Organic Livestock Plan Questionnaire: Slaughter/Dairy OSP.pdf · 1. What type of milk handling...

Kentucky Department of Agriculture Revised 01/2018

2018 KDA Livestock Organic System Plan of 22

2018 Livestock Organic System Plan

Please fill out this Organic System Plan (OSP) completely if you are requesting organic certification of livestock. Use additional sheets if necessary.

A separate Application and Crop/ Farm Organic System Plan must also be filled out. Use additional sheets if necessary. Attach all supporting documents as required.

RENEWAL DEADLINE March 1

SECTION 1: General Information

Name:

KDA Organic Certification Number:

(If Renewal):

Livestock Organic System Plan (OSP) Forms

This complete Livestock Organic System Plan (OSP) will contain the following Sections, along with other necessary attachments. Renewal applicants will only be required to submit updates and may reuse portions of the previous year’s forms if still accurate.

Section 1 Page 1 General Information and Table of Contents

Section 2 Page 2 Livestock Operation Profile

Section 3 Page 2 Source of Animals

Section 4 Page 4 Pasture

Section 5 Page 5 Feed and Feed Supplements

Section 6 Page 10 Water

Section 7 Page 10 Housing

Section 8 Page 11 Health Management

Section 9 Page 13 Manure Management

Section 10 Page 13 Milk Handling

Section 11 Page 14 Handling for Slaughter

Section 12 Page 15 Egg Handling and Packing

Section 13 Page 15 Animal Identification

Section 14 Page 15 Record Keeping

Section 15 Page 16 Marketing

Section 16 Page 16 Affirmation

Section 17 Page 17 Dry Matter Intake (DMI) Worksheets

Section 18 Page 20 Ruminant Pasture Log

Section 19 Page 24 Livestock Herd/Flock List

WARNING: If this form is not completed in its entirety it will be returned to you and delay

your initial review and inspection.

* Submit this OSP along with the Organic Certification Application and the Crop OSP



SECTION 2: Livestock Operation Profile

Are all animals on the farm Organic? Yes No

List ALL animals: requested for organic certification (O), in transition (T) and conventional (C):

LIVESTOCK TYPE

# OF FEMALES # OF MALES # CASTRATED MALES # YOUNG STOCK

O T C O T C O T C O T C

Dairy

Beef

Swine

Sheep

Goats

Horse

Other Types:

List type and number of poultry requested for organic certification (O), in transition (T) and conventional (C) per year:

POULTRY TYPE

# HENS # ROOSTERS/TOMS # CAPONS

O T C O T C O T C

Chickens: Layers

Chickens: Broilers

Turkeys

Ducks

Geese

Other types

SECTION 3: Source of Animals

NOP Rule differs for origin of slaughter stock, purchased breeder stock, purchased or transitioning dairy animals and poultry. You must demonstrate compliance with the applicable section of the regulations.

1. Do you raise slaughter animals on farm? yes no not applicable

2. Do you raise dairy replacement animals on farm? yes no not applicable

3. Did you purchase any livestock? yes no If yes, complete table.

4. List all animals (excluding poultry) purchased since your last OSP update in the table below.

TYPE OF LIVESTOCK PURCHASED

IDENTIFICATION NO./ NAME

DATE OF PURCHASE

PROJECTED OR REAL BIRTHING

DATE

PURCHASE SOURCE

CERTIFIED BY

WHAT AGENCY?



NOP requires poultry or edible poultry products must be from poultry that have been under continuous organic management beginning no later than the second day of life.

5. Do you raise your own chicks/replacement egg layers on-farm? yes no

6. Do you purchase your chicks/replacement egg layers? yes no

7. If yes, give specific information on purchased poultry in the table below:

TYPE OF POULTRY PURCHASED

FLOCK NUMBER

DATE OF PURCHASE

PROJECTED SLAUGHTER/ EGG PRODUCTION DATE

AGE

SOURCE, ADDRESS PHONE NUMBER



8. Describe your management plan for raising chicks (heating, bedding, space allowed, etc). Not applicable

SECTION 4: Pasture

A. GRAZING SYSTEM All ruminant operations must include a map identifying pasture fields, location of permanent fences, location and source of shade, and water source for livestock. This should be incorporated onto your map submitted with your CROP OSP. 1. What management system do you use for your grazing operation? (Examples: rotational, continuous grazing, etc.)

