Ordinary Council Meeting€¦ · 25-06-2019 · 7.3 Provision of Expenses and Facilities for the...

Ordinary Council Meeting

Minutes Tuesday, 25 June 2019

Council Chambers, Corowa Commenced 9.30 am

Federation Council Ordinary Council Meeting 25 June 2019

CONTENTS PAGE

1. OPENING MEETING AND READ LIVE STREAMING STATEMENT 4

2. ACKNOWLEDGEMENT OF COUNTRY 4

3. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS 4

3.1 Apologies 4 3.2 Applications for Leave of Absence 4

4. CONFIRMATION OF MINUTES 5

4.1 Confirmation of Minutes of Ordinary Meeting 21 May 2019 5

5. DISCLOSURES OF INTERESTS 5

6. MAYORAL MINUTE(S) 5

7. GENERAL MANAGER REPORT 6

7.1 Ball Park Caravan Park 6 7.2 Local Government Remuneration Tribunal 2019/20 Determination of Councillor and Mayor

Fees 10 7.3 Provision of Expenses and Facilities for the Mayor and Councillors Policy 11 7.4 Australian National Audit Office (ANAO) Audit into the Procurement of Strategic Water

Entitlements 13 7.5 2019 LG NSW Annual Conference 14 7.6 October 2019 Ordinary Council Meeting and Councillor Workshop 15 7.7 Draft Murrumbidgee Surface Water Resource Plan 16

8. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORT 18

8.1 Statement of Bank Balances and Reconciliation as at 31 May 2019 18 8.2 Schedule of Investments as at 31 May 2019 19 8.3 Delivery Program 2018-21, Annual Operational Plan 2019/20 and Long Term Financial Plan

2019-29 20 8.4 Mulwala Business Park Sales 24 8.5 Miki City Cultural Exchange 28 8.6 Local Government Week 2019 29 8.7 Common Seal - 48 Coreen Street Oaklands and 65 Milthorpe Street Oaklands 30 8.8 Draft Procurement Policy 31

9. DIRECTOR DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT 33

9.1 Building Approvals – Complying and Construction Certificates Approved 33 9.2 Development Applications Approved Under Delegated (Staff) Authority Since the May

2019 Ordinary Council Meeting 34 9.3 Sloane's Froglet 35


9.4 Development Application 2019/93 Request for Variation of Development Standards under 4.6 Corowa Local Environment Plan 2012 Reduced Minimum Lot Size 38

9.5 Planning Proposal 12 Rezoning from RU1 Primary Production to IN1 General Industrial and to Remove the Minimum Lot Size (MLS) for Subdivision 44

9.6 Draft Federation Council Developer Levy Plan 45 9.7 Ball Park Caravan Park Consultant Appointment Masterplan & Business Case 8

10. DIRECTOR ENGINEERING SERVICES REPORT 48

10.1 Subdivision Engineering Guidelines Manual 48 10.2 Preliminary Draft Integrated Water Cycle Management (IWCM) Strategy Report 48 10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13) 49

11. NOTICES OF MOTION / QUESTIONS WITH NOTICE 51

11.1 Notice of Motion - sister City - Melbourne Based Council 51

12. REPORTS FROM COMMITTEES 52

12.1 Federation Youth Council - Ordinary Meeting 52 12.2 Ageing Well Advisory Committee 57 12.3 Local Emergency Management Committee 60

13. REPORTS FROM DELEGATES 63

14. CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION 63

14.1 Corowa RSL Sub Branch (19/33657) 63 14.2 Mulwala Progress Association (19/34255) 63 14.3 Lonsdale Recreation Reserve Committee Minutes (19/33951) 63 14.4 Country Mayors Minutes (19/35545) 63

15. CONFIDENTIAL MATTERS 64

10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13)Confidential Heading 64

16. CONCLUSION OF MEETING 65


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1. OPENING MEETING AND READ LIVE STREAMING STATEMENT The Mayor opened the meeting at 9.30 am. Live Streaming of Council Meetings Federation Council wishes to advise members of the public that Council meetings will be recorded and will be available after each meeting on Council’s website www.federationcouncil.nsw.gov.au All care will be taken to maintain the privacy of those in attendance, however as a visitor in the public gallery, your presence may be recorded. By remaining in the public gallery, it is assumed your consent is given in the event your image is broadcast. 2. ACKNOWLEDGEMENT OF COUNTRY I would like to acknowledge the Traditional Custodians of the land on which we are meeting today, the Bpangerang people, and acknowledge the Aboriginal and Torres Strait Islander people who now reside in this area. I extend that respect to Elders – past and present of the Bpangerang nations.

3. APOLOGIES AND APPLICATIONS FOR LEAVE OF ABSENCE BY COUNCILLORS PRESENT: The Mayor, Councillor PMJ Bourke (Chairperson), Councillors AC Kennedy, GJ Law, DS Longley, FT Longmire, NW Wales APM and SM Whitechurch. ALSO PRESENT: Mr A Butler (General Manager), Ms J Shannon (Director Corporate and Community Services), Ms S Appleyard (Director Development and Environmental Services), Mr S Carmichael (Director Engineering Services) and Mrs R Henson (Executive Assistant – Minute Taker).

3.1 APOLOGIES Councillors Miegel and Thomas have been granted a leave of absence at the June 2019 Ordinary Council Meeting (167/19FC). RECOMMENDED that the apology received from Councillors Miegel and Thomas be accepted. 205/19FC RESOLVED on the motion of Councillors Longmire and Law that the apology received from

Councillors Miegel and Thomas be accepted.

3.2 APPLICATIONS FOR LEAVE OF ABSENCE Application for leave of absence received by Chair to be tabled at meeting. No new leave of absence applications have been received for the June Council Meeting.

http://www.federationcouncil.nsw.gov.au/


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4. CONFIRMATION OF MINUTES

4.1 CONFIRMATION OF MINUTES OF ORDINARY MEETING 21 MAY 2019 RECOMMENDED that the Minutes of the Ordinary Meeting held on 21 May 2019 be confirmed. 206/19FC RESOLVED on the motion of Councillors Longley and Wales that the Minutes of the Ordinary

Meeting held on 21 May 2019 be confirmed. 5. DISCLOSURES OF INTERESTS Conflict of interest declarations received by the Chair to be noted. Councillor Kennedy declared a pecuniary interest under Part 4 (Pecuniary Interest) of Council’s Code of Conduct and Clause 16 of Council's Code of Meeting Practice in item 10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13), as his business has tendered for the work. 207/19FC RESOLVED on the motion of Councillors Law and Longley that the disclosure be noted. 6. MAYORAL MINUTE

6.1 ALGA CONFERENCE 16-19 JUNE 2019 Application for leave Noted 3 Councillors attended the ALGA conference 16-19 June 2019 in Canberra, being the Mayor and Councillors Thomas and Wales. The Mayor and Councillor Wales gave a brief overview of the conference and stated that it was very worthwhile. 208/19FC RESOLVED on the motion of Councillors Wales and Whitechurch that the Mayoral Minute be

noted.


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7. GENERAL MANAGER REPORT

7.1 BALL PARK CARAVAN PARK Summary This report provides Council with an update on the Ball Park Caravan Park, and works to progress previous Council resolutions. Background Council has passed a number of resolutions with respect to the Ball Park Caravan Park, and agreed on a number of actions with respect to managing the renewal works required within the park. At the March 2019 Council meeting, Council resolved –

115/19FC RESOLVED on the motion of Councillors Longley and Longmire: 1. THAT Council note the report on the Ball Park Caravan Park Corowa Management Model for

Park Post 30 June 2019 and Compliance Issues in Park; 2. THAT Council not retender the Ball Park Caravan Park Management post 30 June 2019 and

undertake the Management of Park with an employee model; 3. THAT Council not renew any occupancy agreements in the Ball Park Caravan Park post 30

June 2019; and 4. THAT Council receive a further report on the Ball Park Caravan Park as further reports and

renewal plans are developed. Council also received an update report at the April 2019 Council meeting. The following provides an update since the April 2019 Council meeting. Contract with BelgraviaPRO has ceased 6 June 2019 Council’s contract with BelgraviaPRO to manage the Ball Park Caravan Park was due to expire on 30th June 2019. When BelgraviaPRO were advised of Councils March decision to not re-tender the park post June 30 this year, they offered a number of options to Council regarding this, in addition to the default position of the contract ending on June 30. Council accepted one of these options, being to allow BelgraviaPRO to exit their contract earlier than the 30th June. This allows Council to more effectively manage the 90-day notices to the current site agreement holders, to clear the sites, to allow Council to undertake the renewal works. The last day of BelgraviaPRO managing the Park was 6 June 2019. Current and future Staffing Arrangements From the 7th June, Council employees, employed on short-term casual arrangements, have been solely responsible for the Parks operations. Applications for the 2-year fixed-term positions for the positions of Manager Ball Park Caravan Park, and two Administration assistants have now closed. The process to assess the applications is now being finalised. Interviews with short-listed candidates will occur over the next few weeks. It is anticipated that the recruitment processes will be finalised through late June and early July 2019. Summary of Meeting with three site agreement holders on 11 June 2019 On 11 June 2019, following a request by one of the site agreement holders, a meeting was held with three Park patrons, who have had all been at the Park for many years. The meeting was attended by the General Manager and Mayor, with the Deputy Mayor joining via phone.


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The meeting was positive and Council explained its position with respect to the non-compliances in the park, and the need to renew the Park. The attendees expressed some queries and requests, as they have been fielding requests and enquiries from others, and offered to put these to Council on their behalf. The group understands that Council cannot practically meet efficiently with the 160 plus site holders. After research and advice in some cases, Councils Management response for each request, has been earlier discussed and agreed upon by Council. This information will now be sent back to the group. The appointment of the Masterplan firm will greatly assist in working through the consultation processes and assisting in answering the queries from the site holders through the next stages. Essentially Council is still committed to sending out the 90 day notices to clear the sites, and are only awaiting final documents from the previous contractor to allow this to occur. The representative group has requested regular meetings on the Park redevelopment journey, and this is accepted and considered a very positive step. Council will also now transfer the FAQs style document, into a regular (monthly possibly) newsletter along the current Ball Park newsletter format, that would go to all who request to be on the database. Individual customer requests will still be responded to. Council would provide an opportunity for a working group of Councillors and Staff, to meet with group delegates (3 to 6 people) regularly (bi-monthly) to discuss the above and any other items arising, through the 90 day site clearance period and then if required, through the entire Masterplan process. The comments from the group who met with Council, was that their end outcome is to have an option to stay at the Park for a longer period in the short term, but more importantly for some of them, being able to come back for the long term, regardless of them losing the site they have. The group is currently gauging the level of interest from the 2018/19 site holders, of how many would consider returning, if new agreements were offered, in potentially different locations. This will be useful information for Council in the planning and decision making process. The group asked if Council were communicating the fact that new site agreements are not being issued post June 30, to the town, including Businesses, Clubs, and organisations. Council advised that it has already met with the Corowa Golf Club and Corowa RSL Club, and discussed the issues and the reasons why Council is taking the course it taking. The attendees were also advised that there has been recent major coverage in the local Corowa Free Press and articles prior to this in both the Border Mail, Corowa Free Press, and on television. Council therefore considers the community at large, do know what is happening at the Park, and the reasons why Council is taking the action it is taking. The attendees were also advised that Council also consider that some of the other local Parks may take advantage of the dislocation of the site agreement holders, and some may be able to offer new sites to some of those who still wish to have Corowa as their holiday place, of those who are not necessarily fixed on Ball Park. Attachments 7.1.1 N/A. Financial Implications Council is recommended to waive any applicable 2019/20 fees (currently $3,000 per site per annum) for those remaining in the park whilst the 90 day notices are served. This is considered an act of good will in allowing the site holders to undertake the clean-up works and not be required to pay for the use of the site.


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RECOMMENDED 1. THAT Council note the update report as at the June Council meeting, on the Ball Park Caravan

Park Corowa, and endorse the actions proposed therein; 2. THAT Council note the Contract with BelgraviaPRO to Manage the Ball Park Caravan Park ceased

on 6 June 2019; and 3. THAT Council waive and applicable site-agreement fees for the Ball Park Caravan Park for 2019/20

as an act of good will to and allow the site agreement holders to not be required to pay any fees during the 90-day notice period of 2019/20.

209/19FC RESOLVED on the motion of Councillors Kennedy and Law: 1. THAT Council note the update report as at the June Council meeting, on the Ball Park Caravan

Park Corowa, and endorse the actions proposed therein; 2. THAT Council note the Contract with BelgraviaPRO to Manage the Ball Park Caravan Park ceased

on 6 June 2019; and 3. THAT Council waive and applicable site-agreement fees for the Ball Park Caravan Park for 2019/20

as an act of good will to and allow the site agreement holders to not be required to pay any fees during the 90-day notice period of 2019/20.

210/19FC RESOLVED on the motion of Councillors Law and Kennedy that Council bring forward item

9.7 Ball Park Caravan Park Consultant Appointment Masterplan and Business Case.

9.7 BALL PARK CARAVAN PARK CONSULTANT APPOINTMENT MASTERPLAN & BUSINESS CASE Summary This report provides information on the recommended appointment of a Consultant for the preparation of a Masterplan and Business Plan for Ball Park Caravan Park. Council has previously received reports on the renewal works required in the Park, and agreed that a Masterplan and Business Plan is required. Background A Request for Quotation (RFQ) process for the selection of a suitably qualified and experienced Consultant to prepare a Masterplan and Business Plan for Ball Park Caravan Park was run from 14/5/2019 and closed at 5pm on 29 May 2019. The RFQ process was run publicly via Tenderlink to encourage as many respondents as possible, and a total of 4 submissions were received during the period the RFQ was open.


