Ordinary Meeting No. 4402 · 2019-06-17 · CONFIRMATION OF MINUTES Meeting 4402 - 23 May 2016...

Ordinary Meeting No. 4402

23 May 2016 at 7.30 PM

Hunter 's H i l l Counc i l

ORDER OF BUSINESS

Acknowledgement of Country

Prayer

Attendance, Apologies,

Declarations of Interests

1 Confirmation of Minutes

2 Mayoral Minutes & Reports

Tabling of Petitions

Addresses from the Public

3 Notice of Motions

(including Rescission Motions)

Reports from Staff

4 Our Heritage & Built Environment

5 Our Community & Lifestyle

6 Our Environment

7 Moving Around

8 Our Council

9 Committees

10 Correspondence

11 Delegates Reports

12 General Business

13 Questions With or Without Notice

14 Council in Committee of the Whole

Item

HUNTER'S HILL COUNCIL ORDINARY MEETING OF COUNCIL

Meeting 4402 - 23 May 2016

INDEX

1 – CONFIRMATION OF MINUTES

1 Confirmation of Minutes of Ordinary Meeting 4401 held 9 May 2016

2 - MAYORAL MINUTES & REPORTS

Nil

3 - NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

3.1 Risk Management Strategy - Forced Council Amalgamations: Preserving Democratically Elected Representation. 1

4 - OUR HERITAGE & BUILT ENVIRONMENT

4.1 61 Downing Place, Gladesville 17 4.2 Report of Legal Matters 46

5 - OUR COMMUNITY & LIFESTYLE

5.1 Request for Fee Waiver - Ryde Hunters Hill Symphony Orchestra 52 5.2 Tender for the Construction of 2 All-Weather Netball Courts at Boronia Park

Reserve 54

6 - OUR ENVIRONMENT

Nil

7 - MOVING AROUND

Nil

8 - OUR COUNCIL

8.1 Summary of Council Investments as at 30 April 2016 57 8.2 Priory Panel Recommendation 59 8.3 Fit For The Future - Merger Proposal Update 63 8.4 Monthly Report on Outstanding Matters 66

9 - COMMITTEES

9.1 Minutes of the Bushland Management Working Party held on 16 May 2016 68 9.2 Report on Councillor Briefings held 9 May 2016 93 9.3 Minutes of the General Purpose On-Site Inspections held 9 May 2016 95 9.4 Minutes of the Le Vesinet Friendship Committee Meeting held 30 March 2016 97

Item

10 - CORRESPONDENCE

10.1 Correspondence 1. Sydney Harbour Federation Trust 2. LGNSW/ALGA 3. St Vincent de Paul Society 101

11 - DELEGATES REPORTS

Nil

12 - GENERAL BUSINESS

12.1 Meetings - Various Committees of Council 125

13 - QUESTIONS WITH OR WITHOUT NOTICE

Nil

CONFIRMATION OF MINUTES Meeting 4402 - 23 May 2016

Minutes of the Ordinary Meeting No. 4401 held on 9 May 2016. This is page 1

COMMENCEMENT

The meeting opened with Acknowledgement of Country and Prayer at 7.30pm.

IN ATTENDANCE

The Mayor Councillor Richard Quinn, Deputy Mayor Councillor Justine McLaughlin, Councillors Peter Astridge, Mark Bennett, Gary Bird, Zac Miles and Meredith Sheil.

ALSO PRESENT

The General Manager Barry Smith, the Group Manager Development and Regulatory Control Steve Kourepis and the Group Manager Works and Services David Innes.

APOLOGIES

No apologies were received.

DECLARATIONS OF INTEREST

Councillor Quinn declared an interest in Item 5.1, the interest being in relation to Henley Cottage – Licence Agreement as the lessee is known to Clr Quinn, the interest is non- pecuniary.

CONFIRMATION OF MINUTES

123/16 RESOLVED on the motion of Clr Bennett, seconded Clr McLaughlin

That the Minutes of Ordinary Meeting No. 4400, held 26 April, 2016 be confirmed.

MAYORAL MINUTES & REPORTS

2.1 THE 93RD ANNUAL COMBINED ANZAC EVE MEMORIAL SERVICE HELD IN THE HUNTERS HILL TOWN HALL ON FRIDAY 22ND APRIL 2016 AT 7.30PM

124/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge that:

1. The report be received and noted. 2. The appreciation of Council be forwarded to all those who contributed so

freely of their time and expertise to make the Commemoration of the 93rd Annual Anzac Eve Memorial Service a memorable occasion.

3. In keeping with the tradition of the Anzac Eve Memorial Service and

following the March from the RSL Hall, the 94th Combined Hunters Hill Anzac Eve Service be held in the Hunters Hill Town Hall on Friday 21st April 2017, commencing at 7.30pm.

2.2 AMENDMENT TO NSROC CONSTITUTION

125/16 RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That Council defer consideration of this matter until later in the meeting.



REPORTS FROM STAFF

OUR HERITAGE & BUILT ENVIRONMENT

SUSPENSION OF STANDING ORDERS


That at 7:49 pm Standing Orders be suspended to allow Councillors to view plans in conjunction with Item 4.1.

RESUMPTION OF STANDING ORDERS


That at 7:54 pm Standing Orders be resumed.

4.1 21 MARK STREET, HUNTERS HILL

PROCEEDINGS IN BRIEF

Mr Peter Banis (Objector) addressed Council on this matter.

Mr Joe Vescio (on behalf of Applicant) addressed Council on this matter.

128/16 RESOLVED on the motion of Clr Bennett, seconded Clr Miles

A. That part of the S.96 application No.2015/1088-1012/1103-1 to modify

Development Application No.2015/1088 of consent dated 9 December 2015 relating to alterations and additions to the existing dwelling including a part second storey, new carport and new cabana/gym, by way of the change in window treatment and the ‘amenity’ tree planting for the alterations and additions to the dwelling house plus carport and gym/cabana at No.21 Mark Street, Hunters Hill, be approved, subject to the alteration to condition Nos. 2, 3, 4 and 9, as follows:

2 (a) GEN3

Drawings by Drawing No. Dated Cl. received

Jessica Bradley 112_201_DA First floor Plan

9 Feb 2016 11 Feb 2016

112_101_S96 Site Plan

14 March 2016 17 March 2016

112_202_DA Roof Plan

9 Feb 2016 11 Feb 2016

112-300_DA Elevations

9 Feb 2016 11 Feb 2016

112_301_DA Elevations

9 Feb 2016 11 Feb 2016

112_400_DA Sections

8 Feb 2016 11 Feb 2016



2 (b) That a privacy screen be installed and fixed to the ends of the balcony at the rear, on the first floor level and the privacy screen to be a louvred type screen(s) being angled at 45o towards the west with the intent of preventing persons on the balcony from viewing the neighbours rear backyard. Amended plans are to be provided to reflect this condition.

3. Compliance with the Basix Certificate A215781_03 dated 13 March

2016.

4. The finished surface materials and colours being provided in accordance with ‘Sections & Materials Palette as prepared by Jessica Bradley Architect as to be shown on amended drawing to be submitted to Council for incorporation in the consent.

9. Compliance with the following landscaping controls:

(a) The landscaping shall be undertaken as to be shown on the

Landscape Plans to be prepared by Jessica Bradley and submitted to Council for incorporation in the consent.

Additional Amenity Tree

(a) One (1) additional tree shall be incorporated into the landscape works for the site.

(b) The species shall be selected from the following:

Acer palmatum (Japanese maple)

Hymenosporum flavum (Native Frangipani)

Pistacia chinensis (Chinese Pistachio)

Backhousia myrtifolia (Grey Myrtle)

Magnolia grandiflora ‘St Marys”

(c) The additional tree shall be supplied and planted as 45L stock.

RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles

Clr Justine McLaughlin



4.2 61 DOWNING PLACE, GLADESVILLE


Mr Andrew Martin (on behalf of the Applicant) addressed Council on this matter.

129/16

RESOLVED on the motion of Clr Miles, seconded Clr McLaughlin

That Mr Rayner Janzen (Objector) be granted permission to address Council on this matter.

130/16 RESOLVED on the motion of Clr Sheil, seconded Clr Astridge

That the application is deferred for Council’s Heritage Advisor to review the proposal on streetscape and landscaping impacts and also review any associated impacts of the proposed building height to both Tarban Street and Downing Place.

RECORD OF VOTING

Yes Against

Clr Richard Quinn Clr Mark Bennett

Clr Meredith Sheil Clr Zac Miles

Clr Peter Astridge

Clr Gary Bird


4.3 15 MAYFIELD AVENUE, WOOLWICH


Mr Joe Vescio (on behalf of Applicant) addressed Council on this matter.

SUSPENSION OF STANDING ORDERS

131/16

RESOLVED on the motion of Clr Miles, seconded Clr Sheil

That at 8.42 pm Standing Orders be suspended to allow Councillors to view plans.

RESUMPTION OF STANDING ORDERS

132/16

RESOLVED on the motion of Clr Bennett, seconded Clr Bird

That at 8.45pm Standing Orders be resumed.

MOVED on the motion of Clr Bird

That the review of determination under Section 96AB of the Environmental Planning & Assessment Act, 1979, of the decision to refuse the s.96 Application No.2014/1188-1 for the construction of alterations and additions to the existing dwelling at No.15 Mayfield Avenue, Woolwich, be confirmed and the original determination of the s.96 application not be changed and hence the application is refused.

The MOTION lapsed for want of a seconder.



133/16 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil That the matter is deferred to allow the revised plans tabled at the meeting to be formally lodged and assessed by Council officers and adjoining neighbours to be notified.

RECORD OF VOTING

Yes Against

Clr Richard Quinn Clr Gary Bird

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Zac Miles


4.4 DELEGATED AUTHORITY REPORT

134/16 RESOLVED on the motion of Clr Miles, seconded Clr Bird

That the report be received and noted.

RECORD OF VOTING

Yes Against

Clr Richard Quinn

Clr Meredith Sheil

Clr Peter Astridge

Clr Mark Bennett

Clr Gary Bird

Clr Zac Miles


OUR COMMUNITY & LIFESTYLE

Clr Quinn, having declared an interest in this matter left the meeting at 8:49 pm and Deputy mayor Clr McLaughlin assumed the Chair. 5.1 HENLEY COTTAGE - LICENCE AGREEMENT

135/16 RESOLVED on the motion of Clr Miles, seconded Clr Bennett

That Council grant a two year lease agreement with a two year option to Brisull Industries Pty Ltd at an annual rental of $17,995 in the first year of the new agreement.

Clr Quinn returned to the meeting at 08:50 pm and resumed the Chair. 2.2 AMENDMENT TO NSROC CONSTITUTION

136/16 RESOLVED on the motion of Clr Bennett, seconded Clr Sheil

1. That Council endorse the proposed amendments to the NSROC Constitution in the manner set out in the report, noting that these will have to be made prior to the date of an Extraordinary Meeting of the NSROC Board;



2. That Council nominate Clr Quinn and Clr Sheil to represent the Council

on the NSROC Board in the event of Councils being dissolved.

OUR ENVIRONMENT

6.1 SIGNIFICANT TREE REGISTER

MOVED on the motion of Clr Sheil, seconded Clr Miles

That the matter be deferred for a site visit and consideration at the next meeting

The MOTION on being put to the meeting was LOST

Clr Bennett FORESHADOWED a motion that the recommendation as printed be adopted with the exception of the London Plane Tree.

The FORESHADOWED MOTION was seconded by Clr Astridge and became the MOTION.

The MOTION on being put to the meeting was LOST.

137/16 RESOLVED on the motion of Clr Bird, seconded Clr Astridge

1. That Council support the recommendations of its Landscape Consultants and include the seven (7) trees listed below on the Significant Tree Register.

Port Jackson Fig - 3 Yerton Avenue, Hunters Hill

Lilly Pilly - 63-65 Ryde Road, Hunters Hill

Bunya Pine - 24 Ferry Street, Hunters Hill

Angophora Costata (Sydney Red Gum) - 65 Bonnefin Road, Hunters Hill

Eucalyptus Saligna (Sydney Blue Gum) - William Street, Henley

London Plane Tree - Ferdinand Reserve, Hunters Hill

Hills Weeping Fig - Cnr Ryde and Pittwater Road, Hunters Hill 2. That a letter be sent to Mr Tweedie, the property owner of 18 Ferdinand

Street, Hunters Hill. The letter to advise that at this stage Council will not be undertaking pruning of the London Plane Tree at the entry to Ferdinand Reserve, however this decision is to be revisited in 2018.

3. That all those who submitted submissions about tree nominations be

advised of Council’s decisions with regard to the trees and be provided with a copy of this report.



OUR COUNCIL

8.1 BARONS CRESCENT, SYDNEY WATER EASEMENT

138/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge

1. That Council concur with the granting of an easement for access and sewerage purposes over Lot A DP403273 to Sydney Water.

2. That The General Manager be authorised to execute the relevant

documents.

8.2 FIT FOR THE FUTURE - MERGER PROPOSAL UPDATE

139/16 RESOLVED on the motion of Clr Astridge, seconded Clr McLaughlin


8.3 IPART RATING REVIEW

140/16 RESOLVED on the motion of Clr Bird, seconded Clr Miles

That the report be received and noted that NSROC has referred the matter back to Council for its own submission, based on the issues raised in the report.

