Ordinary Meeting - Thames-Coromandel District Papers and... · Ordinary Meeting Audit Committee...

Ordinary Meeting

of the

Audit Committee

Date 5 December 2014

Time 9:00

Venue Council Chamber 515 Mackay Street Thames

Members

Chairperson LA Fox

Members HD Bartley PA Brljevich MK McLean JP B Helford P Jones

Steve Baker

Chief Financial Officer

Members of Audit Committee

Tony Fox (Chairperson)

07 866 4836 027 497 0705

[email protected]

Jan Bartley

PO Box 166, Whangamata 3643 07 865 8832 [email protected]

Tony Brljevich (Councillor)

75 Kauri Grove, Coromandel 3506 07 866 7731 021 126 4202

[email protected]

Murray McLean JP 182 Buffao Beach Road, Whitianga 3510 07 866 4158 027 457 0855

[email protected]

Philip Jones

Full order paper and appendices are available on the TCDC website:

www.tcdc.govt.nz/Council/Meetings-and-Minutes/Committees

http://www.tcdc.govt.nz/Council/Meetings-and-Minutes/Committees

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Audit Committee Order Paper 5 December 2014

3

Table of Contents

Item Business Page No.

1 Meeting Conduct 4 1.1 Apologies 4 1.2 Public Forum 4 1.3 Items not on the Agenda 4 1.4 Conflict of Interest 4 1.5 20 October 2014 Minutes for Confirmation 5

2 Audits and Reviews 15 2.1 November 2014 - External Audit Work Programme and Action Schedule 15

3 Risk Management 20 3.1 Long Term Plan update 20 3.2 Biosolids Composter 54

4 Audit Committee Work Programme 73 4.1 Audit Committee Action Schedule - updated after 20 October 2014 meeting 73

5 Reports 76 5.1 31 October - Financial Report for the four month period ended 76 5.2 Report asset sales proceeds 5 Dec 2014 Audit Committee 90 5.3 Members' Reports 102

6 Public Excluded 103 6.1 Public Excluded Minutes 105 6.2 Public Excluded Audit Committee Action Schedule 111 6.3 Internal Audit Work Programme and Action Schedule 113 6.4 Council Risk Register 120

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1 Meeting Conduct

In accordance with the Local Authorities (Members' Interests) Act 1968, members are reminded to declare an interest in items in which they have a direct or indirect pecuniary interest. In such circumstances, members are required to abstain from discussion and voting and ensure that the declaration is recorded in the Minutes of the meeting.

1.1 Apologies

The Chairperson invites notice from members of: 1. Leave of absence for future meetings of the Audit Committee; or 2. Apologies, including apologies for lateness and early departure from the meeting,

where leave of absence has not previously been granted.

1.2 Public Forum

A period of up to 30 minutes is set aside for the public to raise matters falling within the terms of reference of the meeting. Each speaker may speak for three minutes but time extensions may be allowed on a vote of not less than 75% of members present at the meeting. Questions from members for information or clarification may be permitted by the Chairperson (Standing Orders Appendix F).

1.3 Items not on the Agenda

The Chairperson will give notice of items not on the agenda as follows:

Matters Requiring Urgent Attention as Determined by Resolution of the Audit

Committee 1. The reason why the item is not on the agenda; and 2. The reason why discussion of the item cannot be delayed until a subsequent meeting.

Minor Matters relating to the General Business of the Audit Committee No resolution, decision, or recommendation may be made in respect of the item except to refer it to a subsequent meeting of the Audit Committee for further discussion.

1.4 Conflict of Interest

The Chairperson invites notice from members of: 1. Any interests that may create a conflict with their role as an elected member relating to

the agenda item(s) for the meeting; and 2. Any interests in items in which they have a direct or indirect pecuniary interest as

provided for in the Local Authorities (Members’ Interests) Act 1968.

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1.5 20 October 2014 Minutes for Confirmation

Memo Information

TO Audit Committee

FROM Michelle Baker - Committee Advisor

DATE 27 November 2014

SUBJECT 20 October 2014 Minutes for Confirmation

1 Purpose of Report

To present the Audit Committee the 20 October 2014 minutes for confirmation

2 Suggested Resolution(s)

That the Audit Committee:

1. Confirms the following minutes Audit Committee Minutes - 20 October 2014

References-Tabled/Agenda Attachments

Attachment A Unconfirmed 20 October 2014 Audit Committee Minutes

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Attachment A

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2 Audits and Reviews

2.1 November 2014 - External Audit Work Programme

and Action Schedule

TO Audit Committee

FROM Steve Baker - Chief Financial Officer


SUBJECT November 2014 - External Audit Work Programme and Action Schedule

1 Purpose of Report

To enable the Audit Committee to review actions and progress against recommendations contained with audit and process review reports previously submitted to the Committee.

