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Ro ya l Ho b a Rt Re g at ta as s o c i at i o n in c.

Order of ProceedingsAnnual General MeetingLord Mayor’s Reception Room Town Hall Hobart

Thursday 18 December 20144:30pm

Chaired by Lord Mayor Alderman Sue Hickey

Ro ya l Ho b a Rt Re g at ta as s o c i at i o n in c.

GPO Box 506 HOBART TAS 7001 ABN: 67818649641

RRooyyaall HHoobbaarrtt RReeggaattttaa AAssssoocciiaattiioonn IInncc..

NOTICE OF ANNUAL GENERAL MEETING

…………………………………………………………….. Please note that pursuant to Rule 13 of the Constitution, the Annual General Meeting of the Association will be held in the Lord Mayor’s Reception Room, Town Hall, Macquarie Street Hobart, on Thursday 18 December 2014 at 4:30pm, when your attendance is invited. Drinks and Nibblies will be provided at the conclusion of the AGM The business of the AGM is to: 1. Confirm the Minutes of the previous AGM 2. Receive reports from the President and Treasurer 3. Elect Office Bearers for 2014/2015 4. Appoint the Auditor 5. Determine any other relevant general business GEOFF LUCAS For Public Officer 2 December 2014

BRETT STEPHENSONPublic Officer

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ag e n d a

ANNUAL GENERAL MEETINGROYAL HOBART REGATTATHURSDAY 18 DECEMBER 2014, 4:30pm

Opening1.

Apologies2.

In Memoriam - a moment’s silence (Rolly Gilbert, Don Lange, Anne King)3.

Minutes of the Previous AGM (14 November 2013)4.

Confirmation of new committee members / resignations since last AGM5.

Business Arising6.

President’s Annual Report (Presented by Vice President Alec Young)7.

Presentation of Financial Report (Presented by Paul Hills)8.

Election of Office Bearers 2014/20159.

Appointment of Honorary Auditor10.

Other General Business11.

Thanks to Lord Mayor by Vice President12.

Closing (Lord Mayor to close the AGM) 13.

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Mi n u t e s o f p R e v i o u s a g M

Royal Hobart Regatta Association Inc Minutes of the Annual General Meeting of the Association Conducted on 14 November 2013 at the Lord Mayors Reception Room – Town Hall Hobart

The Annual General Meeting of the Royal Hobart Regatta Association was opened by the Lord Mayor at 5.30pm

The Lord Mayor welcomed the members to the meeting

Present – Lord Mayor of Hobart – Hon. D Thomas, Mr G Lucas, Mr A Young, Mrs C Lucas, Mr S Dine, Mr B Stephenson, Mrs S Stephenson, Mr P Monty, Mrs H Lane, Mr R Lane, Mr I Hannaford, Mrs J Chandler, Mr L Chandler, Mr R King, Mr S Dine, Mrs L Dine, Miss S Mirowski, Cdr S Porter

Apologies –

Minutes of the previous Annual General Meeting These were available to the meeting – Moved A Young – Seconded – C Lucas that the minutes were an accurate record of then previous AGM – Carried

Remembrance of past members Those present stood for a minutes silence to acknowledge the former members who have passed on.

Lord Mayors Address The Lord Mayor addressed the meeting and spoke the success of the 2013 Regatta and reinforced his Councils dedication and ongoing support for the Regatta and that the Council would continue to support the regatta in any way possible. The Lord Mayor mentioned the large number of volunteers associated with the Regatta and the efforts of the Royal Hobart Regatta Association Committee. He also wished Association well for the 2014 Regatta

Presidents Annual Report The President presented his report and thanked the Lord Mayor for his acknowledgment of the Regatta and his assurance of the Councils ongoing support for the event. The President sincerely thanked all those who contributed to the success of the event, in particular thanked Mr Richard Lane for his long and valued service to the Association. It was noted by the President that there had been some expenditure by the Association on essential works to improve the conduct of the Regatta

Annual RHRA Financial Report The audited Financial Statements were presented to the meeting. The Regatta again had a successful year. Moved P Hills – Seconded B Stephenson that the financial report be received – Carried.

Election of Office Bearers The Lord Mayor announced that the following nomination had been received for RHRA Committee. President – Mr G Lucas Vice President – Mr A Young Secretary – Mr P Monty Treasurer – Mr P Hills Public Officer – Mr B Stephenson There being no other nominations the Lord Mayor declared then those members nominated elected. The other nominated RHRA committee members were ratified by the meeting.