COMMITTEES

9.1 REPORT ON COUNCILLOR BRIEFINGS HELD 26 APRIL 2016

141/16 RESOLVED on the motion of Clr Miles, seconded Clr Astridge


9.2 MINUTES OF THE GENERAL PURPOSE ON-SITE INSPECTIONS HELD 26

APRIL 2016

142/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles


CORRESPONDENCE

10.1 CORRESPONDENCE 1. THE HON. CATHERINE CUSACK MLC - FIT FOR THE FUTURE - REFORM

PACKAGE -

143/16 RESOLVED on the motion of Clr Miles, seconded Clr Bennett




GENERAL BUSINESS

12.1 MEETINGS - VARIOUS COMMITTEES OF COUNCIL

144/16 RESOLVED on the motion of Clr Astridge, seconded Clr Miles


TERMINATION The meeting terminated at 9.29pm. I confirm that these Minutes are a true and accurate record of Ordinary Meeting No. 4401 held on 9 May 2016.

............................................. ................................... Councillor Richard Quinn Barry Smith MAYOR GENERAL MANAGER

NOTICES OF MOTION INCLUDING RESCISSION MOTIONS

Meeting 4402 - 23 May 2016

Item 3.1 Page 1

ITEM NO : 3.1

SUBJECT : RISK MANAGEMENT STRATEGY - FORCED COUNCIL AMALGAMATIONS: PRESERVING DEMOCRATICALLY ELECTED REPRESENTATION.

CSP OUTCOME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION

DELIVERY PLAN STRATEGY

: COUNCILLORS ARE WELL-INFORMED ABOUT ISSUES/PROJECTS

REPORTING OFFICER : CLR MEREDITH SHEIL

Ref:262576

We the undersigned Councillors wish to move the following Notice of Motion at Ordinary Meeting 4402 on 23 May 2016 in the event that Hunters Hill Council, against its advice and wishes, is subject to a forcible amalgamation and entered into a period of appointed administration. 1: Council make provisions to preserve democratically elected representation on the

committees of Council throughout any period of administration and until the election of new Councillors to fill this role.

2: Council delegates the Mayor and Councillors, currently serving on committees of

Council, in the event described above to remain in their roles as Council’s representative members and Chairs on those Committees as individuals until replaced by a new democratically elected Mayor and/or Councillors, and that the membership provisions of the committees are amended appropriately.

3: Council makes provisions to ensure appropriate, merit based, democratically elected

representation is in place to advise and provide input into any forced amalgamation transition process.

4. Council appoints as consultant strategic advisors to council the Mayor Richard

Quinn, and another Councillor - as individuals, to be Council’s representatives and to be consulted on and take part in, and make decisions on any and all matters pertaining to the amalgamation of Hunters Hill Council and the formation of any new Council, on behalf of the residents and ratepayers of what is or was Hunters Hill Municipality, in the absence of any newly democratically elected Mayor or Councillors who may otherwise do so.

5: Council elect the additional Councillor to be appointed to this role. 6: Council also consider convening a “Community Representation Committee” –

consisting of the Mayor and all current Councillors, either as Councillors or as individuals (in the event that there be no elected Councillors or Mayor to fill this position), to be consulted on and take part in, and contribute to decision making on any and all pertinent* matters pertaining to the local governance of what is or was Hunters Hill Municipality, on behalf of the residents and rate payers of what is or was Hunters Hill Municipality, in the absence of any newly democratically elected Mayor or Councillors who may otherwise do so.


Meeting 4402 - 23 May 2016

Item 3.1 Page 2

*”pertinent matters” equates to those duties, roles and responsibilities of Mayors and Councillors as outlined under the Local Government Act.

___________________________ __________________________________

Clr Meredith Sheil Clr Justine McLaughlin

Background:

Amalgamation of Hunters Hill Council is not supported by council, nor by the majority of the community.

Council has provided copious evidence and advice to the State Government that it is not in the best interests of either the State, or the local residents and poses huge risks to the community of Hunters Hill.

The greatest risk is through near complete loss of local representation. This results in loss of local community autonomy and control over the management of all councils assets (parklands foreshores and reserves, heritage buildings such as the Town Hall, and those under Council care – including the Priory, Gladesville Hospital site), as well as loss of control over planning rules – which are used to prevent insensitive over development and maintain and preserve Hunter’s Hill Heritage and Character.

The NSW Government is currently implementing a forced amalgamation agenda and has proposed to amalgamate Hunters Hill with Ryde and Lane Cove. Hunters Hill, along with many other Councils, believes that the Government and appointed Delegate have not followed proper and due process to make and inquire into the amalgamation proposals consistent with the requirements under the law, and have hence entered into legal proceedings.

Whilst it is hoped and expected that these will be successful, there is a high risk that, should they fail, the Government will move quickly to proclaim amalgamations, dissolve councils and appoint administrators.

In this setting there is a very real risk of an abrupt dissolution of Council and a protracted period of “suspended local democracy” – with no locally elected representatives to monitor, guide and oversee the functions and decision making of Council – including planning decisions, for a very long period.

The recent round of rapidly implemented forced amalgamations, proclaimed without warning on May 12 2016, involved a process in which all Mayors and Councillors, from all Councils involved, were abruptly dismissed. The Councils were placed under the control of State-Government appointed administrators, without democratically elected representatives, for up to 16 months until future elections in September 2017.

With regard to provisions for community representation on new councils - an EOI process was earlier held by the Government seeking “expressions of interest” from Councillors and Mayors to “play a role” on any new amalgamated councils – Hunters Hill Council considered that this foreshadowed a political appointment process that was neither transparent nor democratic, and was open to party political manipulation and bias and wrote to advise the Minister and Premier accordingly.

This matter was not addressed by the Minister. Under the new proclamations – Councillors and Mayors are dismissed. The new administrators individually hold complete power and control over all functions and decisions of councils. They may choose to appoint ex Mayors and Councillors to “advisory roles” – and have been given the EOI forms to “guide their decisions”.


Meeting 4402 - 23 May 2016

Item 3.1 Page 3

As a risk management issue of high ranking, it is therefore now important that Hunters Hill Council move to put in place provisions that - in the event of a forced amalgamation of Hunters Hill Council, and a protracted period of State Government appointed administration – seek to preserve currently democratically elected local representation as best as possible, using a process that is fair and transparent and which minimises the potential for individual or party-political bias in Council decision making until new elections are held to elect new Councillors.

The proposed notice of motion seeks to achieve this outcome, noting that under the proclamations - any delegations of the old Council are taken to be delegations of the new council, and any decisions and actions of the old council are taken to be decisions and actions of the new council, unless or until altered by the administrator of the new council. (Proclamation clauses 17 and 18)

RECOMMENDATION

1. That Council delegates the Mayor and Councillors, currently serving on committees of Council, in the event described above to remain in their roles as Council’s representative members and Chairs on those Committees as individuals until replaced by a new democratically elected Mayor and/or Councillors, and that the membership provisions of the committees are amended appropriately.

2. That Council appoints as consultant strategic advisors to Council the Mayor Richard

Quinn, and another Councillor - as individuals, to be Council’s representatives and to be consulted on and take part in, and make decisions on any and all matters pertaining to the amalgamation of Hunters Hill Council and the formation of any new Council, on behalf of the residents and rate payers of what is or was Hunters Hill Municipality, in the absence of any newly democratically elected Mayor or Councillors who may otherwise do so.

3. That Council elect the additional Councillor to be appointed to this role. 4. That Council convene a “Community Representation Committee” consisting of the

Mayor and all current Councillors to be consulted on and take part in, and contribute to decision making on any and all pertinent matters pertaining to the local governance of what is or was Hunters Hill Municipality, on behalf of the residents and rate payers of what is or was Hunters Hill Municipality.

ATTACHMENTS

1. Local Government (Council Amalgamations) Proclamation 2016 2. Media Release - Councillor Committees for New Stronger Councils


Meeting 4402 - 23 May 2016

Item 3.1 Attachment 1 Page 4


Meeting 4402 - 23 May 2016


OUR HERITAGE & BUILT ENVIRONMENT Meeting 4402 - 23 May 2016

Item 4.1 Page 17

ITEM NO : 4.1

SUBJECT : 61 DOWNING PLACE, GLADESVILLE

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED


: ASSESS ALL APPLICATIONS AGAINST THE NEW LEP/DCP

REPORTING OFFICER : NORM FLETCHER

DEVELOPMENT APPLICATION NO

2015-1225

PROPOSAL ALTERATIONS AND ADDITIONS TO AN EXISTING DWELLING AND THE CONSTRURCTION OF A NEW SWIMMING POOL WITH ASSOCIATED LANDSCAPING

APPLICANT CONSTANTINE COSTI

OWNER CONSTANTINE & SAMANTHA COSTI

DATE LODGED 15 DECEMBER 2015

Ref:262300

INTRODUCTION At Ordinary Meeting 4401 held 9 May 2016 Council resolved: 130/16 That the application is deferred for Council’s Heritage Advisor to review the

proposal on streetscape and landscaping impacts and also review any associated impacts of the proposed building height to both Tarban Street and Downing Place.

Council’s Heritage Advisor has provided comments in regards to Council’s resolution no. 130/16 under the heading of part 7.3 Heritage of this report. As a result the additional conditions have been added to the Schedule No.1 of the Deferred Commencement Approval. Reasons for Report The original notification resulted in 1 objection letter raising concern about the proposal and the impact on the locality. REPORT 1. SUMMARY Objections One (1) objection was received


Item 4.1 Page 18

Objectors issues Mrs Rayner Jansen 6 Tarban Street GLADESVILLE NSW 2111 (PO Box 382 Sawtell NSW 2452)

Geological substructure impact concerns as the proposal will require extensive site excavations

Drainage and new works may add considerable overland water flow causing flooding and raising damp issues

Traffic hazard and road condition and the location of the garage create traffic hazard by the reduction of street parking, erosion of park land and accident risk

Loss of character and streetscape as the building will be an imposing mansion and will change the character of the area

Recommendation The application is recommended for deferred commencement approval because it: 1. is permissible under the zoning 2. complies with the relevant planning objectives contained in Hunters Hill Local

Environmental Plan 2012 and Consolidated Development Control Plan 2013 3. is appropriate 4. will not have adverse effects on the amenity of adjoining properties such is justified. 2. DESCRIPTION OF PROPOSAL The subject application is for alterations and additions to an existing dwelling and new swimming pool and landscaping. The proposed works are as follows: Demolition Demolish the existing rendered building in the rear of the site and partially remove the roof of the existing dwelling to allow for the new additions. Construction Basement level: New garage and storage, stairs, pergola stormwater tank Ground level: Internal alterations to existing floor layout, new stairs and provide new

master bedroom, walk in robe and ensuite, bedroom 3 and bathroom with the upgrading of the laundry, pantry and bathroom.

First floor addition: Provide a new family room, study, bathroom and internal stairs.


Item 4.1 Page 19

External: Provide a new swimming pool and out-door terrace upgrade with BBQ area. Provide a new driveway entrance to the basement plus landscaping.

The external finishes will match the existing building including the face brickwork and sandstone areas as indicated on the submitted plans.

3. DESCRIPTION OF SITE AND LOCALITY

The subject site is known as No. 61 Downing Place Gladesville.

Located at the corner of Downing Place and Tarban Street opposite Tarban Creek Reserve (between Manning Road and Downing Place).

The site is irregular in shape with a curved frontage along the corner with Downing Place and Tarban Street.

The site has an area of 499 square metres and is occupied by an existing single storey brick dwelling with a tiled roof.

There is no existing car parking on the property and the front boundary includes a low retaining wall that is proposed to be retained.

4. PROPERTY HISTORY There are no relevant approvals or recent applications that will impact on the proposal. 5. STATUTORY CONTROLS Relevant Statutory Instruments Environmental Planning and Assessment Act, 1979 Local Environmental Plan 2012 Zone: R2 Conservation Area: Landscape River Front Area: No Development Control Plan: DCP 2013 Listed Heritage item: No Contributory Building: No Vicinity of Heritage Item: No 6. POLICY CONTROLS Consolidated Development Control Plan 2013 7. REFERRALS 7.1 External Approval Bodies Not applicable. 7.2 Health & Building No objection to the proposal subject to recommended conditions being applied to any consent.


Item 4.1 Page 20

7.3 Heritage Following the resolution of the Ordinary Council Meeting 4401 held 9 May 2016, Council’s Heritage Advisor has provided the following comments:

Heritage Status: within Conservation Area C435 (Department of Housing Subdivision DP13260); within the vicinity of Conservation Area C1 (“The Peninsula”); within the vicinity of Conservation Area C2 (“The Isler”).

The stone wall to the Downing Place/ Tarban St boundary is listed under Item 287 of Schedule 5 of Hunters Hill LEP 2012.

The property is listed as a “Contributory item” at Appendix ii of Hunters Hill DCP 2013 as 61 Downing Place Hunters Hill (as is 63 Downing Place). 4 Tarban Street is also listed as a Contributory Item in Hunters Hill.