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Evaluation An evaluation panel was assembled comprising of;

Susan Appleyard – Director Development and Environmental Services Gerard Van Emmerik – Manager Community & Economic Development David Carroll – Manager Parks & Facilities Jason Schneider-Fuller – Project Manager

All panel members were present at the formal opening of the submissions on Wednesday 29 May 2019 when the 4 submissions were downloaded from Tenderlink. The submissions received are as follows listed in alphabetical order – Integrated Site Design MI Engineers PP Corporation Ltd Sustainable Park Solutions All submissions received were evaluated as per the criteria stated in the RFQ;

Price 30% Qualifications & Previous Experience 40% Delivery Methodology & Timeframe 30%

For commercial-in-confidence reasons, as per Section 10A(2)(d)(i) of the Local Government Act 1993, the evaluation report is not included in the open session of Council, and this has been provided to Council confidentially under separate cover. Given the history of Ball Park Caravan Park, the scale of work required (as identified in the report into the Parks performance against the relevant regulations conducted by the B.E.S.T group in Feb 2019), a high weighting was given towards Consultants with solid qualifications and past experience, in particular around sites that are located on Crown Land (as Ball Park is). The Evaluation Panel undertook final scoring on Thursday 6 June 2019 , with all members having had the opportunity to review the submissions in detail. This resulted in 2 potential suppliers being shortlisted, with reference checks undertaken on both by Director Susan Appleyard and Jason Schneider-Fuller. Following this, final due diligence was undertaken by the panel, and the panel now recommends the appointment of Integrated Site Design, to prepare a Masterplan and accompanying Business Plan, for Ball Park Caravan Park. Integrated Site Design have significant experience in Caravan Park design, and in particular with Council owned Parks on Crown Lands adjacent to water. The total cost of the appointment of Integrated Site Design is $36,000 ex. GST, which was in the lower-mid range of all submissions received. Their delivery program is 12 weeks from appointment. Attachments 9.7.1 Nil. Financial Implications Council has made allowance in the budget for this work.


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RECOMMENDED: 1. THAT Council note the report on Ball Park Caravan Park Consultant Appointment Masterplan &

Business Case; and 2. THAT Council appoint Integrated Site Design to undertake the preparation of a Master Plan and

Business Plan for Ball Park Caravan Park. 211/19FC RESOLVED on the motion of Councillors Law and Kennedy: 1. THAT Council note the report on Ball Park Caravan Park Consultant Appointment Masterplan &

Business Case; and 2. THAT Council appoint Integrated Site Design to undertake the preparation of a Master Plan and

Business Plan for Ball Park Caravan Park.

7.2 LOCAL GOVERNMENT REMUNERATION TRIBUNAL 2019/20 DETERMINATION OF COUNCILLOR AND MAYOR FEES

Summary The Local Government Remuneration Tribunal has set the range of payments and fees for Councillors and Mayors in NSW for 2019/20. The determination by the Tribunal provides for an increase of 2.5% to mayoral and councillor fees effective from 1 July 2019. There were no changes to categories to the allocation of councils into categories following this review. Background In accordance with section 239 of the Local Government Act 1993 (LG Act) the categories of general purpose councils are determined as follows: Metropolitan

• Principal CBD • Major CBD • Metropolitan Large • Metropolitan Medium • Metropolitan Small

Non-metropolitan • Regional City • Regional Strategic Area • Regional Rural • Rural

Federation Council is one of 57 councils categorised Rural. Federation Council’s submission was received by the tribunal but deemed to have not met the criteria to move from a Rural to Regional Rural Council. Attachments 7.2.1 Local Government Remuneration Tribunal Report


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Financial Implications Pursuant to s.241 of the Local Government Act 1993, the annual fees determined by the Remuneration Tribunal for this category is a minimum of $9,190 to a maximum of $12,160. The additional fee for the Mayor/Chairperson* has been determined at a minimum of $9,780 to a maximum of $26,530. *This fee must be paid in addition to the fee paid to the Mayor/Chairperson as a Councillor/Member (s.249(2)). Council is currently paying Councillors $11,860 per annum and the Mayor’s payment is $25,880 per annum. The Mayor also receives the Councillor payment making the total payment to the Mayor of $37,740 per annum. It is recommended an increase of 2.5% be adopted, in line with the determination from the tribunal which would make the payment to Councillors $12,160 per annum and the Mayor’s payment $26,530 per annum. The Mayor also receives the Councillor payment making the total payment to the Mayor $38,690 per annum. RECOMMENDED: 1. THAT Council note the report on the Local Government Remuneration Tribunal 2019/20

Determination of Councillor and Mayor Fees; 2. THAT Council apply a 2.5% increase to the Councillors payment for 2019/20 equating to $12,160

per annum; and 3. THAT Council apply a 2.5% increase to the Mayor’s payment for 2019/20 equating to $26,530 per,

noting that the Mayor also receives the Councillor payment making the total payment to the Mayor $38,690 per annum, as well as the provision of a Council vehicle.

212/19FC RESOLVED on the motion of Councillors Longmire and Law: 1. THAT Council note the report on the Local Government Remuneration Tribunal 2019/20

Determination of Councillor and Mayor Fees; 2. THAT Council apply a 2.5% increase to the Councillors payment for 2019/20 equating to $12,160

per annum; and 3. THAT Council apply a 2.5% increase to the Mayor’s payment for 2019/20 equating to $26,530 per,

noting that the Mayor also receives the Councillor payment making the total payment to the Mayor $38,690 per annum, as well as the provision of a Council vehicle.

7.3 PROVISION OF EXPENSES AND FACILITIES FOR THE MAYOR AND COUNCILLORS POLICY Summary The Draft Provision of Expenses and Facilities for the Mayor and Councillors Policy meets the requirements of the Local Government Act 1993.


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Following a period of 28 days on public exhibition, there have been no submissions received from the community regarding the Draft Provision of Expenses and Facilities for the Mayor and Councillors Policy. There has been a suggestion for an addition to the policy for assistance with processing Councillor claims. It is suggested that this policy includes the following additional paragraphs for clause 12.8, for adoption.

In order to ensure that accurate reimbursement is provided, it is recommended that the councillor fills the vehicle before travel commences back for ‘council business’, and refills the vehicle on completion of the journey back to the work location. The receipt for the return journey is then to be provided with the claim to the General Manager for reimbursement. The Councillor is also required to confirm if a personal or work vehicle was used and that the receipt provided is from their own card, if using a credit card of fuel card.

Background The Provision of Expenses and Facilities for the Mayor and Councillors Policy sets out the entitlements of Councillors to Council facilities, fees and reimbursement of expenses, as per Section 252(1) of the Local Government Act 1993. A council must not pay any expenses incurred or to be incurred by, or provide any facilities to, the Mayor, the Deputy Mayor (if there is one) or a Councillor otherwise than in accordance with a policy under this section. Federation Councils existing ‘Provision of Expenses and Facilities for the Mayor and Councillors’ Policy was adopted on 21 August 2018. A review of this policy was undertaken following a request from a Councillor regarding travel from work to council business when working away from home. The review has been undertaken in line with the Local Government Act 1993 and Office of Local Government Guidelines. Federation Council is committed to supporting its elected officials in exercising their civic duties. Attachments 7.3.1 Provision of Expenses and Facilities for the Mayor and Councillors Policy (18/27781) Financial Implications The changes recommended do not have any major financial implications. RECOMMENDED that Council adopt the attached Provision of Expenses and Facilities for the Mayor and Councillors Policy (18/27781) with the additional paragraphs for clause 12.8 as detailed below: In order to ensure that accurate reimbursement is provided, it is recommended that the

councillor fills the vehicle before travel commences back for ‘council business’, and refills the vehicle on completion of the journey back to the work location. The receipt for the return journey is then to be provided with the claim to the General Manager for reimbursement.

The Councillor is also required to confirm if a personal or work vehicle was used and that the

receipt provided is from their own card, if using a credit card or fuel card.


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213/19FC RESOLVED on the motion of Councillors Wales and Longmire that Council adopt the

attached Provision of Expenses and Facilities for the Mayor and Councillors Policy with the additional paragraphs for item 12.8 as detailed below:

In order to ensure that accurate reimbursement is provided, it is recommended that the

councillor fills the vehicle before travel commences back for ‘council business’, and refills the vehicle on completion of the journey back to the work location. The receipt for the return journey is then to be provided with the claim to the General Manager for reimbursement.

The Councillor is also required to confirm if a personal or work vehicle was used and that

the receipt provided is from their own card, if using a credit card or fuel card. The Councillor is also eligible as an alternative to claiming the per km rate as per the NSW

LG Award.

7.4 AUSTRALIAN NATIONAL AUDIT OFFICE (ANAO) AUDIT INTO THE PROCUREMENT OF STRATEGIC WATER ENTITLEMENTS

Summary An ANAO Audit is to be conducted into the procurement of strategic water entitlements, looking at the design of the current policy for water buy-backs, and whether its implementation has been effective. Background The following information is provided in relation to a review underway into the current policy design for water buybacks, and the procurement of strategic water entitlements – both of which have been matters of particular interest to our members and the community at large in recent months. On 29 April 2019 the Auditor-General for Australia advised that that an audit will be conducted into the procurement of strategic water entitlements following allegations concerning the purchases of water for environmental flows in the Murray-Darling Basin. This performance audit has now formally commenced and is currently forecast to table in Parliament in December 2019. The criteria for this audit are listed at https://www.anao.gov.au/work/performance-audit/procurement-strategic-water-entitlements. The performance audit will look at the design of the current policy for water buy-backs, and whether its implementation has been effective. Input to the audit can be done through the following link: https://www.anao.gov.au/work/performance-audit/procurement-strategic-water-entitlements The objective of this audit is to assess whether the strategic water purchases by the Department of Agriculture and Water Resources were conducted consistent with government policy, supported by appropriate program design, were planned and executed appropriately, and, achieved value for money. The auditor is seeking input from members of the public, with particular value placed on information that deals with significant matters or insights into the administration of the subject of this audit. Regions have been encouraged to put the matter on their regional agendas. Attachments 7.4.1 Nil.

https://www.anao.gov.au/work/request/allegations-concerning-the-purchases-water-environmental-flows-the-murray-darling-basin

https://www.anao.gov.au/work/performance-audit/procurement-strategic-water-entitlements





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Financial Implications N/A. RECOMMENDED that Council note the report on Australian National Audit Office (ANAO) Audit into the Procurement of Strategic Water Entitlements. 214/19FC RESOLVED on the motion of Councillors Longmire and Whitechurch that Council note the

report on Australian National Audit Office (ANAO) Audit into the Procurement of Strategic Water Entitlements.

7.5 2019 LG NSW ANNUAL CONFERENCE Summary The 2019 Local Government NSW (LGNSW) Annual Conference (Conference) will be held from Monday 14 to Wednesday 16 October at the William Inglis Hotel, 155 Governor Macquarie Drive, Warwick Farm. Registration opens from 15 July on the LGNSW website. Members will be able to take advantage of special ‘early bird’ rates. Background The Annual Conference is the main policy making event for the local government sector. It is council’s opportunity to submit motions for consideration and debate by delegates. Motions passed at Conference become Resolutions, which LGNSW takes forward on Council’s behalf, as part of the sector’s advocacy agenda. As 2019 is a Board election year, voting for the LGNSW President and Director positions will also take place at this year’s Conference. Council needs to nominate their voting delegates to enable registration as a nominated voting delegate by 12 midnight (AEST) on Friday, 20 September 2019. Council should start considering if there are any motions it wishes to submit. Council is able to submit motions from Monday 24 June 2019. Motions need to be submitted by 12 midnight (AEST) on Monday 19 August 2019. Proposed motions should be strategic, affect members state-wide and introduce new or emerging policy issues and actions. When submitting motions this year, members are encouraged to familiarise themselves with the existing principles and positions of LGNSW on issues of importance to the sector via the Policy Platform. Attachments 7.5.1 Nil. Financial Implications Conference Registration and additional session costs will be approximately $2,500 per person. This includes flights, 2 nights accommodation each and conference registration.

https://lgnsw.org.au/policy/policy-platform


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RECOMMENDED: 1. THAT Council note the report on the 2019 Local Government NSW Annual Conference to be held

at the William Inglis Hotel, 155 Governor Macquarie Drive, Warwick Farm from Monday 14 to Wednesday 16 October 2019;

2. THAT the Mayor, Deputy Mayor and General Manager attend the LGNSW Annual Conference

from 14–16 October 2019; 3. THAT the Mayor and Deputy Mayor be Council’s nominated voting delegates; and 4. THAT Council finalise any motions to be submitted for consideration at the conference, at the July

Council meeting. 215/19FC RESOLVED on the motion of Councillors Law and Wales: 1. THAT Council note the report on the 2019 Local Government NSW Annual Conference to be held

at the William Inglis Hotel, 155 Governor Macquarie Drive, Warwick Farm from Monday 14 to Wednesday 16 October 2019;

2. THAT the Mayor, Deputy Mayor and General Manager attend the LGNSW Annual Conference

from 14–16 October 2019; 3. THAT the Mayor and Deputy Mayor be Council’s nominated voting delegates; and 4. THAT Council finalise any motions to be submitted for consideration at the conference, at the July

Council meeting.

7.6 OCTOBER 2019 ORDINARY COUNCIL MEETING AND COUNCILLOR WORKSHOP Summary The purpose of this report is to recommend that the October 2019 Ordinary Council Meeting, proposed to be held on 15 October 2019, be postponed and held on Tuesday, 22 October 2019. The purpose of this would be for Council to attend the 2019 LGNSW Annual Conference. Attachments 7.6.1 Nil. Financial Implications N/A. RECOMMENDED: 1. THAT Council note the report on the October 2019 Ordinary Council Meeting and Councillor

Workshop;


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2. THAT Council postpone the October Ordinary Council Meeting from 15 October 2019, to Tuesday,

22 October 2019 in the Corowa Council Chambers commencing at 9.30 am; and 3. THAT Council postpone the October Councillor Workshop to Tuesday, 22 October 2019 in the

Corowa Council Chambers commencing at 1.30 pm. 216/19FC RESOLVED on the motion of Councillors Kennedy and Whitechurch: 1. THAT Council note the report on the October 2019 Ordinary Council Meeting and Councillor

Workshop; 2. THAT Council postpone the October Ordinary Council Meeting from 15 October 2019, to Tuesday,

22 October 2019 in the Corowa Council Chambers commencing at 9.30 am; and 3. THAT Council postpone the October Councillor Workshop to Tuesday, 22 October 2019 in the

Corowa Council Chambers commencing at 1.30 pm.

