Oracle Projects Training Presentation

8/9/2019 Oracle Projects Training Presentation

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2009 Infosys Technologies Limited


Oracle Projects Training


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Agenda

Project Costing

Project Resource anagement

Project !illing Project anagement


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Projects

A "roject is a "rimary unit of #or$ that can %e%ro$en do#n into one or more tas$s&

Task 2.1 Task 2.2

Task 2

Task 1.1 Task 1.2

Task 1

Project

Task 2.2.2Task 2.2.1Task 1.1.1


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Overview of Oracle Projects

OracleProjects

Track variouscosts related toproject, trackprofitability

Create Budgetsand maintainfinancial control

Track ProjectSchedule, monitorprogress, issuesand managechanges

Report status !inancial "#ctual vsbudgets, schedule$,schedule and others

Create resourcere%uirements for

the project and staffthem

Structure the project bybreaking it do&n totasks to effectively trackthe &ork to beaccomplished

'enerate invoicesto clients

#ccrue revenueon project basedbusinesses

Collaborate project data across the project team seamlessly


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Oracle Projects has many features that address common %usinessneeds'

Project(trac$ing tools

Cost collection and calculation ca"a%ilities

Allocations and allocation sets features

Project asset creation functions

)le*i%le re+enue accrual and in+oicing functions

Online re"orting and hard(co"y re"orting

)ull adjustment ca"a%ilities

ulti(national, multi(organi-ation features

Oracle and non(Oracle a""lications integration


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()P

)nventory

Personnel

*

*

#ccounts Payable

*

+)S)O CORPOR#T)O

'-

*

*

#ccounts Receivable

Organi.ation/ 0mployees

Project1anagement

2 Schedule2 Progress

2 )ssues2 Changes

03penditures1fg Costs

Projects

Budgets

Costing

ProjectResource

1anagement

Revenue#ccrual

Project Collaboration

)nvoicing

03penseReports


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Oracle Project Costing



Topics

Oracle Project Costing overview

.etu"

/*"enditures

Costing

Auto Accounting

AP(PO(PA Integration Project .tatus Inuiry

Ca"itali-ation


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Business Process



Oracle Projects Key Setups



Oracle Projects Setup

Organi-ation Classi1cations

Project /*"enditure5/+ent O#ning organi-ation Project Tas$ o#ning organi-ation Project In+oice Collection Organi-ation





Project /*"enditure5/+ent O#ning organi-ation





Project Tas$ o#ning organi-ation




Organi-ation 6ierarchy

Project5Tas$ o#ning org hierarchy /*"5/+ent org hierarchy




Project .etu"


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.ta7ng .etu"


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/*"enditure5Costing .etu"


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!illing .etu"


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PA Periods'

8e1ne PA Periods co"y from :L, deri+ed from im"lementation o"tions;


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Calendars < .hifts'


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Classi1cations= Class Categories and Class Codes


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.tatuses


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Projects

Project classes are "rede1ned, %ut "roject ty"es are im"lementation(de1ned&

Project Classes ProjectTypes

n!irect

Capital

Contract"Project Billing Only#

Bi! an! Proposal

Over$ea!

Pro!uct %evelop&ent

Ti&e an! 'aterials

Cost Plus


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Projects Types

The "roject ty"e determines ho# Oracle Projects "rocesses costs

e*"enditure items; for a "roject and "ro+ides defaults and controls for"roject entry and "rocessing


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Projects Types

.etu"


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Projects Types

.etu"


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Structures

>or$ !rea$do#n .tructure =6ierarchical %rea$u" of the "roject

acti+ities into managea%le units )inancial >!. =To aggregate costs and manage %illing at the tas$ le+el >or$"lan =8etailed >!. to trac$ tas$ schedules

Tas$s =To" Tas$s, .ummary Tas$s and Lo#est Tas$s acti+ities;

!ene1ts in Oracle Projects =!udgets at tas$ le+el, costing can %e controlled,controlled %illing, summari-ation of costs, schedule trac$ing

Source4 Oracle Project !oundation 5ser 'uide


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Structures

.tructures


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Structures

Tas$ 8etails5Attri%utes )inancial .tructure;


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Projects Te&plates

Project Tem"late'8e1nes the %asic characteristics of the "roject, and

consists of' !asic "roject information

>or$ %rea$do#n structure >!.;

Agreement and funding o"tional;

Project and tas$ o"tions, including $ey mem%ers, classi1cations,Transaction controls, and any other "roject and tas$ o"tions

!udgets o"tional; ?uic$ /ntry 1elds #hich s"ecify 1elds to enter for the ne# "roject #hen

creating it from a tem"late

Project O"tion controls #hich list the "roject o"tions to dis"lay for ne#"rojects created from a tem"late


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Projects Te&plates

Project Tem"late .creenshot:

Project Options

"Project6TemplateSpecific Setups$

Project #ttributes

Copied from

Project Type


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Projects Te&plates

.etu" ?uic$ /ntry:

When a Project is created

using the template, Quick

Entry Fields are displayed

to be entered by the user

(Mandatory or ptional!