Other Contributory Items within the vicinity include 37, 38, 41, 42, 44, 46, 48, 50, 52 etc. Prince Edward Street.

Proposal: Alterations and additions to existing dwelling, pool and landscaping.

Statement of Heritage Impact: required, none provided.

Comments: I have reviewed drawings: 201410/ A80E, -/A100E; -/A101E; -/A102E; A103E; -/A104E; -/A150D; -/A200E; -/ A300E; A301F; -/A302E; -/A303E; -/A320D; -/A400A; -/A401A; -/A500B prepared by tobola architects and dated 08.04.15. They depict proposed alterations and additions to the existing house at the above property, including and excavated garage beneath an addition to the south-east, containing a master bedroom, bedroom 3 and associated bath and ensuite, and upper level addition containing a family room, study and bathroom. The existing stone basecourse of the house is proposed to be reproduced to form the basecourse of south-eastern addition, and is in the order of 1 ½ storeys in height as presented to Tarban Street. The roof to the level above is shown as being a pitched tiled roof, but examination of the roof plan reveals that there is an area of ostensibly “flat” roof proposed to attempt to resolve the relatively awkward geometry of the plan shape. The upper level addition is a simple pyramidal hipped roof form pitched of a minimal wall plate height of 2200mm. A balcony with triple set sliding doors is proposed to the Downing Place elevation, and is centred on the portico of the ground level. The “Proposed External Finishes” shown at drawing A320D include “Exposed brick to match existing” for the walls of the additions, exposed stone to match existing for the basecourse, and “dark grey/ slate roof tiles to entire roofing”. In my view, the roof to the south-eastern addition is ill-explained in terms of detailing of the cappings/ overflashings to the tiled/ “flat” portion, the interrelationship with the proposed upper level addition is not properly depicted, and the use of face brickwork to the upper level will make the house look relatively “top-heavy”. The building appears to date from the late 1920s/ early 1930s and is a variant on the Australian rendition of the “Californian Bungalow”. It appears to post-date the development built by the NSW Department of Housing (it is not shown on a 1925 auction brochure of the area). The use of slate on this era building is, in my opinion, stylistically anachronistic, and Marseilles tiles in a natural terracotta colour is more consistent with the style of the house.


Item 4.1 Page 21

The original parcel of land relating to 61 Downing Place under the Department of Housing subdivision was lot 19, Section C, DP 13260, but it appears that at least two subdivisions have occurred since, initially to create the lot on which 6 Tarban Street was built, and subsequent boundary adjustments, with the current DP 1003325 registered in 1999. The topography of the area is such that the house presents as virtually two-storey, above a relatively steeply sloping yard to Tarban Street, with the house set up on a substantial basecourse. The effect of the proposed south-eastern addition will exacerbate this, and is reliant on the effectiveness of the proposed pergola over the vehicular entry. The height of the proposed upper level addition has been minimised through the use of a minimal pitching point. Given the position of the house on a corner block; one which is approached from the south on Prince Edward Parade at an elevated level, there is virtually no scope to make an upper level addition without compromising the legibility of the cottage. The impact of this element of the proposal could be mitigated through the use of lightweight cladding to express the fact of addition.

Recommendation: In my opinion, the potential impact of the proposed development can be mitigated through further design refinement, particularly in relation to the proposed garage/ south-eastern addition, and the treatment of the proposed upper addition. In this light I would recommend:

▪ Use of terracotta Marseilles tiles to the roof (as existing).

▪ Lightweight cladding to the external walls of the proposed upper level addition.

▪ Detail of the junction between the existing roof and proposed upper level addition at the eastern corner.

▪ More detail be provided on the roof to the south east extension- particularly the junctions between tiled and (presumably) metal roofed sections.

`

▪ A deeper pergola structure to the front of the vehicular access to the garage- to align with the street face of the immediate adjacent retaining wall.

Amended plans are to be submitted to Council reflecting the above recommendations. The above recommendations form part of the conditions under schedule No.1 of the deferred commencement. 7.4 Works & Services The plans were referred to Council’s Development Engineer who recommended the following conditions being applied to any consent and details to be provided and approved by Council prior to the issue of the construction certificate.

Onsite detention system is required to control stormwater discharge to satisfy Councils DCP.

Onsite detention details and calculations to be submitted to Council.

Pit discharges to the street are to be silt arrester pit with mesh and sump.

Subsoil drainage details are required to be provided around the underground garage.

Details of sediment control fencing is to be provided.

Driveway design to show the kerb flow water is not to enter the site.


Item 4.1 Page 22

The driveway long section to be provided that indicates it will comply with AS/NZS 2890.1:204 Part 1 and to be submitted to Council.

7.5 Parks & Landscape The subject application was referred to Council’s Landscape Advisor who indicated that additional information is required to be submitted that includes a Tee Management Report to be prepared by an Arborist with minimum qualification (using the Australian Qualifications Framework) of NSW TAFE Level 5 or above in Arboriculture. The report should be based on methods outlined within Australian Standard 4970-2009 Protection of Trees on development sites. This request is proposed to be applied as a deferred condition on the consent. 8. ENVIRONMENTAL ASSESSMENT UNDER S.79C The relevant matters for consideration under section 79C of the Environmental Planning and Assessment Act 1979 are assessed under the following headings. 9. STATE INSTRUMENTS / LEGISLATION 9.1 State Environmental Planning Policies (SEPPs) Not applicable. 9.2 Regional Environmental Plans (REPs) – Deemed SEPPs Not applicable. 9.3 Other Legislation Not applicable. 10. HUNTERS HILL LOCAL ENVIRONMENTAL PLAN 2012 10.1 Aims and Objectives of Hunters Hill Local Environmental Plan R2 and Zone The proposal is permissible with consent under Zone R2 and complies with the relevant statutory controls of Hunters Hill Local Environmental Plan 2012. 10.2 Statutory Compliance Table The following table illustrates whether or not the proposed development complies with the relevant statutory controls of Hunters Hill Local Environmental Plan 2012.

Compliance with Current Statutory Controls

Proposed Control Compliance

Landscaped Area Height

52.30% 8.65 m (Roof apex point part only)

50% 8.5 m

Yes No (Clause 4.6 submission provided seeking a variation)


Item 4.1 Page 23

10.3 Site Area Requirements The proposal complies with these requirements. 10.4 Residential flat buildings and low-rise multi-unit housing-density and garden

area controls Not applicable. 10.5 Height of Buildings The application proposes a minor variation to the 8.5 metre height control. The variation is located at the mid-point in the roof apex (part), at the centre of the roof section above the first floor additions. The application includes a written request under Clause 4.6 Exception to development standards being the Height Control Standard of 8.5 metres as required in Clause 4.3 Height of Buildings. The submission seeking a variation to the Height Control Standard is discussed as follows within this report. DISCUSSION CLAUSE 4.6 SUBMISSION EXCEPTION TO THE HEIGHT CONTROL DEVELOPMENT STANDARD The application has included a written request under Clause 4.6 (3) of the Hunters Hill Local Environmental Plan 2012 seeking an exception to the Height of Building Control Standard of 8.5 metres as indicated in Clause 4.3 of the Hunters Hill Local Environmental Plan 2012. The request has been prepared by Andrew Martin Planning Pty Ltd and is within the Statement of Environmental Effects that accompanies the Development Application submission dated December 2015. Clause 4.6 indicates that Council must be satisfied that: Compliance with the Development Standard is unreasonable or unnecessary in the circumstances of the case and There are sufficient environmental planning grounds to justify contravening the development standard. The standard that is requested to be varied is the Height Control as indicated in Clause 4.3 of the Hunters Hill Local Environmental Plan 2012. The height control for the site is 8.5 metres and the submitted plan indicates that the maximum height of the building will be 8.65 metres situated at the middle of the roof (Roof apex point part only) above the first floor addition. In accepting the concept of varying a Development Standard Council should consider not only the Objectives of the Standard but also the Objectives of the relevant land use Zone. The site is within the R2 Low Density Residential Zone and the objectives are as follows:

To provide for the housing needs of the community within a low density residential environment.


Item 4.1 Page 24

To enable other land uses that provide facilities or services to meet the day to day needs of residents.

To maintain the identity of Hunters Hill by ensuring that new buildings are compatible with the garden suburb character and heritage values that distinguish the low density localities.

To provide for high levels of amenity that are consistent with a low density residential environment.

The Height of buildings Clause 4.3 objectives area as follows:

To specify limits for the size and scale of development that would be compatible with the character, amenity and potential of particular locations.

To maintain the character and identity of Hunters Hill by limiting the scale of buildings to a maximum of two storeys in the low density residential zone, heritage conservation areas and foreshore areas facing Lane Cove River or Parramatta River.

To consolidate developments that would be taller than two storeys in business zones, while ensuring a suitable visual transition to the adjoining zones.

To protect existing dwellings from excessive overshadowing, loss of privacy, obstruction of views and general visual impacts

The submission identifies 6 points to support and justify the exception and they are as follows: 1. The departure from the roof height is very minor so as to provide a ridgeline of the

pitched roof. The site is corner block that slopes from the rear to front towards Tarban Street. The proposal overall maintains an acceptable height when viewed from Downing Place, Tarban Street and Tarban Reserve. The proposal can comply with a flat roof however a pitched roof is preferred by Council on conservation grounds.

Staff Comment The variation to the control is 150 mm at the apex section of the roof above the first floor addition. The existing roof line incorporates valley and ridge configuration and the proposal will generally complement the existing roof design and established roof pitch. If the top section of the roof where the variation occurs was modified either by lowering the pitch or providing a flat roof section the addition would not be consistent with the existing roof profiles and the presentation to the public places would appear to be out of context with the overall dwelling design. 2. The existing dwelling is a single storey building. The proposal extends the ground

floor living area and adds a family room at the first floor level. The dwelling overall is two storeys and does not affect the street scape or character of the area or adjoining conservation area.


Item 4.1 Page 25

Staff Comment The site is not situated within a Heritage Conservation area. The additions as proposed would be considered to be similar to other alterations and additions that convert single storey dwellings to a two storey building that are commonly found in the Hunters Hill Council area. The works are not such that they would have significant impact on the surround street scape or character. 3. The first floor addition is centrally located within the property. There is some

overshadowing 6 Tarban Street as it is located on the southern side of the site. The shadow diagrams submitted with the application demonstrate that the proposal does not significantly increase the amount of shadow to the rear yard or northern walls and openings of that building.

Staff Comment The shadow diagrams submitted indicate that the proposal meet the solar provision as required in the Hunters Hill Consolidated DCP 2013. Further the increase shadow impact is not created by the height variation as the shadow lines are created by the eave line of the new works. 4. The alterations and additions provide for the housing needs of the local community

and maintain the low density nature of the area. The built form is compatible with the surrounding built form and maintains the character of the area.

Staff Comment The new works provide additional residential accommodation on the site within a single dwelling environment. The built form particularly the area where the variation occurs is within the mid-section of the building and would not impact on the over character of the area that is single residential dwellings both single and two storey structures. 5. The proposal maintains the period character of the existing dwelling that includes

the sandstone walls along each frontage and does not impact on the existing mature street trees or leafy streetscape of Downing Place or Tarban Street.

Staff Comment The proposal is considered to be acceptable in relation to the current residential development in the immediate locality and the variation will not detract on the existing street trees or plantings in the park opposite the site. 6. The proposal will improve the living space both indoor and outdoor for the residents

of the dwelling. The final form of the dwelling is consistent with the scale, design and character of other dwellings in the Hunters Hill and Gladesville area.

Staff Comment The variation to the roof height above the 8.5 m by 150 mm will not be of such magnitude that it will impact on the overall design of the dwelling with the first floor addition in relation to scale and character of other dwellings in the locality.


Item 4.1 Page 26

10.6 Landscaped Area Complies 10.7 Integrated Housing Development Not applicable 10.8 Foreshore Building Lines Not applicable 10.9 Foreshore Scenic Protection Area Not applicable 10.10 Other Special Clauses / Development Standards Not applicable 11. DRAFT AMENDMENTS TO STATUTORY CONTROLS No relevant draft amendments pertaining to this application. 12. DEVELOPMENT CONTROL PLANS (DCPs) 12.1 Compliance Table Consolidated Development Control Plan 2013

CONTROL REQUIRED/ PERMISSIBLE

PROPOSED COMPLIANCE

Landscaped Area 50% 52.3% Yes

BOUNDARY SETBACKS Dwelling (Street) Downing Place Tarban St South east side South west side Swimming pool South west side North west (Downing Place) South (Side)

Average of front setbacks Average of front setbacks 1.5 m

1.5 m 1.0 m

1.0 m 1.0 m

No change 5.5 m 1.5 m 4.5 m 4.0 m 1.0 m

Yes Yes Yes Yes Yes Yes

Character The proposal is not in conflict with the relevant objectives, design parameters and preferred design elements under the Hunters Hill Consolidated DCP 2013.


Item 4.1 Page 27

The proposal does not result in any adverse impacts, and would not be out of character of the adjoining residential locality. Height Refer to 10.5 above. Front, Side and Rear Setbacks Complies Landscaped Area Refer to Section 10.2 Table and 10.6 of this report ‘Landscape Area’. Solar Access The shadow diagrams indicate that at 9am mid-winter, the shadows are cast to the south-west of the subject site and onto the adjoining properties, being No.63 Downing Place and No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the sites.

