Oracle Student System

8/2/2019 Oracle Student System

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Overview of Student Management

System Components

Richard Byrom

Oracle Consultant, Speaker and Author

http://www.richardbyrom.com
http://www.richardbyrom.com/http://www.richardbyrom.com/


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Agenda

Trends and Challenges in Higher Education

Student Management System Components

Overview

The detail of Student Management SystemProcesses

Oracle Student System Analysis

Conclusion

Questions and Answers


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Global Trends in Higher Education

Globalisation of education

Increase in demand for university access

Reduction in Government financial support and

greater emphasis on user-pays Philosophy of Life-Long Learning- need for

professional upgrading/career refocusing

Restructuring/re-invention of institutions


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The Global Challenge

To provide tertiary institutions with a studentinformation system that will meet theirrequirements now and in the future

To provide modern, dynamic global institutions

with a SIS that will embrace change easily andrapidly


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Management & Governance Processes

Financial Management

& Control

HR Management &

Development

Quality Assurance &

Enhancement

Planning Estates & Facilities Learning Support &

ICT

Infrastructure Processes

StudentAcquisitionStudent Management & Support

Teaching, Learning & Assessment

Research, Development & Enterprise

Core Processes Core Outputs

High Level Process Model


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Learner Relationship Management

Library

VLE OSS

Web portal

Finance

Portable Learner Profile(CRM) personal detailsaccess authorities

administrative transactions

HR

academic record

record ofachievement

Time

tabling

BusinessIntelligence?


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CRM -iStoreMarketing

SalesService

OracleStudent System(OSS)

Web PortalAccess

CRM:Marketing

SalesService

Student System

Student & StaffSelf ServiceWeb Portal Access

Integration:VLE

Finance

HRTimetabling

Library

BusinessIntelligence

Tools

Components of Learner Relationship

Management


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Customer Relationship Management

Manage admission recruitment (prospect toapplicant)

Interaction history will allow tracking contacts withperspective students

Develop, segment, and maintain communication

streams


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Customer Relationship Management

Useful for undergraduate and graduateadmissions, external growth, fund-raising, alumnirelationships, research and economicdevelopment

Develop and approve campaign budgets and

workflow

Allow the people doing the work to track theprogress and effectiveness of campaigns

Metrics


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Best of Breed vs. Integrated Suite

Best of Breed - Pros

best of breed

eggs in many baskets

less supplier lock-in

Best of Breed - Cons

X high maintenance

X data duplication &replication

X integration work (ongoing)


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Best of Breed vs. Integrated Suite

Integrated Suite - Cons

X Supplier lock-in/distrust

X May suit organisation but

not departmentX Best of breed/integration

trade off

X Doesnt do everything

Integrated Suite - Pros

Integrated architecture (TCA)

Single supplier/partner

Shared data Less interface work

Lower tech.training overhead

Standard, assists useradoption


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Student System Components

UniversityAdministration

FacultyStudents

GradePosting

RecordsAccess

Admissions

StudentProgress

Payment

Enrollment

StudentApplication

ClassSchedule

Registrar

Records

Finance

ExternalFocus

Self-Service


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Oracle Student System

Functionally rich

Inherently flexible

User configurable

Designed to meet changing Higher Educationenvironment


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Oracle Student System

Key Components

Program Structure and Planning

Person Reference

Admissions

Enrollments Student Finance

Financial Aid

Academic Records


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Oracle Student System the big picture


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The Program Structure and Planning subsystem isused to manage the details related to an institution'sprograms, units, unit sets, unit sections, and faculty.

Program Structure and Planning includes the

following:

Program Structure and Planning Overview

Creating Unit Sections Setting Up Faculty Information


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In Program Structure

and Planningsubsystem, a programconsists of one or moreunits. Each unit canconsists of multiple unit

sections. When a unit isdefined in terms ofattributes, such asacademic calendar,location, attendance

type, and attendancemode, it becomes a unitsection.


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Person Reference

The Person subsystem is used to manage the details relatedto persons entered in Oracle Student System.

Person and organisation entities within Oracle StudentSystem use the Trading Community Architecture to enhancethe interaction between Oracle Student System and the

other e-business suite modules. Entering Person Details

Querying Persons

Managing Duplicate Person Details

Placing Holds Tracking

Import Process


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Personal Details Process


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Tracking Process


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Admissions

The Admissions subsystem is used to manages an

institution's admission processes from recruiting, throughinquiry till admission and includes tracking of requirements.

Maintaining Recruiting Details

Managing Inquiries

Entering Applications

Maintaining Academic History

Importing Admission Information

Processing Applications

Admitting Students

Closing Admissions Generating Admission Statistics


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Applications Entry Process


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Enrollments

The Enrollments subsystem is used to manage studentenrollment, re-enrollment, and enrollment changes.

Enrollments includes the following sections:

Pre-Enrollment

Timeslots

Enrollment

Waitlists

Post Enrollment

Transferring Students Between Programs, Units, and Unit

Sets Setting Up Research Candidacy Details


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Enrollments Process Flow


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Financial Aid

The Financial Aid subsystem is used to manage student

administration and financial management of highereducation.

Financial Aid Management includes the following sections:

Financial Aid Applications

Verifying Financial Aid Applications Need Analysis

Administering Student Awards

Administering Student Sponsorships

Administering Pell Grants Administering Loans

Student Employment

Disbursements


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Functional Flow Chart of Financial Aid

Management


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Student Finance

The Student Finance module is used to manage all thefinancial transactions and accounting processes thatdetermine student charges and credits for a specific studyperiod in an educational institution.

Student Finance includes the following sections:

Student Finance Processing Deposits

Calculating Charges and Credits

Billing

Working with Holds Dealing with Refunds

Interfacing with General Ledger


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Student Finance Process


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Academic Records

The Academic Records subsystem is used to manage and

monitor a student's progress through the student's academicprogram and maintains a record of the student's academicwork at the institution or granted through advanced standing.

Academic Records includes the following sections:

Evaluating Applications for Advanced Standing Assessing a Unit Attempt

Applying Progression Rules and Outcomes

Applying Program Completion Rules

Managing Graduation Degree Audit

Producing Documents


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Graduation Process


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Conclusion

Best of Breed vs. Integrated Product Suite Approach will needto be taken.

Student Management systems provide effective mechanismsfor higher education institutions to manage students andfaculty and their interaction with each other and externalsystems


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Speaker Information

Name : Richard Byrome-mail : [email protected]

Web Site: http://www.richardbyrom.com

Documentation Downloads of R11i E-BusinessSuite

http://www.oracle.com/appsnet/products/documenta

tion/content.html
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Oracle Student System

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