OSSLT School EQAO · OSSLT School 10 APR April 10, ... Kurzweil 3000 (version 12), Kurzweil 1000...

EQAO

OSSLT

School

APR01

April 10, 2018

How to Administer the OSSLT

Ontario Secondary School Literacy Test (OSSLT)

Contents

2 What’s NEW for 2018

4 The OSSLT

5 Important Dates

6 Professional Responsibilities for the Administration of the OSSLT

8 Principal Checklist

13 Teacher Checklist

16 Overview: Accommodations, Special Provisions, Deferrals and Exemptions

17 Accommodations Not Requiring an IEP

18 Accommodations Requiring an IEP

24 Special Provisions for English Language Learners

26 Deferrals and Exemptions

28 Samples of Booklet Covers

30 Student Material Order Checklist

HOW TO ADMINISTER THE OSSLT

2 HOW TO ADMINISTER THE OSSLT

Changes to Accommodations During the Ontario Secondary School Literacy Test

▸ In order to reflect regular practice within classrooms, EQAO no longer requires Individual Education Plans (IEPs) for the following:

– individual or small group setting

– preferential seating in an assessment room

– prompts for students with severe attention problems who are at risk of being off task for significant periods of time (see definition on page 16)

– additional time

▸ Schools should anticipate which students require additional time. Schedules and seating arrangements should be made accordingly, in order to create the least disruptive environment for students during the assessment. Students who require additional time must still complete each booklet in one continuous sitting, regardless of the amount of additional time they are given. Supervised break times should also be adjusted accordingly for these students.

▸ EQAO will be offering Braille in the following versions: Contracted and Uncontracted Unified English Braille (UEB).

▸ The following electronic versions will be available this year: Read&Write for Google Chrome, Kurzweil 3000 (version 12), Kurzweil 1000 (version 12), Word optimized for Premier, Word optimized for WordQ, Word optimized for Read and Write Gold, Word (.doc), HTML, PDF and MP3 audio.

▸ As of 2019, EQAO will no longer be providing this guide in print format. It will only be available electronically.

▸ The OSSLT will be administered on Tuesday, April 10, 2018.

Please see the secure site for more information.

What’s NEW for 2018

Remember…

□ ALL school staff involved in the administration must read and adhere to the “Professional Responsibilities for the Administration of the OSSLT” in this guide.

□ All provisions outlined in this guide must be adhered to whether the student is taking the assessment on paper or electronically. No instructional materials, including electronic instructional applications, that facilitate responses to questions can be used. We rely on the professional judgment of educators to administer the assessment in accordance with EQAO guidelines and to ensure the security and validity of the assessment.

□ Ensure all students record all of their answers—both multiple-choice and open-response—in the appropriate Answer Booklet.

□ Do not place used Question Booklets or Answer Booklets back inside the plastic sleeves prior to returning them.

□ All resources listed in this guide are available on the public section of the EQAO Web site, www.eqao.com, unless otherwise noted.

□ Test materials must not be copied in any way or for any reason.

□ The use of cellphones, audio- or video-recording devices, digital music players or e-mail or text-messaging devices during the test is prohibited.

□ There is a “Student Materials Order Checklist” in the section on accommodations, special provisions, deferrals and exemptions. Schools are invited to make copies of this checklist in order to identify special orders prior to entering them into the Student Data Collection (SDC) system during Phase 1.

□ Identify students who will write in a non-local alternative location, and, at least six weeks in advance (if possible), request permission from EQAO for them to do so.

□ Students whose results are withheld are not eligible to enrol in the Ontario Secondary School Literacy Course (OSSLC). A withheld result does not count as an attempt.

□ The alternative location guidelines have been revised. Forms will need to be submitted ONLY when the school is requesting that EQAO deliver the student test package by courier to a non-local address.

WHAT’S NEW FOR 2018 3

EQAO

OSSLT

School


The following pages will guide you through every step you need to follow in order to ensure a successful test for your students.

After the introduction, this guide is organized by date. Read it now to help you understand the administration process, and then use the guide as a series of dated checklists to ensure you complete the tasks on time.

The Structure of the Administration

Activity Allotted Time

Booklet 1 (Question and Answer) 75 minutes

Break 15 minutes

Booklet 2 (Question and Answer) 75 minutes

Questionnaire 10 minutes

The OSSLT

IMPORTANT DATES 5

Before the Test

February 12 to 23SDC Phase 1: Finalize information in the SDC system (order special versions)

March 6 to April 12SDC Phase 2: Prepare for administration (print student tracking sheets and make required changes, e.g., add new student, delete student)

April 3 to 9Receive printed test materials and verify in the SDC system that all materials have arrived

April 6 Download assistive technology and MP3 audio

Test Date

April 10 Administer OSSLT

After the Test

April 11Prepare material for pickup and delete electronic versions of the test, including MP3 audio files

Upon receipt of Individual Student Reports

Delete electronic versions of students’ work

Important Dates

APR01


Principals and teachers are responsible to ensure the fair and consistent administration of the test as outlined in this administration guide. These procedures must be followed.

Principals are responsible for ensuring that

▸ they and the teachers administering the test have read How to Administer the OSSLT and board direction/policy.

▸ all students eligible for the test are accounted for, including those writing with accommodations and special provisions, and those deferred or exempted.

▸ any student receiving an accommodation has an Individual Education Plan (IEP) that outlines the accommodations that are necessary for and consistent with regular classroom assessment practices used for the student. The accommodation must be consistent with the permitted accommodations in this guide. The student must normally receive the accommodation for all forms of assessment, including summative assessments.

▸ complete and accurate information is provided to EQAO for each student eligible to write the test, including those writing with accommodations or special provisions, and those deferred or exempted.

▸ complete and appropriate test materials are ordered for each student, using the EQAO Student Data Collection (SDC) system, including, if necessary, additional materials requested after receipt of the initial shipment.

▸ all materials necessary for the preparation for and administration of the test are provided to all participating teachers and support staff.