7.7 DRAFT MURRUMBIDGEE SURFACE WATER RESOURCE PLAN Summary The draft Murrumbidgee Surface Water Resource Plan is currently on public exhibition. This plan outlines how New South Wales will meet the requirements of the Basin Plan in the Murrumbidgee Surface Water Resource Plan Area. A water resource plan must comply with the requirements of Chapter 10 of the Basin Plan 2012 for it to be accredited under Division 2 of Part 2 of the Commonwealth Water Act 2007. As part of developing the plan, some changes are being made to water sharing plans for regulated and unregulated Murrumbidgee Surface Water Sources. Background The Murrumbidgee surface water resource plan covers all the surface water resources of the Murrumbidgee Valley. It includes the regulated river systems, unregulated rivers flowing into the regulated river systems, unregulated effluent creeks flowing out of the regulated river system on the plains, and water captured through farm dams. The Murrumbidgee Regulated River Water Source comprises water between the banks of the Murrumbidgee River, from Burrinjuck Dam and Blowering Dam downstream to the confluence of the Murray River. It also includes the Lowbidgee and Yanco Creek, Colombo Creek and lower sections of Billabong Creek. The water sources of the Murrumbidgee unregulated rivers cover all surface water sources in the Murrumbidgee catchment excluding the regulated Murrumbidgee River. The Department of Industry website has information on how to make a submission or book for an information session. Councillor Longmire and the Director Development and Environmental Services are attending the information session being held in Jerilderie on Tuesday 18 June 2019.


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Draft Murrumbidgee Surface Water Resource Plan components for consultation The draft plan is on exhibition and open for feedback until Sunday 14 July. What changes have been proposed to the existing water sharing plans? You can find out more about the proposed changes on the fact sheets below, and by attending a public information session.

• Proposed amendments to the Water Sharing Plan for the Murrumbidgee Regulated River Water Source 2016 - fact sheet

• Proposed amendments to the Water Sharing Plan for the Murrumbidgee Unregulated and Alluvial Water Sources 2012 - fact sheet

• Pre-requisite Policy Measures - fact sheet Council is invited to comment on:

• The new draft water resource plan that’s been developed for this plan area • The changes that have been proposed to the water sharing plans for this plan area.

Attachments 7.7.1 Nil. Financial Implications N/A. RECOMMENDED that Council note the report on the Draft Murrumbidgee Surface Water Resource Plan. 217/19FC RESOLVED on the motion of Councillors Longmire and Kennedy: 1. THAT Council note the report on the Draft Murrumbidgee Surface Water Resource Plan; and 2. THAT Council lodge a submission on the Murrumbidgee Surface Water Resource Plan.

A BUTLER GENERAL MANAGER

https://www.industry.nsw.gov.au/water/plans-programs/water-resource-plans/drafts/murrumbidgee-surface/components

https://www.industry.nsw.gov.au/__data/assets/pdf_file/0010/230230/proposed-amendment-draft-wsp-murrumbidgee-regulated-river-water-source-fact-sheet.pdf

https://www.industry.nsw.gov.au/__data/assets/pdf_file/0010/230230/proposed-amendment-draft-wsp-murrumbidgee-regulated-river-water-source-fact-sheet.pdf

https://www.industry.nsw.gov.au/__data/assets/pdf_file/0011/230231/proposed-amendments-draft-wsp-murrumbidgee-unregulated-and-alluvial-water-sources-fact-sheet.pdf

https://www.industry.nsw.gov.au/__data/assets/pdf_file/0011/230231/proposed-amendments-draft-wsp-murrumbidgee-unregulated-and-alluvial-water-sources-fact-sheet.pdf

https://www.industry.nsw.gov.au/__data/assets/pdf_file/0004/230890/prerequisite-policy-measures-murrumbidgee-fact-sheet.pdf


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8. DIRECTOR CORPORATE AND COMMUNITY SERVICES REPORT

8.1 STATEMENT OF BANK BALANCES AND RECONCILIATION AS AT 31 MAY 2019 Balance as per Bank Statement: General Account 0000 0022 1,308,987.65 Business Online Saver Account 1014 2522 2,953,769.39 Investments 33,751,793.81 Sub Total 38,014,550.85 Plus Deposits not yet lodged: Howlong 31/05/2019 30.00 Corowa 31/05/2019 9,470.00 Sub Total 38,024,050.85 Less Unpresented Cheques 1,040.33 Balance as per Ledger 38,023,010.52 Less External Restricted Funds 28,737,249.91 Balance of General Fund Ledger 9,285,760.61

INSERT TABLE CERTIFICATE OF RECONCILIATION I CERTIFY THAT THE COUNCIL’S GENERAL LEDGER BANK ACCOUNTS HAVE BEEN RECONCILED WITH THE APPROPRIATE BANK STATEMENTS AS AT 31 MAY 2019. S NORMAN MANAGER FINANCE RECOMMENDED that the report on Statement of Bank Balances and Reconciliation as at 31 May 2019 be noted.


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218/19FC RESOLVED on the motion of Councillors Law and Kennedy that the report on Statement of

Bank Balances and Reconciliation as at 31 May 2019 be noted.

8.2 SCHEDULE OF INVESTMENTS AS AT 31 MAY 2019 The following list of investment securities is held as at 31 May 2019. Investment of funds on behalf of Council has been undertaken in accordance with the Local Government Act and Regulations.

INVESTMENTS Investment Type Institution Amount Lodged Date Lodged Rate Days Maturity Date

Term Deposit NAB $1,011,482.20 04/03/2019 2.56 91 03/06/2019

Term Deposit NAB $1,020,459.30 02/04/2019 2.22 63 03/06/2019

Term Deposit NAB $510,839.17 29/01/2019 2.72 126 04/06/2019

Term Deposit NAB $1,000,000.00 06/03/2019 2.54 97 11/06/2019

Term Deposit NAB $1,017,949.52 12/03/2019 2.52 91 11/06/2019

Term Deposit ANZ $1,087,232.48 12/03/2019 2.30 91 11/06/2019

Term Deposit CBA $1,027,662.62 18/12/2018 2.72 182 18/06/2019

Term Deposit NAB $2,590,000.00 24/12/2018 2.74 182 24/06/2019

Term Deposit NAB $1,000,000.00 26/03/2019 2.46 91 25/06/2019

Term Deposit CBA $1,020,792.88 26/03/2019 2.39 91 25/06/2019

Term Deposit CBA $1,026,079.74 03/04/2019 2.33 90 02/07/2019

Term Deposit CBA $1,027,657.23 23/04/2019 2.27 91 23/07/2019

Term Deposit Westpac $532,464.25 23/04/2019 2.45 91 23/07/2019


Term Deposit NAB $1,000,000.00 25/02/2019 2.57 148 23/07/2019

Term Deposit CBA $1,016,181.92 29/01/2019 2.72 183 30/07/2019

Term Deposit NAB $1,026,076.87 12/02/2019 2.57 168 30/07/2019

Term Deposit NAB $1,031,103.71 07/05/2019 2.33 91 06/08/2019


Term Deposit Bendigo $265,146.06 11/03/2019 2.30 153 11/08/2019

Term Deposit NAB $1,013,263.56 14/05/2019 2.35 91 13/08/2019

Term Deposit NAB $1,000,000.00 19/02/2019 2.62 182 20/08/2019

Term Deposit CBA $1,215,709.81 21/05/2019 2.14 91 20/08/2019

Term Deposit NAB $1,610,331.62 21/05/2019 2.30 91 20/08/2019

Term Deposit NAB $1,005,450.95 28/05/2019 2.22 91 27/08/2019

Term Deposit CBA $1,025,913.57 28/05/2019 2.02 91 27/08/2019

Term Deposit NAB $1,000,000.00 12/03/2018 2.53 182 10/09/2019

Term Deposit NAB $1,000,000.00 19/03/2018 2.50 182 17/09/2019


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Term Deposit NAB $3,000,000.00 24/12/2018 2.74 274 24/09/2019

Term Deposit NAB $1,500,000.00 09/04/2019 2.43 182 08/10/2019

Term Deposit Westpac $1,000,000.00 22/05/2019 2.35 182 22/11/2019

$33,751,793.81 CERTIFICATE OF RECONCILIATION I CERTIFY THAT THE INVESTMENTS HAVE BEEN MADE IN ACCORDANCE WITH SECTION 625 OF THE LOCAL GOVERNMENT ACT 1993, THE REGULATIONS AND COUNCIL’S POLICIES. S NORMAN MANAGER FINANCE RECOMMENDED that Council note the report on the schedule of investments as at 31 May 2019. 219/19FC RESOLVED on the motion of Councillors Longmire and Law that Council note the report on

the schedule of investments as at 31 May 2019.

8.3 DELIVERY PROGRAM 2018-21, ANNUAL OPERATIONAL PLAN 2019/20 AND LONG TERM FINANCIAL PLAN 2019-29

Summary The purpose of this report is to:

• Provide an update on the public exhibition process for the following draft documents: o Draft Four Year Delivery Program and Annual Operational Plan; o Draft Ten Year Long Term Financial Plan; and o Draft Revenue Policy

• Provide detail on any budget submissions received; • Recommend adoption of the following final documents for 2019/20:

o Four Year Delivery Program and Annual Operational Plan; o Ten Year Long Term Financial Plan; and o Revenue Policy

Background The following draft documents were prepared and endorsed in-principle by Council for public exhibition at the May 2019 Council meeting:

o Draft Four Year Delivery Program and Annual Operational Plan; o Draft Ten Year Long Term Financial Plan; and o Draft Revenue Policy

In accordance with the Local Government Act 1993, these documents were released on public exhibition to enable community members to provide input into Council’s plans for 2019/20. In addition to the required advertising, Council also conducted a Budget Roadshow, visiting six locations to provide an overview of the budget and seek feedback. In total 49 community members attended the Roadshow sessions.


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Date Venue Community

members in attendance

Tue 4 June Rand Recreation Reserve 12 Wed 5 June Howlong Golf Club 1 Thur 6 June Urana Bowls Club 13 Tue 11 June Corowa RSL Club 0 Wed 12 June Oaklands Bowls Club 7 Thur 13 June Mulwala Civic Centre 16 Total attendees 49 The 28 day public exhibition period closed on Thursday 20 June 2019. Five submissions were received. In summary the key matters raised in the submissions were:

• Funding for a storage shed and concrete path for the Morundah Bush Entertainment Centre • Improvements for old Corowa Road (2 submissions) • Construction of a concrete footpath from Mulwala Canal bridge to north section of Lang Street,

Mulwala • Establishment of an outdoor community gym at 18 Melbourne Street, Mulwala (adjacent to

Purtle Park) • Additional funding allocation for the All Abilities Playground at Purtle Park, Mulwala

The submissions received and recommendations are included at Attachment 8.3.1. A number of minor changes to the draft Fees and Charges Schedule are proposed. The changes primarily relate to removing charges no longer required, adding fees that were inadvertently not included in the 2018/19 Fee Schedule, providing greater flexibility with Ball Park Caravan Park pricing and streamlining charges for the Oaklands Memorial Hall. Detail on the proposed changes is included at Attachment 8.3.2. It is recommended that Council formally consider the submissions and adopt the following final documents for 2019/20:

o Four Year Delivery Program and Annual Operational Plan; o Ten Year Long Term Financial Plan; and o Revenue Policy (including Fees and Charges Schedule)

Attachments 8.3.1 Schedule of Submissions received and recommendations (19/41941) 8.3.2 Changes to Fees and Charges Schedule 2019/20 (19/42354) 8.3.3 Four Year Delivery Program and Annual Operational Plan (19/34387) 8.3.4 Ten Year Long Term Financial Plan (19/33638) 8.3.5 Revenue Policy (19/18266) 8.3.6 Fees and Charges 2019/2020 (19/33491) Financial Implications The detail of the financial implications is contained within the attachments.


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RECOMMENDED: 1. THAT Council note the report on Integrated Planning and Reporting incorporating the 10-year

Financial Plan, Delivery Program 2018-2021 and Operational Plan 2019/2020;

2. THAT Council consider the five submissions received in relation to the 10-year Financial Plan, Delivery Program 2018-2021 and Operational Plan 2019/2020, and endorse the recommendations in attachment 8.3.1;

3. THAT in accordance with Section 405 of the Local Government Act 1993 Council adopts the Integrated Planning and Reporting Documents incorporating:

(a) The 10 year Financial Plan, Delivery Program 2018-2021 and Operational Plan 2019/2020 and the 2019/2020 Revenue Policy and Fees & Charges inclusive of the Riverina Regional Library Fees and Charges;

(b) Under Section 566 (3) of the Local Government Act the maximum interest on overdue rates and charges for 2019/2020 be set at 7.5%;

(c) The utilisation of existing Externally and Internally Restricted Reserve Funds as set out in the Draft 2019/2020 Operational Plan;

(d) That Council make and levy the following Schedule of Rates for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges being:

i. Farmland Rate: For land categorised Farmland (former Corowa Shire) levy an ad valorem amount of 0.337460c/$ with a base rate of $283.50 (Yield $1,981,190 – Base Amount 9.02%) and for Farmland (former Urana Shire) an ad valorem amount of 0.401337c/$ with a minimum rate of $132.12 (Yield $1,575,209);

ii. Ordinary Residential Rate: For land categorised Residential (former Corowa Shire) an ad valorem amount of 0.373496c/$ with a base rate of $283.50 (Yield $3,563,347 – Base Amount 44.06%) and for Residential (former Urana Shire) it is proposed to levy an ad valorem amount of 2.28500c/$ with a minimum rate of $205.66 (Yield $132,636);

iii. Business Rate: For land categorised as Business (former Corowa Shire) an ad valorem amount of 0.650334c/$ with a base rate of $283.50 (Yield $701,475 – Base Amount 21.16%) and for Business (former Urana Shire) an ad valorem amount of 2.28500c/$ with a minimum rate of $205.66 (Yield $52,906);

(e) That Council make and levy the Schedule of Sewerage Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(f) That Council make and levy the Schedule of Water Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(g) That Council make and levy the Schedule of Domestic and Non-Domestic Waste Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(h) That the General Manager be directed to prepare and serve the rate notices for the 2019/2020 financial year;

4. THAT the variations as detailed in this report and attachments, including any other changes as resolved at this meeting be adopted; and

5. THAT Council authorise the signing and affixing of the Seal of the Council to all Loan Documents relating to 2019/2020 loan funding as detailed in the Federation Council Operational Plan 2019/2020 and Budget.