2. What is your usual grazing season? Start date: Ending date:

3. When do animals have access to pasture?

B. PASTURE USE NOP rule §205.239(a)(1) & (2)requires that animals have access to the outdoors, shade, shelter, exercise areas, fresh air, and direct sunlight suitable to the species, its stage of production, the climate, and the environment and that ruminants have access to pasture. List below each pasture field and the animals that typically occupy that field.

Pasture Field Acres Type and # of animals

Are any animals confined temporarily as allowed by 205.239.? yes no If yes complete the

following table.



Animal or Animal class Reason for confinement Length of confinement

SECTION 5: Feed and Feed Supplements

NOP Rule requires a total feed ration composed of agricultural products, including pasture and forage, that are certified organic and, if applicable, organically handled nonsynthetic substances and synthetic substances allowed under § 205.603 may be used as feed additives and supplements

1. Do you raise feed on your farm? yes no

2. Do you process feed (mix, grind, roast, extrude, etc.) on-farm? yes no

a. If yes, is the equipment also used to process conventional products? yes no

b. If yes, how is equipment cleaned prior to processing organic feed to prevent contamination?

A. LIVESTOCK AND POULTRY FEED: Feed ration table for feeds in addition to pasture.

Animal Class Feed

LIST FEED RATION INGREDIENTS AND PERCENT OF RATION

Certifier of Feed? Months When

Fed

EXAMPLE: Bred Heifers Corn 80%, Roasted Soybeans 20% KDA Jan. - Dec.

EXAMPLE: Layers Countryside Organics, Poultry Layer Feed Global Organic Alliance Jan. – Dec.



B. FEED SUPPLEMENTS AND ADDITIVES: No supplements used

List all feed supplements and additives, including silage inoculants, preservatives, salt, minerals, etc.:

FEED SUPPLEMENT/ ADDITIVE

PRODUCTION COMPANY

OMRI, PCO, WSDA, CDFA,

KDA APPROVED YES (Y) OR NO

(N)

REASON FOR USE



*NOP standards require that no genetically engineered/modified products (GMO’s) be used in organic production systems.

C. FEED STORAGE: Describe your feed storage locations:

STORAGE ID#

TYPE OF FEED STORED TYPE OF STORAGE CAPACITY

ORGANIC (O), TRANSITIONAL (T), CONVENTIONAL (C), BUFFER (B)

How do you control rodents in organic feed storage areas? No rodent problems

D. PURCHASED FEED:

Use the Purchased Feed Log on the next 2 pages to document the details of your feed purchases.



PURCHASED FEED LOG Name/Farm Name:

Date Purchased

Type of Forage/Grain Purchased

Purchased From

Amount, lbs/tons/ bags

Be Specific

Receipt on File

(Yes)

Certified By Certificate

on File (Yes)



SECTION 6: Water

1. What are your sources of water for livestock use? on-site well municipal river/creek pond/lake spring other

2. If you use additives in the water, list them and state reason for use: No additives used

3. Describe any water contamination problems in your region: No contamination problems

4. If livestock have access to a river, creek, or pond, how do you prevent bank erosion? No access

SECTION 7: Housing

NOP Rule requires that the producer of an organic livestock operation must establish and maintain livestock living conditions which accommodate the health and natural behavior of animals

1. What type of housing do you use for each class of livestock or poultry?

2. Describe sizes (length x width) and number of animals per housing unit:

3. Describe type(s) of bedding:

4. Is bedding certified organic? yes no If yes you must have a certificate.

5. How often is housing cleaned out?

6. How is housing cleaned?

7. Describe sanitation or cleaning products used:

8. What source(s) of light is used in animal housing?



9. Is day length regulated using artificial light? yes no

10. Describe outdoor access for each class of livestock and/or poultry to meet NOP 205.239(a)(1) in the table below.

CLASS OF LIVESTOCK DESCRIPTION OF OUTDOOR ACCESS

SECTION 8: Health Management

NOP regulations require livestock producers must establish and maintain preventive livestock health care practices. When preventive practices and veterinary biologics are inadequate to prevent sickness, a producer may administer synthetic medications: Provided, such medications are allowed under § 205.603.