▸ all teachers and other personnel (e.g., scribes, principals themselves) participating in, preparing for and administering the test have received training this year and follow this year’s edition of How to Administer the OSSLT.

▸ all test materials are kept secure prior to, during and after the administration.

▸ the locations and conditions for writing the test allow each student to work independently of every other student and conform to EQAO requirements as defined in How to Administer the OSSLT.

▸ there is no deviation from EQAO guidelines and instructions without explicit written direction from the relevant supervisory officer and EQAO’s Chief Assessment Officer.

▸ any breach or suspected breach of security is reported to EQAO immediately.

Before the Administration

▸ The receipt of all materials and types of materials ordered must be confirmed.

▸ Student test packages must not be opened prior to the administration of the first test session.

▸ Only staff members administering the test may have access to test materials.

▸ Teachers administering the test may receive the student test materials no earlier than the morning of the administration.

▸ Scribes may have access to the test materials only during the administration sessions.

▸ Staff preparing test materials for assistive technologies may have access to the electronic materials no earlier than 48 hours prior to the start of the administration.

▸ Test materials must not be copied in any way for any reason.

Professional Responsibilities for the Administration of the OSSLT

PROFESSIONAL RESPONSIBILITIES FOR THE ADMINISTRATION OF THE OSSLT 7

During and After the Administration

▸ Only staff members administering the test may have access to test materials.

▸ Student test materials are not to be removed from the testing room during the administration.

▸ All classroom materials containing reading or writing content of an instructional nature must be removed from view or covered.

▸ Only those individuals directly involved in the administration and testing activities (e.g., scribes) may enter the testing room.

▸ Students must be supervised at all times during the administration. This includes students with accommodations or special provisions and students who are permitted additional time to complete the test.

▸ Once the test materials have been opened, no one may use information from the test to provide instruction on any concept or item being tested prior to, during or after the administration of the test.

▸ During the test, no one may explain, define, translate or provide examples of reading vocabulary or writing terminology to students, including those with accommodations.

▸ During the test, nothing may be said or done to influence student responses, including, but not limited to, actions such as drawing a student’s attention to an unanswered question.

▸ No cellphones, audio- or video-recording devices, digital music players or e-mail or text-messaging devices are allowed into the testing room.

▸ At no point during or after the test may anything be said or done to encourage or influence students to alter or revise their responses.

▸ No one may read, review or correct student work during or after the administration. This includes copying, darkening, rewriting, editing, erasing or altering student work in any way. Each test booklet must be completed in one continuous session. A session may not be interrupted by lunch or by any other school programming. A session may include water fountain, stretch and washroom breaks.

▸ At the end of each session, the test booklets must be collected and stored in a secure place without review.

▸ After a test session has ended, booklets must not be returned to students for further review, correction or completion.

▸ Once both booklets are completed, they must be collected and stored securely, without review, prior to the return of materials to EQAO.

▸ All EQAO test materials, used or unused, must be returned to EQAO.

▸ Any circumstances that may affect the scoring of student work (e.g., package ID number issues) or may have affected the validity of any student performance (e.g., a discussion between two students during the test) must be documented and reported to EQAO on the Issues Envelope.


Finalize Student Information in SDC System, and Plan and Prepare for Test

These steps are important, because they lay the foundation for the test. The student information you enter will determine the printing and delivery of test materials, and the delivery of accurate results after.

Finalize your student information in the Student Data Collection (SDC) system, or update the information the board has entered on your behalf. Be sure to order any necessary special versions. Use the following guidelines:

– All students eligible for the test must be accounted for, including English language learners, students with special education needs and students whose results were withheld in previous years. Also account for students whose participation is to be deferred, who are to be exempted or who have fulfilled or plan to fulfill the literacy requirement through the OSSLC during the current school year.

– First-time eligible students are those who

• entered Grade 9 in the 2016–2017 school year or

• entered Grade 10 in the 2017–2018 school year from out of province.

– Previously eligible students are those who

• were absent or deferred for, or were unsuccessful on, one or more previous administrations;

• were previously exempted but are now working toward an Ontario Secondary School Diploma (OSSD);

• entered Grade 11 or 12 in the 2017–2018 school year from out of province or

• enrolled in an adult education program and began Grade 9 in or after the 2001–2002 school year.

Note: A deferral does not constitute an opportunity to write and therefore does not qualify the student to take the OSSLC.

– A mature student is one who

• was at least 18 years of age on December 31;

• was not enrolled as a regular day-school student for at least one school year immediately before registering in a secondary school program and

• is enrolled to obtain an OSSD.

Note: Mature students may enrol directly in the OSSLC.

See the SDC Guide for Principals, 2017–2018, “Accounting and Reporting EQAO results for Students with Unique or Special Circumstances” and the “SDC At a Glance” video for more information.

February 12 to 23

Principal Checklist

PRINCIPAL CHECKLIST 9

Set the administration schedule.

□ Determine the morning start time, and schedule one break (maximum 15 minutes).

□ Set the schedule for students being provided with additional time.

Identify any students who will be away from school on test day due to extenuating circumstances and who will need to write in a non-local alternative location.

□ At least six weeks before the test (if possible), ask EQAO for permission. Use the “Request for Approval to Administer the OSSLT at a Non-Local Alternative Location” form on the secure portion of the EQAO Web site. Forms need to be submitted ONLY when the school is requesting that EQAO deliver the student test package by courier to a non-local address.

Have a meeting with your staff.

□ Make sure everyone (teachers and scribes) understands their roles and responsibilities.

□ Make sure everyone has read this guide, including the section on accommodations, special provisions, deferrals and exemptions.

□ Review the “Professional Responsibilities for the Administration of the OSSLT” in this guide.

□ Discuss accommodations and special provisions and the arrangements necessary to carry them out. Send letters to the parents or guardians of the students, or the adult students, receiving accommodations, special provisions and exemptions. Sample administration and information letters are available on the secure section of the EQAO Web site.

□ Establish a policy for students who arrive late. (Your policy must include the rule that no students may start Booklet 1 after the other students have completed it.)