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220/19FC RESOLVED on the motion of Councillors Longmire and Longley: 1. THAT Council note the report on Integrated Planning and Reporting incorporating the 10-year

Financial Plan, Delivery Program 2018-2021 and Operational Plan 2019/2020; 2. THAT Council consider the five submissions received in relation to the 10-year Financial Plan,

Delivery Program 2018-2021 and Operational Plan 2019/2020, and endorse the recommendations in attachment 8.3.1;

3. THAT in accordance with Section 405 of the Local Government Act 1993 Council adopts the

Integrated Planning and Reporting Documents incorporating: (a) The 10 year Financial Plan, Delivery Program 2018-2021 and Operational Plan 2019/2020 and the

2019/2020 Revenue Policy and Fees & Charges inclusive of the Riverina Regional Library Fees and Charges;

(b) Under Section 566 (3) of the Local Government Act the maximum interest on overdue rates and charges for 2019/2020 be set at 7.5%;

(c) The utilisation of existing Externally and Internally Restricted Reserve Funds as set out in the Draft 2019/2020 Operational Plan;

(d) That Council make and levy the following Schedule of Rates for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges being:

i. Farmland Rate: For land categorised Farmland (former Corowa Shire) levy an ad valorem amount of 0.337460c/$ with a base rate of $283.50 (Yield $1,981,190 – Base Amount 9.02%) and for Farmland (former Urana Shire) an ad valorem amount of 0.401337c/$ with a minimum rate of $132.12 (Yield $1,575,209);

ii. Ordinary Residential Rate: For land categorised Residential (former Corowa Shire) an ad valorem amount of 0.373496c/$ with a base rate of $283.50 (Yield $3,563,347 – Base Amount 44.06%) and for Residential (former Urana Shire) it is proposed to levy an ad valorem amount of 2.28500c/$ with a minimum rate of $205.66 (Yield $132,636);

iii. Business Rate: For land categorised as Business (former Corowa Shire) an ad valorem amount of 0.650334c/$ with a base rate of $283.50 (Yield $701,475 – Base Amount 21.16%) and for Business (former Urana Shire) an ad valorem amount of 2.28500c/$ with a minimum rate of $205.66 (Yield $52,906);

(e) That Council make and levy the Schedule of Sewerage Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(f) That Council make and levy the Schedule of Water Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(g) That Council make and levy the Schedule of Domestic and Non-Domestic Waste Annual Charges for the Year Ending 30 June 2020 as detailed and published in the Draft Operational Plan 2019/2020 Revenue Policy and Fees & Charges;

(h) That the General Manager be directed to prepare and serve the rate notices for the 2019/2020 financial year;

4. THAT the variations as detailed in this report and attachments, including any other changes as

resolved at this meeting be adopted; and 5. THAT Council authorise the signing and affixing of the Seal of the Council to all Loan Documents

relating to 2019/2020 loan funding as detailed in the Federation Council Operational Plan 2019/2020 and Budget.


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SUSPENSION OF STANDING ORDERS 221/19FC RESOLVED on the motion of Councillors Longmire and Whitechurch that standing order be

suspended at 10.38 am. ADJOURNMENT OF MEETING The meeting adjourned for morning tea at 10.38 am. RESUMPTION OF MEETING The meeting resumed at 11.16 am. RESUMPTION OF STANDING ORDERS 222/19FC RESOLVED on the motion of Councillors Wales and Law that standing order be resumed at

11.16 am.

8.4 MULWALA BUSINESS PARK SALES Summary The purpose of this report is to allow Council to consider the final contract of sale documents for a number of proposed lots in the Mulwala Business Park and affix the Common Seal of Council. The lots are proposed Lots 32, 44, Lot 49 and Lot 60 within the Business Park. Background Council have a number of land parcels available for purchase in the Mulwala Business Park. Council has worked hard to progress land sales. Council at its meeting in February 2019 approved a sales price of $58m2 plus GST for lots in the park. Consequently, a number of recent offers to purchase have been received. These include:

1. Proposed Lot 32 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

2. Proposed Lot 44 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772.

3. Proposed Lot 49 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

4. Proposed Lot 60 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. In addition to the above offers and to assist with progressing sale transactions between Council meetings, it is recommended that Council provide a delegation to approve the fixing of the common seal for future land sales where the pre-approved sales price of $58m2 are met.


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Attachments 8.4.1 Nil. Financial Implications These contracts of sales represent land sales to the value of $812,264. RECOMMENDED: 1. THAT 31-62 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421

of Deposited Plan 876772 be classified as operational land as per the Local Government Act 1993; 2. THAT Council authorise the Common Seal of Council be affixed to the Contracts of Sale and

associated documents for: (a) Proposed Lots 32 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772; (b) Proposed Lot 44 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772; (c) Proposed Lot 49 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772; (d) Proposed Lot 60 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. 3. AND THAT Council authorise the Common Seal of Council be affixed to the Contracts of Sale and

associated documents for the sale of the following lots, subjecting to achieving a sale price of $58m2 plus GST.

(a) Proposed Lot 31 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (b) Proposed Lot 33 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (c) Proposed Lot 34 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (d) Proposed Lot 35 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (e) Proposed Lot 36 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (f) Proposed Lot 37 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (g) Proposed Lot 38 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (h) Proposed Lot 39 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (i) Proposed Lot 40 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (j) Proposed Lot 41 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot



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(k) Proposed Lot 42 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (l) Proposed Lot 43 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (m) Proposed Lot 45 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (n) Proposed Lot 46 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (o) Proposed Lot 47 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (p) Proposed Lot 48 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (q) Proposed Lot 50 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (r) Proposed Lot 51 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (s) Proposed Lot 52 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (t) Proposed Lot 53 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (u) Proposed Lot 54 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (v) Proposed Lot 55 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (w) Proposed Lot 56 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (x) Proposed Lot 57 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (y) Proposed Lot 58 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (z) Proposed Lot 59 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (aa) Proposed Lot 61 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (bb) Proposed Lot 62 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. 223/19FC RESOLVED on the motion of Councillors Kennedy and Law: 1. THAT 31-62 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421

of Deposited Plan 876772 be classified as operational land as per the Local Government Act 1993; 2. THAT Council authorise the Common Seal of Council be affixed to the Contracts of Sale and

associated documents for: (a) Proposed Lots 32 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772;


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(b) Proposed Lot 44 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772; (c) Proposed Lot 49 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772; and (d) Proposed Lot 60 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot


3. AND THAT Council authorise the Common Seal of Council be affixed to the Contracts of Sale and associated documents for the sale of the following lots, subject to achieving a sale price of $58m2 plus GST:

(a) Proposed Lot 31 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(b) Proposed Lot 33 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(c) Proposed Lot 34 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(d) Proposed Lot 35 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(e) Proposed Lot 36 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(f) Proposed Lot 37 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(g) Proposed Lot 38 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(h) Proposed Lot 39 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(i) Proposed Lot 40 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(j) Proposed Lot 41 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(k) Proposed Lot 42 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(l) Proposed Lot 43 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(m) Proposed Lot 45 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(n) Proposed Lot 46 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(o) Proposed Lot 47 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(p) Proposed Lot 48 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(q) Proposed Lot 50 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(r) Proposed Lot 51 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.

(s) Proposed Lot 52 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot 1421 of Deposited Plan 876772.


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(t) Proposed Lot 53 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (u) Proposed Lot 54 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (v) Proposed Lot 55 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (w) Proposed Lot 56 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (x) Proposed Lot 57 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (y) Proposed Lot 58 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (z) Proposed Lot 59 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (aa) Proposed Lot 61 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot

1421 of Deposited Plan 876772. (bb) Proposed Lot 62 in unregistered plan, which is part of Lot 30 of Deposited Plan 1208451 and Lot


8.5 MIKI CITY CULTURAL EXCHANGE Summary Miki City, Japan will be hosting a cultural exchange program with Federation Council for local High School students in October this year. Background Council is inviting local students and chaperones to participate in this year’s sister city cultural exchange program, which is now in its twenty-second year. There have been 14 exchanges during the twenty-two year period, with eight visits to Corowa and six to Japan. Miki City staff will organise a number of official and social celebrations including the official signing of a new agreement between Federation Council and Miki City to continue this ongoing relationship. The Mayor of Federation Council has been invited by Miki City to be part of the formal signing celebration. During the visit to Japan the Mayor will be an official guest of Miki City and a member of the cultural exchange delegation. Our hosts in Japan will provide accommodation and cover most other costs associated with the trip. Timeframes for the exchange are chosen with consideration of school holiday times, seasonal factors and host availability. The dates for the 2019 visit are from 29 September to 8 October. Miki City are keen to see the new Mayor and General Manager attend the cultural exchange and participate in the signing ceremony. With the Mayoral election occurring only weeks prior to the visit to Japan it is important that the delegate has all relevant travel documentation (Passport and Visa) to be able to undertake the visit. In this instance, due to timing, it is recommended to delegate to current Mayor to attend, irrespective of any possible Mayoral changes. It has been practice in the past for Council to fund the cost of travel expenses to Japan for the Mayor or delegated Councillor, if he or she is able to attend.


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Attachments 8.5.1 Nil. Financial Implications Our hosts in Japan provide most accommodation and other expenses. Students and Chaperones will fund their own travel and insurance costs. It is proposed that Council incur the cost of airfares for the Mayor and General Manager to attend. A total budget of $5,000 is anticipated which should also cover gifts for our hosts. RECOMMENDED: 1. THAT the Mayor and General Manager of Federation Council accompany the delegation to Miki

City in September 2019 to participate in the formal signing celebration of a new Sister City agreement between Federation Council and Miki City; and

2. THAT Council agree to cover the costs of the Mayor and General Manager’s airfares and gifts for

Miki City as hosts of the cultural exchange. 224/19FC RESOLVED on the motion of Councillors Law and Kennedy: 1. THAT the Mayor and General Manager of Federation Council accompany the delegation to Miki

City in September 2019 to participate in the formal signing celebration of a new Sister City agreement between Federation Council and Miki City; and

2. THAT Council agree to cover the costs of the Mayor and General Manager’s airfares and gifts for

Miki City as hosts of the cultural exchange.

8.6 LOCAL GOVERNMENT WEEK 2019 Summary Local Government Week (29 July to 4 August 2019) is a great opportunity to showcase and celebrate the work and services councils provide to their communities. Background The 2019 theme is Your Council. This theme presents an opportunity to move the conversation beyond roads, rates and rubbish and highlight how closely Council is involved in the community. Everything from childcare centres, libraries, cemeteries, sports fields and pools, to food safety checks, museums and galleries, building and development and pet registrations – all operated by councils can be showcased. This year, Council will conduct a competition for all preschool and primary school students in the Federation Council area. The preschool competition involves:

Spaces in my community | Your Favourite Places (Preschool) The creation of an artwork of your favourite space in your Council area (e.g. library, playground, park or building)

The primary school competition will be judged in two sections:


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On the town | A community Adventure (Junior Students - Kinder to Year 3) Entrants in this age group are asked to take a selfie (use your photography skills) and write a short story of you, your family and/or friends using your favourite council service or facility. Tour Guide for a day | (Senior students - Year 4 to Year 6) Entrants in this age group will need to imagine they are a tour guide and tell us where they would take a visitor.

Entries close Monday 1 July and the overall winner of the competition for the Junior, Senior and Preschool will receive $50 for their school to purchase books for the school library. There will also be a winner from each primary school both junior and senior, who will each receive a gift pack. Each pre-school will have one winner who will receive a gift pack. On Thursday 8 August 12pm Council will host a free BBQ at Victoria Park in Urana, and all schools in the Federation Council will be invited to attend. The Mayor will present prizes to the winners, give a brief presentation and take some questions from the students. Attachments 8.6.1 Nil. Financial Implications A budget of $800 has been allocated for the Local Government Week activities, which covers catering for the BBQ, Volunteer support, prizes for winners and the $50 for the winning school. RECOMMENDED that Council note the activities planned in support of Local Government Week 2019. 225/19FC RESOLVED on the motion of Councillors Law and Longley that Council note the activities

planned in support of Local Government Week 2019.

8.7 COMMON SEAL - 48 COREEN STREET OAKLANDS AND 65 MILTHORPE STREET OAKLANDS Summary Council has received an offer to purchase 65 Milthorpe Street for $10,000 and 48 Coreen Street for $12,500. Both offers are from the same buyer who wishes to purchase both lots. Background Council has held these allotments for resale for in excess of 10 years. The lots have been listed with JM Smith & Co as the selling agent. The offer has been accepted subject to confirmation by Council at the June 2019 meeting. Attachments 8.7.1 Letter of Appointment of JM Smith & Co as selling agents Financial Implications


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Proceeds of sale less costs and further inclusion of two properties to the Rates portfolio. RECOMMENDED: 1. THAT Council agree to the sale of 65 Milthorpe Street Oaklands for $10,000 and 48 Coreen Street

Oaklands for $12,500; 2. THAT each party be responsible for their own legal costs; and

3. THAT Council authorise the Common Seal to be placed on all relevant sale and legal documents where necessary.

226/19FC RESOLVED on the motion of Councillors Longley and Law:

1. THAT Council agree to the sale of 65 Milthorpe Street Oaklands for $10,000 and 48 Coreen Street Oaklands for $12,500;

2. THAT each party be responsible for their own legal costs; and 3. THAT Council authorise the Common Seal to be placed on all relevant sale and legal documents

where necessary.

8.8 DRAFT PROCUREMENT POLICY Summary This report presents an updated Procurement Policy for Council’s consideration. It is intended to publicly exhibit this policy for a minimum of 28 days and for Council to then adopt the policy, subject to any changes in response to the public consultation, at the next available meeting. Background Council considered a draft Procurement Policy at the Ordinary Council meeting of 20 November 2018. Whilst it was intended to release the Policy for public exhibition, it was decided to postpone this action to accommodate two key events:

• Impending organisational restructure, • Commission of a Procurement and Contract Management Internal Audit Report (audit was

conducted by RSD Audit and results presented to Council’s Audit committee on 22 January 2019).