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Projects Te&plates

Project Tem"late .creenshot:

Project Options

"Project6TemplateSpecific Setups$

Project #ttributes

Copied from

Project Type


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Projects Creation

Project Creation .creenshot:


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Projects Creation

Project and Tas$ O"tions

Project Options

"Project6Template

Specific Setups$


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Topics

Oracle Project Costing o+er+ie#

Setup

/*"enditures

Costing

!urdening

Auto Accounting Allocations

AP(PO(PA Integration

Project .tatus Inuiry

Ca"itali-ation


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Setup ()pen!iture Types

/*"enditure ty"es


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Setup *on+,a-or esources

@on(la%or Resources'


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Setup ate Sc$e!ules

Rate .chedules'


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Topics


.etu" ()pen!itures

Costing

Auto Accounting



Ca"itali-ation


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()pen!itures

/*"enditure' :rou" of transactions incurred %y an em"loyee or

an organi-ation for an e*"enditure "eriod Actual Cost = To record actual #or$ "erformed or cost incurred& /g'Timecards, /*"ense Re"orts

Commitments = )uture committed costs you e*"ect to incur& /g' PO,Reuisition

/*"enditure items in Oracle Projects to record actual #or$"erformed or costs incurred against a "roject can %e of follo#ingty"es'(

/nter "re(a""ro+ed e*"enditure %atches&

4"load "re(a""ro+ed e*"enditure %atches from icrosoft /*cel& /nter e*"enditures in other Oracle A""lications, such as Oracle

Paya%les and Oracle In+entory, and im"ort them into OracleProjects&

Im"ort transactions from e*ternal sources&


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()pen!iture (ntry


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()pen!iture (ntry

Entering E"penditure #tems $or a %imecard


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()pen!iture (ntry

Entering E"penditure #tems $or a %imecard

Su-&itting an! eleasing t$e ()pen!iture


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Su-&itting an! eleasing t$e ()pen!itureBatc$

&ubmitting a 'atch

eleasing a 'atch


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()pen!iture n/uiry


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Topics


.etu" /*"enditures

Costing

Auto Accounting



Ca"itali-ation

i


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Costing

Costing' Costing is the

"rocessing of e*"enditures tocalculate their cost to each"roject and determine the :Laccounts to #hich the costs #ill%e "osted&

The Costing "rocess includesthe follo#ing ste"s'

&Calculate ra# cost ?uantity BRate;

2&Calculate %urdened cost

&Perform accounting 8etermine account num%ers to

"ost to in Oracle :eneral Ledger

Create cost distri%ution lines

.O4RC/ ' Oracle "rojectCosting 4ser :uide

C i


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Costing

La%or Costs' La%or costs are calculated using the uantity and rate

Ra# Cost D 6ours >or$edECost Rate Cost Rate is deri+ed from Organi-ation La%or Costing Rules or

em"loyee rate o+errides

/*"enses and 4sages' Oracle Projects calculates the cost for

e*"ense re"orts, usages, and miscellaneous transactions as follo#s' Ra# Cost D ?uantity if in Currency, for e*am"le, Currency Amount;

Ra# Cost D ?uantity E Cost Rate if uantity is not in Currency;

Cost rates %y e*"enditure ty"e, or

Cost rates %y non=la%or resource and o#ning organi-ation for usages o"tional;o+errides e*"enditure ty"e cost rate

Cost !urdening' !urden Cost D Ra# Cost E !urden ulti"lier

!urdened Cost D Ra# Cost F !urden Cost

C ti


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Costing

Costing Processes

PRC' 8istri%ute La%or Costs

PRC' 8istri%ute 4sages and iscellaneous costs

PRC' 8istri%ute /*"ense Re"ort Costs

PRC' Interface .u""lier Costs

PRC' Interface /*"ense Re"orts from Paya%les

PRC' Interface /*"ense Re"orts to Paya%les

PRC' Interface La%or Costs to :eneral Ledger

PRC' Interface 4sage and iscellaneous Costs to :eneral Ledger

PRC' Interface iscellaneous In+entory Costs from Oracle In+entory .et;

T i


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Topics


.etu" /*"enditures

Costing

0uto 0ccounting

Allocations



Ca"itali-ation

0 t 0 ti


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0uto0ccounting

4se AutoAccounting to s"ecify ho# to determine the correct general

ledger account for each transaction /*am"les of accounting "ractices you can im"lement using

AutoAccounting include'

Charge central headquarters with all advertising costs regardless ofwhich region those advertisements benet.