See this guide’s sections on accommodations, special provisions, deferrals and exemptions and “EQAO’s Video Guide to Key Test Administration Procedures” (www.eqao.com) for more information.

Identify a secure location to store the test materials when they arrive.

Hold an information session for your students.

□ Inform them about the test (e.g., the length and layout).

□ Share the instructions using the sample test materials on the EQAO Web site.

□ Share the “Getting Ready Guide” (available on the EQAO Web site).

February 12 to 23 (Cont'd)


March 6 to April 9

Verify Student Information and Receive Materials

It is important to ensure that you have received all of your test materials, and to order any extras necessary for the test.

Receive your school’s materials. Check them against the packing list. Do not open individual student packages. If a student has moved and is no longer on your school’s enrolment register, delete the student from the SDC system. If a package has been delivered to your school for the student, do not send the package to the student’s new school. The package must be returned unused in your school’s return shipment following the administration of the test.

Store the materials in a secure location until they are distributed to teachers on the morning of the test.

Using the SDC system, update your students’ information and order any additional materials necessary.

Distribute this guide to all teachers administering the test.

For students using MP3 audio or assistive technology, download the file in the correct format from the SDC system and load it onto the student’s computer on Friday, April 6. Only students for whom electronic versions have been ordered may use them.

April 10: Test Day

On test day, there are important steps to carry out before, during and after the administration. As principal, your primary responsibilities will be before and after. Appropriate preparation will encourage a successful administration. After the administration, your focus will be collecting, accounting for and packing the test materials for return to EQAO.

Before the test:

Print an up-to-date Student Tracking Sheet for each test room.

Distribute the test materials on the morning of administration.

Resolve any package ID problems.

If the start time of the test will be delayed more than one hour (e.g., if a bus is late), you must get EQAO approval. Call the EQAO Information Centre: 1-888-327-7377.

If a teacher administering the test is absent, choose another teacher familiar with the administration procedures to administer it. Supervise this teacher.

Principal Checklist

Note: Student responses in languages other than English will not be scored.

Also note that responses with offensive language may not be scored and that you may be notified of such responses.

After the test:

Use the Student Tracking Sheets to confirm that you have received all materials from teachers.

Check your student information in the SDC system. Update it if necessary.

– If two students have mixed up their packages and written in the wrong booklets, use the “Switch Packages” function to correct the problem. (Do not include the booklets involved in the Issues Envelope.)

– If many students have mixed up their packages,

• print the Student Tracking Sheet;

• write in by hand the last 12 digits of the IDs of the packages the students actually used;

• call EQAO to communicate the changes that need to be made;

• fax the Student Tracking Sheet to 416-325-6622 and

• place all affected material and a copy of the Student Tracking Sheet in the Issues Envelope.

– Do not change booklet barcodes or ID numbers. The barcode will override any handwritten changes to the booklet.

Delete all electronic versions of the test, including MP3 audio files, but keep all other electronic files of student work related to the test until you receive the Individual Student Reports.

Keep the following on file for one year:

□ Student Tracking Sheets;

□ documentation for students with accommodations, special provisions or deferrals;

□ signed consent forms for exempted students;

□ test room seating plans and

□ “Administering the OSSLT at a Local Alternative Location” forms.

Prepare the Special Versions Envelope for return.

□ Include only booklets containing responses typed on a computer.

□ Ensure all student work is stapled to the inside front cover of the appropriate Answer Booklet, and ensure the last 12 digits of the package ID are on each page. If the work is not treated in this manner, it may be scored incomplete or may not be scored at all.

PRINCIPAL CHECKLIST 11

April 10 (Cont'd)


Prepare the Issues Envelope for return.

□ Include all materials that require EQAO’s attention (e.g., materials with package ID problems, booklets with missing pages, notes to EQAO).

□ Provide a detailed explanation of each issue on the outside of the envelope.

Prepare the test materials for return.

□ Use the packing list to ensure that all materials are returned in the correct quantities. Include all Special Versions Envelopes, all Issues Envelopes and all Booklet 1s and Booklet 2s (i.e., both Question and Answer, used or unused). Ensure Answer Booklets are not inside Question Booklets.

□ Do not use the plastic sleeves to return the used test booklets.

□ Seal the tote boxes.

□ Affix the return labels to the tote boxes, ensuring that the ID number on each label matches the one on the box.

April 10 (Cont'd)

April 11

On April 11, your test materials will be picked up for delivery to EQAO. There’s nothing you need to do to schedule the pickup.

UPS will pick up the tote boxes. Record the date and tracking number.

Principal Checklist

TEACHER CHECKLIST 13

Teacher Checklist

February 12 to April 9

April 10: Test Day

Prepare to Administer the Test

As teacher, you play the key role of administering the test. Your primary responsibility before students write will be preparing to administer the test fairly and according to provincial guidelines.

Read this guide and the sections on accommodations, special provisions, deferrals and exemptions.

Attend the meeting at which your principal will discuss roles and responsibilities.

Prepare a seating plan for the test room you will administer.

Prepare the test room. Cover or remove all displayed instructional materials about reading or writing.

Before the test:

Ensure a supply of blue or black pens for your students. (Pencils are also permitted.)

Receive the test materials from your principal. Do not open the individual student packages. Check that the number of packages matches the number of students listed on the Student Tracking Sheet.

Test Administration:

Notes: – If there is a fire alarm or another school emergency, tell your students to leave their test

materials on their desks and to exit immediately according to the school’s emergency plan. When the students return, instruct them to return to their desks and resume the test.

– If you encounter any other issues, notify your principal.

It is essential that the following procedures be followed. If they are not, students may not receive scores.

Using the Student Tracking Sheet, hand out the packages to the students. Make sure the last 12 digits of the package ID match the last 12 digits of the number next to the student’s name on the tracking sheet.

– If a student accidentally starts work in the incorrect package, the student should continue to use this package for the entire test. Notify the principal to update the SDC system after the test.

– If a package is missing, or if you have a student new to the school, use the package of an absent student. The principal should update the SDC system using the “Switch Packages” function to reflect this change.