2 Issue

The Audit Committee has requested that progress reports on implementing audit findings be reported back to each meeting. The attached reports outline progress with respect to Council's External Audit Work Programme (Attachment A)



1. Receives the reports. 2. Notes the progress made to date; and 3. Confirms that the items indicated as complete be removed from the action schedules.


Attachment A November 2014 - External Audit/Review Recommendations Action Schedule

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Attachment A

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3 Risk Management

3.1 Long Term Plan update

Memo Information

TO Audit Committee

FROM Joy Hames - Project Manager - Long Term Plan


SUBJECT Long Term Plan update

1 Purpose of Report

The purpose of this report is to respond to the Committee's request for assurance that the Long Term Plan 2015-2025 is fully compliant with relevant legislation. It also updates the Committee on the proposed audit programme and timing.

2 Background

At its meeting on 20 October 2014, the Audit Committee was updated on progress with the Long Term Plan project and the changes to the Local Government Act 2002 (LGA 2002) enacted in August 2014. One of those changes is the fundamental shift in emphasis in the purpose of the Audit. To recap, previously, the auditor was to report on:

the extent to which the Council had complied with the requirements of the Act in respect of the Long Term Plan; and

the quality of the information and assumptions underlying the forecast information provided in the Plan.

The new provisions require the auditor to report on:

whether the consultation document gives effect to the purpose of that document (is it fit for purpose); and

the quality of the information and assumptions underlying the forecast information provided in the consultation document.

This change now means that compliance with the legislation is even more clearly the responsibility of Council. Accordingly, this committee requested that a report be presented to this meeting setting out how members can be assured that the consultation document and Long Term Plan comply with the requirements of the LGA 2002.

3 Discussion

Approach to compliance with the LGA 2002 There are a range of tools that assist us with the Long Term Plan project and several of these are relevant to assurance that we are compliant with the LGA 2002. The Long Term Plan guidance series provided by the Society of Local Government Managers (SOLGM) and their supporting training is an important input to ensuring that all of the requirements to produce a coherent and compliance Long Term Plan is achieved. These guides are:

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Jigsaw 4: Piecing it Together - a quick reference to the entire range of process and content requirements that make up a successful Long Term Plan.

More Dollars and Sense (Third Edition) - deals with the financial aspects of the Long Term Plan.

Performance Management Frameworks - setting performance measures and targets under the Local Government Act.

Telling Our Stories 2015 - presenting an effective Long Term Plan consultation document

Living Through Another LTP - managing a Long Term Plan process under the LGA 2002.

Significance and Engagement Policy. Each of these guides contains discussions on relevant aspects of the legislation as well as good practice guidance and examples. Long Term Plan project personnel have all participated in the training and make use of the guides relevant to their areas of responsibility. Within the guide "Living Through Another LTP" there is a specific tool - Checklist for Long-Term Plans - which has been updated to include the August 2014 legislation changes. This checklist is being used by the project manager as a key resource to ensure that all key legislation is being considered as part of the Long Term Plan and consultation document development. It will be completed alongside the drafting of the consultation document and the draft Long Term Plan, to provide documented assurance that the mandatory requirements have been completed. A copy of this checklist is attached for information. Another aspect of ensuring that Council is compliant with legislation when preparing the Long Term Plan is the self-assessment questionnaire completed for Audit NZ. They noted in their communications to us on the questionnaire that it enables Audit NZ to better understand the systems and processes in place to support the Council in working within the provisions of the Act. Lastly, as noted in the previous report, we have prepared a quality assurance checklist to ensure compliance with legal requirements as well as wider quality assurance considerations. Again, this checklist will be completed alongside the development of the consultation document, draft Long Term Plan and final Long Term Plan. This checklist overlaps with the SOLGM list but this is a "belts and braces" approach to ensuring we are compliant. A copy of this checklist is also attached. Audit Process Since the last committee meeting, Council officers have met with our Audit Director and Audit Manager, respectively Ben Halford and Maree Procter, to discuss the audit approach and timetable. These matters will be formalised through the Audit Engagement Letter but the early indications are that there will be less up-front work on the Audit this year and that it will mostly be conducted once the draft consultation document, infrastructure strategy and financial strategy are available. We expect to be able to provide a more definitive update at the meeting.