Meeting Closure There being no further business the meeting was closed at 6.00pm

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co M M i t t e e Mo v e M e n t s si n c e a g M

APPOINTED SINCE AGMCOMMITTEE ADDITIONS:Jason KozikasJustin Kozikas

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President’s Report 2014The Great Regatta Challenge was part of an ambitious plan to provide entertainment on the foreshore and in the water around the jetties – to attract people back to the foreshore – in keeping with the traditional strength and focus of the Royal Hobart Regatta since 1838.

This was highly successful – we had a large stage with continuous entertainment, Tassie food and beverages, The Great Regatta Challenge, Greasy Pole, Seal Launch, giant sandpit, canoe polo, Trans Derwent Swim, kids activity area and play equipment.

The pontoons and jetty stairs that we built ourselves were a great addition to the foreshore infrastructure, not only for the Challenge, but also the Trans Derwent Swim and other activities.

The watering system we installed was labour intensive – moving spinklers around the terraces for a month, but we had beautiful green terraces for the first time in memory.

We also built a large sandpit which looks like staying as a permanent fixture.

We had 4 teams in the challenge, plus many individual entries in the greasy pole etc – which was a great start, was very exciting to watch and certainly generated a lot of interest. The atmosphere on the foreshore, the stage entertainment, water events, food, people on the terraces in bean bags – all had a great feel about it and certainly can be built upon next year.

We did remarkably well with media, creating fantastic awareness of the event.

Key successes included bringing people to the foreshore, creating a fun and relaxing environment with continuous entertainment, public awareness through the media.

Aardvark Adventures did a great job of running the challenge events. Our safety and rescue team performed well. The pontoons and stairs exceeded our expectations.

Sunday afternoon’s storm caused significant damage to the food area, marquees and foreshore equipment. However following a big cleanup on Sunday afternoon, everything was up and running for the rowing on Monday morning. This was a huge effort by the committee, volunteers and contractors.

A strong yachting program culminated in the Twilight Race from 6pm, a great spectacle starting directly in front on the Regatta Grounds.

Once again the Mercury insert in the Sunday Tasmanian went to 57,000 households the week before the Regatta and gave us great exposure. Our media coverage was great, particularly leading up to the regatta.

The 2014 Royal Hobart Regatta saw three days of fantastic continuous activity on the Derwent River and Queens Domain.

And of course our regatta ground rides brought some new excitement as well as the old favourites.

The Royal Australian Navy, Airforce and Army gave great support to the Regatta with HMAS Tobruk, an amphibious multi purpose ship, as this year’s flagship.

pR e s i d e n t’s Re p o Rt

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The Navy also brought their full range of helicopters includng the Seahawk, Bell 429, Squirrel and the new multi-role helicopter, the MRH90 Taipan. They gave great value for patrons, flying regular displays above the Regatta Grounds and, in between, being on display on the ground.

Stan Tilley gave us another great aerial acrobatic display and the woodchoppers worked hard chopping and sawing under the hot sun.Saturday’s rowing featured three races for Eights and also a major focus on junior rowing. The finale for Saturday’s rowing was a professions and corporate rowing challenge.

Monday was again for more senior school and club rowers and with a range of events for singles, doubles, quads and fours, culminating with the Men’s and Women’s Open Eights Perpetual Trophy, competing for the Denis Mounie Trophy, first presented in 1915.

The Trans Derwent Swims entries were to capacity, with the Motor Yacht Club members bringing their impressive cruisers out to transport our swimmers to Montagu Bay, and once again, David Watson with Serenade did a fantastic job throughout the weekend.

Always entertaining and enthusiastic, the jet skis did a dry run for their future Guinness World Record attempt, followed by time trials and public rides.

The Regatta Ambassador Quest and Junior Boy Girl Quest were once again a highlight, with record numbers in the Boy/Girl.

Tasrail’s display of the new locomotives was very popular, and also marked the final year that trains will run through the Regatta Grounds.

I would like to thank all of our sponsors, and make particular mention of major sponsors The Mercury and Norske Skog, McDonalds, the State Government, the Defence Forces, Hobart City Council, WIN Television, 7HOFM, She Model Management and Ambulance Private for their ongoing support as well as all our other sponsors who contribute to the success of the Regatta.

Our committee and volunteers put in a huge effort this year, and it’s a great credit to this fantasic group of enthusiastic people who make this event happen.

I would like to thank the Hobart City Council, the Lord Mayor for hosting a reception for us and chairing the AGM tonight, and his staff and Alderman for their support during the year.

