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Transcript of Order of Business - GSG|Clemson Universitygsg.people.clemson.edu/assets/docs/order of business/GSG...
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Order of Business Graduate Student Senate Meeting
Date: Thursday, November 2, 2017
Time: 8:00 p.m.
Location: Clemson University Student Senate Chambers
Attendees: Senators and general public
1. Call to Order—Aury Kangelos, Graduate Student Body Vice President and President of the
Senate
2. Call of the Roll
3. Approval of the Minutes for October 19, 2017
4. Special Guest
a. Andy Bluvas, Technology Commercialization Officer—Clemson University Research
Foundation
5. President’s Report—Courtney Allen, Graduate Student Body President
6. Executive Reports
7. Steering Reports
a. PEGAS Committee—Amber Mann, Awards Chair and John Sherwood, Applicant
Reviewer Chair
b. Activities Committee—Amaris Tejada, Chair
c. Finance Committee—Elaine Sotherden, Chair
d. Sustainability Taskforce—John Sherwood
e. Rules and Procedures Committee
8. Old Business
a. GB 315 A Bill to Change the Name of the Travel Grant Program
9. New Business
a. GR 77 A Resolution to Endorse a Redefined PEGAS Review Rubric
b. GR 78 A Resolution to Express Joint Support for the DREAM Act of 2017 with CUSG
c. GB 316 A Bill to Recognize New Graduate Student Organizations
d. GB 317 A Bill to Approve Allocation of Funds
10. Other Announcements and Open Remarks
11. Good of the Senate
12. Adjournment
THE LEGISLATIVE BRANCH 602 University Union | Clemson | South Carolina | 29634
(864) 656–2697 | [email protected] |http://www.gsgcu.com
Meeting Minutes Graduate Student Senate Meeting
Date: Thursday, October 19, 2017
Time: 8:00 p.m.
Location: Clemson University Student Senate Chambers
Attendees: Senators and general public
1. Call to Order—Aury Kangelos, Graduate Student Body Vice President and President of the 1
Senate 2
2. Call of the Roll: 41 present 3
3. Approval of the Minutes for October 5, 2017 4
Senator Solomon: Propose amends to the minutes 5
Line 51: Change Sass software to SAS software. 6
Minutes approved as amended! 7
4. Special Guest 8
a. Shelia T. Lischwe, Ph.D, Director—Office of Sponsored Programs 9
Thank you everybody. I am one of you, a second year grad student in the new Masters of 10 Arts program! 11
Is anyone of you on a research grant here? We are within the division of research. In the 12 pre-award area, primarily helping faculty find funding, write proposals, and when award 13 notification comes in, we negotiate that. 14
The kind of grant in my office, when we talk about grants, we don’t talk about financial 15 assistance, it is more project based. Grant definition in presentation. We deal with both 16 public (state, local) and private agencies. 17
There is not a lot of help out there to help grad students pay the tuition. Areas they typically 18 fall in are travel and conference grants, dissertation completion grants (NSF) except for 19 medical fields, NIH grants for undergrad, grad and post grads. 20
Typical situation we have seen, if you work with a faculty member on a grant, you get your 21 stipend and tuition paid for, that’s a typical situation here for grad students. 22
If you go to the link at bottom of slide in presentation, you can do a keyword search about 23 how to look for different funding opportunities. 24
Processing & managing grants: we don’t have a lot of control. All federal grants have to be 25 treated same way. We are audited against federal regulations. 26
THE LEGISLATIVE BRANCH 602 University Union | Clemson | South Carolina | 29634
(864) 656–2697 | [email protected] |http://www.gsgcu.com
The Principal Investigator (grad student can’t be a PI) has to be a faculty member as 27 somebody need to be here to manage the grant after you graduate. 28
What happens when you apply for something here: We help you put together the 29 application, we will tell you what you need. Create a proposal narrative, create a budget. 30 And this is routed to Clemson for institutional approval, college pre-award team. Once you 31 receive an award, we need to review terms & conditions before it can be accepted, negotiate 32 with sponsor about that. Private sponsors take a little bit longer. 33
Then it goes to post award office after approval, they set up your account, you spend your 34 money as proposed, write reports and then account is closed at the end of grant period. 35
You can email me directly to do a focused workshop for your areas of interest, what grants 36 you can get or to do grant writing tips. 37
