Organizational Impacts of Moving SharePoint to the CloudChristian Buckley Office 365 MVP + CMO at Beezy

Christian BuckleyChief Marketing Officer

www.buckleyplanet.com@buckleyplanet

cbuck@beezy.net

ITUnity.com/go/CollabTalk

Beezy is the premier enterprise collaboration solution for Microsoft Office 365 and SharePoint, extending the feature set and improving the user experience for on-premises, cloud, and hybrid deployments. We are on a mission to transform the way people work, and to help employees be more connected, innovative, and happy. Learn more at www.beezy.net or @FollowBeezy on Twitter.

Collaboration has evolved

End user expectations have also evolved

CloudWhether your strategy is defined, or individuals are adopting solutions on their own, most organizations are accelerating toward the cloud

Solutions are moving toward the cloud

Worldwide spending on public IT cloud services will grow from $47.4 billion in 2013 to more than $107 billion in 2017

http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html

Over the next several years,

the primary driver for cloud adoption will shift from economics to innovation as leading-edge companies invest in cloud services as the foundation for new competitive offerings. Frank Gens, Senior Vice President

and Chief Analyst at IDC

The CIO Dilemma:

Balancing end user requests with compliance and governance constraints, weighing costs and flexibility

http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx

Build

Buy

In HouseOut Source

Partner Hosted Private Cloud

• Dedicated environment

• Externally hosted• Externally or internally

managed• Internally designed

Self Hosted Private Cloud

• Dedicated environment

• Internally hosted• Internally managed• Internally designed

Shared or Dedicated Public

Cloud• Shard or dedicated

environment• Externally hosted• Externally managed• Externally designed

Dedicated Public Cloud

• Partially or fully dedicated

• Externally hosted• Externally or internally

managed• Minimal customization

Traditional on-prem

Platforms & Productivity

Microsoft’s Roadmap

Content and signals across Office 365 auto-populating the Office Graph for teams.

Insights derived with machine learning to help YOU get the job done right NOW

Office Graph ExchangeSharePointYammerLync

Personalized search results and content curation made possible through Office Graph.

Find what is relevant more quickly and easily, and organize it your way.

Delve and Boards

Intelligent, Social, Mobile, and ready-to-go “experiences” that leverage key Office 365 capabilities.

Designed to make the out-of-the-box experience more personal and relevant.

NextGen Portals

GroupsUnifies People, Profiles, Conversations, Emails, Calendars, and Files across Office 365 and beyond.

Provides you with a rich and seamless collaboration experience across applications

Inline SocialExtends social collaboration to Office 365, Dynamics, and other apps, services, and line-of-business systems.

Enables you to participate in social conversations from the tools of your choice

YammerProvides a social newsfeed for teams, and a quick and easy platform for creating internal and external communities

Unlocks information silos from email and team sites, democratizes communication

Developing your strategy

What are the impacts of moving to the cloud?

1. Data Security and Governance

2. Metrics and Business Value

3. Mobility and the UX

• Location / facilities• Software licenses and support• Hardware and maintenance• Onsite support, personnel skills• Level of customization• Governance, auditing, security, compliance• Disaster Recovery and Business Continuity • Upgrades and migration

Factors in your cloud planning

Location / facilities

Need space and maintenance planning

Most likely provided

Software licenses and

support

Licensing costs, but also upgrades and ongoing support

Included in vendor-hosted solutions

Hardware and maintenance

Need to purchase, support and maintain, and upgrade as platform matures

Included in vendor-hosted solutions

Onsite support,

personnel skills

Administrative, developer, and end user skills and training

Still requires administrative and possibly dev skills, end user training

On Premises Cloud Hybrid

Need space and maintenance planning

Licensing costs, but also upgrades and ongoing support

Need to purchase, support and maintain, and upgrade as platform matures

Administrative, developer, and end user skills and training

Level of customization Full control

Limited to none in SaaS, some control over PaaS, full control over IaaS

Limited ability to integrate depending on SaaS, PaaS, or IaaS

Governance, auditing, security,

compliance

Many limitations OTB, but very robust tools from partners

Limited

Very complex across on prem and cloud components, very manual

Disaster Recovery and

Business Continuity

Needs to be planned, limited features OTB

Defined in SLAs

Upgrades and migration

Some OTB capabilities, 3rd party for tighter control and predictability

Microsoft recommends 3rd party tools

On Premises Cloud Hybrid

Very complex across on prem and cloud components, very manual

Some OTB capabilities, 3rd party for tighter control and predictability

How to move forward

Best Practices1. Make the user experience a priority2. Think about your mobility strategy3. Have a plan for monitoring and metrics4. Continually refine your governance model5. Make your change management practices

and methodology transparent

Moving ForwardMap out your primary workloadsIdentify opportunities for optimization

WorkflowImproved UIForms More social capabilityTools and solutions

PrioritizePilot first, then expand

The key to successfully navigating the cloud transition is to monitor and measure, be aware of what can be governed, and to be proactive about managing the end user experience.

Success = People + Culture

Thank you!

www.buckleyplanet.com@buckleyplanet

cbuck@beezy.net