The shadow diagrams indicate that at 12 noon mid-winter the shadows are cast to the south of

the subject site and onto the adjoining properties, being No.63 Downing Place and No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the site. The shadow diagrams indicate that at 3pm mid-winter there would be shadows cast south-east of the subject site and onto the adjoining property, being No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the sites. The proposal would comply with the general requirements, being that new development must not eliminate more than one third of the existing sunlight to adjacent properties at ground level, measured at 9 am, 12 noon and 3 pm of the winter solstice. The proposal would comply with the general requirements and objectives stipulated under Part 3.5.2 of the Development Control Plan 2013, as the proposal would allow for reasonable access to sunlight to adjoining buildings and their recreational open space. Privacy The proposed development is not likely to reduce the privacy of the residents of adjoining premises. Views The proposal will not create any issues in relation to view sharing as the principal out-look for the subject site and the adjoining property at 6 Tarban Street is to the street frontage and not across the common side boundary. Car Parking There is no existing car parking currently on the site. The proposal does indicate a subfloor garage area that will allow for two car parking spaces in a stacked arrangement.


Item 4.1 Page 28

It is considered that the car parking as proposed is acceptable. Garages and Carports New subfloor garage will allow for onsite car parking for two spaces. Fences The existing boundary fences are shown to be retained. It is proposed to provide a new metal sliding gate to a height of 1.2 metres at the driveway entrance that will return behind the existing stone retaining wall when opened facing Tarban Street. 12.2 Other DCPs, Codes and Policies Not applicable. 13. THE LIKELY IMPACTS OF THE DEVELOPMENT The proposal is considered not to unreasonably impact upon the amenity of the adjoining properties, Tarban Street and Downing Place streetscape. As stated within the body of the report, the proposal would satisfy the objectives of the Development Control Plan 2013 and LEP 2012. There would be no significant impact upon the natural and built environment within the vicinity of the subject site as a result of the proposed works. Furthermore, there would be no social and economic impacts to the locality as a result of the proposed works. 14. SUBMISSIONS The proposed development was notified in accordance with Council’s Consolidated Development Control Plan 2013 for a period of ten (10) days on the 18 January 2016. Within the specified time period one submission was received. Copy of the submission is attached to the report.

NOTIFICATION REQUIRED YES

NUMBER NOTIFIED 9

SUBMISSIONS RECEIVED Name & Address of Respondents

SUMMARY OF SUBMISSIONS

Mrs Rayner Janzen (Owner of 6 Tarban St) The submission was sent by the daughter and son in law of above as follows: Kristen Madigan & Brett Madigan 6 Tarban Street Gladesville

Geological sub structure

The development requires extensive excavation and the properties at 4 & 6 Tarban Street sit on the sandstone rock shelf.

What guarantees can Council give that the works will not damage 6 Tarban Street?

Is a geological engineers report required before any excavations are undertaken?

Drainage


Item 4.1 Page 29

NOTIFICATION REQUIRED YES

NUMBER NOTIFIED 9

SUBMISSIONS RECEIVED Name & Address of Respondents

SUMMARY OF SUBMISSIONS

The new dwelling that has a significant foot print and height may add to considerable overland flow onto 6 Tarban Street and they will not be able to cater for hence causing garage flooding and rising damp through main living floors.

What systems are to be installed to ensure appropriate drainage systems are to be installed to reduce the excessive water flow?

Loss of privacy

The proposed extensions will reduce privacy of the master bed room at number 6 Tarban Street and also look down on the private open space.

Loss of light/sunshine

The height of the building will tower over 6 Tarban Street and create long shadows and will impact on the existing quality of life and heating costs and also limiting the future opportunities for installation of solar panels.

Traffic Hazard and Road Condition on Tarban Street

The proposed garage will reduce kerb side car parking and create a traffic risk as drivers turning left from Prince Edward Street do so at speed.

Due to increased traffic and reduced parking on Tarban Street local traffic may be forced onto the parkland opposite and increase the risk of erosion of the park.

Loss of character and streetscape of Hunters Hill

The proposal when viewed from Tarban Street and the Reserve opposite will become an imposing mansion and will change the character of the area.

Is there a reason why 61 Dowling Place is not on the Hunters Hill Local Environmental Plan Schedule 7 Contributory Buildings?

The main issues of concern outlining the objections are discussed below:


Item 4.1 Page 30

Geological substructure and possible damage during excavations to adjoining property at 4 and 6 Tarban Street.

Comment: A condition is proposed to be applied to the consent requiring Geotechnical supervision of works in progress for the duration of the site excavation. The purpose of the Geotechnical supervision is to ensure that the stability of adjoining properties is maintained during the site excavation, and ensure good engineering practices are followed and a condition has been applied to the recommended consent. Drainage impact Comment Councils Development Engineer has requested onsite detention designs and drainage works details to be submitted to and approved by Council and these requirements are proposed as conditions on the consent. Loss of Privacy The windows on the ground floor section that adjoins the common boundary with 6 Tarban Street is an ensuite window (high light) and a long window to the master bed room adjoining the door entry to the existing deck in the rear yard. The windows on the first floor addition section facing the common boundary with 6 Tarban Street are to a bath room and study area located off a family room. The bath room window is 6 metres from the boundary and the study window is 7.5 metres from the boundary. Comment It is considered ground floor windows would not create a situation where direct overlooking would be a privacy concern as both the rooms are low intensity.` In regard to the first floor windows again the rooms are low intensity uses and with the separation of greater than 6 metres privacy should not be matter of concern and require design changes. Loss of Light/Sunshine Comment The shadow diagrams indicate that at 9am mid-winter, the shadows are cast to the south-west of the subject site and onto the adjoining properties, being No.63 Downing Place and No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the sites.

The shadow diagrams indicate that at 12 noon mid-winter the shadows are cast to the south of

the subject site and onto the adjoining properties, being No.63 Downing Place and No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the site.


Item 4.1 Page 31

The shadow diagrams indicate that at 3pm mid-winter there would be shadows cast south-east of the subject site and onto the adjoining property, being No.6 Tarban Street. The shadowing would affect less than 33% of the recreational open space of the sites. The proposal would comply with the general requirements, being that new development must not eliminate more than one third of the existing sunlight to adjacent properties at ground level, measured at 9 am, 12 noon and 3 pm of the winter solstice. The proposal would comply with the general requirements and objectives stipulated under Part 3.5.2 of the Development Control Plan 2013, as the proposal would allow for reasonable access to sunlight to adjoining buildings and their recreational open space. Traffic Hazzard/car parking Comment Councils Development Engineer reviewed the proposal and did not require any conditions to be applied in regard to Traffic. The proposal will remove possible on street car parking space however the garage will provide for two off street car parking spaces and that will be an acceptable outcome as it will reduce the demand for on street car parking. Loss of Character and Streetscape Comment The site is not identified as being within a Heritage Conservation area or having any heritage significance and thus the design does not require any review by Council Heritage Architect. In regard to loss of character and streetscape concerns the proposal is considered to be alterations and additions with sub floor garage designed by an Architectural Practice that is not dissimilar to other works observed within the Hunters Hill Council area. It is considered that the design is acceptable in regard to existing and future streetscape in the locality. CONCLUSION The proposed works subject to conditioning are considered acceptable and would have no unreasonable impacts upon the adjoining properties. Council’s Heritage Advisor has provided additional comments in regards to design refinement, particularly in relation to the proposed garage/ south-eastern addition, and the treatment of the proposed upper addition. As part of the conditions of the schedule No.1 under the deferred commencement, amended plans are to be provided on the issues mentioned below: a) The proposed additions to be provided with terracotta Marseilles roof tiles to match the

existing roof tiles (terracotta). b) Lightweight cladding to the external walls of the proposed upper level addition, and

finishes of the external walls to be provided.

c) Architectural plans to be provided showing the details of the junction between the existing roof and proposed upper level addition at the eastern corner.


Item 4.1 Page 32

d) Architectural plans to be provided showing the details of the roof to the south east extension- particularly the junctions between tiled and (presumably) metal roofed sections.

e) Provide a deeper pergola structure extending the proposed pergola to the front of the vehicular access to the garage to align with the street face of the immediate adjacent retaining wall.

The application has provided a submission Under Clause 4.6 of the Hunters Hill Local Environmental Plan 2012 that seeks a variation of the Height Control Standard above the first floor level. The variation request has been reviewed and as it is a minor departure to the height control by 150mm at the apex roof level and the proposal will meet with the Objectives of the R2 Low Density Residential Zone and Height of Buildings Objectives Clause 4.3 of the Hunters Hill Local environmental Plan 2012 the variation is supported. The proposal has been assessed in terms of the public interest and following compliance with the relevant development standards and objectives in Consolidated Development Control Plan 2013 and Hunters Hill Local Environmental Plan 2012, the application subject to conditioning is considered acceptable. The proposal has been assessed having regard to the relevant matters for consideration under s79 C of the Environmental Planning and Assessment Act 1979, Hunters Hill Local Environmental Plan 2012, and Consolidated Development Control Plan 2013. For the reasons outlined in this report it is considered that the proposed development would not unduly impact upon the adjoining residential properties and accordingly is recommended for a deferred commencement approval. FINANCIAL IMPACT ASSESSMENT There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030 This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy.


Item 4.1 Page 33

RECOMMENDATION

A. That the Council, as the consent authority, is satisfied that the variation request lodged under Clause 4.6 of the Hunters Hill Local Environmental Plan 2012 to vary the Height of Buildings Standard Clause 4.3, is well founded under the circumstances of the case and is consistent with the aims of the Policy.

B. That a “Deferred Commencement” consent be granted pursuant to Section 80(3)

of the Environmental Planning and Assessment Act 1979. The development consent as contained in Schedule 2 shall not operate (or be issued) until such time as the matters contained in Schedule 1 are finalised to the satisfaction of Council.

Schedule No.1 1. An Arboricultural Impact Assessment Report and Tree Protection Plan is required to

be submitted to and accepted by Council for the Corymbia and any other tree located onsite or neighbouring sites that maybe impacted by the Development Proposal.

A Tree Management Report be prepared by an Arborist with a minimum qualification (using the Australian Qualifications Framework) of NSW TAFE Level 5 or above in Arboriculture. The report should be based on methods outlined within Australian Standard 4970-2009 Protection of Trees on development sites and to include the following information:

Site address

Author of the report, contact details & qualifications

Site plan showing the location of trees

Tree numbers which correspond to the text of the report

Scope of the report and documentation viewed as part of the assessment

Methods used in the site and tree inspection

For the subject tree the following is to be provided

I. Species

II. Height, Crown Spread & DBH (Diameter at breast height)

III. Health

IV. Structural condition

V. Overall retention value

VI. Tree protection zone and structural root zone

VII. Impact of proposed development and encroaching type

VIII. Details of tree sensitive construction methods, if recommended

IX. Proposed pruning works

X. Tree protection measures for trees to be retained

XI. Resource material referenced using the Harvard system


Item 4.1 Page 34

2. Engineering plans to be submitted to Council for approval that include the following:

Onsite stormwater detention system to control stormwater discharge to satisfy Councils DCP

Onsite detention details and calculations

Pit discharges that are be designed to the street are to be silt arrester pit with mesh and sump

Subsoil drainage details are required to be provided around the underground garage

Details of sediment control fencing is to be provided

Driveway design to show that kerb flow water is not to enter the site

The drive long section to be provided that indicates it will comply with AS/NZS 2890.1:2004 Part 1 and to be submitted to Council.

3. Amended plans are to be submitted to Council in regards to design refinement,

particularly in relation to the proposed garage/ south-eastern addition, and the treatment of the proposed upper addition. The following changes are to be made:

a) The proposed additions to be provided with terracotta Marseilles roof tiles to

match the existing roof tiles (terracotta). b) Lightweight cladding to the external walls of the proposed upper level addition,

and finishes of the external walls to be provided. c) Architectural plans to be provided showing the details of the junction

between the existing roof and proposed upper level addition at the eastern corner.

d) Architectural plans to be provided showing the details of the roof to the

south east extension- particularly the junctions between tiled and (presumably) metal roofed sections.

e) Provide a deeper pergola structure - extending the proposed pergola to the

front of the vehicular access to the garage - to align with the street face of the immediate adjacent retaining wall.