38
Senator Geller: What about the taxes on grants? 39
Dr. Lischwe: You have to look at particular tax regulations. 40
Senator Ehlert: Is there support for grad students applying for NSF grad fellowships? 41
Dr. Lischwe: Not really, it is managed by grad school. However, there is a new office in our 42 department for office of research, they might be able to help you on a workshop for grant 43 writing. Contact me directly if you are interested. I highly recommend you to learn writing 44 grants, it’s a good skill to show on your resume. 45
Thank you very much! 46
47
5. President’s Report—Courtney Allen, Graduate Student Body President 48
President Allen was not able to join us tonight! 49
6. Executive Reports 50
a. Research Initiatives: If you have sign up for 3MT, we will be sending out more info. Finals are 51 on Nov 3 at Watt Center. Students who signed up from Greenville campus will have their 52 competition in Greenville. 53
b. Community Outreach: Hurricane relief still going on. Whoever donated, thanks for that. If you 54 have anything to donate, bring to Graduate Student Center. Next week we are packing care 55 packages. Follow us on Facebook, all events posted there. Email: [email protected] 56
Weekend SnackPack Program: Saturday, October 21 from 9am to 11am, come and pack over 57 30,000 pounds of food for kids. 58
Strengthening Families Progarm: Every Monday at United Assembly of God, Seneca 59
Planning to go to retirement homes and goody bags for veterans and custodial workers. 60
Tigers for babies, send me an email and we can make a team to sign up for the 5k, drinks, food, 61 games, stuff like that. 62
7. Steering Reports 63
a. PEGAS Committee—Amber Mann, Awards Chair and John Sherwood, Applicant 64
THE LEGISLATIVE BRANCH 602 University Union | Clemson | South Carolina | 29634
(864) 656–2697 | [email protected] |http://www.gsgcu.com
Reviewer Chair 65
Senator Sherwood: Application period for spring opens Oct 30. Also a session on 66
Monday, Oct 30, 7:30 pm on how to apply. Committee working on reforming the 67
system to work a lot better. 68
Senator Namara: Who is eligible to apply? 69
Senator Sherwood: Any grad student as long as it is for something research related. 70
Senator Namara: How long before we have to apply? 71
Senator Sherwood: For events happening in spring, application opens Oct 30. Dates 72
on website. 73
74
b. Activities Committee—Amaris Tejada, Chair 75 76 Bowling night tomorrow, Friday, Oct 20, 6-8pm. 77 Denver Downs Nov 4, transportation provided. Buses leave Sikes 5.30 pm and come back 9 78 pm. Sign up for that in the newsletter. 79 Holiday Party: Palmetto Smokehouse, Pendleton. Saturday, Dec 9, 7-11 pm. Transportation 80 arranged. 81 Tailgate with BGSA for Florida state game. 82 Coming up in November: Pottery painting night, Trivia night, Movie Night and possibly Game 83 night. 84 Senator Namara: When is the bowling? 85 Senate President: Tomorrow at union. 86 87
c. Finance Committee—Elaine Sotherden, Chair 88
Next meeting is Oct 25th. Deadline for your funding form is 24 hours before meeting for events 89 occurring close to that date. 90
d. Sustainability Taskforce—John Sherwood 91
Working with President’s Committee on Sustainability, it’s under the Provost now. Working on 92 STARS assessment and will have a meeting to discuss other goals. 93
94
8. Old Business: None 95
9. New Business 96
a. GR 76 A Resolution to Clarify the Mission Statement of the Travel Grant Program 97
Senator Sherwood: Goal of the resolution is to develop a mission statement for PEGAS as we 98 don’t have a statement for now. 99
Senator Anglea: I feel like it is very long, it should just be the first sentence and other sentences 100 removed. 101
Motion to amend the mission statement: Seconded! 102
Senator DeFever: I urge to vote against the amendment. It is the outcome of hard work and based 103 on a survey that was sent out last semester to grad students. Thus last two sentences are very 104
THE LEGISLATIVE BRANCH 602 University Union | Clemson | South Carolina | 29634
(864) 656–2697 | [email protected] |http://www.gsgcu.com
important. I urge to vote against the amendment. 105
Senator Davis: I like to keep it as is. 106
Senator Solomon: I urge to keep it as is, it is telling us the goals of the grant. I urge to keep the 107 statement for full understanding. 108
Senator Ehlert: I agree. It helps refine and keep us focused on the purpose of PEGAS. 109