1. Receives the Long Term Plan update report, dated 25 November 2014.

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Attachment A QA schedule for 2015-25 LTP Attachment B Checklist for the Long-Term Plans

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Attachment A

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Attachment B

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3.2 Biosolids Composter

Memo Information

TO Audit Committee

FROM Bruce Hinson - Infrastructure Group Manager


SUBJECT Biosolids Composter

1 Purpose of Report

The purpose of this report is to inform the Audit Committee of a decision from the Infrastructure Committee regarding the future operation of the Whitianga Biosolids composter.

2 Background

Council currently have an operational Biosolids Composter in Whitianga. This composter mixes biosolids from the Whitianga, and at times Pauanui, wastewater treatment plants and also green waste from multiple locations. The composter has been operation in Whitianga for over a year now and has met consent requirements producing Aa grade compost. This compost has been utilised on Council owned parks and reserves. The composter has shown good operational results however the cost benefit for undertaking the operation is not as easily proven. To assess the financial viability of the composter plant, Morrison Low was engaged to provide an updated assessment of the financial viability of the biosolids composting operations performed at the Whitianga site. Earlier financial analysis was completed at the time the composting operations was undergoing trials. The financial models produced then, are now considered overly complex and potentially misleading for evaluating the plant in its operating status. A new, simplified forecasting model has been built for to undertake the required analysis. This new model has also had the latest updated costs input into it. This report was presented to the Infrastructure Committee on 29 October 2014. The Infrastructure Committee resolved to:

Resolved

That the Infrastructure Committee:

1. Receives the "Biosolids Composter" report dated 15 October 2014. 2. Approves the recommendation to suspend the operation of the composter

plant and undertake investigation on future optimisation. 3. Requests staff provides an updated report to the Infrastructure Committee

in April 2015 including decommissioning plans and confirmation of volumes of costs and options for disposal.

4. Requests this is referred to Audit Committee to consider any financial risk to ratepayer

Moved/seconded by: French/Fox

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3 Issue

Assessment results have shown that there is limited, to no, financial benefit to continuing the existing operation of producing compost.

4 Discussion

Options Assessment The assessment (Attachment A) considers the economic analysis of the composting operations. It assesses the biosolids output of the Whitianga and Pauanui Wastewater Treatment Plants (Whitianga WWTP and Pauanui WWTP) under two scenarios:

Option 1 - All WWTP output goes direct to landfill and the Composter is decommissioned.

Option 2 - All Whitianga WWTP output goes to the Composter, as well as some of the Pauanui WWTP output. The compost produced is either sold on a wholesale/bulk basis or used by TCDC for its own purposes.

The best way to compare the two options is to use the Net Present Value (NPV) of the two scenario forecasts. This is covered in detail in Attachment A. The NPV results over a twenty year period are shown below:

Scenario NPV

Scenario 1 – Landfill $6.34 million

Scenario 2 – Composter $7.22 million

Scenario 1 - Direct to Landfill has 13% less outflow cost than Scenario 2 - Biosolids to Composter, and is the more economically attractive option based on this analysis. This difference is significant over a 20 year period, however though optimisation works the cost difference could be reduced or even reversed. Also, when the costs are viewed as an annual amount, they are less the $50,000 per year. Environmental Careful consideration also needs to be given to the environmental benefits in undertaking this composing operation and the reduced dependency landfill operations. While future landfill and transport costs are likely to rise, we are unable to forecast these with any certainty. However, the environmental and sustainability benefits may be a factor in any decision made. Market Research Market research for the compost has not been explored to any great level of detail and is a potential for closing the gap on two scenarios. Operations Contract Enhanced operation though an externally run contract with strict KPI's is another avenue to pursue to find operational efficiencies or alternative operational strategies.

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5 Recommendation

It is recommended that the operation of the plant is suspended as of the end of November 2014. Focus can then be given to looking at exploring the following:

Environmental benefits

Market research

Investigate enhancements

Options for contracting the operations These tasks will need to be undertaken by an external provider as there is limited capacity or capability to do so by Council. It is envisaged that the investigation works could be undertaken within three to four months. Once this work is completed the plant could be run under an external contract arrangement for 12 months to test the potential to make the composter either cost neutral or profitable. After this operational period a final decision can be made to decommission the composter or continue operations.