Schedule No.2 That Development Application No.2015-1225 for demolition of an out building and the construction of a new addition with sub floor garage, in ground swimming pool and landscaping at No.61 Downing Place, Gladesville be approved, subject to following conditions:


Item 4.1 Page 35

Drawing Number Drawn By Plan

Dated Council Dated

Site Plan A80 - E Tobola Architects 8/4/15 15/12/15

Basement Plan A100 - E Tobola Architects 8/4/15 15/12/15

Ground floor Plan A101- F Tobola Architects 8/4/15 15/12/15

First floor Plan A102 - E Tobola Architects 8/4/15 15/12/15

Roof Plan A103 - E Tobola Architects 8/4/15 15/12/15

Section A-A A200 –E Tobola Architects 8/4/15 15/12/15

Elevation A300 – E Tobola Architects 8/4/15 15/12/15

Elevation A301 – F Tobola Architects 8/4/15 15/12/15



External finishes A320 - D Tobola Architects 8/4/15 15/12/15

Conditions GEN0 GEN3 GEN6 GEN7 GEN8 GEN17 PCC0 PCC49 PCC38 PCC11 PCC36 PCC5 PCC1 PCC2 PCC3 PCC4 PCC51 PCW0 PCW1 PCW2 PCW10 PCW15 CSI0 CSI2 CSI3 CON50 CON51 POC0 POC5 POC8 POC11 POC12 POC14 POC17 POC29 POC33 CON33 CON34 CON69 CON70 CON71 CON72 CON73

ATTACHMENTS

1. Location Map 2. Plans 3. Submission


Item 4.2 Page 46

ITEM NO : 4.2

SUBJECT : REPORT OF LEGAL MATTERS

CSP OUTCOME : THE HERITAGE, CHARACTER AND CONSERVATION OF THE AREA IS RESPECTED, PRESERVED AND ENHANCED


: ASSESS ALL APPLICATIONS AGAINST THE NEW LEP/DCP

REPORTING OFFICER : STEVE KOUREPIS

Ref:262531

INTRODUCTION

The purpose of this report is to keep Council informed of legal matters currently being dealt with. These matters are generally with the Land and Environment Court. REPORT

APPEALS - Status report in relation to recent or pending appeals is attached. FINANCIAL IMPACT ASSESSMENT

There is no direct financial impact on Council’s adopted budget as a result of this report. ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT

There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT

There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030

This matter relates to ensuring that heritage and conservation of the area is respected, preserved and enhanced including the preservation of the character, views to and from the Municipality, and the preservation of the tree canopy

RECOMMENDATION


ATTACHMENTS

1. Status Report

OUR COMMUNITY & LIFESTYLE Meeting 4402 - 23 May 2016

Item 5.1 Page 52

ITEM NO : 5.1

SUBJECT : REQUEST FOR FEE WAIVER - RYDE HUNTERS HILL SYMPHONY ORCHESTRA

CSP OUTCOME : IMPLEMENTATION OF A RANGE OF ARTS AND CULTURAL PROGRAMS AND ACTIVELY SUPPORT LOCAL CULTURAL ORGANISATIONS AND EVENTS


: PROVIDE CULTURAL SERVICES, PROGRAMS AND FACILITIES

REPORTING OFFICER : MARGARET KELLY

Ref:262425

INTRODUCTION

Ian Cox, on behalf of the Ryde and Hunters Hill Symphony Orchestra, has written to Council requesting a waiver of the hire fee for use of the Hunters Hill Town Hall for the Orchestra’s Family Concert in July 2016. REPORT

The Ryde Hunters Hill Symphony Orchestra (RHHSO) was formed in 2012 and in May 2012 performed its inaugural concert at St Joseph’s College in Hunters Hill. The orchestra is a non- profit community group. Over three years the orchestra has performed twelve concerts, two world premiere works by local composers Christopher Gordon and Raf Marcellino, accompanied by pianist Roger Woodward and performed to multicultural audiences in Armenian, Greek and Asian music. The RHHSO provides performance opportunities for local musicians and aims to enhance the love of music in the local area. Since 2012 the orchestra has performed regularly in City of Ryde and last year at Hunter’s Hill Council’s Carols in the Park. The orchestra would like to hold some concerts in Hunters Hill and have requested use of the Hunters Hill Town Hall on a Saturday afternoon in July 2016 for their annual Family Concert. The concert is aimed to entertain and educate children about symphony music. There will be fun ways for those who attend to play with the orchestra, sing with the orchestra, dance and move to orchestral music, become more familiar with the instruments of the orchestra, learn of some famous composers and to discover how music can set mood, can be loud, soft, high, low etc. The cost of hiring the Town Hall for the 4 hours required for the concert and set up is $1,164 and the RHHSO have requested that this fee be waived. It is recommended that Council supports The Ryde Hunters Hill Symphony Orchestra by waiving the hire fee for use of the Hunters Hill Town Hall for their annual Family Concert planned for July 2016, as requested. CONCLUSION

The RHHSO would like to hold a concert in Hunters Hill Town Hall. It is recommended that Council provide support for the orchestra’s first concert in Hunters Hill Town Hall by waiving the fee for use of the Town Hall.


Item 5.1 Page 53

FINANCIAL IMPACT ASSESSMENT

The cost to Council of waiving the hire fee for use of the Hunters Hill Town Hall for the event is $1,164. ENVIRONMENTAL IMPACT ASSESSMENT




Assisting RHHSO as requested will help Council achieve the Hunters Hill 2030 outcome 1.1 to implement a range of arts and cultural programs and actively support local cultural organisations and events.

RECOMMENDATION

That Council support The Ryde Hunters Hill Symphony Orchestra by waiving the hire fee for use of the Hunters Hill Town Hall for their annual Family Concert planned for July 2016.

ATTACHMENTS

There are no attachments to this report.


Item 5.2 Page 54

ITEM NO : 5.2

SUBJECT : TENDER FOR THE CONSTRUCTION OF 2 ALL-WEATHER NETBALL COURTS AT BORONIA PARK RESERVE

CSP OUTCOME : MAXIMISE SUSTAINABLE ACCESS AND USE OF HIGH QUALITY SPORTING COMMUNITY AND RECREATIONAL FACILITIES


: ENSURE MAXIMUM ACCESS TO AND USAGE OF COUNCIL’S COMMUNITY AND SPORTING FACILITIES

REPORTING OFFICER : DHRUBA BHOWMIK

Ref:262378

INTRODUCTION

Council has allocated funding in the 2015/16 Section 94A Plan and Community Facilities Program for the construction of 2 all-weather netball courts at Boronia Park Reserve. The works have been included in the new Boronia Park Plan of Management. The courts are currently grass surfaced and located at the western end of Boronia Oval No.2. The 2 courts will be positioned end-to-end running north-south. REPORT

Council called tenders for the works in April 2016 with a closing date of Thursday 5 May 2016. At the closing time a total of 7 tenders had been received. The tenders were (in alphabetical order): Civil Works Pty Ltd $173,585 Court Craft $139,750 Grassports $169,680 Michael Camporeale $180,000 North Shore Paving Pty Ltd $149,874 Tuff Turf $152,172 Ozpave (Aust) Pty Ltd $118,395 The tender documents set out the selection criteria and the weightings for each criteria. These are:

conformity with the tender documents 5%

value for money 50%

technical / managerial / financial resources 10%

evidence of capability 10%

industry reputation 5%

environmental system 5%

safety record 10%

quality system 5% Each of the tenders were assessed against these criteria and appropriate scores allocated.


Item 5.2 Page 55

The assessment process resulted in Ozpave (Aust) Pty Ltd achieving the highest ranking. The tendered amount is within Council’s allocated budget. The successful tenderer has suitable experience and references and is considered to be a sound choice. CONCLUSION

Council has called tenders for the construction of 2 all-weather netball courts at Boronia Park Reserve. A total of 7 tenders were received. The tender of Ozpave (Aust) Pty Ltd meets Council’s requirements and represents the best value for money for the project. FINANCIAL IMPACT ASSESSMENT

The tendered price is within Council’s allocated funding for the project. ENVIRONMENTAL IMPACT ASSESSMENT


The works will improve the facilities for women’s netball within the Municipality. RISK ASSESSMENT

The tender process minimises any risks for the project. HUNTERS HILL 2030

The works will assist with achieving Council’s aim of providing high quality sporting facilities.

RECOMMENDATION

1. That Council accept the tender of Ozpave (Aust) Pty Ltd dated 5 May 2016 in the amount of $118,395 (excluding GST) for the construction of 2 all-weather netball courts at Boronia Park Reserve.

2. That the General Manager be authorised to execute the contract.

3. That the unsuccessful tenders be advised of Council’s decision.

ATTACHMENTS

1. Netball Tender Score Sheet

OUR COUNCIL Meeting 4402 - 23 May 2016

Item 8.1 Page 57

ITEM NO : 8.1

SUBJECT : SUMMARY OF COUNCIL INVESTMENTS AS AT 30 APRIL 2016

CSP OUTCOME : COUNCIL IS 100% COMPLIANT WITH STATUTORY REPORTING REQUIREMENTS


: ACCOUNTING MANAGEMENT AND POLICIES THAT COMPLY WITH CURRENT LEGISLATION

REPORTING OFFICER : JOHN JAVILLONAR

Ref:262387

INTRODUCTION

A summary of its investments is required to be reported to Council at the end of the month. REPORT

SUMMARY OF COUNCIL'S INVESTMENTS AS AT 30 APRIL 2016 (330/06)

Institution Reference Principal

Lodged

Term Matures Rate

CBA Term Deposit $ 716,817.34

9.2.16 90 9.5.16 2.95


24.2.16 91 25.5.16 2.95

CBA Term Deposit $ 1,312,229.53

5.2.16 90 5.5.16 2.95


1.3.16 90 30.5.16 2.95


29.4.16 31 30.5.16 2.45


29.4.16 60 28.6.16 2.79


29.4.16 90 28.7.16 2.88

NAB 1 Term Deposit $ 1,126,013.91

7.3.16 91 6.6.16 3.08


15.2.16 87 12.5.16 3.00


7.3.16 91 6.6.16 3.08


29.4.16 90 28.7.16 3.05

IMB 1 Term Deposit $ 2,398,770.32

26.4.16 90 25.7.16 2.85

IMB 2 Term Deposit $ 2,500,000.00

29.4.16 90 28.7.16 2.85

WESTPAC Term Deposit $ 914,414.89

4.3.16 122 4.7.16 2.85

Call 24 HR Call $ 539,853.99

1.75

$ 18,879,071.17

CBA General $ 800,497.22

30.4.16 Bank Account Balance

Total

$ 19,679,568.39

Certification – Responsible Accounting Officer

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments.


Item 8.1 Page 58

CONCLUSION

The investments listed above have been made in accordance with the Local Government Act 1993, the Local Government (General) Regulation 2005 and Council’s policy on investments. FINANCIAL IMPACT ASSESSMENT





Council is compliant with statutory reporting requirements.

RECOMMENDATION


ATTACHMENTS



Item 8.2 Page 59

ITEM NO : 8.2

SUBJECT : PRIORY PANEL RECOMMENDATION

CSP OUTCOME : IMPLEMENTATION OF A RANGE OF ARTS AND CULTURAL PROGRAMS AND ACTIVELY SUPPORT LOCAL CULTURAL ORGANISATIONS AND EVENTS


: PROVIDE CULTURAL SERVICES, PROGRAMS AND FACILITIES

REPORTING OFFICER : ANNIE GOODMAN

Ref:262552

INTRODUCTION

In October 2015 the Expression of Interest (EOI) process between Hunter’s Hill Council and Tranter Vass Pty Ltd expired with nil result. At Ordinary Meeting No. 4389 held 9 November 2015 Council resolved: 383/15 1. That Hunter’s Hill Council readvertise the Expression of Interest (EOI) for

The Priory for a period of not less than 28 days. 2. That all relevant documentation and guidelines be attached to the EOI

package.

3. That Council appoints a Project Manager to assist/oversee/negotiate the targeting and selection of prospective lessees.

Hunter’s Hill Council renewed and invited Expressions of Interest (EOI’s) from interested Organisations/individuals interested in taking up a lease/s at The Priory, 10-12 Salter Street, Gladesville NSW 2111. The reinvigorated EOI process determined the level of interest in the site and enabled Council to understand how interested organisations intended to adaptively reuse the property. Council determined that using the documentation developed from the previous EOI process and negotiations would provide consistency with Tranter Vass Pty Ltd as a guide for prospective lessees. Council contacted and interviewed property specialists including Colliers International who provided Council with a thorough brief and evaluation process. Further to this at Council Ordinary Meeting No. 4396 held on 14 March 2016 Council resolved: 055/16 1. That Council accepts Colliers methodology, scope and fee schedule.

2. That a further report be brought forward outlining Colliers recommended

proponent. Council appointed Colliers and Colliers commenced the evaluation process.


Item 8.2 Page 60

REPORT

Council was granted care, control and management of The Priory site from the NSW Department of Lands in 2007. The building required significant investment to restore and refurbish it, in order to preserve it for future generations. This initiated a process to determine a viable funding strategy and/or adaptive re-use option that would achieve an optimal outcome in the successful preservation of The Priory. An extensive process has been undertaken, with community involvement to examine the viability of possible opportunities the Priory site could undertake. This activity, culminated in an ‘Expressions of Interest’ process commencing in 2012. On completion of the EOI time frame, Council selected the prospective tenant, Tranter Vass Pty Ltd based on their willingness to restore, maintain and sensitively redevelop the site as a wedding function centre. As mentioned in the introduction this process ended with nil result and Council reinvigorated the EOI. The second EOI proved that while up to 20 enquiries and site inspections were made only 2 formal EOI submissions were received - the first a childcare application and the second a restaurant application. By canvassing the parties who did not formally lodge a submission it was found that the cost of restoration coupled with the relatively short length of lease (20 years) would not be a sustainable business model for most. Colliers used their property experience and engaged a probity and QS specialist to ensure that supporting material provided to Council would enable the necessary context to ensure an equitable decision would be made. Colliers met with Council staff on 5 May 2016 to review and evaluate the two EOI submissions. The recommendations of the meeting were: 1. The Panel noted that the Childcare submission is non-conforming on a number of

criteria, all of which are significant. It was the view of the Panel that the Childcare submission had not given reasonable attention to Council’s purpose for the project, and had not addressed how their proposal might reconcile to Council’s objectives and the particular characteristics and issues for this as a historic building.