Teacher Checklist

Ask the students to check their packages. There should be a Question Booklet 1, a Question Booklet 2, an Answer Booklet 1 and an Answer Booklet 2 in each one.

– If a package is incomplete, use an unassigned package or the package of an absent student only. The principal will need to update the SDC system. If an extra package is not available, call EQAO to request materials (1-888-327-7377).

Note that different booklets contain different field-test questions. These differences will not affect the students’ results in any way.

Ensure there are no cellphones, audio- or video-recording devices, digital music players or e-mail or text-messaging devices in the test room. Also be sure the students do not use dictionaries, and that they do not copy from one another.

– If you suspect that students have violated these rules, please submit all their material in the Issues Envelope and note the circumstances on the outside of the envelope.

Read the following script to the students (if students are receiving additional time, modify all times accordingly):

You have two 75-minute periods to complete the OSSLT. At the end of the first 75 minutes, there will be a 15-minute break. If you finish early, review your work and check that you have not missed any questions.

Put your Question Booklet 2 and Answer Booklet 2 face down on the corner of your desk. Do not start Booklet 2 until after the break.

Follow along as I read the instructions for both Booklet 1s.

Use blue or black ink or a pencil to complete the test.

Once the test begins, I will not be able to answer your questions.

Are there any questions?

Start Booklet 1.

Please see sample of the booklet covers at the end of this guide.

Remind students using computers as an accommodation to save their work frequently.

Remind the students when there is 15 minutes left.

After 75 minutes, collect all Booklet 1s (both Question and Answer). Use the Student Tracking Sheet to confirm that you have them all.

April 10 (Cont'd)

Read the following script to the students:

You are now ready to start Booklet 2. Are there any questions?

After 75 minutes, you will be given time to complete the questionnaire at the end of the booklet.

Start Booklet 2.

Remind the students when there is 15 minutes left.

After 75 minutes, announce the end of test time. Instruct the students to complete the questionnaire at the end of Answer Booklet 2.

When the students are finished the questionnaire, collect all Booklet 2s (both Question and Answer).

Submit the final seating plan for your room to the principal.

Note: Ensure Answer Booklets are not inside Question Booklets.

Use the Student Tracking Sheet to ensure that you have collected all copies of all four booklets (used or unused).

Provide your principal with a written explanation of any issues (e.g., missing pages, student package ID problems, improper administration) and the booklets involved.

Return all your room’s test materials to the principal (Student Tracking Sheets, all Question and Answer booklets and all unused test materials).

Staple all typed student responses to the inside front cover of the appropriate Answer Booklet.Provide your principal with all booklets containing responses typed on a computer for return in the Special Versions Envelope. Ensure the last 12 digits of the package ID is on each page of the student’s work.

TEACHER CHECKLIST 15

April 10 (Cont'd)


Role of the Principal

The principal is responsible for

▸ making decisions about student participation;

▸ ensuring that all accommodations, special provisions, deferrals and exemptions are provided and

▸ documenting the relevant information in the Student Data Collection (SDC) system according to the instructions in this guide.

▸ sending an information letter to parents, guardians and adult students.

Sample administration and information letters are available on the secure section of the EQAO Web site, www.eqao.com.

Definitions

Modifications: changes to the content of the test. These are not permitted, because they affect the validity and reliability of the test.

Accommodations: changes in the way the test is administered or the way in which a student with special education needs responds to its components. These do not alter the content of the test or affect validity or reliability.

Special Provisions: extended periodic supervised breaks for English language learners. This change does not affect the validity or reliability of the test.

Deferrals: decisions to postpone the writing of the test until the following year for students who are working toward an Ontario Secondary School Diploma (OSSD).

Exemptions: available for students whose Individual Education Plan (IEP) states they are not working toward an OSSD.

Scribe: an individual who supports the accommodations the student receives on a regular basis for all forms of assessments.

Prompts: a tap on the desk or a verbal signal (e.g., a word or phrase) to draw the student’s attention back to the test. Prompts are used for students with severe attention problems who are at risk of being off task for significant periods of time. Prompts do not include clarification, explanation or translation of any part of the test and may not be used to draw the student’s attention to a specific part of the assessment.

Resources

This guide is based on the following Ministry of Education documents, available at www.edu.gov.on.ca:

▸ Special Education in Ontario, Kindergarten to Grade 12: Policy and Resource Guide (2017)

▸ English Language Learners: ESL and ELD Programs and Services: Policies and Procedures for Ontario Elementary and Secondary Schools, Kindergarten to Grade 12 (2007)

▸ Ontario Schools, Kindergarten to Grade 12: Policy and Program Requirements (2016)

Overview: Accommodations, Special Provisions, Deferrals and Exemptions

ACCOMMODATIONS NOT REQUIRING AN IEP 17

Accommodations Not Requiring an IEP

Type of Accommodation

Setting (adjustments to environment)

Individual and/or small group setting

Preferential seating in an assessment room

Prompts for students with severe attention problems who are at risk of being off task for significant periods of time.

Prompts draw the student’s attention back to the assessment through either a tap on the desk or a verbal signal (e.g., a word or phrase to redirect the student’s attention).

Prompters cannot clarify, explain or translate any part of the test or draw the student’s attention to a specific part of the assessment.

Time

Extra-Time Accommodations The majority of students will complete each booklet of the OSSLT within each of the two 75 minute sessions. If students require additional time to complete a booklet, you may allow the additional time with supervision. Each booklet must be completed in one continuous sitting, with or without additional time.

– A session may not be interrupted by lunch or by any other school programming. A session may include water fountain, stretch and washroom breaks. These regular supervised breaks are not considered part of the time allotted for the assessment.

– If a student’s IEP indicates the requirement to receive extended periodic supervised breaks, this accommodation must be indicated in the EQAO SDC system.


Accommodations Requiring an IEP



Assistive devices or adaptive equipment Permitted: special lighting, special pens or pencil grips, and devices for supporting the student’s arm for printing, writing or keyboarding.

Time

Extended periodic supervised breaks Breaks are not considered part of the time allotted for the test.