1. Receives the "Biosolids Composter" report dated 4 November 2014.


Attachment A Review of Organic Processing Options

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Attachment A

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4 Audit Committee Work Programme

4.1 Audit Committee Action Schedule - updated after 20

October 2014 meeting

TO Audit Committee



SUBJECT Updated after 20 October 2014 Meeting - Audit Committee Action Schedule

1 Purpose of Report

To provide the Audit Committee with an update to the Audit Committee Action Schedule following the 20 October 2014 meeting.



1. Receives the report.


Attachment A Updated after 20 October 2014 Meeting - Audit Committee Action Schedule

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Attachment A

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5 Reports

5.1 31 October - Financial Report for the four month

period ended

TO Audit Committee



SUBJECT Financial Report for the four month period ended 31 October 2014

1 Purpose of Report

To provide the Audit Committee with cumulative financial information for the year to date to enable it to monitor the financial performance of the organisation

2 Background

A local authority must manage it revenues, expenses, assets, liabilities, investments, and general financial dealings prudently and in a manner that promotes the current and future interests of the community.

3 Issue

To enable the Thames-Coromandel District Council to fulfil the above requirements, financial performance must be monitored on a regular basis. The Committee has also requested that staff provide an update on Council's performance against the Local Government (Financial Reporting and Prudence) Regulations 2014 Accordingly Councils performance is shown in the attached table for the 2013/14 year as per the Annual Report.

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Benchmark Achieved Comments

Rates benchmark Yes Under the Council Policy limit of CPI increase

Debt benchmark Yes $39.9m under the Council Policy limit of 150% of rates revenue

Rates indicator $2,134.00 per rating unit (inc GST)

Debt indicator $1,959.84 per rating unit (inc GST)

Balanced budget benchmark No

Council has chosen not to fund depreciation on NZTA funding for roads and the AC component of the ES3 wastewater plants

Essential services benchmark No

Council has recently built 3 brand new ES3 wastewater plants and accordingly does not need to spend large capital sums on these plants at present from depreciation

Debt servicing benchmark Yes Council at 4.1%

Operations control benchmark Yes Net cash flow exceeded budget by $1.6m

Debt control benchmark Yes $27.6m under debt level forecast in the 2012-2022 TYP



1. Receives the report.


Attachment A October 2014 Financial results for the period ended Attachment B October 2014 Capex Report Attachment C October 2014 Balance Sheet