The Panel examined the submission closely but was unable to reach a view that it had adequately understood or responded to the nature and parameters of the project. In view of this, and the number of material non-conformances, the Panel determined that the Childcare proposal would not be considered further.

2. The Panel determined that the Restaurant submission is a conforming application,

and moved to examine the submission in further detail. The nature of the submission is in the character of an EOI (which is what the process was called, regardless that the EOI sought a price and indicated that the process would lead to a decision).

The Panel considered that the submission had demonstrated a level of understanding of the project objectives and the nature of the site, and had made a genuine attempt to address their proposal to these matters. In so doing, there were many issues in the submission that were indicative rather than definitive, and there would be many matters to clarify, some of which might not be able to be fully clarified without significant further effort and expense (which is beyond the reasonable parameters of the clarification phase of this current process).


Item 8.2 Page 61

In determining how to fully consider the submission, the Panel determined that it would be appropriate first to seek further clarification to be confident that the proponent had fully understood the issues and limitations of the site, and that they would be willing and able to enter into further more detailed negotiations, if that path was determined.

Further to this the Panel agreed that: a. Further clarifications are sought from the Restaurant proponent with focus on trading

hours/traffic/parking/noise and the potential for non-approval of a DA. b. Colliers will draft a series of clarification questions for distribution to the Panel by

Friday 6 May 2016 (the Panel will respond and confirm by Monday 9 May 2016). c. Colliers will notify the Restaurant proponent that clarifications will be sought at a

meeting scheduled for Thursday, 12 May and that it is not the intention of the Panel that a lot of work or external specialists be engaged to address the clarification questions, but rather the Panel is wanting to explore the understanding and commitment of the proponent to the project.

d. The clarification meeting will also enable the Panel to highlight the potential issues

of: 1. The Council not approving the Panel’s recommendation, 2. The stringent operating hours as outlined in the Draft Lease document

3. The importance of addressing traffic/parking/noise. e. The Panel anticipates that it will either make a recommendation to Council to enter

into exclusive due diligence negotiations with the proponent giving a 6 week timeframe OR recommend rejecting all submissions received and testing the market with parties not identified as a selective tender process.

The Panel met with the Restaurant proponent (as discussed above) on Thursday 12 May 2016 and outlined that the Panel has reached a point in its process where it is desired to obtain further clarification of aspects of the Restaurant proposal, to assist it in making a full assessment. The Panel asked the proponent a series of questions that were discussed at a high level to understand if there were any impediments to moving forward with the proposal. CONCLUSION

The Panel concluded the following:

The clarification session enabled the Panel to gain a clearer understanding of the vision behind the submission.

That all of the responses given were detailed enough to enable a recommendation to proceed.

The areas of the submission that will need discussion should approval be given by Council to proceed to negotiation. These areas include (but are not limited to) the placement of the glass atriums, the DA/approvals processes (incl. noise, parking and traffic issues), Heritage NSW input/approvals processes, financial details/guarantees.


There is no direct financial impact on Council’s adopted budget as a result of this report.


Item 8.2 Page 62

ENVIRONMENTAL IMPACT ASSESSMENT

There is no direct environmental impact on Council arising from Council consideration of this matter. SOCIAL IMPACT ASSESSMENT There is no direct social impact on Council arising from Council consideration of this matter. RISK ASSESSMENT There are no direct or indirect risks impacting on Council arising from consideration of this matter. HUNTERS HILL 2030

CSP Outcome – Implementation of a range of arts and cultural programs and actively support local cultural organisations and events. Delivery Plan Strategy - Provide cultural services, programs and facilities. Operational Plan Action – Restoration of The Priory.

RECOMMENDATION

1. That Council enter into further negotiations with the Restaurant Consortium. 2. That a further report be brought forward to the next Ordinary Meeting of Council on

14 June 2016 outlining the projected time line and next steps.

ATTACHMENTS



Item 8.3 Page 63

ITEM NO : 8.3

SUBJECT : FIT FOR THE FUTURE - MERGER PROPOSAL UPDATE




REPORTING OFFICER : BARRY SMITH

Ref:262467

INTRODUCTION

The purpose of this report is to provide Council with a regular update on the expenses incurred on legal action associated with the Fit for the Future merger proposal, as required by resolution of Ordinary Council Meeting 4400 held 26 April 2016: REPORT

Approval was given to a budget variation of $150,000 to cover possible legal expenses. At the last Ordinary Meeting 4401 held 9 May 2016 it was reported that our costs to that date were $17,152.84. Expenditure to date is now: $62,600.00 Estimated Future Costs: Preparation $15,000.00 Court mention 16.05.16 $15,000.00* Amended summons 17.05.16 $15,000.00* Preparation $15,000.00 Court appearance 30/31.0516 $30,000.00 Sub Total $90,000.00 Estimate of committed costs as at 23.05.16 $152,600.00

Revised Estimated Total Costs as at 23.05.16

$160,000.00 to $200,000.00 (not including costs that may be awarded if the matter is lost)

Proceedings were commenced in the Land and Environment Court and a hearing date has been set for 30 May 2016. The Government announced 19 new Councils in NSW commencing on 12 May 2016. The Minister has indicated his in principle support to creating a further 9 new Councils, including the proposed merger of Hunter’s Hill, Lane Cove and City of Ryde Councils, subject to the decision of the courts. Following the proclamations of last week and a late Court action by Shellharbour Council on the morning of 12.05.16, our matter was listed for mention in the L & E Court on Monday 16.05.16*. * Additional to original cost estimate.

The Court subsequently ordered as follows:


Item 8.3 Page 64

“The First Respondent in each proceeding (Minister) undertakes, or confirms that he has undertaken, to the Court and to the Applicant in Proceedings No 16/40380 (Hunters Hill), the Applicant in Proceedings No 16/40395 (Mosman), the Applicant in Proceedings No 16/40411(Strathfield) and the Applicant in Proceedings No 16/40403 (North Sydney) (together, the Applicants) not to make any recommendation pursuant to s 218F(7) of the Local Government Act 1993 (NSW) before 4.30pm on Friday, 3 June 2016. On the undertaking set out above the Court ORDERS that the four proceedings are to be heard together, and are all fixed for hearing commencing on Monday, 30 May 2016, on an agreed estimate of two days”. Therefore the summons has been amended, given that a number or reports that were being sought have now been publicly released following the proclamations. (Delegates, Boundaries Commission & Public Submission are all now on the Stronger Councils web site). https://www.strongercouncils.nsw.gov.au/ Merger proposal timeline**

DATE DAY ACTION RESPONSE

06.01.16 Wednesday Merger proposals forwarded to CEO of OLG and delegates appointed

Completed

07.01.16 Thursday Delegate has invited Council to meet Completed

13.01.16 Wednesday Delegate meets with Mayor & GM Completed

25.01.16 Monday Extraordinary Meeting of Council to consider and adopt a merger related information campaign

Completed

02.02.16 Tuesday Public inquiry – Hunters Hill Sailing Club Completed

05.02.16 Friday Strategy Workshop Completed

22.02.16 Monday Ordinary Meeting Completed

28.02.16 Sunday Closing date for submissions Completed

March Delegate prepares report Completed

18.03.16 Friday Delegate refers report to Minister and Boundaries Commission

Completed

15.04.16 Friday EOI Closes for Councillors Completed

29.04.16 Friday Boundaries Commission provides comments on report to Minister

Completed

May Minister considers report from Delegate and comments from Boundaries Commission

Completed

12.05.16 Thursday Minister makes recommendation to Governor Completed

12.05.16 Thursday Proclamation date of 19 new Councils Completed

12.05.16 Thursday Governance structure of new Councils included in proclamation

Completed

12.05.16 Thursday New Councils commenced Completed

30.05.16 Monday Court Hearing – Land and Environment Court

03.06.16 Friday Possible Proclamation Date remaining Councils subject to legal actions being completed

03.06.16 Friday Possible New Councils commence

09.09.17 Saturday Council elections deferred until September 2017 for new Councils

Confirmed

**Please note that all dates after 31.03.16 are not official but a best guess indicator only.

https://www.strongercouncils.nsw.gov.au/


Item 8.3 Page 65

CONCLUSION The above update is provided for the information of Councillors and it is suggested that the original estimate is amended to include the additional Court appearance on 16.05.16. Notwithstanding that the prospects are less than 50/50, additional documentation has been discovered through a number of sources in recent days that does make this more optimistic. FINANCIAL IMPACT ASSESSMENT Council has supported a budget variation of $150,000 in the Quarterly Budget Review report adopted by Council Resolution 107/16 at Ordinary meeting 4400 held 26 April 2016. To date expenditure on legal advice regarding Fit for the Future totals $62,600.00. The additional estimate of funds required will be included in the 2016/17 budget, as accounts are unlikely to be finalised in the current financial year. ENVIRONMENTAL IMPACT ASSESSMENT



The major risk is that Council could run this case, lose, and also have costs awarded against it. HUNTERS HILL 2030

This report responds to the need to ensure that Councillors are well informed about issues/projects.

RECOMMENDATION


ATTACHMENTS

There were no attachments to this report.


Item 8.4 Page 66

ITEM NO : 8.4

SUBJECT : MONTHLY REPORT ON OUTSTANDING MATTERS

CSP THEME : COUNCIL IS RECOGNISED AND RESPECTED AS AN OPEN AND TRANSPARENT ORGANISATION



REPORTING OFFICER : WENDY MCGUIRK

Ref: 262511

REPORT

The following is a regular report, which lists all items considered by Council that require a further report, or information to Council. FINANCIAL IMPACT ASSESSMENT





This proposal addresses strategies identified under “Our Council’ and in particular 1.3.2 Councillors are well informed about issues/projects.

RECOMMENDATION


ATTACHMENTS

1. Outstanding Matters 2016



NO. ITEM AGREED ACTION OFFICER PROGRESS REPORT

4396 8.1 The Priory Expression of Interest Report

55/16 2. That a further report be brought forward

outlining Colliers recommended proponent.

Annie Goodman

Report on Agenda for OM4402

4398 4.1 Planning Proposal for Gladesville Key Site

75/16 1. That Council resolve to prepare a Planning

Proposal to introduce a design excellence clause within the Hunters Hill Local Environmental Plan 2012, as set out in the body of this report.

Steve Kourepis

Initial research and preparation of required documentation has commenced.

4400 Fit for the Future – Merger proposal Update

100/16 3. Council is provided with regular updates to each

Council meeting on the expenses incurred on this matter.

Barry Smith Progress report provided to OM4401 and OM4402.

4401 Correspondence – Warringah Council campaign for Changes to planning Legislation.

119/16 3. That the correspondence from Warringah

Council be received and noted that the matter will be subject of a further report from the Group Manager Development & Regulatory Control

Steve Kourepis

In progress.

COMMITTEES Meeting 4402 - 23 May 2016

Item 9.1 Page 68

ITEM NO : 9.1

SUBJECT : MINUTES OF THE BUSHLAND MANAGEMENT WORKING PARTY HELD ON 16 MAY 2016

CSP OUTCOME : INCREASED ACTIVE AND INFORMED PARTICIPATION BY LOCAL RESIDENTS AND BUSINESS OWNERS IN CREATING A SUSTAINABLE FUTURE


: ESTABLISH AND EXPAND PARTNERSHIPS/NETWORKS WITHIN THE COMMUNITY

REPORTING OFFICER : JACQUI VOLLMER

Ref:262419

COMMENCEMENT

The meeting opened at 2.35pm.

PRESENT

Bob Hayes Leonie Parker Brigid Dowsett Allan Coles Bev Debrincat Sally Gaunt Sandra Heath Jennie Craige Lyn Mallesch Isolde Kamerman Bushcare Coordinator Jacqui Vollmer Bushland Management Officer

APOLOGIES

Liz Hinton Diane Drew

CONFIRMATION OF MINUTES

RECOMMENDATION

That the Minutes of Bushland Management Working Party of previous Meeting held on 15/02/2016 by Brigid Dowsett seconded Bev Debrincat


Item 9.1 Page 69

BUSINESS ARISING

3.1 BUSINESS ARISING FROM PREVIOUS MINUTES

1. Boronia Park Plan of Management

There are several projects proposed under the Community Facilities Asset Infrastructure Special Rate Levy for Boronia Park. The High Street toilet block, upgrade to internals of the grandstand, and netball courts will be completed this financial year. There are also funds available for walking track upgrades, water’s edge/Princes St access and picnic area, and reserve signage for next financial year.

In addition the main walking track upgrade in Kellys Bush will be completed this financial year under this program.