A. General Information:

1. Identify the general components of your animal health management program:

selective breeding raise own replacement stock isolation for purchased/diseased animals culling

vaccinations good sanitation good ventilation in housing dry bedding

good quality feed pasture rotation nutritional supplements probiotics

access to outdoors other:

2. List health or disease problems in the last 12 months, including vaccinations given or planned: No problems

PRODUCT(S) USED

HEALTH PROBLEM/ DISEASE

MANAGEMENT

PRACTICES

ANIMAL ID



3. If you use any hormones, list in the table above. Not used

4. If you use antibiotics, list in table above. Not used

5. If you use parasiticides, list in table above. Not used

6. If you use vaccinations, list in table above. Not used

7. Name and phone number of your veterinarian:

B. FLY CONTROL: Not a problem

If flies are a problem in your operation, what do you do to prevent or control them?

C. PARASITE CONTROL: Not a problem

If internal or external parasites are a problem in your operation, what are they and how do you prevent or control them?

D. PREDATOR CONTROL: Not a problem

Check which predators you have problems with: hawks feral cats raccoons/skunks, etc.

dogs foxes coyotes other



1. Describe how you handle predator problems.

E. PHYSICAL ALTERATIONS: Not used

NOP requires any physical alterations needed to promote the animal's welfare be done in a manner that minimizes pain and stress.

SURGICAL PRACTICE WHY USED?

Castration

Dehorning

Tail docking

Beak Trimming:

SECTION 9: Manure Management

NOP requires that manure must be managed so that it does not contribute to contamination of crops, soil, and water.

1. What forms of manure do you use: liquid semi-solid/piled fully composted

2. If manure from your livestock is used on your fields, describe how it is used: Not used

3. List ingredients/additives (example: bedding, barn lime, inoculants, preservatives):

4. Acres of land available for manure application:

5. During what months do you apply manure/compost?

6. If you make compost, be sure to list all composting information in your Crop OSP. Composting not used

7. Estimated quantity of manure generated per year: (tons)

SECTION 10: Milk Handling

1. What type of milk handling system do you use: We are not a dairy operation

pipeline automated step saver hand milking parlor tie stalls stanchions other

2. How are you licensed? Grade A Grade B other



3. Describe cleaning cycle for milking equipment (water temperature, number of rinses, etc.):

__

4. Product and company name of detergent used:

5. Product and company name of acid cleaner used:

6. Product and company name of sanitizer used:

7. Do you have a problem with high somatic cell counts? yes no

8. List products used to clean animals: None used

a. Teat dips:

b. Udder washes:

9. How often do you change inflations?

10. How many animals do you currently milk?

11. What is your average pounds of milk production per month?

SECTION 11: Handling for Slaughter

In order for meat to bear an organic label the slaughter facility must be certified organic. All resale meat products must be USDA inspected.

1. If you sell meat products, complete this section: Not applicable

2. Name, address, and phone number of facility where your animals are slaughtered:

Name of Facility:

Address:

Phone Number:

4. Is the facility certified organic? yes no By what agency?

5. How are animals loaded?

6. What form of transportation is used?

7. How long does transportation take?

8. Are animals provided with food in transit? yes no Water? yes no

9. Where are animals kept after delivery to slaughter facility but before slaughter?



10. How many hours from loading until time of slaughter?

11. Are organic animals kept separate from non-organic animals? yes no

SECTION 12: Egg Handling and Packing

Facilities that handle organic eggs must be inspected and certified to bear an organic label.

