ORS Group - Services Overview

THE UK’S LEADING PROVIDER OF INFORMATION MANAGEMENT SERVICES

ORS offer an innovative and diverserange of cost and time saving business processing solutions.

By outsourcing everyday processes to ORS, businesses see immediate and effective improvements to their resource management and operational efficiency, as well as significant cost savings.

Combining years of business expertise with an aptitude for developing high performing services, ORS helps organisations to increase business productivity and unlock the potential for enhanced business performance by enabling them to focus on their core business functions.

ORS uses advanced technology and data architecture to deliver highly specialised and bespoke solutions - removing the need for organisations to handle inbound mail items, emails and other business critical data.

ORS – Leading the Way in Information Management and Data Capture

A Fresh Approach to Document and Information Management

Visit us at: www.orsgroup.com

MAILROOMSERVICES

BUSINESSPROCESSOUTSOURCING

SCANNINGSERVICES

DOCUMENTMANAGEMENTSOFTWARE

DATACAPTURE

CONSULTANCYSERVICES

SCANNINGSERVICES

WHAT ARE THE BENEFITS? Save up to 90% on your existing storage space Increase efficiency by up to 50% Reduce physical paper handling Eliminate misfiling of vital documents Eradicate the need for long-term document storage

Full audit trail and document retention policy ensures compliancy and security

SCANNING SERVICES :ORS scanning services can relieve your business from the burden of paper, through document image capture, storage management and retrieval.

We can provide both large volume document archiving and business critical daily imaging services to meet your business needs and budget.

With ORS scanning services, your documents and data are right where your staff need them, on screen and retrieved in seconds, not hours.

Scanned data increases customer service levels by drastically reducing the man-hours your staff spend on information retrieval. In addition, your document management system will help you comply much more easily with new statutory and regulatory compliance directives such as BIP 0008, FSA and MDA. ORS have provided scanning solutions to leading UK companies for over 25 years, earning a reputation for providing a highly efficient and secure service.


BUSINESSPROCESSOUTSOURCING

WHAT ARE THE BENEFITS? Substantial time and cost savings Specialist BPO advice from industry leading experts

Enabling a re-focus on core business functions Continual support and improvement (refining and improving functions in the long term)

Increased business productivity Acquiring a competitive advantage within your marketplace

BUSINESS PROCESS OUTSOURCING:Using staff to manually process information and documentation costs valuable time and money, as do file storage facilities.

By outsourcing and digitising everyday processes to ORS, businesses see immediate and effective improvements to their resource management and operational efficiency, as well as significant cost savings and reduced business risk.

BPO solutions can be used to automate a variety of everyday tasks and functions, which can include invoices, purchase orders, application forms, campaign responses, worksheets, expense claims, donation forms, complaints, remittance, questionnaires, surveys, general correspondence and much more. Your business can then devote more time, staff and resources to improving the core functions of the business.

ORS are leading experts in business process automation and use advanced technology and data architecture to deliver highly specialised and bespoke solutions, removing the need for a business to handle inbound mail items, including correspondence, emails and other business critical data.

By analysing existing operations and functions, identifying document streams and work flows across different departments, ORS take the time to fully understand a client’s business in order to offer the most cost-effective and efficient BPO solution available.


MAILROOMSERVICES

WHAT ARE THE BENEFITS? Instant access to all your documents from your desk

Seamlessly initiate work flow processes in any of your back office systems

Mail delivered electronically to multiple locations Improved staff and business productivity Data returned electronically by 10am on the same day

Mail processed from as little as 10p per item Savings of around 50% on current mail processing costs

MAILROOM SERVICES:ORS has created the Digital Mailroom Service to help all types of businesses currently struggling with the sheer volume of paper generated and received. Not only can a digital mailroom solution help reduce the physical flow of paperwork, it can also reduce mail sorting and distribution costs by up to 75%.

Digital mail management mimics the actions of a real post room, sorting, categorising and distributing mail around your business.

Electronic mail services from ORS can free your business from the burden of incoming mail management. ORS converts all of your mail, regardless of format, into electronic images.

ORS then captures the required data, returns the files to you via a secure FTP connection or stores them through ORS’s cost-effective Hosted Service for easy and instant access via the internet from anywhere in the world.


DATACAPTURE

WHAT ARE THE BENEFITS? Reduction in data entry costs by up to 85% Improved data processing times Instant access to business critical information Reduction in data entry errors and an option for additional data checks

DATA CAPTURE:Most organisations appreciate the benefits of converting paper documents into electronic format, so the next logical step is to use technology to eliminate manual data entry from the business process, saving time and cost.

ORS provides state of the art data capture to organisations and businesses throughout the UK who have a need to streamline their data management. Traditional manual data capture is time-consuming, labour-intensive and prone to errors; electronic data capture is not!

Using the latest Optical Character Recognition (OCR/ICR) software, ORS can capture a wide range of data from almost any of your business formatted documents, including customer surveys, application and membership forms and expenses claims, eliminating the need for error-prone manual keying.


DOCUMENTMANAGEMENTSOFTWARE

WHAT ARE THE BENEFITS? Seamless integration into existing systems Enables automated document work flows Allows staff to find documents at the touch of a button

One-off integration cost guaranteed! Reduced monthly storage costs Increased data security

DOCUMENT MANAGEMENT SOFTWARE:Document management solutions from ORS enable businesses to take control of their documents, and then use them more efficiently. We are independent from any one solution, choosing the right software to fit our customers’ needs as we have complete flexibility to select the right product.

We are able to scale all of our solutions, both up and down to ensure the right solution is recommended every time. Our customers are able to grow their systems as and when they need to enabling them to control costs all of the way. All of our software will allow you to view all of your documents whether scanned in images, E mail, MS office documents, PDF’s, CAD drawings, Plans, Audio and Video files. ORS EDM modules can be easily integrated into any existing applications, enabling customers to link their document management system directly into all Finance, HR, Facilities, Call Centre and Maintenance back office systems.

We offer industry specific software solutions that are tried and tested in a number of business areas. Our solutions are continuously developed to give your business the best available, technologically advanced products.


CONSULTANCYSERVICES

WHAT ARE THE BENEFITS? Tailor-made service Impartial advice and guidance from leading industry experts

Full project management back up and support

CONSULTANCY SERVICES:ORS offers a full consultation process to ensure sufficient project planning, document management strategy, requirements, analysis and successful implementation of EDM solutions and software.

As an independent solution provider, focussing on your goals, an EDM solution for your organisation can draw upon the complete range of products from industry leading hardware and software providers.

ORS have over 25 years of experience within the document management sector and have many on-going projects in a wide variety of industries, ranging from local businesses to large blue chip global companies.

We are unbiased of any single solution or software product, so will build a bespoke package that fits your business and budget requirements.

With our wide range of expertise and experience, ORS can advise on a wide range of document management issues, ensuring that you get the best from your investment, delivered on time and on budget.


ORS GroupImage HouseMayflower CloseChandlers FordHampshire SO53 4AR

02380 267 [email protected]



ORS GroupImage House

Mayflower CloseChandlers Ford

Hampshire SO53 4AR

02380 267 [email protected]

ORS Group - Services Overview

Business

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