2. Strategic Planning Update

The revised and updated Significant Tree Register (STR) is on Council’s website and each listing is supported by a Tree Profile Sheet which provides photos, location data, historical information and reasons for the listing of the tree (s). Council has invested in a program to expand the register over the next 12 years and recently undertook the assessment of another 21 potential listings. Council supported the recommendation to include 7 additional listings on 9 May 2016.

The Greater Sydney Commission Bill 2015 was passed by the NSW Parliament on 11 November, which makes two important changes to the states planning system. It establishes the Greater Sydney Commission (GSC) in which there are six districts and the legislation specifies that each district has one representative on the GSC.Hunters Hill falls into the northern district with 11 other Councils areas i.e. (Hornsby, Hunters Hill, Ku-ring-gai, Lane Cove, Manly, Mosman, North Sydney, Pittwater, Ryde, Warringah and Willoughby). In February 2016 Ms. Deborah Dearing was selected as the commissioner for the northern district.

Secondly it amends the Environmental Planning and Assessment Act (1979) to insert a new Part 3B which is Strategic Planning. This allows for regional plans and district plans to be made as statutory strategic plans. For example, the GSC will be responsible for preparing the north district plan which will identify land that needs to be rezoned for housing and priority areas to receive infrastructure. Hunters Hill residents who don’t agree with a proposed rezoning would have to lobby their district commissioner. The first priority of the GSC is to delivery district plans. The due date for these plans is January 2017. More information about the GSC and its role can be found at www.gsc.nsw.gov.au On 8 October 2015 council received a planning proposal from GSV Developments to increase the height and floor space ratio controls that apply to the Key Site in Gladesville (current location of council carpark and Coles Shopping mall). GSV Development’s planning proposal was assessed by Architectus, who requested additional information. On 15 January 2016 new documents were submitted.

http://www.gsc.nsw.gov.au/


Item 9.1 Page 70

In March 2016, Architectus provided a report on the planning proposal which recommended it not be supported due to inconsistencies in the application and an inadequate response to critical planning issues. The planning proposal was not exhibited as the proposal was considered incomplete. The planning proposal was considered by Council on 29 March 2016 and was not supported. The applicant has the option to request the State Government to review this decision.

3. Sports Field, Bedlam Bay Leased to Hunter’s Hill Council

Hunters Hill Council is still waiting for the lease of the oval area including adjoining bushland. There has been a meeting with National Parks & Wildlife Service and a list of assets to be fixed before the handover has been drafted by Council.

In addition there are funds to install training lights on the sports field (50 lux) and a Review of Environmental factors (REF) is currently being prepared by Thompson Berill Landscape Design Pty Ltd. The REF will need to be approved by NPWS.

4. Planting 2015/2016

National Tree Day (NTD) was held at Huntleys Point Reserve on Saturday 23 April 2016 from 1pm to 2pm. 14 volunteers planted around 250 plants. A second NTD planting will be held at the same site on Saturday 28 May from 1pm to 2pm (please RVSP if you are coming). Council has Roads & Maritime Services permission to undertake and maintain the plantings which will extend native habitat islands for small passerine birds. The site is registered on the NTD and Council website and a flyer has been distributed to nearby residents.

Additional plantings include: Richmond Crescent and Kellys Bush (done by volunteers) and Mornington Reserve (done by a volunteer and a contractor). An environment group from Marist Sisters College Woolwich will be planting in Clarkes Point Friday 20 May to extend native habitat islands. A contractor will be planting additional shrubs/ groundcovers at Riverglade Reserve to replace shrubs/groundcover destroyed during sediment removal last year. It is proposed to hold off further planting at Collingwood Street Reserve until future budgets are known. It was requested that additional assistance is needed at the Collingwood Street Reserve site and Jacqui said she would seek further Council assistance and/or funding from the Group Manager Works and Services. Council staff can purchase plants for other bushcare sites as required. Bev Debrincat reported that there were planting days at Bedlam Bay – see Bev for details.

5. Green Army Programme

Greater Sydney Local Land Services (GSLLS) on behalf of the Parramatta River Catchment Group will reapply for the Green Army Programme. These grants provide free, trained labour for projects such as weed control, tree planting, litter pick up, erosion control, seed collection, plant propagation and/or other bush regeneration or cultural heritage activities. Boronia Park has been proposed as a potential site.


Item 9.1 Page 71

It was suggested that the group would need some onsite training.

6. Sydney Water upgrades in Boronia Park and Thorn Street property The works on the manhole located near bush regeneration works along

Brickmakers Creek, are ongoing and no completion date was been advised at this stage.

The REF for the proposal to install an Odour Control Unit in the Thorn Street property is currently being prepared. In addition a letter has been sent to relevant groups/agencies and nearby residents advising of the proposed works including studies to help with early design. Sydney Water invited residents to have input into the design and/or advise them if the site can be viewed from their properties. It was requested that the Hunters Hill Trust be notified by letter.

7. Madeira Vine in Upper Tarban Creek Reserve Council employed a contractor to undertake these works and Council staff

will assist with maintenance. Bushcare volunteers can drill and poison Camphor Laurels at the bushcare site with approval from the Acting Parks and Landscape Coordinator. It was suggested that Sydney Water may assist with maintenance within their jurisdiction including fixing fences falling down. Jacqui will contact Sydney Water.

8. Hollows as homes

Royal Botanic Gardens (RBG) in collaboration with the Australian Museum and University of Sydney received a Sydney Coastal Group grant to set up a citizen science program called “Hollows as homes” so members of the community can monitor : (1) the abundance and characteristics of hollow bearing trees and their hollows and (2) the use of hollows by wildlife. Volunteers will be trained to collect this data in their backyards, streets and parks. The Hollows as Homes website has a hollow register, background and training information. Dr Adrian Davis will be delivering the face-to-face workshops and will be in touch regarding organising and promoting the workshops. The Habitat was offered as a workshop venue.

9. Biosecurity Act 2015

With the introduction of the Biosecurity Act 2015 the DPI are currently developing the regulations, policies and procedures that support the Act. Information on the Biosecurity Act 2015 is available on the DPI website http://www.dpi.nsw.gov.au/biosecurity/biosecurity-act-2015 It should be noted that the Biosecurity Act 2015 will repeal the Noxious Weeds Act 1993. The DPI has just released a Supplementary Information Paper on Weeds and is still inviting feedback on this ongoing process due to commence in 2017. In addition the Biosecurity Information System (BIS) was launched in February for collection of state-wide weed surveillance and management information. From 5 August 2016 all local control authorities in NSW will be required to submit on a monthly basis weed management data using the NSW Weeds Metadata Standard. This is a spreadsheet recording biosecurity activities i.e. inspections, compliance, extension and control activities.

http://www.dpi.nsw.gov.au/biosecurity/biosecurity-act-2015


Item 9.1 Page 72

Greater Sydney Local Land Services have offered to capture the weed information for the Sydney region via the recently developed Sydney Weed MAP and submit to the BIS. They are currently in negotiations with the DPI and would need to expand the Sydney Weed MAP to make it compliant with the metadata standard.

10. Coastal Management Reforms

The NSW Government has prepared a submissions report on the public submissions received on the coastal management reforms between 13 November 2015 and 29 February 2016. A total of 452 submissions were received.

Following community and stakeholder feedback, the draft bill was amended and the Coastal Management Bill 2016 has been introduced to Parliament. Details can be found on the Coastal Management Bill 2016 page on the NSW Parliament website.

A full draft Coastal Management State Environmental Planning Policy (SEPP) and corresponding maps of the coastal management areas will also be released separately for public comment in the second half of 2016. The government will not finalise the coastal reforms until this second stage of public consultation is completed.

11. Biodiversity Review

Drafts of the new Biodiversity Conservation Act and amended Local Land Services Act are now on public exhibition and open for submissions until 28 June 2016. The consultation material can be found at: www.landmanagement.nsw.gov.au.

Urban areas not covered by the Native Vegetation Regulatory Map (NV Map), will be regulated by a new State Environment Planning Policy (SEPP) and Development Control Plan which will replace Tree Preservation Orders. The proposed SEPP will be the subject of separate public consultation.

There are community forums being held on the North Shore and Northern Beaches are part of a series of events being organised by the Nature Conservation Council of NSW and Total Environment Centre, with other Sydney forums to take place in Sydney CBD (date TBC), Eastern Suburbs (date TBC), Gymea (date TBC), Parramatta (date TBC) and Manly (date TBC). Each forum will include a presentation on the contents and impacts of the government's draft legislation and will also focus on how the community can take action to maintain and improve long-term protections for our wildlife and native bush.

To register for the North Shore forum (6.30pm, 18 May), please go to: https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-north-shore-tickets-25334548316 To register for the Northern Beaches forum (6.30pm, 19 May), please go to: https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-northern-beaches-tickets-25335601466

http://www.environment.nsw.gov.au/resources/coasts/coastal-reforms-submissions-report-160273.pdf

https://www.parliament.nsw.gov.au/bills/Pages/bill-details.aspx?pk=3291

http://nsw.us13.list-manage2.com/track/click?u=db07086b996723875384b4eac&id=1e245a8bb5&e=87470bc523

https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-north-shore-tickets-25334548316

https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-north-shore-tickets-25334548316

https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-northern-beaches-tickets-25335601466

https://www.eventbrite.com.au/e/nsw-biodiversity-draft-legislation-community-forum-sydney-northern-beaches-tickets-25335601466


Item 9.1 Page 73

In addition Greater Sydney Landcare Network is holding an information event outlining the Biodiversity Legislation reforms on 14 June from 9am to 5pm at the Ermington Community Centre 8 River Road Ermington. They will be complying a submission to the Government but encourage individual submissions.

REPORTS

4.1 GRANTS

1. ET Grant - Restoring EECs along the Lane Cove River Estuary

This 3-year Environmental Trust Grant covering Boronia Park, Buffalo Creek Reserve and Ferdinand Street Reserve i.e. bush regeneration, flora and bird monitoring, will be completed in August 2016. Council is funding the in-kind contribution with section 94a funds over these last 2 years. Council staff have been promoting bushcare as part of this project i.e. continuing to update the bushcare webpage on Councils website, promoting bushcare at local and regional community events, putting advertisements in The Weekly Times, Councils newsletter, The Village Observer and an e-newsletter from community services to local residents, and via the Green Schools Network. It has been suggested to install signage advertising bushcare sessions in the reserves.

2. Crown Lands Grant - Public Reserves Management Fund Program

Council received funding under the 2015/16 Crown Lands PRMFP for weed control in Gladesville Reserve.

Council recently applied for funding under the 2016/17 Crown Lands PRMFP for weed control in Boronia Park, Buffalo Creek Reserve and Ferdinand Street Reserve.

3. Estuary Grant – Tarban Creek

Council received funding under the 2014/15 OEH Estuary Management Program for stormwater works and bush regeneration along Tarban Creek. A Stormwater Decontamination Unit was installed at Manning Road and bush regeneration works are in progress. The project will be completed by September 2016.

4. GSLLS Grant – Riverglade Reserve

Council received funding under the 2015/16 Greater Sydney Local Land Services Aquatic & Coastal Systems Program for bush regeneration in Riverglade Reserve. Council staff have been promoting this project via Council website and newsletter and a flyer advertising bushcare groups near the reserve.

5. ET Grant Application – Lower Parramatta River Reserves

Council applied for a 3-year Environmental Trust Grant in conjunction with NSW National Parks and Wildlife Service and Habitat Network for habitat restoration covering the lower Parramatta River reserves i.e. Clarkes Point, Kellys Bush, Betts Park, Gladesville Reserve and Parramatta River Regional Park.


Item 9.1 Page 74

This is a follow on project from the recently completed 2-year Environmental Trust Grant with Parramatta River Catchment Group Councils i.e. “Native Habitat Recovery in the Parramatta River Catchment”. The PRCG Councils will not develop a phase 2 Environmental Trust application at this stage but will continue monitoring phase 1. Council will be notified in July 2016 if successful.

6. Regional Projects

The Parramatta River Catchment Group (PRCG) Our Living River initiative with the mission “to make Parramatta River swimmable again by 2025” is developing a Strategic Plan that includes the following strategic priorities for 2016-18:

Sydney Water is developing a Parramatta River Master Plan to map preferred pathways to making the river swimmable again. Six background projects have been drafted. Henley Baths has been nominated as a pilot swimming site to be considered in the Masterplan. Currently Phase 1: Water Quality Modelling detailed planning in consultation with a Technical Panel is underway. Phase 2: Ecological Health is about to commence, which will include action plans for 5 iconic species. White-bellied Sea Eagle was suggested as a potential iconic species.

The PRCG grant application under the Building Resilience To Climate Change program to develop a Parramatta River Catchment Green Grid (submitted by Parramatta Council) was unsuccessful. The PRCG will seek funding elsewhere.

University of Western Sydney and Macquarie University students undertaking projects that address knowledge gaps in how to make the river swimmable.

The PRCG and EPA have signed a Statement of Joint Intent to develop and implement joint compliance and education campaigns to reduce pollution.

A workshop was held with Senior Strategic and Statutory Planners in partnership with the Commonwealth (Cooperative Research Centre) CRC for Water Sensitive Cities to prioritise issues and discuss options in relation to Statutory Planning for WSUD. The group prioritised a State Planning Policy for WSUD as the most important issue, followed by the Integration of Natural Resource and Catchment Planning with Land Use Planning.