1. Name, address, and phone number of facility where eggs are washed, graded and packed: on-farm

2. Contact person:

3. Is the facility certified organic? yes no By what agency?

4. Do you or the facility have an egg handler’s license? yes no

SECTION 13: Animal Identification

NOP standards require records sufficient to preserve identity of all organically managed animals and animal products. Animals that have been treated with prohibited products must be identified and separated from organic animals.

1. Describe your animal identification system:

2. If individual animals are treated with prohibited materials, how are they identified and/or segregated?

3. If the poultry entire flock is treated with prohibited materials, what steps do you take to insure that this flock is not sold as organic?

SECTION 14: Record keeping NOP Rule 205.103

NOP Rule requires that records disclose all activities and transactions of the operation, be maintained for 5 years, and demonstrate compliance with the NOP Rule. All records must be accessible to the inspector.

Documentation of purchased animals, breeding records; feed and supplements sources; health records; and sales/shipping records. Please have your records available for review by the inspector.

Check types of records you keep:

documentation of purchased animals breeding purchased feed/feed supplements feed labels

somatic cell/plate count health milk production sales

feed storage shipping/transportation

slaughter other



SECTION 15: Marketing

TYPE OF MARKETING:

farmers market direct to retail CSA/subscription service on-farm retail wholesale

wholesale to processor contract to buyer other

Do you use product labels? yes no Attach examples of all organic product labels. All labels must be approved prior to use.

SECTION 16: Affirmation

I affirm that all statements made in this application are true and correct. No prohibited products have been applied to any of the organically managed pasture areas for the last three years, nor to any animals I plan to sell as organic. I understand that the operation may be subject to unannounced inspection and/or sampling for residues at any time as deemed appropriate to ensure compliance with the NOP Rule. I understand that acceptance of this application in no way implies granting of certification by the certifying agent. I agree to follow the organic standards as required in 7 CFR 205 and KAR 40:010.

Name of Operator _______________________________________ Date______________

You must include:

Payment as required by the Fee Schedule attached to the Application

DMI worksheet for EACH class of ruminant animals (pgs. 16-18)

Herd/flock listing ALL animals should be annually updated (pg. 23)

DEADLINE - March 1 for Renewals

New Applicants must submit application and OSP(s) at least 4 months prior to intended harvest date.

Attach this OSP form to the Application and Farm/Crop OSP :

Kentucky Department of Agriculture Certified Organic Program

111 Corporate Drive Frankfort, KY 40601

Printed with State Funds



SECTION 17: Dry Matter Intake (DMI) Worksheets for Ruminants



SECTION 19: Livestock Herd/Flock List (You may attach your list instead of using this form.)

Animal class Name or # Born Certified Organic? Yes or No

Purchase Date if applicable

Date sold or date deceased

Example: Dairy heifer 234 Yes 10/24/2012 NA

Example: Layer Flock (Flock ID) No 9/18/16 10/20/17



Livestock Herd/Flock List

Animal class Name or # Born Certified Organic? Yes or No

Purchase Date if applicable

Date sold or date deceased

Example: Dairy heifer 234 Yes 10/24/2012 NA

Example: Layer Flock (Flock ID) No 9/18/16 10/20/17



KDA Organic Certification Program Pasture Log Use this form to mark the days each month that your livestock were grazing on pasture. Per 205.237(c) ruminant livestock should receive no less

than 30% of their dry matter demand from pasture during a minimum 120-day grazing season.

Year___________ Name/Farm Name__________________________________

Your records must indicate which days animals were grazing, which days they were not grazing, and the reason animals were not grazing on a given

day. It must also track the location where grazing took place on a given day. You can use a combination of markings and/or colors to record this

information.

Month Key of Symbols/Colors:

January 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

February 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29

March 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

April 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

May 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

August 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

September 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

November 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30

December 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31

Organic Livestock Plan Questionnaire: Slaughter/Dairy OSP.pdf · 1. What type of milk handling...

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