Presentation Format (formats for administration of test)

Sign language or oral interpreter Interpreters can translate the English text into American sign language (ASL) and student responses from ASL into written English for the test.

An oral interpreter mouths words so the student can lip-read.

Braille versions Available: contracted and uncontracted Unified English Braille (UEB).

Students may have access to both the Braille and the MP3 audio version.

Large print

Colour white, blue, green, yellow (regular or large print)

Audio MP3 files—Available for download at 9:00 a.m. on Friday, April 6.

Permitted Accommodations for Students with Special Education Needs

The student□ has an IEP that outlines

accommodations that are necessary for and consistent with regular classroom practice and

□ receives these accommodations for all forms of assessment.

Accommodation decisions must be– based on the student’s IEP;

– consistent with regular classroom practice, including assessments;

– consistent with this guide;

– made prior to the test;

– made for each student individually and

– made in consultation with the student and parents or guardians or the adult student, and with the appropriate teaching staff.

Type of Accommodation (cont’d)

Presentation Format (formats for administration of test) cont’d

Assistive technology format Read&Write for Google Chrome, Kurzweil (1000 and 3000), Word, HTML, PDF, Word optimized for Premier, WordQ and Read and Write Gold available for download (as Zip files) at 9:00 a.m. on Friday, April 6. A set of regular-print booklets will also be sent to the school for the student.

The version optimized for Read&Write for Google Chrome will be available on the school board’s secure EQAO Web site at 9:00 a.m. on Friday, April 6. School boards will be responsible for sharing the files with schools that have requested this version.

Separation of the pages of the test booklet

Verbatim reading of written questions and prompts—writing only

Response Format (permitted formats for student responses)

Use of a computer or word processor or assistive devices and technology

Note: Preferred font size and recommended length of response should be posted for students.

Word processor, speech synthesizer, Brailler, speech-to-text software or augmentative or alternative communications systems.

Type the last 12 digits of the package ID at the top of each page of the computer printout.

Preferred font: 12 point Times New Roman or Times Roman; Paper: letter-size with 3 cm margins

– News report: ¾ page double-spaced (18 typed lines)– Series of paragraphs expressing an opinion: 1½ pages double-spaced

(36 typed lines)– Open-response reading and short writing tasks: four lines double-spaced

Audio recording of responses Verbatim transcription must be provided. Ensure that the last 12 digits of the package ID are on the top of each page of the transcription.

Verbatim scribing of responses – Print or type exactly what the student dictates.– Fill in the circles in the Answer Booklets as directed by the student.– Assume each sentence begins with a capital and ends with a period.– Read the dictation back to the student if requested.– After the student has finished working, show the student the transcription and

ask if any corrections are necessary. (The scribe may erase, cross out or make corrections according to the student’s directions.)

DO NOT– review the test prior to administration.– edit or alter the student’s dictation in any way, except at the student’s request.– alert the student to mistakes.– prompt the student in any way other than the methods described on page 16.– initiate the use of test-taking strategies.– show any reaction to the student’s responses.– correct the student’s responses.– engage in incidental conversation with the student or others.

Video recording of responses— reading only

Verbatim transcription must be provided. Ensure that the last 12 digits of the package ID are on the top of each page of the transcription.

ACCOMMODATIONS REQUIRING AN IEP 19

AAA


Additional Information

□ Scribes must be adults. A scribe cannot be a relative of the student.

□ All booklets or sessions must be completed by the end of the administration day.

□ Time to read the instructions, for supervised breaks and to answer the questionnaire is not considered part of the time allotted for the student to complete the test.

□ Variations in the pronunciation or inflection of words and phrases may occur due to the variety of software versions, speech engines and computer systems. Revisions may be made by the school to rectify such variations, providing that no change is made to any content.

□ Ensure that computers have sufficient memory to accommodate the electronic versions, that students’ work is saved frequently and that it can be printed. EQAO recommends printing student work after each session.

□ For ease of use, the audio, Braille and assistive-technology versions will not be presented as separate Question and Answer booklets. Although students will receive printed booklets, a PDF that will match the audio, Braille and assistive-technology versions will be available for download from the secure site at 9:00 a.m. on Friday, April 6. All responses will need to be stapled to the inside front cover of the appropriate Answer Booklet and returned in the Special Versions Envelope.

Please see “How to Return Computer Responses to EQAO” on pages 22–23 for instructions on returning computer responses, assistive technology (speech-to-text software) and verbatim transcriptions of audio- or video-recorded responses on loose sheets.

Documentation

▸ Record accommodations in the SDC system.

▸ A copy of the information letter from the principal to the parents or guardians or adult student outlining the accommodations must be kept on file at the school for one year.

Permitted Accommodations for Students with Special Education Needs (cont’d)

Accommodations Requiring an IEP

ACCOMMODATIONS REQUIRING AN IEP 21

Requests for Special Consideration of Accommodations

Accommodations listed in this guide

Accommodations NOT listed in this guide

The student□ requires other accommodations

described in the IEP.

Request permission from EQAOBy April 3, send a letter or e-mail message to

Chief Assessment Officer Education Quality and Accountability Office 2 Carlton Street, Suite 1200 Toronto ON M5B 2M9 E-mail: [email protected]

Include the following:

– student’s full name

– student’s date of birth

– student’s OEN

– written or e-mail request for special consideration from the parents, guardians, adult student or principal

– description of previous implementation of the student’s IEP

– brief description of the documentation that identifies the student’s special education needs

The student□ requires an accommodation not

described in the IEP

OR

□ does not have an IEP, due to a recent transfer into the school from another jurisdiction

OR

□ would not normally require accommodations but has a temporary condition (e.g., a broken arm).

Request considerations from supervisory officer– The parent, guardian, adult student or principal may submit a request

for consideration to the supervisory officer.

– The decision of the supervisory officer is final.

– The principal may grant permission for the use of appropriate accommodations.

– Consider a deferral if it is not possible to provide the accommodations.

– If a parent, guardian or adult student disagrees with a decision, request consideration from the supervisory officer.