Advocating for a replacement of the RiverCat ferries with a new, low wake design to reduce the impacts on future swimming.

Maintain community interest and involvement in making the river swimmable again via the Our Living River communications campaign e.g. now 5,400 votes for favourite swimming site.


Item 9.1 Page 75

Establish an Urban Landcare Program that supports existing and new volunteers. NSW Local Landcare Coordinator Initiative in partnership with Greater Sydney Landcare Network have funded a 0.5 FTE Local Landcare Coordinator over the next 3.5 years i.e. Jacinta Green who is keen to establish a River Keeper Network.

Promote and celebrate activities and events along the Parramatta River and its tributaries that connect with the vision of Our Living River.

Support capacity building activities for example Blacktown Council received a Building Resilience To Climate Change grant to develop and deliver a Water Sensitive Urban Design capacity building program for Council staff.

Jacobs Group and UNSW have almost completed a Strategic Analysis of Water Quality Monitoring in the Parramatta River catchment in three phases including a literature review and identification of key monitoring indicators, data collation, analysis and catchment scorecard, and development of business case for a future Riverwatch monitoring program.

7. Other Potential Projects

A Review of Environmental Factors (REF) has been prepared for sediment management in Tarban Creek by Ecological Consultants Australia (Mia Dalby-Ball) in order to reinstate the natural substrate levels as far as practical to allow optimum tidal regimes for the saltmarsh and mangrove communities. The REF requires an approval process which is being held up by Crown Lands i.e. Council recently received advice to submit a short term licence application which was completed mid-April 2016. Council has approached Sydney Water for funding however they are still considering potential projects.

Council has recently engaged a contractor to inspect and clean 25% of Stormwater Treatment Devices across the LGA.

4.2 HAZARD REDUCTION AND FERAL ANIMAL CONTROL PROGRAMS

Hunter’s Hill Council has updated the Bush Fire Prone Land Mapping in accordance with revised Guide For Bush Fire Prone Land Mapping Version 5b released in November 2015. The NSW Rural Fire Service (RFS) has approved and now certified the Updated Mapping and Report, which is attached to this report.

The Hunters Hill, Ryde, Lane Cove, Willoughby Bush Fire Management Committee - Bush Fire Risk Management Plan is being reviewed and will likely go to public exhibition again.

The Fox Shooting Program has been extended to 29 June 2016. There have been numerous fox sightings particularly in the vicinity of Buffalo Creek Reserve, Boronia Park, Riverglade Reserve, Henley/Gladesville Reserve, Ferdinand Street Reserve and Mornington Reserve. Two foxes have been shot i.e. Boronia Park and Henley. Active fox dens have been found in Kellys Bush, the Villa Maria property and Gladesville Reserve. Council will employ the fox shooter contractor to fumigate the dens after the current shooting program. In addition Council is trialing two fox traps currently set up at properties in Woolwich, Ferdinand St and Mornington Reserve.


Item 9.1 Page 76

5.0 OTHER BUSINESS

1. Tipperary Falls

It was suggested that Council remove the rubbish including the picnic table at Tipperary Falls if the area is not going to be upgraded.

2. Boronia Park, High Street near Montefiore Home

A lot of rubbish was again reported in this area. It was suggested to have a bin and sign saying “please take rubbish with you” installed.

3. Bamboo removed at Tarban Creek Reserve

It was reported that recently cut bamboo is reshooting and new growth needs to be treated with herbicide.

The meeting closed at 3.50pm. FINANCIAL IMPACT ASSESSMENT





This matter relates to Operation Plan Action 3.1.1.1. Continue facilitation of SABAC and Bushland Management Working Group

RECOMMENDATION

That the Minutes be received and noted.

ATTACHMENTS

1. Updated Hunters Hill Bush Fire Prone Land Mapping


Item 9.2 Page 93

ITEM NO : 9.2

SUBJECT : REPORT ON COUNCILLOR BRIEFINGS HELD 9 MAY 2016





Ref:261995

PRESENT

Clr Richard Quinn Mayor Clr Justine McLaughlin Deputy Mayor Clr Meredith Sheil Clr Peter Astridge Clr Mark Bennett Clr Gary Bird Clr Zac Miles Barry Smith General Manager David Innes Group Manager Works & Services Steve Kourepis Group Manager Development and Regulatory Control APOLOGIES

Nil BRIEFING

Information was presented to Councillors on:

Legal Briefing





There are no direct or indirect risks impacting on Council arising from consideration of this matter.


Item 9.2 Page 94

HUNTERS HILL 2030

Councillors are well informed of issues and projects.

RECOMMENDATION


ATTACHMENTS



Item 9.3 Page 95

ITEM NO : 9.3

SUBJECT : MINUTES OF THE GENERAL PURPOSE ON-SITE INSPECTIONS HELD 9 MAY 2016





Ref:261711

PRESENT

Clr Richard Quinn Mayor Clr Peter Astridge Clr Mark Bennett Clr Gary Bird Steve Kourepis Group Manager Development and Regulatory Control APOLOGIES

Clr Justine McLaughlin Deputy Mayor Clr Zac Miles Clr Meredith Sheil REPORT

The Committee undertook site inspections of:

21 Mark Street, Hunters Hill.

61 Downing Place, Gladesville.

15 Mayfield Avenue, Woolwich FINANCIAL IMPACT ASSESSMENT





Councillors are well informed of issues and projects.


Item 9.3 Page 96

RECOMMENDATION


ATTACHMENTS

There were no attachments to this report.


Item 9.4 Page 97

ITEM NO : 9.4

SUBJECT : MINUTES OF THE LE VESINET FRIENDSHIP COMMITTEE MEETING HELD 30 MARCH 2016




REPORTING OFFICER : CLR RICHARD QUINN

Ref:262008

PRESENT Clr Justine McLaughlin Deputy Mayor Sue Hoopmann Sara Vickers Wendy Benrimoj Vicki Easton Minhee Curtin Pat Grace Francois Hebert Judy Uther Karen Hart Gael Czinner APOLOGIES Pamela Horton Louise Ramsay Robyn Carr Clr Richard Quinn Mayor 1. CONFIRMATION OF MINUTES

Minutes from the previous meeting held 3rd March 2016 were confirmed and approved. Proposed: Wendy Benrimoj Seconded: Judy Uther Sue gave a special welcome to Councillor Justine McLaughlin attending on behalf of Councillor Richard Quinn.

2. BUSINESS ARISING 2.1 Banners

Wendy presented a proposed design by Signarama for the two banners - one to be hung in front of Hunters Hill Town Hall, the other for the fence at Gladesville Reserve.


Item 9.4 Page 98

Some discussion ensued and the following changes are to be made to the proposed design. 1. “Student Exchange to France” to be on the top line.

2. Date to be large Velcro attachment enabling date of the information

evenings to be changed.

3. French and Australian flags to be in the middle of the banners.

4. Colour - more lettering in red.

Proposed: Pat Grace Seconded: Sue Hoopmann

2.2 Website

Sara advised permission has been given by students for their photographs to be used when updating the website. Quote from Rachel at Boutique Design Solutions remains at $980.00 for updating the website.

3. TREASURER’S REPORT

The Treasurer’s report was presented covering the period 29 February 2016 to 30

March 2016. Proposed: Judy Uther Seconded: Wendy Benrimoj 3.1 The Proposal to organise a Netbank Saver Account Committee Accounts are not eligible.

Following discussion re: a term deposit, it was moved to invest $5000 over 4 months in a Term Deposit.

Proposed: Sue Hoopmann Seconded: Vicki Easton 3.2 Additional Signatories As Sue Hoopmann and Pat Grace, both signatories to the bank account, will be away for prolonged periods, it was agreed that a further two signatories be organised with the Commonwealth Bank. The other two signatures will be: Wendy Benrimoj Gael Czinner In future, deposits for the student exchange are to be direct debited. No more cheques will be accepted. Proposed: Sue Hoopmann Seconded: Judy Uther


Item 9.4 Page 99

4. GENERAL BUSINESS 4.1 Interstate Application.

An application for a student exchange has been received from a Joey’s student who resides in the ACT (has a relative living in Lane Cove). Discussion ensued re: accepting an interstate student - some misgivings re: him not living in the local area

Subject to Joey’s granting his French reciprocal student (who will be a boarder) receiving leave passes for the excursion days, it was agreed to accept his application. Three (3) students – Two (2) from Joey’s and one (1) from Monte will be doing reverse exchange. French exchange students leave Paris on 23 June and arrive Sydney 24 June. Students leave Sydney 7 August PM (after Moocooboola Fair) 4.2 Information Day – SCEGGS

At Jocelyne’s instigation, Sue attended an information day at SCEGGS Darlinghurst re: Overseas exchanges. Our exchange is more family oriented and cheaper. 4.3 Excursions

A timetable of planned excursions has been organised by Lila.






A key outcome in the Community and Lifestyle section of Council’s current Community Strategic Plan is: 1.1 Implementation of a range of arts and cultural programs and actively support local

cultural organisations and events. The Le Vesinet Friendship Committee will assist Council to achieve this outcome.


Item 9.4 Page 100

RECOMMENDATION

That the Minutes be received and noted.

ATTACHMENTS


CORRESPONDENCE Meeting 4402 - 23 May 2016

Item 10.1 Page 101

ITEM NO : 10.1

SUBJECT : CORRESPONDENCE 1. SYDNEY HARBOUR FEDERATION TRUST 2. LGNSW/ALGA 3. ST VINCENT DE PAUL SOCIETY





Ref:262558

INTRODUCTION

Council receives items of correspondence, requests for donations and representations from business organisations. The following correspondence is for the information of Council. REPORT

1. Sydney Harbour Federation Trust - Invitation to Comment on Cockatoo Island Management Plan – Draft Amendment 1.

A copy of the letter is attached for the information of Council. A copy of the Draft Plan is available on-line at

http://www.harbourtrust.gov.au/planning-projects/public-comment/cockatoo-island-management-plan-%E2%80%93-draft-amendment-1

2. LGNSW/ALGA – Local Government’s Plan for an Innovative and Prosperous Australia.

A copy of the letter and the Plan is attached for the information of Council. 3. St Vincent de Paul Society – Invitation to participate in 2016 Vinnies CEO Sleepout. A copy of the letter is attached for the information of Council. CONCLUSION

The correspondence is for the information of Council. FINANCIAL IMPACT ASSESSMENT



There is no direct social impact on Council arising from Council consideration of this matter.




Item 10.1 Page 102

RISK ASSESSMENT


The report addresses strategies as identified under ‘Our Council’ and in particular 1.3.2 Councillors are well informed about issues and projects.

RECOMMENDATION


ATTACHMENTS

1. Cockatoo Island Draft Management Plan 2. Local Government's Plan for an Innovative and Prosperous Australia 3. Local Government's Plan for an Innovative and Prosperous Australia 2016 4. CEO Sleepout

GENERAL BUSINESS Meeting 4402 - 23 May 2016

Item 12.1 Page 125

ITEM NO : 12.1

SUBJECT : MEETINGS - VARIOUS COMMITTEES OF COUNCIL





Ref:262574

INTRODUCTION

Council has adopted a Committee and Working Party structure. REPORT

The following meetings are updated for the information of Council.

PURPOSE DATE TIME LOCATION

Schools Principals’ Liaison Committee (Twice per- year) 25.05.16 12.30pm Small Hall

Le Vesinet Friendship Committee Information Night 25.05.16 7.00pm Chamber

Environment Projects & Advisory Group (EPAAG) 01.06.16 6.00pm Small Hall

Seniors Advisory Group 06.06.16 10.00am The Heritage

Moocooboola Festival Committee 07.06.16 6.00pm ¾ Hall

Conservation Advisory Panel (CAP) 15.06.16 5.30pm Chamber

Hunters Hill Village Mainstreet Committee 22.06.16 6.00pm 44 Gladesville Road

Art Exhibition Advisory Committee 05.07.16 6.00pm Small Hall

Public Transport & Traffic Advisory Committee (PT&T) 19.07.16 6.00pm Chamber

Bushland Management Working Group 15.08.16 2.30pm Chamber

Access Advisory Group 18.08.16 12.30pm Chamber

Children’s Services Advisory Committee 26.10.16 12.30pm Chamber

Gladesville Mainstreet Committee TBA 6.00pm Gladesville Library

Joint Library Service Advisory Committee TBA 5.30pm Gladesville Library

Local Traffic Advisory Committee TBA 9.30am Chamber

Young in Art Committee Meeting TBA 3.45pm Chamber


There is no direct financial impact on Council’s adopted budget as a result of this report.


Item 12.1 Page 126

ENVIRONMENTAL IMPACT ASSESSMENT




This matter complies with the Council operational plan.

RECOMMENDATION


ATTACHMENTS

1. What's On

Ordinary Meeting No. 4402 · 2019-06-17 · CONFIRMATION OF MINUTES Meeting 4402 - 23 May 2016...

Documents

Transcript of Ordinary Meeting No. 4402 · 2019-06-17 · CONFIRMATION OF MINUTES Meeting 4402 - 23 May 2016...