Senator Anglea: I don’t think they are bad, but I feel like it’s too long. Have a more concise 110 statement. 111
Senator Anderson: PEGAS is a standard committee and is in constitution. Will this be included in 112 there? 113
Senate President: Yes. 114
Senator Solomon: Clemson university statement is a paragraph long. We should have it available 115 for our students to read without having to dig through for it. 116
117
Vote on amendment: Yes: 7. No: 32. Abstain: 1. Motion failed! 118
119
GR76 as stated back to floor! 120
Vote on GR76: Yes: 36. No: 2. Abstain: 1. Motion Passed! 121
122
123
b. GB 315 A Bill to Change the Name of the Travel Grant Program 124
Senator Sherwood: This will go in effect starting Aug 2018. This is to make it more clear for 125 grad students when they search for travel grants. We will be rolling out changes in pieces rather 126 than a big bill. We will be changing the system to make it more effective. 127
Senator DeFever: Motion to table the bill for next meeting as we don’t have enough attendance 128
Seconded! 129
Senator Namara: How did we pass previous vote? 130
Senate President: Resolutions and bills need different majorities. Bill to constitution takes 2/3 of 131 total number of senators. Resolutions need half of the members present. 132
Senator DeFever: Point of info. We are going to remove senators from the roll who don’t attend 133 and then this will require a lower number of senators to pass. 134
Senator Anderson: Can we create a ballot for future proposed bill? 135
Senate President: Currently no. 136
137
Vote on motion to table GB 15 till Nov 2. 138
Vote: Yes: 37. No: 2. Abstain: 0. Motion Passed! 139
140
10. Other Announcements and Open Remarks 141
Senator Ehlert: Wish those who celebrate, Happy Diwali and Happy New Year. It’s important to 142 acknowledge all the religions and celebrations! 143
Senator Bruner: I was approached by a friend of mine from Ohio, who is the chief of staff of 144 Undergraduate Senate. She wanted to know if we are interested in a joint resolution for a non-145
THE LEGISLATIVE BRANCH 602 University Union | Clemson | South Carolina | 29634
(864) 656–2697 | [email protected] |http://www.gsgcu.com
discriminatory policy for Clemson. We should have more cooperations and I feel like this resolution 146 should be moved forward. Gender expression and identity to be included in the Clemson Statement. 147 Email to me if you are interested: [email protected]. We should present a united front to the 148 university. 149
11. Good of the Senate 150
Senate President: If you want to propose any amendments, please send in advance to Sruthy, 151 <[email protected]> so that we will have it processed before the meeting and it will save us some 152 time. 153
Our new website is up. Ayush did a great job. gsg.people.clemson.edu 154
Senator Davis: Don’t put www before gsg. Otherwise it redirect to old website. 155
Senate President: We are in process of moving everything to this website. It will be our central hub, one 156 point of info for everything. 157
Need people for strategic committee. 158
Senator Bailey: Email a list of all current committees. 159
Senate President: Sure I will. 160
Senate President: There is a Supreme constitution for all senates. Undergrad president and I are 161 working on to update that to make it easier for joint statements. 162
12. Adjournment 163
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Date Filed: 10/16/2017
Date Enacted: 11/3/2017
Sponsor: Amber Mann
Co-Sponsors: John Sherwood
G.B. 315
A Bill to Change the Name of the Graduate Student Government Travel Grant Program
Whereas the Clemson University Graduate Student Senate wishes to ensure that the travel grant
program, currently called the Professional Enrichment Grant Application System (PEGAS), has
a clear purpose and is well known by as many graduate students as possible;
Whereas the Clemson University Graduate Student Senate recognizes that the name of the travel
grant program must be simplified to better achieve this goal.
Therefore, be it enacted by the Clemson University Graduate Student Senate assembled,
That the Professional Enrichment Grant Application System (PEGAS) will, beginning in August
of 2018, be referred to as the Graduate Travel Grant (GTG)
That the Rules of Order of the Clemson University Graduate Student Senate be amended as
follows:
Section 3.2.1.4 be amended to read:
“Graduate Travel Grant Committee (“GTG Committee”). The mandate of the GTG Committee is
to award Graduate Travel Grants to Clemson University Graduate Students.”