– The decision of the supervisory officer is final.


How to Return Computer Responses to EQAO

1 Before the test, type the last 12 digits of the package ID at the top of each page.

3 Print all student work. Ensure that the pages are numbered and are in order, and that each section and question number is identified.

4 Staple the pages to the inside front cover of the appropriate Answer Booklet.

5 Include only Answer Booklets containing responses typed on a computer in the Special Versions Envelope. Do not include blank booklets or booklets containing only written answers.

2 Ensure that all text is legible. Use 12 pt Times New Roman or Times Roman.

ANSWERSANSWERS

This is a secure document. Reproduction and/or publication of this document is strictly prohibited.

11XXX_A

Booklet 1

You are now ready to start the test.

Ontario Secondary School Literacy Test (OSSLT) April 2018

INSTRUCTIONS

Attempt all questions. If you leave a question blank, the question will be scored zero.

Use only pencil or blue or black pen.

Answering Multiple-Choice Questions

Choose the best or most correct answer for each question.

To indicate your answer, fill in the circle completely, as shown below.

Like this: Not like this:

�If�you�fill�in�more�than�one�circle�for�a�question,�the�question�will be scored incorrect.

To change a multiple-choice answer, erase or cross out your answer�and�fill�in�the�circle�for�your�new�answer.�Ensure�that�your�final�answer�is�clear.

Answering Open-Response Questions

For the writing sections, pay attention to clarity, organization, spelling, grammar and punctuation.

The lined space in this booklet indicates the approximate length of the response expected.

Provide ALL your answers to

multiple-choice and open-response questions

in this booklet.

Space is available for rough notes.

821 11201 00 555555 10 2010Computer Printout

1

555555 10 1050


Read the questions in Question Booklet 1 before providing your answers here.

Multiple-Choice

1 A B C D

2 F G H J

3 A B C D

4 F G H J

5 A B C D

ROUGH NOTES Use the space below for rough notes. Nothing you write in this space will be scored.

Section Writing page 3B

821 11201 00 555555 10 01 50

Computer Printout555555 10 1050

1

School Contact Information

School Name: _______________________________________________________

Principal Name: _____________________________________________________

Telephone Number: ( ) ____________________________________

Coordonnées de l’école

Nom de l’école : ____________________________________________________

Nom de la directrice ou du directeur : ____________________________________________________

Numéro de téléphone : ( ) ________________________________

Special Versions Envelope Enveloppe des versions spéciales

Include ONLY the following:

• printed computer responses stapled to the corresponding student answer booklets

• typed transcriptions of audio or video responses stapled to the corresponding student answer booklets

• Braille answers stapled to the corresponding student answer booklets

• USB flash drives and corresponding student answer booklets

N’inclure QUE les documents suivants :

• les réponses écrites à l’ordinateur agrafées aux cahiers de réponses de l’élève correspondants;

• les transcriptions dactylographiées des réponses fournies par enregistrement sonore ou vidéo agrafées aux cahiers de réponses de l’élève correspondants;

• les réponses en braille agrafées aux cahiers de réponses de l’élève correspondants;

• les clés USB et les cahiers de réponses de l’élève correspondants.

2 Carlton Street, Suite 1200Toronto ON M5B 2M9Telephone: 1-888-327-7377Fax: 416-325-0831Web site: www.eqao.com

2, rue Carlton, bureau 1200Toronto (Ontario) M5B 2M9Téléphone : 1 888 327-7377Télécopieur : 416 325-0831Site Web : www.oqre.on.ca

Please refer to the guides for additional information on how to use this envelope.

Veuillez vous référer aux guides pour obtenir des renseignements additionnels sur l’utilisation de cette enveloppe.

School Contact Information

School Name: _______________________________________________________

Principal Name: _____________________________________________________

Telephone Number: ( ) ____________________________________

Coordonnées de l’école

Nom de l’école : ____________________________________________________

Nom de la directrice ou du directeur : ____________________________________________________

Numéro de téléphone : ( ) ________________________________

Special Versions Envelope Enveloppe des versions spéciales

Include ONLY the following:

• printed computer responses stapled to the corresponding student answer booklets

• typed transcriptions of audio or video responses stapled to the corresponding student answer booklets

• Braille answers stapled to the corresponding student answer booklets

• USB flash drives and corresponding student answer booklets

N’inclure QUE les documents suivants :

• les réponses écrites à l’ordinateur agrafées aux cahiers de réponses de l’élève correspondants;

• les transcriptions dactylographiées des réponses fournies par enregistrement sonore ou vidéo agrafées aux cahiers de réponses de l’élève correspondants;

• les réponses en braille agrafées aux cahiers de réponses de l’élève correspondants;

• les clés USB et les cahiers de réponses de l’élève correspondants.

2 Carlton Street, Suite 1200Toronto ON M5B 2M9Telephone: 1-888-327-7377Fax: 416-325-0831Web site: www.eqao.com

2, rue Carlton, bureau 1200Toronto (Ontario) M5B 2M9Téléphone : 1 888 327-7377Télécopieur : 416 325-0831Site Web : www.oqre.on.ca

Please refer to the guides for additional information on how to use this envelope.

Veuillez vous référer aux guides pour obtenir des renseignements additionnels sur l’utilisation de cette enveloppe.