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Attachment A

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Attachment B

Property, Plant & Equipment Projects 2014/15

JDE

Annual Plan

Reference 2014/2015

Number NZ$000's

THAMES

Wastewater

Thames Renewals 2044 200

Thames Pump Station Upgrades 2042 33

Local Transportation

Footpath Rehabilitation 1174 28

Footpath Construction 1145 71

Streetlight Improvements 2295 11

Streetlight Renewals 2296 11

Street Furniture Renewals 2298 5

Rhodes Park Entrance Improvements 2395 15

Harbour Facilities

Thames Renewals 2291 13

Swimming Pools

Thames Pool Renewals 2393 16 Libraries

Thames - Library Books 1066 76

Thames - Furniture & Fittings 1013 3 Parks & Reserves

Neighbourhood Reserves 9995 12

Renewals 1069 13

Thames Skatepark 2292 163

Minor Reserves Projects 2293 97

Reserve Carpark Reseals 2294 14

Water - Matatoki

Renewals 2092 70

New Supply & Reticulations 2231 295

Water - Thames Valley

Renewals 2091 172

New Supply & Reticulations 2230 688

Water - Thames Urban

Thames Urban Reservoir Replacement 2214 Renewals 1254 734

Stormwater

Renewals 1248 673

TOTAL THAMES 3,413

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JDE Forecast

Reference 2014/2015

Number NZ$000's

COROMANDEL

Wastewater

Coromandel Renewals 2051 25

Coromandel Pump Station Upgrade 2048 22

Coromandel Treatment Plant Improvements 2341 2,023

Oamaru Bay Renewals 2054 2

District Transportation

Waikawau No 3 Bridge 2378 165

Waikawau No 4 Bridge 2398 132






Comm Rdg - Coro Colv Street Furniture Renewal 2304 Halls

Coromandel Citizens Hall Refurbishment 2176 40

Parks & Reserves


Coro Sportsville 1020 315

Water

Renewals 1258 25

Stormwater

Renewals 2031 68

TOTAL COROMANDEL 2,915

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JDE Forecast

Reference 2014/2015

Number NZ$000's

MERCURY BAY

Wastewater

Matarangi Renewals 2057 10

Matarangi Pumpstation Upgrade 2055 19

Whitianga Pumpstation Upgrade 2144 135

Whitianga Renewals 2059 92

Cooks Beach Renewals 2066 10

Cooks Beach Pumpstation Upgrade 2063 13

Hahei Renewals 2068 10

Hahei Consent Renewal 2122 90

Solid Waste

Transfer Station Whitianga 2401 350

Weighbridge Infrastructure 2400 75





Blacksmith Lane Footpath Legalisation 2313 22

Comm Rdg - M/Bay Streetlight Renewals 2311 Cemeteries

Mercury Bay Development Stage 1 2385 40

Halls

Whitianga Civic Centre Fire Brigade Land 2254 45

Libraries

Mercury Bay - Library Books 1067 30

Mercury Bay - Furniture & Fittings 2004 2

Harbour Facilities

Ferry Landing Historic Wharf Refurb 2364 257

Mercury Bay Destination Boat Ramp 2363 142

Mercury Bay Wharf Interp Signage 2391 22

Mercury Bay Renewals 2353 60

Parks & Reserves


Renewals 1077 49


Brophy's Beach Coastal Erosion 2367 680

Cathedral Cove All Weather Parking 2396 15

Mercury Bay Sports Ground 1027 Coroglen Upgrade 2392 95

Hazard Mgmt - Cks Bch Flood Protection Wall 2268 Hazard Mgmt - Buffalo Beach Coastal Erosion (Stage 2) 2380 Comm Facil - Parks Coroglen Land Purchase (second Parcel) 2404 Water - Matarangi

Renewals 1259 250

Water - Whitianga

Renewals 1260 94

Ohuka Park AOB Extension 2402 184

Water - Hahei

Renewals 1262 32

Consent Renewal 2403 87

Stormwater

Renewals 2032 88

Renewals Whitianga 2033 88

TOTAL MERCURY BAY 3,766

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JDE Forecast

Reference 2014/2015

Number NZ$000's

TAIRUA/PAUANUI

Wastewater Tairua Renewals 2216 44

Pauanui Renewals 2217 20

Tairua Pumpstation Upgrade 2071 67

Pauanui Pumpstation Upgrade 2072 37

District Transportation

Tairua Manaia Rd Causeway 2349 620

Puketui Valley Rd Hikuai Dust Seal 2399 25






Street Furniture Renewals 2322 1

Halls

Pauanui Community Amenity 2177 473

Pauanui Community Amenity Land Purchase 2002 Pauanui Community Amenity Furniture & Fittings 2390 12

Libraries

Tairua - Library Books 2157 9

Tairua - Furniture & Fittings 2168 2

Harbour Facilities

Tairua Mary Beach Wharf & Boat Ramp Enhancement 2317 1,181

Tairua Renewals 2316 16

Parks & Reserves

Renewals 1081 14


Coastal Walkway 2369 85

Water - Tairua

Renewals 1263 69

River Bank Filtration 2325 645

Water - Pauanui

Renewals 1265 88

Aquifer Reconfiguration 2277 329

Stormwater - Tairua

Renewals 2035 71

Stormwater - Pauanui

Renewals 2036 68

TOTAL TAIRUA/PAUANUI 4,075

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JDE Forecast

Reference 2014/2015

Number NZ$000's

WHANGAMATA

Wastewater Onemana Renewals 2081 10

Onemana Pumpstation Upgrade 2079 12

Whangamata Renewals 2085 123

Whangamata Pumpstation Upgrade 2083 35




Street Lighting Streetlight Improvements 2332 18


Lindsay Rd to Wattle Pl Link Road Service Lane Legalisation Projects 2375 106

Esplanade Carpark Improvements 2397 30

Xmas Lights & Decorations 2335 2

Street Furniture Renewal 2235 3

Harbour Facilities

Whangamata Renewals 2327 50

Parks & Reserves


Renewals 1087 14

Whangamata Harbour Walkway 2329 8


Water - Onemana

Renewals 1266 15

Water - Whangamata

Renewals 1267 120

Consent Renewal 2337 60

Stormwater

Renewals - Onemana 2141 35

Renewals - Whangamata 2038 25

TOTAL WHANGAMATA 1,022

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JDE Forecast

Reference 2014/2015

Number NZ$000's

DISTRICTWIDE (No specific Community Board area)

Community Health & Safety Plant & Equipment Leadership Thames Administration Building 1011 86