Geoff Lucas President, Royal Hobart Regatta

12 December 2014

pR e s i d e n t’s Re p o Rt

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tR e a s u R e R’s Re p o Rt

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an n u a l ac c o u n t s

2014 2013

$ $

Income

Ground Rental 28,966 29,329

Car Parking 14,060 17,613

Government Grants 20,475 28,765

Sponsorship 8,570 11,582

Grant - State Government Guinness World Record Attempt - 10,000

Grant - Henry Allport Bequest 2,700 -

Entry Fees 6,129 5,807

Insurance Recoveries - 4,500

Other Income 85 900

Interest Received 11 11

Total Income 80,996 108,507

Expenses Advertising and Printing 13,059 11,138

Bank Charges and Expenses 111 127

Bad Debts Written Off - 954

Communications 4,125 4,508

Depreciation Expense 573 -

Donation - Car Parking 2,595 2,500

Donations 155 3,000

Entertainment 4,530 5,128

Fireworks Display 7,000 7,000

First Aid 26 478

Hospitality 6,372 1,956

Insurance 7,175 10,554

Kayak - Event Costs - 9,122

Leasehold Improvements 2,994 -

Light, Power and Grounds 1,608 1,730

Postage and Stationery 384 365

Prizes and Trophies 3,006 3,470

Regatta Operations 4,449 4,011

Repairs and Replacement (Small Items) 4,073 5,681

The accompanying notes form part of these financial statements. These statements should be

read in conjunction with the attached compilation report.

ROYAL HOBART REGATTA ASSOCIATION INC

ABN 67 818 649 641

Income and Expenditure Statement

For the year ended 30 June 2014

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2014 2013

$ $

River and Foreshore Costs 1,635 6,926

Security 1,250 350

Staging 17,593 13,523

Telephone and Internet and ISP 2,170 1,896

Wages and Salaries 1,000 1,920

Total Expenses 85,883 96,338

Operating Surplus/ (Deficit) (4,886) 12,169

ROYAL HOBART REGATTA ASSOCIATION INC

ABN 67 818 649 641

Income and Expenditure Statement

For the year ended 30 June 2014

The accompanying notes form part of these financial statements. These statements should be

read in conjunction with the attached compilation report.

an n u a l ac c o u n t s

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2014 2013

$ $

Accumulated Funds

Retained Earnings 43,504 31,334

Operating Surplus (4,886) 12,169

Total Equity 38,617 43,503

Represented by:

Current Assets

Commonwealth Bank - Trading Account 1,730 17,533

Bendigo Bank - Cheque Account 29,254 25,371

Trade Debtors 1,800 8,000

Plant and Equipment At WDV 5,834 -

Total Current Assets 38,618 50,904

Total Assets 38,618 50,904

Current Liabilities

Trade Creditors - 7,400

Total Current Liabilities - 7,400

Net Assets 38,618 43,504

As at 30 June 2014

The accompanying notes form part of these financial statements. These statements should be

read in conjunction with the attached compilation report.

ROYAL HOBART REGATTA ASSOCIATION INC

ABN 67 818 649 641

Detailed Balance Sheet

an n u a l ac c o u n t s

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The accompanying notes form part of these financial statements. These statements should be read in

conjunction with the attached compilation report.

no t e s t o ac c o u n t s

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as s e t s de p R e c i at i o n

ROYAL HOBART REGATTA ASSOCIATION

FIXED ASSET SCHEDULE 2014 FINANCIAL YEAR

ASSET

AQUISTION

DATE COST OWDV RATE TYPE AMOUNT CWDV

2.35 HP Water Pump 10/11/2013 595 - 20 D 76 519

Boat Trailer 10/12/2013 1,075 - 20 D 120 955

Curtains - Main Room Grandstand 10/01/2014 777 - 20 D 74 703

Pontoons 12/02/2014 3,960 - 20 D 304 3,656

Total 6,407 573 5,834

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el e c t i o n o f of f i c e be a R e R s

OFFICE BEARERS NOMINATED FOR 2014-2015PRESIDENT: Geoff Lucas DEPUTY PRESIDENT: Alec Young SECRETARY & PUBLIC OFFICER: Peter Monty TREASURER: Paul Hills

COMMITTEE:Richard LaneBrett StephensonSteve DineChristine LucasJulian JoscelyneDebbie WelchStephanie MirowskiStan DavisJacqui ChandlerIan HannafordCMDR Stacey PorterSabina LaneMelinda HarrisJo BrodiePaul WilkinsJason KozikasJustin KozikasJack Pereira

AUDITOR: (To be appointed at the AGM)Harvey Gibson