That in Appendix D, “Professional Enrichment Grant Application System” and “Professional
Enrichment Grant” be replaced with “Graduate Travel Grant;”
That in Appendix D, the initialisms “PEG” and “PEGAS” be replaced with “GTG.”
That these changes will take effect beginning in the 2018-19 funding year.
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
________________________________________________ __________________________
Courtney Allen, Graduate Student Body President Date
_________________________________________________ __________________________
Aury Kangelos, President of the Senate Date
_________________________________________________ __________________________
Almeda Jacks, VP of Student Affairs Date
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Date Filed: October 31, 2017 Date Enacted: November 3, 2017 Sponsor: John Sherwood Co-Sponsors: Amber Mann
G.R. 77 A Resolution to Endorse Refined PEGAS Review Rubric
Whereas, the grading rubric for PEGAS applications has redundant questions and misaligned scoring criteria (shown below for reference),
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Whereas, grammatical errors manifest in lower scores for clear and concise writing, Whereas, the “Overall, this is a good essay” question is redundant (as the answer should be just the sum of other question scores), Whereas, the rubric has no mechanism to explicitly credit heavy student involvement in event activities (e.g. running a workshop, volunteer at help-desk, conference steering committees, etc.), Therefore, be it resolved by the Clemson University Graduate Student Senate assembled endorses changes to the rubric to clarify reviewing, That the grammar criteria should be removed, That the “overall essay” question should be removed, That a new category should be added to explicitly credit students taking an active role in event planning, That the new rubric, including criteria, should take effect August 2018 and appear as:
Question 5 4 3 2 1
The essay was clear and concise
Clear and concise writing
The essay was clear, but could be a little more concise
The essay meandered in getting towards a not-very-clear point
The essay was neither clear nor concise
The essay represents the antithesis of concision and is the epitome of unclarity
The applicant conveys the benefit of this event to his/her professional development
The event substantially benefits professional development (e.g. research specific trainings, multiple items)
The event benefits professional development (e.g. only presenting research)
The event marginally benefits professional development (e.g. only networking)
The event does not benefit professional development
The event is a detriment to professional development
The applicant conveys the relevance of this
Career goals clearly stated, high
Career goals clearly stated, some
Career goals clearly stated, no correlation
Career goals are vague and do not
Attending event would be a
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
event to his/her career goals
correlation to event
correlation to event
to event correlate to event
detriment to career goals
Applicant demonstrates readiness for making the most of the event
Applicant clearly knows details of event and lists specific actions
Applicant knows of event activities but does not clearly list acting on them
Applicant has a vague idea of conference events
Applicant does not demonstrate knowledge of events or activities
Applicant has written that they will actively avoid their event
Bonus points:
Applicant is involved with event planning / implementation (If section is not applicable towards event, such as data collection, score as “not involved”)
-- Applicant has worked substantially to create event activities (e.g. hosting workshop, part of event steering committee, session chair)
-- Applicant has / will assist in conference activities (e.g. student volunteer, technology assistant, session help)
Applicant is not involved in conference / event creation
is approved by the Senate.
_________________________________________ _____________________ Courtney Allen, Graduate Student Body President Date _________________________________________ _____________________ Aury Kangelos, President of the Senate Date
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Date Filed: October 30, 2017 Date Enacted: November 3, 2017 Sponsor: Diane Dotson Co-Sponsors: Bridget Blood, Katie Dudley, Paritra Mandal, Devyani Singh, and Pallavi
Sirajuddin
G.R. 78 A Resolution to Express Joint Support for the DREAM Act of 2017 with CUSG
1. Purpose: To express Clemson Graduate Student Senate in joint support with Clemson 2. Undergraduate Student Senate for petitioning the Clemson Board of Trustees and the 3. South Carolina Delegation to Congress to support the swift passage of the DREAM Act 4. of 2017.