The Audit report identified several opportunities for improvement that could be addressed in a new policy. As a consequence the draft Policy was revised to include:

• Greater clarity and authorisation for procurement exemptions where applicable; • Expanded guidance on how to identify, assess and evaluate procurement risk; • Clarity on when a probity practitioner may be required; • Give consideration to implementing standing offer/period arrangements for commonly

purchased items to overcome repetitive quoting; • Improved record keeping (recording of quotes obtained, retaining procurement related

documents in Council’s records management system)


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The draft Policy also references compliance and best practice with the New South Wales State Government Procurement Framework as a key benchmark. The draft Procurement Policy presented to Council for adoption addresses key ‘high level’ requirements of this audit report, and, when finalised will be followed up with guidelines and processes, templates and training that will address further aspects of the recommendations and best practice. A robust Procurement Policy, supported by appropriate procedures, is critical to maintain community confidence in procurement activity. It increases the accountability in all Council Procurement activity and decision making by Council and Council officers. Combined with improvements to be addressed in future improvements targeting contract management, Council commits to maximising ratepayer value for dollar through staff development, innovation, modernising and best practice. This draft Procurement Policy is presented to Council It is also recommended that Council review this Procurement Policy annually. Attachments 8.8.1 Draft Procurement Policy (16/19597) Financial Implications There will be no additional financial implications of adopting this policy. RECOMMENDED:

1. THAT the Federation Council Draft Procurement Policy be endorsed for public exhibition for a period of 28 days;

2. That the policy be submitted for further consideration and adoption at Council meeting following public submissions being received; and

3. THAT the Policy be reviewed annually. 227/19FC RESOLVED on the motion of Councillors Longmire and Longley: 1. THAT the Federation Council Draft Procurement Policy be endorsed for public exhibition for a

period of 28 days; 2. THAT the policy be submitted for further consideration and adoption at Council meeting following

public submissions being received; and

3. THAT the Policy be reviewed annually.

J SHANNON DIRECTOR CORPORATE AND COMMUNITY SERVICES


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9. DIRECTOR DEVELOPMENT AND ENVIRONMENTAL SERVICES REPORT

9.1 BUILDING APPROVALS – COMPLYING AND CONSTRUCTION CERTIFICATES APPROVED This report provides for Council’s information, the construction and complying development certificates issued since the report prepared for the May 2019 Ordinary Council meeting. The report also includes graphs on the value of works approved, over the last three financial years. 2018/226 38 Cypress Way Mulwala Shed 2019/56 13-15 Cross Street Howlong Shed 2019/76 67 Hammer Street Howlong Relocated Dwelling 2019/43 14 Henry Street Corowa Alterations and Additions to Dwelling 2019/84 16 Murray Street Corowa Verandah and Deck 2019/74 67-69 Bridge Road Corowa Shed 2019/66 17 Aldi Avenue Mulwala Storage Shed 2019/86 75 James Cook Avenue Howlong Shed 2019/91 61 Banff Street Corowa Carport 2019/92 174 Church Street Corowa Dwelling with Garage and Alfresco 2019/69 6 Norman Street Corowa Carport and shed 2019/87 211 Federation Avenue Corowa Shed 2019/88 16 Cypress Way Mulwala Garage TOTAL $745,771


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RECOMMENDED that Council note the report on construction/complying development certificates issued since the May 2019 Ordinary Council meeting. 228/19FC RESOLVED on the motion of Councillors Kennedy and Longmire that Council note the report

on construction/complying development certificates issued since the May 2019 Ordinary Council meeting.

9.2 DEVELOPMENT APPLICATIONS APPROVED UNDER DELEGATED (STAFF) AUTHORITY SINCE THE MAY 2019 ORDINARY COUNCIL MEETING

This report provides for Council’s information, the Development approvals that have been determined under delegated authority by the granting of consent subject to conditions, since the May 2019 Ordinary Council meeting. DEVELOPMENT APPLICATION REGISTERED NO. 2019/54 Application for a change of use and classification on general industrial land being Lot 14; DP1116482; 7 Defence Drive, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2019/72 Application for a Dwelling on low density residential land being Lot 88; DP1244559; 13 Kookaburra Way, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2019/71 Application for a Transportable Dwelling on Village land being Lot 5; DP758804; 38-40 Coreen Street Oaklands. DEVELOPMENT APPLICATION REGISTERED NO. 2019/68 Application for a Shipping Container on public recreation land being Lot 2; DP840265; 82-120 Hawkins Street Howlong.


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DEVELOPMENT APPLICATION REGISTERED NO. 2019/80 Application for a Dwelling and Shed on low density residential land being Lot 76; DP1244559; 15 Cypress Way, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2019/73 Application for a Shed on low density residential land being Lot 43; DP1202116; 16 Kingfisher Drive, Mulwala. DEVELOPMENT APPLICATION REGISTERED NO. 2018/105/2 Application for a modification of consent on general residential land being Lot 4; DP1067411; 6 Gray Street, Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2019/64 Application for a Home Occupation on low density residential land being Lot 18; DP1054178; 124 Wanstead Street Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2019/75 Application for a Additions to Post Office on local centre land being Lot 2; DP1048575; 55 Hawkins Street Howlong. DEVELOPMENT APPLICATION REGISTERED NO. 2019/46 Application for a open Carport on general residential land being Lot 1; DP914266; 26 Lone Pine Avenue Corowa. DEVELOPMENT APPLICATION REGISTERED NO. 2019/29 Application for carrying out improvements to ski park including new amenities building, feature wall and signage on primary production land being Lot 4; DP775807; 64 Wemyss Road, Mulwala. RECOMMENDED that Council note the report on the Development approvals that have been determined under delegated authority by the granting of consent subject to conditions, since the May 2019 Ordinary Council meeting. 229/19FC RESOLVED on the motion of Councillors Kennedy and Law that Council note the report on

the Development approvals that have been determined under delegated authority by the granting of consent subject to conditions, since the May 2019 Ordinary Council meeting.

9.3 SLOANE'S FROGLET Summary Sloane’s froglet is a threatened species with a very restricted distribution in NSW. The largest remaining populations occur in the Corowa and Thurgoona-Wirlinga areas. NSW Office of Environment and Heritage (OEH) has already undertaken significant work in the Thurgoona-Wirlinga (Albury) area to protect habitat and relieve the pressures of development on the froglet. OEH is now seeking work with Federation Council and other community groups to develop a Local Area Management Plan (LAMP) and launch Sloane’s Champion Workshop, a citizen science program here in Corowa.


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Background Sloane’s froglet is a very small (1.5-2cm in length) ground-dwelling frog with a mustard yellow or greyish back with large patches of darker pigment over the body. The throat of the males is greyish green. Their call is described as a short metallic ‘chick chick chick chick’ repeated frequently. It is typically associated with periodically inundated areas in grassland, woodland and disturbed habitats. In 2008, the Scientific Committee under the Threatened Species Conservation Act listed Sloane’s froglet as a vulnerable species facing high risk of extinction in NSW in the medium-term future. Recent survey’s highlight the precarious status of Sloane’s froglet in NSW. Over 700 sites containing potentially suitable habitat were surveyed between 2013 and 2016 as part of the NSW Saving our Species (SoS) program for Sloane’s froglet. The results demonstrate that Sloane’s froglet has declined from much of its former range in NSW, and that extant populations are relatively small and restricted. It is fair to say that over the last decade, populations of Sloane’s froglet have declined by up to 80% from its former range. Main factors include land changes resulting in loss of habitat. The Albury and Corowa populations are the largest known occupied areas for this species in NSW. The Corowa area is in a unique situation where habitat is not under as much development pressure as other areas and there is an opportunity to put in place plans of management to secure habitat. A Local Area Management Plan (LAMP) is a simple map-based document developed by NSW Office of Environment and Heritage (OEH) with input from various stakeholders to map and document priorities to secure a species population within a defined area. A LAMP incorporates the following information:

• The estimated area of habitat expected to support a viable or robust population • Area, arrangement, connectivity, and condition of existing habitat • Area, arrangement, connectivity, and condition of habitat required to support a population • Management actions required to maintain or improve existing habitat

The main aim of a LAMP is to develop management actions that focus on increasing the size, condition and connectivity of habitat patches and/or maintaining good-quality habitat. A LAMP will assist in identifying management actions that can be implemented in partnership with landowners and will include regular surveys to measure and report on the successes of the plan. Participation in a LAMP is voluntary and success is entirely dependent on the willingness of stakeholders to implement management on land for which they are responsible. Involvement demonstrates Council’s commitment to conservation of Sloane’s froglet it’s local area. A LAMP will also improve the chances of stakeholders being successful with grant submissions which will make resources available to deliver management actions identified. Equally important to implementing a LAMP, is raising the profile of Sloane’s froglet in our community. The more the stakeholders are aware of Sloane’s vulnerability and what they can do to help, the more likely the success of a LAMP will be. “Sloane’s Champion” is a community-based Sloane’s survey and monitoring program were community members help to survey and monitor the froglet. The data collected helps to plan and prioritise conservation work to secure its long-term future. Community members are provided with the necessary information to help them recognise and identify the call of the froglet. The ‘FrogID’ app is also used to assist in field surveys. Surveys can be conducted any time of year however the main calling and breeding season is in winter, after sufficient rainfall has filed the wetlands in which they breed. To maximise the likelihood of detecting Sloane’s froglet, this survey and monitoring program is undertaken during July and August after sufficient rains.


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To launch this program, Council will play host to OEH who will be delivering a “Sloane’s Champion Workshop” in early July. Interested residents can attend an information session to learn about Sloane’s froglet before heading out to conduct a field survey. More details including date, time and location will be provided shortly. Council understands the importance our unique environment plays in supporting the long-term future of Sloane’s froglet. Council can actively support Sloane’s conservation in ways that do not place unnecessary strain on budget and resources. Support can be provided through:

• Consideration for the protection of habitat through the current review of the Corowa Local Environmental Plan (LEP);

• Review park and roadside maintenance programs to reduce impacts on Sloane’s froglet during their breeding season; and

• Providing local knowledge and input into the drafting of a LAMP. Council can also support other organisations and community conservation work through:

• Promotion of events and activities; • Disseminating information through community networks; • Providing champions and spokespersons; • Participation in activities and events.

More information about Sloane’s froglet can be found on OEH website at: www.environment.nsw.gov.au/threatenedspeciesapp/ Attachments 9.3.1 Sloane’s Champion brochure Financial Implications Council can participate in activities and initiatives that are low or no-cost while still delivering outcomes for Sloane’s froglet. Development of a LAMP will also help to attract funding to the Corowa region to support Sloane’s habitat protection. RECOMMENDED: 1. THAT Council continues to provide support to Office of Environment & Heritage (OEH) for Sloane’s

initiatives; and 2. THAT Council selects an elected representative to be an active Sloane’s Champion to help raise

the profile of the froglet in the community. 230/19FC RESOLVED on the motion of Councillors Kennedy and Wales: 1. THAT Council continues to provide support to Office of Environment & Heritage (OEH) for Sloane’s

initiatives; and

2. THAT Council nominates Councillor Thomas as the representative to be an active Sloane’s Champion to help raise the profile of the froglet in the community

http://www.environment.nsw.gov.au/threatenedspeciesapp/


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9.4 DEVELOPMENT APPLICATION 2019/93 REQUEST FOR VARIATION OF DEVELOPMENT STANDARDS UNDER 4.6 COROWA LOCAL ENVIRONMENT PLAN 2012 REDUCED MINIMUM LOT SIZE

Summary The application requests the variation to the minimum lot size development standard to reduce the minimum lot size requirement in the RU1 primary production zone from 250 Ha to 129 Ha to allow for the construction of a new dwelling at lot 70 in DP 753745 Lavis road Hopefield. It is recommended that the requested variation under clause 4.6 of the Corowa Local Environmental Plan 2012 to the minimum lot size development standard be supported by council and the request be forwarded to the NSW Department of Planning, Industry and Environment for concurrence by the Secretary. Should concurrence be granted, that the application be assessed and determined as per the legislative requirements under staff delegation. PROPERTY DESCRIPTION Applicant: Julie Misisti C/ Habitat Planning Property: Lot 70, DP 753745, Lavis Road Hopefield NSW 2646 Zoning: RU1 Primary production Proposed Development: New dwelling Consent Authority: Federation Council Reason for Report: Request for clause 4.6 variations to development standard to reduce the

minimum lot size requirements to allow for a dwelling on land zoned RU1 Primary Production

Background Date Lodged: 3 May 2019 Exhibition period: 9 May 2019 - 23 May 2019 Submissions received: One Council received Development application 2019/93 on 3 May 2019 for the construction of a new dwelling at lot 70 in DP 753745 Lavis Road Hopefield. The land is zone RU1 primary production and is 129 Ha. The RU1 primary production zone requires a minimum lot size of 250 Ha before a dwelling is permissible. The applicant is requesting a variation to this development standard under clause 4.6 of the Corowa Local Environment Plan 2012 for the following reasons. 4.6 of the Corowa Local Environment Plan 2012 (CLEP) provided the opportunity for the variation of development standard and seeks to provide flexibility in applying development standards to particular development. 4.6 (3) required that the applicant must provide written requires to justify why the development standard is unreasonable or unnecessary in the circumstances of the case, and there are sufficient environmental planning grounds to justify contravening the development standard. • The proposed development only seeks to replace a previous dwelling that existed on the property

and does not seek to construct a new dwelling on land that has been historically vacant. • The proposed dwelling intends to make use of the remnant infrastructure associated with the

previous dwelling such as electricity, water and access by siting in the same location.


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• There will effectively no loss of rural land to agriculture by the proposal because the previous dwelling (including the current ruins) have already done this.

• The subject land is currently only used for broadacre farming purposes and the use of a small portion of the land for a dwelling will not fragment or preclude this land from continuing to be used for broadacre farming purposes.

• The proposed new dwelling is not expected to create any land use conflicts with adjoining properties as the dwelling will be centrally located and setback a minimum of 550 metres from all property boundaries.

• The dwelling site is not remote or isolated and is within a 15 minute drive of Corowa and 40 minutes of Albury-Wodonga.

• The current minimum lot size of 250 hectares for subdivision (and consequently dwellings), appears to have no basis and has not been reviewed for relevance since 1989, if at all.

• The subject land is located in an area that is already highly fragmented (see Figure 10) into smaller rural holdings and for which a 250 hectare minimum lot size is somewhat meaningless (i.e. no land is capable of being subdivided as there are no lots anywhere near 500 hectares in area).

• The subject land is located in close proximity of the boundary between Federation and Greater Hume Councils, for which the latter has a minimum lot size of 100 hectares. It is noted that the northern half of the new Federation Council also has a minimum lot size of 100 hectares, which is at odds with the 250 hectares in the southern half.

• The applicants intend to undertake a more intensive agricultural activity on the land by introducing irrigation to the property via a bore. This significantly changes the agricultural productivity of the land and creates the opportunity for a commercially viable farm on a smaller holding.

• The subject land adjoins a number of other rural properties that also contain rural dwellings. Zone RU1 Primary Production 1 Objectives of zone • To encourage sustainable primary industry production by maintaining and enhancing the natural

resource base. • To encourage diversity in primary industry enterprises and systems appropriate for the area. • To minimise the fragmentation and alienation of resource lands. • To minimise conflict between land uses within this zone and land uses within adjoining zones. The applicant has outlined in the above submission how the proposal to allow for a dwelling on an existing lot below the minimum lot size meet the objective of the RU1 Primary production zoning as the proposed dwelling is in keeping with the use of surrounding land, the inclusion on a dwelling will not have adverse impact on surrounding uses and will not cause additional fragmentation of the land. The proposed dwelling meets all other objectives of the zone. SUSTAINABILITY STATUTORY COMPLIANCE/POLICY ENVIRONMENTAL PLANNING AND ASSESSMENT ACT 1979 4.15 EVALUATION (1) Matters for consideration—general In determining a development application, a consent authority

is to take into consideration such of the following matters as are of relevance to the development the subject of the development application:


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(a) the provisions of: (i) any environmental planning instrument, and

The proposed development complies with all but one of the objectives of the RU1 Primary Production zone under the Corowa Local Environmental Plan 2012 however does not meet the minimum lot size requirements for the RU1 Primary Production zone of 250 Ha.

