ10.

Norwegian law prohibits the consumption of alcohol in public places. The exhibition area is regarded in this context as a public place, and serving alcoholic beverages on stands is accordingly forbidden. However, an exhibitor can apply to serve alcohol to invite guests for a specified period in an area closed to the general public.

Find more information in the Web Shop.

SERVING FOOD AND ALCOHOL ON STANDS11.

ATM/MINIBANK12.

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DISMANTLING

The empty boxes will be transported into the hall after the carpets has been removed.The removal of the carpets will start immediately after the exhibition closes.


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Exhibition area

DISMANTLING TIME

Thursday 16 Oct. 16:00 - 22:00Friday 17 Oct 08:00 - 17:00

1.

Stand personnel (register at www.offshoredays.com)

All personnel must register at Service desk in Hall A or at he Logistics check point.

Safety vest must be used. We also recommend you to use protective shoes.


HSE

PERSONNEL

RIG CAFÉThe café located in Hall A will be open with a limited menu during the dismantling days.

SERVICE CENTERExhibitors service center, located inHall A. Answer to questions like:

• Power and electricity• Water supplies to the stand• Enquiries about stand roof• Assistance with stand dismantling• On site ordering of equipment

2.

5.

4.

SORT GARBAGE FOLLOW HSE RULES DISMANTLING HOURS

DISMANTLING


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DID YOU REMEMBER TO USE YOUR PERSONAL INVITATION?

Meet us at OTD2014 BERGEN

Meet us at our stand

Register for your FREE OTD pass: www.offshoredays.com

NORWAYS LARGEST ANNUAL OIL, GAS AND ENERGY EXHIBITION

The OTD2014 BERGEN show attracts an audience of engineers, technical specialists, industry leaders and experts in order to share ideas and innovations from the Norwegian Continental Shelf.

In 2014 the Offshore Technology Days is held for the 16th consecutive year. OTD has been the largest annual Norwegian oil show for the last four years. With a maximum capacity of 510 stands the exhibition is completely sold out, with long waiting lists.

OTD2014 BERGEN is a multifaceted event for continuous learning and show-casing, with innovation, solutions and tools required to succeed in the accelerating technology race in this increasingly complex business.

OTD2014

RSVP and share to let the world know you are participating OTD2014 BERGEN - Offshore Technology Days.SPREAD THE WORD!

Hall no Stand no

Sandsli

Flesland

Sotra

Eidsvåg

MindeGyldenpris

Kleppestø

Laksevåg

M

Åsane

Vestlandshallen

BergenCity centre

L

Askøy

AG

A1 BCD D


Sotra ArenaIdrettsvegen 50 5353 Straume

Exhibition show hoursWednesday, 15 October09:00-17:00

Thursday, 16 October 09:00-16:00

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CONTACT PERSONS

TECHNICAL

HSE

BUSINESS TO BUSINESS

SOCIAL

SERVICE CENTER

Stefan Caldenbye [email protected]

Stefan Caldenbye [email protected]

Torill [email protected]

OTD Sales [email protected]

Run by representatives from the companies:

STUDENTSTorill [email protected]

> TL Logistikk

> Plenum AS

> Malerbua > Bright Group

PROJECT DIRECTORPeter N. [email protected]

PREPARATION ASSEMBLY EXHIBITION DISMANTLING

ORDERING EXTRA Order extra equipment to the stand before deadline.

PRE-BOOK LOGISTICS

Pre-book to handle your goods the most efficient way.

READ INFO Read and follow the instruc-tions in this brochure.

REGISTER STAFF Register your staff when you enter the exhibition area.

FOLLOW HSE RULES Read and follow the HSE Rules that are valid for mounting.

START EARLY Start early - finish in time!

MAKE BUSINESS Use our helping tools. OTD is all about making business.

SOCIAL EVENTS Attend the social events to relax in a social atmosphere.

NETWORKING EVENTS Use our networking events to make new business contacts.

SORT GARBAGE Use the containers for waste sorting.

FOLLOW HSE RULES Read and follow the HSE Rules provided to you.

DISMANTLING HOURS

Only allowed within the given time frame.

YOUR TASKS

1 2 3 4

DID YOU REMEMBER YOUR TASKS?

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MALERBUAGeir SundeTlf: +47 909 89 663Mail: [email protected]

OTD OFFICIAL SUPPLIERS

- Carpets- Furniture- Etc.

- Electricity- Light equipment- Ceiling Mounts

- Stand walls- Spotlights- Stand building etc.

- Official Logistic Partner

BRIGHT GROUPNorodd Løvås Tlf: +47 915 18 618Mail: [email protected]

PLENUM ASTorstein DanielsenTlf: +47 922 36 451Mail: [email protected]

TL LOGISTIKK ASStein Tvedt Tlf: +47 55 19 55 50Mail: [email protected]

STAMINA HELSE ASBedriftshelsetjenestewww.staminahot.no

- Official HSE Partner

SOTRA SPORTSKLUBB - Official Exhibitor web shop

!EMERGENCY NUMBERS

Fire: 110Police: 112Ambulence: 113

!

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We hope you find this brochure informative and helpful.

Please visit our website for further information: www.offshoredays.com.

Do you miss any information? Let us know!>> [email protected]

!

OTD 2014 - Exhibitor Resources

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Transcript of OTD 2014 - Exhibitor Resources