Thames County Building 1012 25

Strategic Planning

Computer Software 1103 619

Computer Hardware 1104 240

Furniture & Fittings 1106 68

Plant & Vehicles 1105 387

Emergency Management

Emerg Mgmt - Plant 1108 26

Warning Systems Economic Development

Coromandel Harbour Facilities 2394 850

Tourism Gateway Signage District Transportation

Area-wide Pavement Treatment 1179 1,500

Unsealed Road Wearing Course Replacement 2345 650

Unsealed Road Basecourse Replacement 2346 300

Major Drainage Control 1180 600

Maintenance Chip Seals 1181 1,300

Thin AC Surfacing 1268 500

Seal Widening 1182 165

Bridge Component Replacement 2347 211

Minor Safety Projects 1164 454

Traffic Services 2162 145

Dust Sealing 2163 148

Preventative Maintenance 2196 184

Road Legalisation 1189 50

Land Legalisation Cemeteries

Minor Projects 2338 17

Public Conveniences Renewals 1088 321

Solid Waste Compactor Replacements 2022 46

Transfer Station Miscellaneous Improvements 2024 105

Transfer Stations Renewals 2023 70

Community Litter Bin Replacements 2028 25

Transfer Station Transporter Bins 2199 41

Molok Replacements 2027 7

New Moloks 2200 30

TOTAL DISTRICTWIDE (No specific Community Board area) 9,171

TOTAL CAPITAL PROJECTS 24,363

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Attachment C

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5.2 Report asset sales proceeds 5 Dec 2014 Audit

Committee

Memo Information

TO Audit Committee

FROM Angela Jane - Governance and Strategy Manager


SUBJECT Proposed policy on distribution of asset sales proceeds

1 Purpose of Report

The report requests the Audit Committee consider a proposed policy for the distribution of asset sales proceeds and make a recommendation to the Council for its adoption and/or alternation.

2 Background

The attached policy discussion document was considered at a recent Council Long Term Plan workshop which the Community Board Chairs also attended. At the workshop a modified option of the original discussion document was considered the preferred policy stance. The attached discussion document (Appendix A) has been altered to reflect the workshop discussions and a policy drafted to reflect the preferred policy stance. The process for identifying surplus assets as guided by the Council's Property Strategy is included in the attachment as Appendix B.

3 Issue

A policy on the use of asset sales proceeds was considered necessary at this time in order to include estimated income in the 2015-25 Long Term Plan.

4 Discussion

The policy discussion points are included in the attachment.



1. Receives the 'Proposed policy on distribution of asset sales proceeds' report, dated 27 November 2014.

2. Recommends to the Council the adoption and/or alteration of the proposed policy on asset sales proceeds.


Attachment A Proposed policy asset sales proceeds and appendices

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Attachment A

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5.3 Members' Reports

The Chairperson invites members to provide a brief verbal report on activities undertaken and meetings attended in the period since the last meeting. Written reports and Minutes of meetings attended are presented below.

Recommendation That the Audit Committee: 1. Receives the Members' Reports.

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6 Public Excluded

Resolution to Exclude the Public Section 48, Local Government Official Information and Meetings Act 1987.

Recommendation That the public: 1. Be excluded from the following parts of the proceedings of this meeting

namely:

Item Business 6.1 Public Excluded Minutes 6.2 Public Excluded Audit Committee Action Schedule 6.3 Internal Audit Work Programme and Action Schedule 6.4 Council Risk Register

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 (1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General Subject of

each matter to be

considered

Reason for passing this

Resolution in Relation

to Each Matter

Ground(s) Under Section

48(1) for the Passing

of the Resolution

Public Excluded - 20 October 2014 Minutes for Confirmation

(7)(2)(i) – Enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

(48)(1)(a) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist.

Public Excluded - Updated after 11 June 2013 - Audit Committee Action Schedule

(7)(2)(c)(i) – Protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied.

(48)(1) – Subject to subsection (3) of this section, a local authority may by resolution exclude the public from the whole or any part of the proceedings of any meeting only on one or more of the following grounds:


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Internal Audit - Councils payroll process


(7)(2)(f)(ii) - Maintain the effective conduct of public affairs through the protection of such members, officers, employees, and persons from improper pressure or harassment.

(7)(2)(h) – Enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities.

(48)(1)(a)(i) – That the public conduct of the whole or the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist. Where the local authority is named or specified in the First Schedule to this Act, under section 6 or section 7 (except section 7(2)(f)(i) of this Act.

Council Risk Register - Update November 2014

(7)(2)(g) – Maintain legal professional privilege.



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