Computer PrintoutLorem ipsum dolor sit amet

Lorem ipsum dolor sit amet, consectetur adipiscing elit. Mauris nec pretium neque. Quisque nec enim eu velit commodo mattis eu id turpis. Etiam malesuada elementum urna, ut malesuada massa faucibus a. In fringilla pharetra magna, a porttitor ante consectetur eu. Vivamus finibus metus lorem, vel viverra diam dapibus sit amet. Aenean ante lorem, aliquam a justo at, convallis elementum massa. Nam ut convallis massa, eu ultricies enim. Aenean vel feugiat turpis, et laoreet eros. Pellentesque nec sem eget augue tincidunt dictum nec id nibh. Aliquam eleifend, dolor imperdiet laoreet pharetra, eros elit congue arcu, sit amet dictum mi felis non enim. Vestibulum pharetra nulla nulla, in consequat purus pharetra eu. Sed commodo elit et ante fermentum, pharetra sollicitudin massa cursus. Duis ultrices ut purus nec dictum. Sed elit lectus, elementum quis finibus at, condimentum nec mauris. Aenean maximus aliquet magna. Nullam viverra malesuada libero vitae mollis. Phasellus ut luctus ex, a hendrerit arcu. In dictum lorem vitae volutpat semper. Maecenas tempor leo odio, eget venenatis nunc maximus sit amet. Pellentesque feugiat, libero eget consectetur porta, quam metus euismod urna, id semper mi ex sit amet eros. Aliquam sed enim congue, euismod metus ullamcorper, pretium tellus. Proin eu nisl quam. Etiam convallis magna nec sapien malesuada dictum. Sed tempus fringilla mauris.

Lorem ipsum dolor sit amet

Nulla facilisi. Fusce et quam arcu. Sed vel augue sit amet risus tincidunt rhoncus. Donec rutrum tempus aliquam. Donec tincidunt purus et enim euismod tempus. Donec quis mollis sapien, eu scelerisque neque. Donec lacinia aliquet tempor. Nullam quis convallis ligula. Ut eleifend consectetur ex, ac pulvinar odio. Suspendisse egestas mauris nibh, vel venenatis dui pretium eu. Curabitur non nulla ligula. Vivamus eget nulla felis. Quisque condi-mentum efficitur libero, sed ornare orci interdum at. Curabitur vestibulum semper feugiat. Nunc ultrices maximus finibus. Maecenas pellentesque, risus id gravida consectetur, enim nunc hendrerit leo, ac tincidunt leo risus non justo. Sed sodales urna risus, volutpat pulvinar ante tincidunt in. Aliquam et enim et dui viverra rhoncus. Praesent vestibulum metus vitae aliquet ornare. Nam ut quam nibh. Morbi in congue enim. Pellentesque ullamcorper mau-ris a dui imperdiet porttitor. Proin eu ex pretium, finibus augue sit amet, faucibus magna. Maecenas ultricies quam facilisis, facilisis lacus vitae, malesuada enim. Pellentesque sollicitudin sem lorem, ut convallis tortor consequat vitae. Suspendisse sagittis rhoncus odio. Aliquam in tortor dui. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos himenaeos. Praesent at semper magna. Aliquam vel arcu non risus luctus rhoncus et a libero. Integer metus eros, auctor ut ante et, consectetur pretium ante. Donec mollis nunc dui, venenatis sodales urna volutpat vel. Nulla facilisi. Fusce et quam arcu. Sed vel augue sit amet risus tincidunt rhoncus. Donec rut-rum tempus aliquam. Donec tincidunt purus et enim euismod tempus. Donec quis mollis sapien, eu scelerisque neque. Donec lacinia aliquet tempor. Nullam quis convallis ligula. Ut eleifend consectetur ex, ac pulvinar odio. Suspendisse egestas mauris nibh, vel venenatis dui pretium eu. Curabitur non nulla ligula. Vivamus eget nulla felis. Quisque condimentum efficitur libero, sed ornare orci interdum at. Curabitur vestibulum semper feugiat. Nunc ultrices maximus finibus. Maecenas pellentesque, risus id gravida consectetur, enim nunc hendrerit leo, ac tincidunt leo risus non justo. Sed sodales urna risus, volutpat pulvinar ante tincidunt in. Aliquam et enim et dui viverra rhoncus. Praesent vestibulum metus vitae aliquet ornare. Nam ut quam nibh. Morbi in congue enim. Pellentesque ullamcorper mauris a dui imperdiet porttitor. Proin eu ex pretium, finibus augue sit amet, faucibus magna. Maecenas ultricies quam facilisis, facilisis lacus vitae, malesuada enim. Pellentesque sollicitudin sem lorem, ut convallis tortor consequat vitae. Suspendisse sagittis rhoncus odio. Aliquam in tortor dui. Class aptent taciti sociosqu ad litora torquent per conubia nostra, per inceptos himenaeos. Praesent at semper magna. Aliquam vel arcu non risus luctus rhoncus et a libero. Integer metus eros, auctor ut ante et, consectetur pretium ante. Donec mollis nunc dui, venenatis sodales urna volutpat vel.

1

Accommodations

ACCOMMODATIONS 23

How to Return Computer Responses to EQAO (cont’d)

Return of Materials

▸ Retain a copy of the electronic student responses to the test until the Individual Student Reports are received.

▸ Place the verbatim transcriptions of audio- or video-recorded responses (staple these loose sheets to the inside front cover of the appropriate booklet) in the Special Versions Envelope. Do not return USB devices.

▸ Place all materials that require EQAO’s attention for resolution in the Issues Envelope, and document the issue on the outside of the envelope.


Special Provisions for English Language Learners


Time

Extended periodic supervised breaks Breaks are not considered part of the time allotted for the test.

Section 2.9.3 of English Language Learners states, “English language learners should take the Ontario Secondary School Literacy Test when they have acquired the level of proficiency in English required for success.”

The studentis an English language learner as defined by English Language Learners: ESL and ELD Programs and Services: Policies and Procedures for Ontario Elementary and Secondary Schools, Kindergarten to Grade 12 (2007).

Make special provision decisions– prior to the test;

– for each student individually and

– in consultation with the student and parents or guardians, or the adult student, and with the appropriate teaching staff.

Return of Materials

▸ Place all materials that require EQAO’s attention for resolution in the Issues Envelope, and document the issue on the outside of the envelope.

SPECIAL PROVISIONS FOR ENGLISH LANGUAGE LEARNERS 25


□ English language learners who have special education needs and an IEP are entitled to accommodations listed under “Permitted Accommodations for Students with Special Education Needs” in this guide.

□ All booklets or sessions must be completed by the end of the administration.

□ Time to read the instructions, for supervised breaks and to answer the questionnaire is not considered part of the time allotted for the student to complete the test.