(ii) any proposed instrument that is or has been the subject of public consultation under this Act

and that has been notified to the consent authority (unless the Planning Secretary has notified the consent authority that the making of the proposed instrument has been deferred indefinitely or has not been approved), and

None applicable at the time of assessment.

(iii) any development control plan, and

The Corowa Development Control Plan 2013 is applicable. The application will be required to address all relevant matters of the DCP prior to assessment and determination if concurrence from the Secretary be granted fir the 4.6 application to vary the minimum lot size requirement.

(iiia) any planning agreement that has been entered into under section 7.4, or any draft planning

agreement that a developer has offered to enter into under section 7.4, and Not Applicable

(iv) the regulations (to the extent that they prescribe matters for the purposes of this

paragraph), that apply to the land to which the development application relates, None applicable at the time of assessment.

(b) the likely impacts of that development, including environmental impacts on both the natural and

built environments, and social and economic impacts in the locality, No adverse impacts likely. (c) the suitability of the site for the development, The site was previously used for residential purposes. A dwelling would not be detrimental to the use of the site or to surrounding land use. (d) any submissions made in accordance with this Act or the regulations, Yes. Submission received questioning the 4.6 variations to development standard that has been applied for with the application to request a dwelling on land which is below the minimum lot size requirements- council provided a written response to the author and included information in regards to this process. (e) the public interest. This development is for a private dwelling only and will have no impact on the public as a whole.


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The application cannot meet the requirements of Clause 4.2B Erection of dwelling houses on land in Zone RU1 of the CLEP as it does not meet the minimum lot size requirement and is not considers an existing holding, as such an application has been made under clause 4.6 of the Corowa Local Environment Plan 2012. 4.6 Exceptions to development standards (1) The objectives of this clause are as follows:

(a) To provide an appropriate degree of flexibility in applying certain development standards to particular development,

(b) To achieve better outcomes for and from development by allowing flexibility in particular circumstances.

(2) Development consent may, subject to this clause, be granted for development even though the

development would contravene a development standard imposed by this or any other environmental planning instrument. However, this clause does not apply to a development standard that is expressly excluded from the operation of this clause.

(3) Development consent must not be granted for development that contravenes a development

standard unless the consent authority has considered a written request from the applicant that seeks to justify the contravention of the development standard by demonstrating: (a) That compliance with the development standard is unreasonable or unnecessary in the

circumstances of the case, and (b) That there are sufficient environmental planning grounds to justify contravening the

development standard.

(4) Development consent must not be granted for development that contravenes a development standard unless: (a) The consent authority is satisfied that:

(i) The applicant’s written request has adequately addressed the matters required to be demonstrated by subclause (3), and

(ii) the proposed development will be in the public interest because it is consistent with the objectives of the particular standard and the objectives for development within the zone in which the development is proposed to be carried out, and

(b) The concurrence of the Secretary has been obtained.

(5) In deciding whether to grant concurrence, the Secretary must consider: (a) Whether contravention of the development standard raises any matter of significance for

State or regional environmental planning, and (b) The public benefit of maintaining the development standard, and (c) Any other matters required to be taken into consideration by the Secretary before granting

concurrence.

(6) Development consent must not be granted under this clause for a subdivision of land in Zone RU1 Primary Production, Zone RU2 Rural Landscape, Zone RU3 Forestry, Zone RU4 Primary Production Small Lots, Zone RU6 Transition, Zone R5 Large Lot Residential, Zone E2 Environmental Conservation, Zone E3 Environmental Management or Zone E4 Environmental Living if:


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(a) The subdivision will result in 2 or more lots of less than the minimum area specified for such lots by a development standard, or

(b) The subdivision will result in at least one lot that is less than 90% of the minimum area specified for such a lot by a development standard.

Note. When this Plan was made, it did not include Zone RU2 Rural Landscape, Zone RU4 Primary Production Small Lots, Zone RU6 Transition, Zone E2 Environmental Conservation or Zone E4 Environmental Living.

(7) After determining a development application made pursuant to this clause, the consent authority

must keep a record of its assessment of the factors required to be addressed in the applicant’s written request referred to in subclause (3).

(8) This clause does not allow development consent to be granted for development that would contravene any of the following: (a) A development standard for complying development, (b) a development standard that arises, under the regulations under the Act, in connection with

a commitment set out in a BASIX certificate for a building to which State Environmental Planning Policy (Building Sustainability Index: BASIX) 2004 applies or for the land on which such a building is situated,

(c) Clause 5.4, (ca) clauses 6.1 and 6.2.

The variation sought to allow a dwelling to be constructed on a lot which is 129 ha rather than the development standard of 250Ha is a variation 51.6 %. The application has analysed the surrounding holdings and the variation is in keeping with the settlement in the area, therefore the requested variation is supported. 7.12 Fixed development consent levies Not Applicable FINANCIAL There are no likely financial implications for Council. INTEGRATED PLANS Community Strategic Plan The following themes apply in this instance: Operational Plan Action 1.7.3 – Provide Development Assessment Services. RISK MANAGEMENT The Heads of consideration under section 4.15 of the Environmental Planning and Assessment Act 1979 ensure that all foreseeable risks are reviewed as part of the assessment process for any application. CONSULTATION / ENGAGEMENT Internal Referrals – None Required.

https://legislation.nsw.gov.au/#/view/EPI/2004/396

https://legislation.nsw.gov.au/#/view/EPI/2004/396


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External Referrals – none to date- the application is to be referred to the NSW Department of Planning Infrastructure and Environment for concurrence from the Secretary for the 4.6 Variation of development standard – reduction of the minimum lot size requirement to allow for a dwelling in the RU1 Primary Production zone. OPTIONS 1. Support the application and refer the application the NSW Department of Planning Infrastructure

and Environment for concurrence from the Secretary for the 4.6 Variation of development standard. 2. Not support the application The NSW Department of Planning Infrastructure and Environment for

concurrence from the Secretary for the 4.6 Variation of development standard. CONCLUSION Development Application 2019/93 for a dwelling at lot 70 in DP 753745 includes an application under clause4.6 of the Corowa Local Environment Plan 2012 as it does not meet the minimum lot size requirements for a dwelling in the RU1 Primary Production zone. The application meets all other objectives of the zone. Attachments 9.4.1 Submission 9.4.2 Site Plan, floor plans and elevation (not to scale) Financial Implications There are no likely financial implications for Council. RECOMMENDED: 1. THAT Council support the application for a 4.6 variation to development standards which

accompanied Development Application No. 1029/93 to allow for a dwelling on Lot 70, DP753745, addressed as Lavis Road Hopefield dated 2 April 2019 which will vary the minimum lots size in the RU1 Primary Production Zone from 250 Hectares to 129 Hectares and refer the application to NSW Department of Planning Infrastructure and Environment for concurrence form the Secretary; and

2. Should concurrence be granted, Development Application 2019/93 be assessed and determined

under staff delegation. 231/19FC RESOLVED on the motion of Councillors Longmire and Law: 1. THAT Council support the application for a 4.6 variation to development standards which

accompanied Development Application No. 1029/93 to allow for a dwelling on Lot 70, DP753745, addressed as Lavis Road Hopefield dated 2 April 2019 which will vary the minimum lots size in the RU1 Primary Production Zone from 250 Hectares to 129 Hectares and refer the application to NSW Department of Planning Infrastructure and Environment for concurrence form the Secretary; and

2. Should concurrence be granted, Development Application 2019/93 be assessed and determined

under staff delegation.


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9.5 PLANNING PROPOSAL 12 REZONING FROM RU1 PRIMARY PRODUCTION TO IN1 GENERAL INDUSTRIAL AND TO REMOVE THE MINIMUM LOT SIZE (MLS) FOR SUBDIVISION

Summary Council received a Planning Proposal to seek an amendment to the Corowa Local Environmental Plan 2012 (CLEP) to rezone land on the north east fringe of the Howlong township from RU1 Primary Production to IN1 General Residential and to remove the Minimum Lot Size (MLS) for subdivision. The land is described as Lots 67, 68, 69 and 70 in DP753744 and located immediately north of the existing Howlong Industrial Estate with frontage to Kywong-Howlong Road on the eastern side (“the subject land”). The subject land has an area of approximately 50 hectares. Background The proposal is to rezone land on the north east fringe of the Howlong Township from RU1 Primary Production to IN1 General Industrial and to remove the Minimum Lot Size (MLS) for subdivision was submitted to council on 19 December 2017 resolving to seek a gateway determination from the Department of Planning and Environment. The gateway determination from Department of Planning and Environment for Planning Proposal 12 was issued on 28 September 2018 with the requirement that the amending Local Environmental Plan (LEP) is to be finalised within 12 months of the date of the Gateway determination. The application and all supporting documentation is to be forwarded to the planning secretary as it had been determined not to condition Council as the Local Plan Making Authority in the gateway determination for the following reasons:

• Council owns the subject land relating to the rezoning. • Council will be the future proponent for developing the subject land.

The Planning Proposal and supporting documentation were publicly exhibited for a period of 28 days, commencing 22 January 2019 and concluding 22 February 2019. During the public exhibition period no submissions were received. Condition 4 of the gateway determination required consultation with the following public authorities under section 3.34(2) (d) of the Act or to comply with the requirements of relevant section 9.1 Directions:

• Department of Planning and Environment - Resources and Energy • Roads and Maritime Services

The Planning proposal with all supporting documentation was submitted to both agencies on 8 May 2019. Department of Planning and Environment - Resources and Energy provided a response 28 May 2019 stating that GSNSW has no issues or concerns with the proposes rezoning (Attachment 9.5.1) Roads and Maritime provided a response 23 May 2019 and would not object to the proposed amendment of the Corowa Local Environmental Plan 2012 subject to consideration of the issues outlined in their correspondence (Attachment 9.5.2). These items can be addressed in future development of the industrial estate. Having completed all required condition of the gateway determination the planning proposal is required to be submitted under Clause 3.36 of the Environmental Planning and Assessment Act 1979 Making of local environmental plan by local plan-making authority.


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Attachments 9.5.1 Department of Planning and Environment - Resources and Energy response 9.5.2 Roads and Maritime response Financial Implications Nil. RECOMMENDED that the planning proposal to amend the Corowa Local Environmental Plan 2012 to rezone the subject lands from rezoning from RU1 Primary Production to IN1 General Industrial and to remove the Minimum Lot Size (MLS) for subdivision forward to the department of Planning and Environment to draft and make a local environmental plan without variation to the proposal submitted in the terms the local plan making authority considers appropriate as per Clause 3.36 (2) (a) of the Environmental Planning and Assessment Act 1979. 232/19FC RESOLVED on the motion of Councillors Law and Whitechurch that the planning proposal to

amend the Corowa Local Environmental Plan 2012 to rezone the subject lands from rezoning from RU1 Primary Production to IN1 General Industrial and to remove the Minimum Lot Size (MLS) for subdivision forward to the department of Planning and Environment to draft and make a local environmental plan without variation to the proposal submitted in the terms the local plan making authority considers appropriate as per Clause 3.36 (2) (a) of the Environmental Planning and Assessment Act 1979.

VOTING For: Councillors Kennedy, Law, Longley, Longmire, Wales, Whitechurch and Bourke. Against: Nil.

9.6 DRAFT FEDERATION COUNCIL DEVELOPER LEVY PLAN Summary A developer levy plan has been developed in accordance with section 7.12 of the Environmental Planning and Assessment Act 1979. The plan is required to be publicly exhibited for a period of 28 days in accordance with Section 26 of the Environmental Planning and Assessment Regulation 2000. The plan will provide for augmentation and improvement as increase pressure from development is created for Council’s infrastructure. Background With the merger of the Corowa and Urana shires a review is being undertaken of the planning documents that both Council’s had in place, including developer contribution plans or levy plans. A review of the options available to Council under the Environmental planning and Assessment Act 1979 in regard to levying developer contributions was undertaken, and it was considered by staff that the introduction of a section 7.12 fixed levy contribution plan would be the best for the Council area as it covers the entire Council area rather than specified sites and developments.


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Attachments 9.6.1 Draft Federation Council Developer Levy Plan Financial Implications Levy Amounts A section 7.12 plan levies a percentage based on the cost of the overall development ranging from 0.5%, for development with an estimated cost of between $100,000 and $200,000; to 1.0% for estimated cost of development over $200,000. There are a number of exemptions included in the plan, including:

• Single dwellings • Affordable housing • Community development

Example: A proposed 10 lot subdivision is proposed and the cost of developing the subdivision has a capital investment of $500,000 the levy will be $50,000. The contributions are held in a separate account for the uses specified in schedule 1 of the pan. The levy funds can be used toward the works listed in schedule 1 of the plan. All items in schedule 1 must also be listed in the Long term Financial plan of the Council. Items that can be included in schedule 1 include:

• Road works – upgrades • Drainage works – upgrades • Capital Works to buildings • Capital works to reserves.

The levy money cannot be used for maintenance works or for water and sewer projects. Water and sewer headworks charges are a separate developer levy under section 64 of the Local Government Act 1993 The schedule has been developed based on the current operational plan for Federation Council. The schedule can be reviewed annually. Environmental Planning and Assessment Regulation The Plan has been developed in accordance with Part 4 Development Contributions of the Regulation. The Draft Plan is to be placed on public exhibition for a period of at least 28 days, in accordance with Section 26 of the regulation, for public comment. RECOMMENDED: 1. THAT Council approve the Draft Federation Developer Levy Plan be placed on public exhibition for

a period of at least 28 days, in accordance with section 26 of the Environmental Planning and Assessment Regulation 2000; and

2. THAT at the end of the exhibition period the matter be reported back to Council for further

consideration.


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233/19FC RESOLVED on the motion of Councillors Longmire and Longley: 1. THAT Council approve the Draft Federation Developer Levy Plan be placed on public exhibition for

a period of at least 28 days, in accordance with section 26 of the Environmental Planning and Assessment Regulation 2000; and

2. THAT at the end of the exhibition period the matter be reported back to Council for further

consideration.

