Organizing Yourself to Succeed Patti Waterbury Creative Growth Strategies, Inc. © 2010 Patti...
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Transcript of Organizing Yourself to Succeed Patti Waterbury Creative Growth Strategies, Inc. © 2010 Patti...
Organizing Yourself to Succeed
Patti WaterburyCreative Growth Strategies, Inc.
© 2010 Patti Waterbury www.pattiwaterbury.com
Organizing Yourself to Succeed
You will learn how to: • Motivate yourself (to do even what you don’t really
want to do) • Organize information flow so you stop wasting time • Avoid distractions that lower your productivity• Stop procrastinating • Fully leverage your talent and skills
Motivate Yourself (to do even what you don’t really want to do)
• Decide what you want– Get clear on the what and the how will take
care of itself• Focus on your passion
– Enthusiasm (entheos in Greek) – to be filled with spirit
• Live “on purpose” - reconnect what you do with your higher purpose – “What is my why? What is the ultimate
goal?”• Align your life and business goals
– “Am I doing what I love to do?”
Organize Information Flow (so you stop wasting time)
Create a productive work environment in your office with systems
• Design your vision – what do you want it to look like? How does it make you feel? What would you be able to do if it were in place?
• What is stopping me? (space, clutter, resources, etc.)• Commit your resources to improve • Select your tools • Implement for min of 3 weeks
Information flow
Decide whether to file, act, toss • If you aren’t sure, ask…– do I need to take action? – Is it legal / tax related?– How difficult would it be to find again?
• Calendar – copy / paste between task, calendar, and email– Color code calendar
• Contact Management
Information flow
• Action files – By date – use tickler files
(1-31 & Jan – Dec)– Recurring (calls, waiting for
response)– Topic or project
• Reference files– For physical & electronic
files, if you can’t find it, it has no value
– Types of files• Business• Personal• Archive - keep a (tax, legal,
completed projects) – Ways to organize
• Alphabetical (category, name,)
• Numerical (phone, client, • Index system ( platform,
spreadsheet, index)
Avoid Distractions that Lower Your Productivity
• Finish one thing before you start something else – failing to complete robs you of valuable attention
• Use a timer to raise your awareness of your productivity
• Identify what issues are getting in the way – where systems and structures are needed to manage an area
• Say NO to the good things to protect your time for implementing the best opportunities
• Do NOT multi-task
Stop Procrastinating
• Identify your fear – failure, success• Break projects down• Get an accountability partner to check in
with on a daily or weekly basis • Create smart goals• Identify the “next thing” you must do and
get it done• Leverage resources to do what you are not
good at or do not want to do• Prioritize your calendar – free time first,
then revenue generating projects • Regain control of your thoughts and
behavior…make it intentional
Fully Leverage Your Talent and Skills
• Every outcome we experience is the result of how we have responded (our actions or inaction) to earlier events
• Take responsibility for your choices – what you think, images you visualize, actions you take (behavior)
• Know and play to your strengths • Do most important tasks during your peak
productivity time• Pay attention to the results you are producing –
results don’t lie
Next Time:
Structuring your Business for Success
• Your responsibilities as a leader and manager• Critical components of any organization• Sequential steps to designing an effective
organization • How to determine what to outsource