□ The audio version of the test is available only to English language learners who have special education needs and an IEP that indicates the audio accommodation.

□ Refer to Ontario Schools, Kindergarten to Grade 12: Policy and Program Requirements (2016).

Documentation

▸ Record special provisions in the SDC system.

▸ A copy of the information letter from the principal to the parents or guardians or adult student outlining the special provisions must be kept on file at the school for one year.



□ Participation may be deferred only until the next administration. If a deferral is required again, the process must be followed again.

□ There is no limit to the number of deferrals a student may be granted, but the student must be advised that a deferral will result in fewer opportunities to take the test.

□ A deferral is not considered an opportunity to write. An opportunity to write the test means the student has “put pen to paper.”

□ A student, at the principal’s discretion, may enrol in the OSSLC before the second opportunity to write the test.

□ Test materials will not be shipped or available for deferred students.

□ If an adult student or parent or guardian disagrees with the principal’s decision, an appeal will prompt the supervisory officer to make a final decision.


Documentation

▸ Deferrals must be recorded in the SDC system.

▸ A letter from the principal and all other documentation related to the decision to grant a deferral must be kept on file at the school for one year.

Deferrals and Exemptions

The studentis working toward an OSSD but will not participate in the test, because

□ the student is an English language learner and has not yet acquired a level of proficiency in English sufficient to participate;

□ the student has been identified as exceptional by an Identification, Placement and Review Committee and would not be able to participate in the test even if all accommodations were provided;

□ the student has not yet acquired the reading and writing skills appropriate for Grade 9 or

□ the student has a temporary condition owing to illness or injury (e.g., a broken arm) or is new to the school, and appropriate accommodations cannot be provided.

Make deferral decisions– prior to the test;


– in consultation with the student and parents or guardians or the adult student, and with the appropriate teaching staff.

Deferrals

DEFERRALS AND EXEMPTIONS 27


□ If an adult student wishes to write the test, or the parents or guardians want their child to write, the student must be allowed to write.

□ If the learning expectations for the student are revised and the student begins to work toward an OSSD, the literacy requirement in order to receive a diploma will apply.

□ Test materials will not be shipped or available for exempted students.


Documentation

▸ Exemptions must be recorded in the SDC system.

▸ A signed consent letter must be kept on file in the school for one year.

The studentis not working toward an OSSD (and this is indicated in the IEP).

Make exemption decisions– prior to the test;


– in consultation with the student and parents or guardians or adult student, with the appropriate teaching staff and with the consent of the parents or guardians or adult student.

Exemptions


Samples of Booklet Covers

Sample: Question Booklet

QUESTIONSOntario Secondary School Literacy Test (OSSLT) April 2018

11XXX_Q

Booklet 1

Continue to follow along as your teacher reads the directions on the cover of Answer Booklet 1.

No work in this booklet will be scored.


Follow along as your teacher reads the instructions.

✔ ChecktheidentificationnumbersoftheQuestionandAnswer bookletstoseethatthefinal12digitsallmatch. Iftheydonot,reporttheproblemtotheteacherincharge.

✔ CheckthepagesofyourQuestionandAnswer booklets toseethattheyareinorder.Iftheyarenot,reporttheproblemtotheteacherincharge.

Note:Youarenotpermittedtousecellphones,audio-orvideo-recordingdevices,digitalmusicplayersore-mailor text-messagingdevicesduringtheassessment.

821 11201 00 555555 10 2010

SAMPLES OF BOOKLET COVERS 29

Sample: Answer Booklet

ANSWERSANSWERS


11XXX_A

Booklet 1

You are now ready to start the test.

Ontario Secondary School Literacy Test (OSSLT) April 2018

INSTRUCTIONS

Attempt all questions. If you leave a question blank, the question will be scored zero.

Use only pencil or blue or black pen.

Answering Multiple-Choice Questions

Choose the best or most correct answer for each question.

To indicate your answer, fill in the circle completely, as shown below.

Like this: Not like this:

�If�you�fill�in�more�than�one�circle�for�a�question,�the�question�will be scored incorrect.

To change a multiple-choice answer, erase or cross out your answer�and�fill�in�the�circle�for�your�new�answer.�Ensure�that�your�final�answer�is�clear.

Answering Open-Response Questions

For the writing sections, pay attention to clarity, organization, spelling, grammar and punctuation.

The lined space in this booklet indicates the approximate length of the response expected.

Provide ALL your answers to

multiple-choice and open-response questions

in this booklet.

Space is available for rough notes.

821 11201 00 555555 10 2010


Permitted Accommodations


Assistive devices or adaptive equipment

Time

Extended periodic supervised breaks

Presentation Format (formats for administration of test)This identifies the type of package that the student requires in order to participate.

Sign language or oral interpreter

Braille (UEB) □ contracted □ uncontracted

Large-print version (white)

Large-print coloured-paper version □ blue □ green □ yellow

Coloured-paper version □ blue □ green □ yellow

MP3 audio with □ regular print □ large print

Assistive technology format

Writing only: Verbatim reading of the writing questions and prompts

Response Format (permitted formats for student responses)This identifies how the student will respond.

Computer or word processor or assistive devices and technology

Audio recording of student responses

Verbatim scribing of student responses

Reading only: Video recording of reading responses

Special Provisions

Time and Setting (adjustments to environment)

Extended periodic supervised breaks

Student Material Order Checklist

AAA

Student Name: OEN:

Schools may copy and use this page to help them prepare to enter information into the SDC system. All special orders must be placed in Phase 1 of the SDC process to ensure that the materials arrive on time.

If a student is responding using assistive technology, ensure that an assistive technology presentation version is ordered during SDC Phase 1.

www.eqao.com

2 Carlton Street, Suite 1200, Toronto ON M5B 2M9 Information Centre: 1-888-327-7377

© 2018 Queen’s Printer for Ontario

Sadg_Xe_0418

OSSLT School EQAO · OSSLT School 10 APR April 10, ... Kurzweil 3000 (version 12), Kurzweil 1000...

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