S APPLEYARD DIRECTOR DEVELOPMENT AND ENVIRONMENTAL SERVICES


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10. DIRECTOR ENGINEERING SERVICES REPORT

10.1 SUBDIVISION ENGINEERING GUIDELINES MANUAL Summary Council considered a report at the February council meeting. It resolved to place the Engineering Guidelines on public consultation inviting comment prior to considering adopting the guidelines. Council did not receive any comments through the consultation period. It is considered that council should adopt the Subdivision Engineering guidelines as presented to Council at the February Council meeting. It is further considered that the Director of Engineering Services be delegated to update minor changes to the Guidelines from time to time. Major alterations will be referred to Council for consideration. This may also include further community consultation. Background Both Corowa Council and Urana Councils had Engineering Development Guidelines for the construction of infrastructure within subdivisions within each Council area. A new Subdivision Engineering Guidelines was drafted for Federation Council. The community has been invited to comment on draft document. The draft manual outlines the minimum standards for Roads, kerb and gutter, stormwater, footpaths, water mains, sewerage mains, pumps stations, signage and landscaping. The Manual allows for alternative solutions were the developer can demonstrate the solution provides a better long term outcome to the community. Attachments 10.1.1 Nil.

Financial Implications Nil. RECOMMENDED that Council adopt the Subdivision Engineering Manual as presented to the February Meeting of Council and authorise the Director of Engineering Services to make minor changes as needed from time to time. 234/19FC RESOLVED on the motion of Councillors Wales and Law that Council adopt the Subdivision

Engineering Manual as presented to the February Meeting of Council and authorise the Director of Engineering Services to make minor changes as needed from time to time.

10.2 PRELIMINARY DRAFT INTEGRATED WATER CYCLE MANAGEMENT (IWCM) STRATEGY REPORT Summary This report outlines the need to progress the IWCM Strategy and provides a time line based on receipt of the preliminary draft report from Council’s consultant, Hunterh2o.


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Background This report is a key requirement of the NSW Government’s best practice management framework. The IWCM Strategy is Council’s long-term strategy for the provision of appropriate, affordable, cost-effective and sustainable urban water services (water and wastewater) The IWCM generally comprises two strands:

The issues Paper provides an overview and capacity assessment of Council’s existing urban water and wastewater systems and includes 30-year water demand and wastewater loading projections. The Issues paper summarises the key water supply and wastewater management issues that council is facing or is likely to face in the short to medium term and The IWCM Strategy identifies the preferred options for addressing the IWCM Issues. The report identifies the feasible options, that are then evaluated, and a decision made on that preferred option. For the record, the implementation and adoption of the IWCM is a critical factor in Council receiving government funding for major projects.

As well considering the necessary regulatory and legislative requirements, the IWCM process includes Community participation in the identification of problems and providing solutions. A copy of the proposed timeline is attached for consideration. Attachments 10.2.1 Proposed timeline Financial Implications N/A. RECOMMENDED: 1. THAT the draft Time Line for the IWCM is considered and agreed upon subject to the preliminary

draft Strategy being provided to Council by 21 June 2019; and

2. THAT Council appoint representatives to attend the Project Reference Group meeting for the week starting 5 August 2019.

235/19FC RESOLVED on the motion of Councillors Longley and Law: 1. THAT the draft Time Line for the IWCM is considered and agreed upon subject to the preliminary

draft Strategy being provided to Council by 21 June 2019; and 2. THAT Council appoint Councillors Bourke, Longmire, Longley and Miegel as the representatives to

attend the Project Reference Group meeting for the week starting 5 August 2019.

10.3 TENDER 19/45 (FED-859331) LONSDALE RESERVE MULTI-PURPOSE BUILDING (BAY 13) Summary The purpose of this report is to present to Council to consider the tenders received for the upgrade and extension of Lonsdale reserve Multi-purpose club room (Bay 13). Five complying tenders were received and are summarised in the confidential report.


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Background Council with the Community has recognised the fact that the need to upgrade and extend the Bay 13 Clubroom to a modern and user friendly space for sporting and community groups to benefit. The Building currently is in an unusable state due to the internals being destroyed by Termites. The building products used in the upgrade will be Termite proof products. This Project is Funded By federation council Lonsdale reserve upgrade. Construction details

1. Extension 10mx4m Tennis & Cricket store Room 2. New Male /Female change rooms with Showers 3. Wheelchair accessible Toilet 4. New Kitchen with Servery 5. New Electrical & lighting 6. New floor coverings 7. Air-conditioning 8. Removal of all internal timber walls and ceilings and replace with Metal Studs 9. New plaster walls & Ceilings with insulation 10. External Brickwork Rendered & Painted 11. Repaint external painted surfaces

RECOMMENDED that Council defer report 10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13) until the closed session as provided for in Section 10A (2) of the Local Government Act and Clause 14.1 of Council’s Code of Meeting Practice as the matters and information are the following: (d) commercial information of a confidential nature that would, if disclosed: (i) prejudice the commercial position of the person who supplied it. 124/19FC RESOLVED on the motion of Councillors Whitechurch and Wales that Council defer report

10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13) until the closed session as provided for in Section 10A (2) of the Local Government Act and Clause 14.1 of Council’s Code of Meeting Practice as the matters and information are the following: (d) commercial information of a confidential nature that would, if disclosed:

(i) prejudice the commercial position of the person who supplied it.

S CARMICHAEL DIRECTOR ENGINEERING SERVICES


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11. NOTICES OF MOTION / QUESTIONS WITH NOTICE

11.1 NOTICE OF MOTION - SISTER CITY - MELBOURNE BASED COUNCIL Moved by Councillor Whitechurch: THAT Council investigate the interest from Melbourne based councils with a view of forming a sister city relationship, and a further report be presented to council on this. Background information to support this motion The Federation Council area is considered to largely get the tourism, business, employment, development and other opportunities more often from Melbourne than Sydney, and could develop stronger relationships and links to Government, councils and other programs if this is successful. 236/19FC RESOLVED on the motion of Councillors Whitechurch and Longley that Council investigate

the interest from Melbourne based councils with a view of forming a sister city relationship, and a further report be presented to council on this.


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12. REPORTS FROM COMMITTEES

12.1 FEDERATION YOUTH COUNCIL - ORDINARY MEETING

Minutes and Report of a Meeting of the Federation Youth Council held in the Council Chamber, Corowa on Tuesday, 4 June 2019 commencing at 4.45 pm Invited Participants: Dylan Forge, Caitlin Moir, Tyler Martin, Olivia Hughes, Molly Pearce, Noah Little, Ellen Lavis, Jacob Read, Maxim Bockley, GM and Councillors, & Amber Harvey. Attendees: Dylan Forge, Tyler Martin, Olivia Hughes, Molly Pearce, Noah Little, Ellen Lavis, Jacob Read, Maxim Bockley, Cr. Gail Law, Amber Harvey. Apologies: Caitlin Moir. Purpose: Appointment of the Federation Youth Councillors for 2019/20.

Item 1: Opening of Meeting Acknowledgement of Country Call quorum Welcome and Acknowledge of Federation Youth Council current members and welcome of new members Ellen Lavis Jacob Read Maxim Blockley

Dylan Forge

Minutes: Quorum called, enough members to start.

Item 2: Welcome and Introduction Facilitator

Minutes: Welcome Facilitator went through the WHS induction and power point Discuss meeting behaviour and respect for others. Youth Council went over amended Terms of Reference. New members completed and signed Position Description, Volunteer Policy and Volunteer Registration Form

Item 3: Swearing in of Youth Councillors for 2019 / 2020 Youth Councillors to take oath – please refer to Appendix A - Oath

Facilitator

Minutes: At 5:16 pm on Tuesday 4th June 2019, Federation Youth Councillors took the Oath in the presence of Councillor Gail Law. Dylan Forge Molly Pearce Tyler Martin Olivia Hughes Maxim Blockley Jacob Read Ellen Lavis Noah Little Absent: Caitlin Moir Cr. Law welcomed and congratulated the 2019 2020 Federation Youth Council members. Amber Harvey acknowledged the work of the inaugural Youth Councillors and welcomed and congratulated the new members


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Action: Caitlin Moir to take the Oath at the next Council meeting. Facilitator and Caitlin

Item 4: Election of Mayor and Deputy Mayor for 2019/2020 Overviews of the roles – Please refer to Federation Youth Council Terms of Reference – Page 6 Announcement of nominations of Youth Council Mayor and Deputy Mayor. Youth Council to resolve method of voting – preferential ballot, ordinary ballot or open voting. Voting of Mayor and Deputy Mayor for 2019/2020.

Facilitator

Minutes: Noah Little acknowledged Dylan Forge for his hard work as Youth Mayor in 2018/2019. Amber Harvey acknowledged Olivia Hughes for her work as Youth Deputy Mayor for 2018/2019. Dylan Forge was nominated for the Federation Youth Mayor. Maxim Blockley was nominated for the Federation Youth Deputy Mayor. As only one Councillor was nominated, for Youth Mayor and Deputy Mayor that councillor was elected.

Item 5: Announcement of Federation Council Mayor and Deputy Mayor for 2019 /2020. Recommended that Council adopt the new positions and that the Mayor reside of the remainder of the meeting.

Facilitator

Minutes: Dylan Forge was elected as the 2019/2020 Federation Youth Mayor Maxim Blockley was elected as the 2019/2020 Federation Youth Deputy Mayor. Youth Council Mayor, Dylan Forge remained as Chair for the remainder of the meeting. Moved: Noah Little Second: Tyler Martin Motion Carried. Resolved that Cr. Dylan Forge is the 2019/2020 Federation Youth Council Mayor. Cr. Maxim Blockley is the 2019/2020 Federation Youth Council Deputy Mayor.

Item 6: Dates, Times and Location of Meetings Ordinary Meeting & Workshop Recommended the Youth Council adopt the meeting times, dates and locations for 2019/2020

Mayor

Minutes: Discussed meeting times, dates and locations. Cr. Ellen Lavis declined the offer to have meetings at Lowesdale. Mayor moved that the Youth Council meetings for the next twelve months be held on a Tuesday 4:45 pm to 6:45 pm on the second Tuesday of the month at the Corowa Civic Centre. Structure will be a bi monthly Ordinary Meeting followed by a bi monthly workshop. If new Youth Councillors join during the term from other towns in the Federation Council reopen discussion on venues and times for review.

Moved: Tyler Martin Second: Olivia Hughes Motion Carried Resolved that the Federation Youth Council meets on the second Tuesday of the month from 4:45 pm to 6:45 pm at the Corowa Civic Centre.

Structure will be a bi monthly Ordinary Meeting in Council Chambers followed by a bi monthly workshop in Tom Roberts. If new Youth Councillors join during the term from other towns in the Federation Council discussion on venues and times will be up for review.


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Action: Facilitator to send though dates and times to Youth Councillors and to book rooms.

Item 7: Allocation of Youth Secretary Youth Council to allocate Youth Secretary role between all members for next twelve months

Mayor

Minutes: Youth Councillors choose the dates to be Youth Secretary for the next twelve months. Recorded. Moved: Max Blockley Second: Jacob Read

Action: Facilitator to send though Youth Secretary dates to members.

Facilitator

Item 8: Sloane’s Froglet Presenter

Minutes: Facilitator invited on behalf of Council’s Environmental Health Officer for a Youth Councillor to be an Ambassador to participate and raise the profile of the project. Molly Pearce and Max Blockley have both agreed to be ambassadors for the Sloane’s Froglet. Max has agreed to dress up as the frog. Facilitator asked if she could pass on their contact details to Environmental Health Officer. Max and Molly agreed

Action: Facilitator to pass on contact details to Environmental Health Officer to follow up with Molly and Max

Facilitator

Item 9: Design Competition – POPP the Ping Pong Table Design Brief Howlong Public School Prizes Winners Artist Vs Sign Writer Refer to Design Competition-Brief and Terms and Conditions, Template.

Cr. Olivia Hughes, Cr. Dylan Forge & Cr. Caitlin Moir

Minutes: Discussed prize for those shortlisted including chocolate, vouchers – bakers or café or bag of lollies. Certificates to be presented at assembly and shortlisted to be displayed at Howlong Library. Discussed suitable designs and just sides vs sides and top. Decided to wait until entries are submitted and decide based on end designs

Action: Entries to be judged at next Youth Council Meeting. Organise a sign writer. Organise certificate and prizes for those

Item 10: CommUNITY Piano Piano three month trail at Origin is complete. Discuss process to advertise for a new piano partner

Facilitator

Minutes: Decided to move it to a new place. Advertise for a new business to take it on. Letter to the business owners. Three month trial. New sign and a plaque

Item 11: Aussie Backyard Bird Count Invitation to be involved and spread the word. Ideas for how to engage the community.

Facilitator


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Minutes: Dress Max as a bird. Suggestions to get community involved include advertise on Bird watching club on Facebook. Primary school kids project and associated prize for the winning families. School newsletters and through P&C Volunteer Noah Little to be involved.

Action: Facilitator to pass on suggestions and Noah contact to Environmental Health Officer to follow up

Item 12: Soccer update Cr Noah Little

Minutes: Soccer has continued going at High School. 3 weeks of adult. Primary school age. Discussed situation with the Rugby Club and their response to the ground Decided to revisit the idea of using Ball Park Oval. Bring in lights and utilise the lights there. Utilise Community Grant.

Action: Noah to follow up with Hockey Club to confirm they have no concerns. Facilitator to follow up with Cricket Club and Council

Item 13: Boomerang Bags Wrap up Recommend that Youth Council acknowledge the winners of the Boomerang Bags Competition Thank Boomerang Bags for working with the Youth Council on this project.

Facilitator

Minutes: Tyler and Olivia presented with Sally Hughes winners to the Corowa High students Amber with Sally Hughes presented winners at St Marys and Corowa South. Sally presented to Corowa South. Dylan acknowledged Boomerang Bags and students for their involvement

Action: Facilitator to follow up and thank Boomerang Bags and schools on behalf of the Federation Youth Council.

Item 14: New items - Recycling bins and Bike Track Facilitator

Minutes: Tyler raised on behalf of the Corowa High School students how they can obtain more recycling bins for the school. Bike track has been extended out to the golf club. Golf Club has suggested an event using the bike track be organised

Action: Amber to email waste to see if they have any spare bins. Bike Track event to be included on the next agenda for discussion.