5. Whereas, the Deferred Action for Childhood Arrivals, or DACA, program was 6. established in 2012 to protect immigrants who were brought into the country unlawfully 7. while under sixteen years of age from deportation, and
8. Whereas, to be eligible for DACA protection, an individual must be enrolled in school, 9. have a high school diploma or GED, or be honorably discharged from the Armed Forces 10. of the United States, and
11. Whereas, DACA recipients may not have been convicted of a felony, significant 12. misdemeanor, or three or more other misdemeanors, and must not pose a threat to 13. national security or public safety, and
14. Whereas, nearly 800,000 people are protected under DACA, including over 6,400 South 15. Carolina community members and many Clemson students and members of the Clemson 16. Family, and
17. Whereas, the bipartisan Development, Relief, and Education for Alien Minors, or 18. DREAM, Act of 2017 was introduced by South Carolina Senator Lindsey Graham and 19. would permanently protect DACA recipients from deportation with a pathway to 20. permanent legal status, and
21. Whereas, the DREAM Act would enable Clemson students (both graduate and 22. undergraduate) to continue to attend classes, pursue their education, keep their driver's 23. licenses, apply for and take on employment, remain enrolled in a health insurance policy, 24. and be eligible for in-state tuition, and
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
25. Whereas, The purpose of the Graduate Student Senate is to represent and promote the 26. welfare of all graduate students thus it is GSG’s responsibility and obligation to support 27. and advocate for all Clemson students, including those protected under DACA. 28. Therefore,
29. Be it Resolved by the Clemson Graduate Student Senate assembled in regular 30. session the following:
31. That the Clemson Graduate Student Senate, in joint effort with Clemson Undergraduate 32. Student Senate, calls upon Senator Lindsey Graham, Senator Tim Scott, Representative 33. Mark Sanford, Representative Joe Wilson, Representative Jeff Duncan, Representative 34. Trey Gowdy, Representative Ralph Norman, Representative James Clyburn, and 35. Representative Tom Rice to move immediately and unconditionally to pass the DREAM 36. Act of 2017, and
37. That the Clemson Graduate Student Senate, in joint effort with Clemson Undergraduate 38. Student Senate, calls upon the Clemson University Board of Trustees to take decisive 39. action to encourage the passage of the DREAM Act of 2017.
_____________________________________ ____________________________ Courtney Allen, Graduate Student President Date
_____________________________________________ __________________________________ Aury Kangelos, President of the Senate Date
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Cc: Almeda Jacks (arogers) Chris Miller (lcmille)
Courtney Allen (callen7) Leigh Dodson (dleigh) Leland Dunwoodie (ldunwoo) Jaren Stewart (jarens) Killian McDonald (killiam) Aury Kangelos (akangel) Amy Lawton-Rauh (amylr) Julie Garcia (jgarcia)
Altheia Richardson (lalthei) Dan Hofmann (hofmann) Emma Hume (ehume) George Smith (smithg)
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Date Filed: October 31, 2017
Date Enacted: November 3, 2017
Sponsor: Elaine Sotherden
Co-Sponsors: Ryan DeFever
G.B. 316
A Bill to Recognize New Graduate Student Organizations
Whereas, the Graduate Student Government has evaluated the recognition status of all
Graduate Student Organizations and determined that the following organizations have met
conditions for recognition or derecognition.
Therefore, be it enacted by the Clemson University Graduate Student Senate assembled,
That the following organizations are recognized as Graduate Student Organizations:
School of Computing Graduate Student Association (SoCGSA)
Automotive Machining Club
Black Graduate Student Association (BGSA)
Courtney Allen, Student Body President Date
Aury S. Kangelos, President of the Senate Date
Almeda Jacks, Vice-President for Student Affairs Date
THE LEGISLATIVE BRANCH
602 University Union | Clemson | South Carolina | 29634 (864) 656–2697 | [email protected] |http://www.gsgcu.com
Date Filed: October 31, 2017
Date Enacted: November 3, 2017
Sponsor: Elaine Sotherden
Co-Sponsors: Anastasia Kamenstskii
G.B. 317
A Bill to Approve Allocation of Funds
Whereas, the Turkish Student Association has submitted all paperwork required to request funding the event
entitled “The Republic Day of Turkey,”
Whereas, the Clemson Indian Students Association has submitted all paperwork required to request funding the
event entitled “Navrati,”
Therefore, be it enacted by the Clemson University Graduate Student Senate assembled,
That the following amounts be withdrawn from fund earmarked for organizational funding and allocated to
organizations as follows:
Turkish Student Association
$591.94 for food and delivery, contingent on the submission of an Excel list with names and
CUIDs of attending graduate students
Clemson Indian Student Association
$800 for food and beverages, contingent on the submission of an Excel list with names and
CUIDs of attending graduate students
Courtney Allen, Student Body President Date
Aury S. Kangelos, President of the Senate Date
Almeda Jacks, Vice-President for Student Affairs Date