Item 15: Program for 2019/2020 Meeting move to open discussion SWOT Analysis Budget Rural & Regional Youth Participation Grant-$1900 (event) Youth Opportunities Grant (Big project) Draft Program

Members


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Minutes: Council due to time restraints agreed to move this agenda item to the next meeting on the 9th July for discussion.

Action: Agenda for next meeting to include this item. Youth Council to consider ideas for Youth Opportunities Grant prior due to closing date of grant.

RECOMMENDED that the minutes of the Federation Youth Council Ordinary Meeting held on 4 June 2019 be noted. 237/19FC RESOLVED on the motion of Councillors Law and Kennedy: 1. THAT the minutes of the Federation Youth Council Ordinary Meeting held on 4 June 2019 be

noted; 2. THAT Council offer a vote of thanks to Amber Harvey, Team Leader Community Development; 3. THAT Council offer congratulations to the Youth Mayor and the newly elected Youth Council and

encourage Councillor attendance.


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12.2 AGEING WELL ADVISORY COMMITTEE Minutes and Report of a Meeting of the Ageing Well Advisory Committee held in the Tom Roberts Room, Corowa on Tuesday, 4 June 2019 commencing at 10.00 am Invited Participants: Liz Seeliger, Jan Doyle, Christine Simpson, Stan Bromley, Ida Mensforth, Wendy Eyers, Mike Gardiner, Jenny Enever, Yvonne Perin, Jenny Hearn, Gail Law, and Amber Harvey

Attendees: Gail Law, Jan Doyle, Liz Seeliger, Stan Bromley, Mike Gardiner, Amber Harvey, Wendy Eyers

Apologies: Jenny Enever, Christine Simpson, Jenny Hearn, Ida Mensforth, Yvonne Perrin, Jenny Hearn,

Purpose: Ageing Well Advisory Committee

Item 1: Welcome. Welcome to the Country I would like to acknowledge the Traditional Custodians of the land on which we are meeting today, the Bpangerang people, and acknowledge the Aboriginal and Torres Strait Islander people who now reside in this area. I extend that respect to Elders – past and present of the Bpangerang nations.

Welcome members.

Chair 5 mins

Item 2: Ride Share Service Indigo Shire https://www.indigoshire.vic.gov.au/Living-in-Indigo/Older-people/Indigo-Ageing-Well#section-4

Stan

Minutes: Discussed there is a need for Ride Share type program in our area. Legal requirements and implications if someone has an accident.

Action: Follow up with Kate Indigo Shire and discuss what was involved, legal and implementation.

Item 3: Street Numbers of curb. Stan raised missing or faded Street numbers are not a requirement for Council External contractor first provided this as a service Open for discussion

Stan and Amber

Minutes: Mulwala Rotary or Lions organised. In the past a private contractor knocked on the door and every house paid $10-$15 to have them paint it. For older people and emergency service important to have a curb number. Howlong – no concrete curb and other town. How will this work? Campaign to encourage people to put a number of their house or on curb.

Action: Look at campaigns that other Councils have run. Find out if a contractor that does numbers in this area.

Amber


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Item 4: Ageing Well Resource Draft

Amber

Minutes: Draft form brought in. Potentially redo photo and include Mike and Stan.

Action: Email draft so far to the group. Amber

Item 5: PAMP Amber

Minutes: Budget accepted. PAMP to progress in July.

Action: Invite Scott Landells, Road Safety Officer to come and talk to the group about the PAMP.

Amber

Item 6: Transport Project Mike

Minutes: Documenting services from towns to the train or to Albury / Wangaratta. Opal Card – travelling everywhere for $2.50 Seniors Card

Action: Continuing documenting information in a different format.

Mike

Item 7: Defibrillator Audit Process Template

Liz

Minutes: Nobody seems to know where they are or want to share the information with Ambulance drivers. Have contacted Ambulance NSW and first aid providers to see if they have done an audit before. Clubs have them, but not all staff seem to know where they are. Location Public access or for members only Staff training Other equipment with the defibrillator, e.g. razor, extra pads, Issues with people not getting enough protein and water. Fire Brigade can come round and check your fire alarm and replace. First responders in an area. Doctors and nurses near Wangaratta as the first responders.

Action: Liz and Amber to continue working on. Start with an email to locate where they are.

Amber & Liz

Item 8: Aussie Backyard Bird Count. For information only. Please refer to overview and report attached.

Amber


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Item 9: Aussie Backyard Bird Count. For information only. Please refer to overview and report attached.

Amber

Minutes: Give to libraries and public spaces

Action: A number of members interested. Follow up closer to the date. Amber to bring hard copy of the forms to the meeting.

Item 10: Sloane’s Froglet. For information only. Please refer to overview and Report attached.

Amber

Minutes: Discussed the project and what is involved. Members interested in been involved.

Action: Amber to follow up with Angela on dates and locations. What happens if you find a frog in your backyard? Will they stop you doing/using stuff in your yard.

Next meeting scheduled for Monday, 1 July 2019. RECOMMENDED that the minutes of the Ageing Well Advisory Committee Meeting held on 4 June 2019 be noted. 238/19FC RESOLVED on the motion of Councillors Law and Longmire: 1. THAT the minutes of the Ageing Well Advisory Committee meeting held on 4 June 2019 be noted;

and 2. THAT Council congratulate the Ageing Well Advisory Committee on all the work they are

undertaking.


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12.3 LOCAL EMERGENCY MANAGEMENT COMMITTEE

Minutes and Report of a Meeting of the Local Emergency Management Committee held in the Tom Roberts Room, Corowa on Friday, 7 June 2019 commencing at 1.30 pm. 1. PRESENT:

AGENCY: REPRESENTATIVE(S):

Federation Council Steve Carmichael (Acting LEMO)

NSWPF Scott Fullerton, (REMO)

SES Apology

VRA Ben Wilson Tarryn Slot

NSW RFS Andrew Gray

Fire & Rescue NSW Lindsay Bush Nicholas Beattie Vincent Slattery

NSW Murray LLS Natasha Lappin

Thales Group Kara Livingston

Essential Energy Apology

RMS Paul Billingham

NPWS Apology

MLHD Denise Garner

Ambulance VIC Apology

2. APOLOGIES:

AGENCY: REPRESENTATIVE(S):

NSWPF Grant Churchin

SES Jim Walliss

VRA Robert Slot Jim Walliss

NSW Murray LLS Peter O’Shannessy

Essential Energy Gavin Culhane

NPWS Mick Lalor

Ambulance VIC Ian Jarvie

3. MINUTES NOTED the minutes of the Federation LEMC meeting held on 23 October 2017, but due to the length of time since the meeting they were not adopted.

4. APPOINTMENT OF NEW CHAIR

Scott advise that the position was usually the General Manager of Council who is able to delegate. NOTED that Steve Carmichael be appointed as the chair of the committee.


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5. MATTERS ARISING FROM THE PREVIOUS MINUTES N/A.

6. INDIVIDUAL AGENCY REPORTS

REMO Scott Fullerton’s report was tabled (copy attached to minutes) at the Meeting. Key items included:

• Boundary changes.

• Various exercises are being scheduled.

• Training opportunities are available through the Emergency Management website. MLHD reported on Urana Hospital update business continuity plan; and Security. New procedures related to personal safety have been implemented with training to occur over the next 12 months. NSW RFS reported on the increase from 4 regions to 8, noting that we will be in region 2. Security being an issue with break-ins and theft of equipment. Security to be improved. Various training occurring and while it has been quiet in the region staff had been deployed to other areas. NSW Fire & Rescue reported on: Operational Report from October 2017 to June 2019 incl:

268 Station Corowa – 232 responses 394 Station Mulwala – 76 responses • Corowa FF have assisted NSW ambulance at several serious accidents • Structure fires

Other Station Activity:

Community Activity – 47 These activities include hydrant inspections, smoke alarm battery replacement for the elderly, Primary and Senior Fire Education and PR events.

Other information: • New firefighters appointed at both stations • Very successful 2019 Open Day conducted at the Corowa and Mulwala Fire Stations

on Saturday 18 May 2019 • Deputy Commissioner Field Operations conducted station fora • Safety visits are being rolled out as a key fire safety and preventative initiative

involving firefighters targeting at risk groups of the community • New Duty Commander – Albury appointed Inspector Frank Finlay

RMS reported on their role managing roadwork access and road works (state roads and Murray crossings) and their role providing advice / assistance when these works are underway.

Chair noted the issue to be considered for Mulwala when the weir bridge closes mid 2020 leaving only the one bridge across the river in Mulwala and the implications this will have on some trucks routes. Thales reported on the shutdown of the old manufacturing plant and that they have moved into the new plant. In next 24 months they will be working through the process for the demolition of 4 building. Currently looking at a few options for an exercise.


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VRA reported on 8 MVA, 9 inland, 2 animal and 500 hrs training conducted. The new boat has been commissioned. LLS reported on exercise undertaken for Disease outbreak and containment.

7. FEDERATION COUNCIL EMPLAN - UPDATE N/A.

8. REGIONAL EMERGENCY MANAGEMENT MATTERS N/A.

9. UPDATE CONTACTS LIST Contact list is reviewed and updated at each meeting.

10. CHANGES TO FREQUENCY OF MEETINGS

NOTED that the frequency of meetings has been reduced to three meetings a year. Meetings to be scheduled for 1.30 pm on the first Friday of the month in March, June and October and will be held in the Corowa Office.

All future meetings to be held in the Corowa Office. This was determined by attendees at the Urana meeting that was cancelled as a quorum was not present.

11. GENERAL BUSINESS

Training 23 July Intro to emergency management internal police course need 5 from other agencies to meet quota. Suggested anyone interested to register asap before places are filled.

The Meeting closed at 2.20 pm. Next Meeting: Friday, 4 October 2019 at 1.30 pm at Federation Council, Tom Roberts Room - Civic Centre, Corowa, to be followed by the Rescue Sub-Committee if required. RECOMMENDED: 1. THAT Council endorse the General Managers delegation to the Director Engineering Services as

the LEMO; 2. THAT Council endorse Steve Carmichael, Director Engineering Services as the chair; and

3. THAT Council adopt the minutes of the Local Emergency Management Committee Meeting held on 7 June 2019.

239/19FC RESOLVED on the motion of Councillors Longley and Kennedy: 1. THAT Council endorse the General Managers delegation to the Director Engineering Services as

the LEMO; 2. THAT Council endorse Steve Carmichael, Director Engineering Services as the chair; and 3. THAT Council adopt the minutes of the Local Emergency Management Committee Meeting held

on 7 June 2019.


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13. REPORTS FROM DELEGATES Verbal reports provided by Delegates. Councillor Longley reported on attendance at the Budget Meetings, Urana truck bypass meeting, attendance at Lions Club Change over dinner representing the Mayor and Volunteer Recognition Function held in Howlong. He would also like to congratulate Pam Danaher for her organisation of the Volunteer Recognition Function. Councillor Whitechurch reported on Festival of Dance, his attendance at the Corowa RSL Sub-Branch Centenary Dinner representing the Mayor and would like to congratulate the Sub-branch, and the pool advisory committee. Councillor Wales reported on the Volunteer Recognition Function, attendance at the Budget Meetings, Urana truck bypass meeting and the ALGA conference, including reading a delegates report on the ALGA conference form Councillor Thomas. 240/19FC RESOLVED on the motion of Councillors Whitechurch and Longley: 1. THAT the Corowa Swimming pool concept plans be released for public information; and 2. THAT the verbal reports from delegates be noted. 14. CORRESPONDENCE REQUIRING COUNCIL ACTION/FOR INFORMATION

14.1 Corowa RSL Sub Branch (19/33657) Thank you letter to Council for attendance and participation on Anzac Day. A copy of this letter is included with the agenda.

14.2 Mulwala Progress Association (19/34255) Letter thanking Council for new blinds installed at the Mulwala Office. A copy of this letter is included with the agenda.

14.3 Lonsdale Recreation Reserve Committee Minutes (19/33951) Forwarding a copy of the minutes of their meeting held on 15 May 2019. A copy of the minutes is included with the agenda.

14.4 Country Mayors Minutes (19/35545) Forwarding a copy of the minutes of their meeting held on 31 May 2019. A copy of the minutes is included with the agenda. RECOMMENDED that the correspondence as tabled in the June 2019 Business Paper be noted. 241/19FC RESOLVED on the motion of Councillors Longmire and Law that the correspondence as

tabled in the June 2019 Business Paper be noted.


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15. CONFIDENTIAL MATTERS RECOMMENDED that Council move to closed session under section 10A Part 2 of the Local Government Act and Clause 14.1 of Council’s Code of Meeting Practice to discuss item 10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13), which contains matters and information are the following: (c) information that would, if disclosed, confer a commercial advantage on a person with whom the

council is conducting (or proposes to conduct) business, (i) prejudice the commercial position of the person who supplied it.

242/19FC RESOLVED on the motion of Councillors Law and Whitechurch that Council move to closed

session at 12.21 pm under section 10A Part 2 of the Local Government Act and Clause 14.1 of Council’s Code of Meeting Practice to discuss item 10.3 Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose Building (Bay 13), which contains matters and information are the following:

(c) information that would, if disclosed, confer a commercial advantage on a person with whom the council is conducting (or proposes to conduct) business, (i) prejudice the commercial position of the person who supplied it.

CLOSURE OF MEETING TO MEMBERS OF THE PUBLIC Councillor Kennedy left the meeting at 12.21 pm. CLOSED COUNCIL

10.3 TENDER 19/45 (FED-859331) LONSDALE RESERVE MULTI-PURPOSE BUILDING (BAY 13) 243/19FC RESOLVED on the motion of Councillors Longley and Wales: 1. THAT Council note the report on Tender 19/45 (FED-859331) Lonsdale Reserve Multi-purpose

building (Bay 13); and 2. THAT Council award Kennedy Builders Pty Ltd contract 19/45 for the construction of the upgrade

and extension of the Lonsdale Reserve Multi-Purpose building for the sum of $200,345.00 exclusive of GST.

RE-OPENING OF THE MEETING TO MEMBERS OF THE PUBLIC 244/19FC RESOLVED on the motion of Councillors Whitechurch and Law that Council move to open

session and report business from closed committee at 12.33 pm.


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Councillor Kennedy returned to the meeting at 12.33 pm. OPEN COUNCIL The Chairperson advised the meeting of the resolution passed in the closed session. 16. CONCLUSION OF MEETING The meeting closed at 12.34 pm. CONFIRMED: 16 JULY 2019. THE MAYOR:

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