Credit payroll costs to the payroll liability account belonging to the

division for which an employee works. Assign revenue from subcontractors to the company and cost center

managing the project.

>hen you im"lement AutoAccounting, you de1ne the rules andcircumstances that determine #hich general ledger accounts OracleProjects uses

Oracle Projects then uses the rules #hen "erforming accountingtransactions

0 t 0 ti


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0uto0ccounting

AutoAccounting Rule' /ach

AutoAccounting rule you de1nesu""lies one Accounting )le*1eldsegment +alue& Thus, you need tos"ecify one AutoAccounting rulefor each segment in yourAccounting )le*1eld for each

transactionTo de1ne an AutoAccounting rule,

you 1rst s"ecify an intermediate+alue an Gin"utG for the rule;&3ou can dra# an intermediate+alue from one of three

intermediate +alue sources' Constant

Parameter

.?L .elect .tatement.O4RC/ ' Oracle ProjectHs

4ser :uide

0 t 0 ti


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0uto0ccounting

Assign AutoAccounting Rules >indo#' 4se this #indo# to assign an

AutoAccounting rule to each segment of your Accounting )le*1eld forthe AutoAccounting transactions you #ant to use&

o /*am"le' Accounting for La%or Costs

La%or Cost Account )unction' >hen you run the PRC' 8istri%ute La%or Costs"rocess, Oracle Projects calculates la%or cost amounts %ased u"on em"loyee

la%or cost rates& After calculating la%or costs, Oracle Projects uses the La%or

Cost Account transactions to de%it an e*"ense account for ra# la%or costs&

/na%le the Pri+ate !illa%le La%or Transaction and Assign Rules'

Function ame! La%or Cost Account, "ransaction ame! Pri+ate, !illa%le La%or

Number Segment Name Rule Name

7 Company 0mployee Company

8 Cost Center 0mployee Cost Center

9 #ccount Private, Billable -abor

0uto 0ccounting Setup 0ssigning ules


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0uto 0ccounting Setup 0ssigning ules

0uto0ccounting ule %enition


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0uto0ccounting ule %enition

0uto0ccounting ,ookup Set


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0uto0ccounting ,ookup Set

The alues ofthe .egment

corres"ondingto the

Intermediatealues

Topics


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Topics


.etu" /*"enditures

Costing

Auto Accounting

0P+PO+P0 ntegration


Ca"itali-ation

0P PO P0 ntegration


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0P+PO+P0 ntegration

/*"ense Re"orts integration #ith AP

To im"ort an e*"ense re"ort entered in "aya%les to "rojects run the "rocess JInterface

/*"ense Re"orts )rom Paya%lesH

Enter E"pense

(eports in

Projects

)ie*

E"pense

(eports in

Payables

+istribute

E"pense (eport

osts

#mport

Payables

#n-oices

(un the process:

#nter$ace

E"pense (eports

To payables

%ie back e"pense

reports to Projects

()a&ple Supplier nvoices for Projects


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()a&ple Supplier nvoices for Projects

0P PO P0 ntegration


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0P+PO+P0 ntegration

.uto

,reate

Matching

#nter$ace#n-oices$romPayablestoProjects

(e/uisitions

Purchaserders

#n-oices

E"penditures

racleProjects

raclePayables

#nter$ace(eceipts$rom

Purchsing

to Projects

(eceipt

Entry(ecei-ing

%ransactions

raclePurchasing

0P+PO+P0 ntegration


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0P+PO+P0 ntegration

AP(PO(PA Integration' Oracle Projects fully integrates #ith Oracle

Purchasing and Oracle Paya%les and allo#s you to enter "roject=related reuisitions, "urchase orders, and su""lier in+oices using

those "roducts

0 >hen you enter "roject=related transactions in Oracle Purchasing and

Oracle Paya%les, you enter "roject information on your source document

0 Oracle Purchasing and Oracle Paya%les use the Account :enerator to

determine the account num%er for each "roject=related distri%ution line

%ased on the "roject information that you enter

To interface su""lier related costs from "urchase recei"ts and

su""lier in+oices, run the Concurrent Process' PRC' Interface

.u""lier Costs& .et one of the follo#ing "arameters'

Project elate! Purc$ase Or!ers


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Project elate! Purc$ase Or!ers

/nter Project 8etails in the Project ta% of the 8istri%ution .egment of the PO&

Co&&it&ents n Projects


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Co&&it&ents n Projects

Run the PRC' 4"date Project .ummary Amounts and see the commitments

reKected through the re"orts&

COIT/@T.

Topics


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Topics


.etu" /*"enditures

Costing

Auto Accounting


Project Status n/uiry

Ca"itali-ation



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Project .tatus Inuiry' >ith Project .tatus Inuiry P.I;, you can re+ie#

the current status of your "rojects and then drill do#n for more

detailed re+ie# of a "roject and its tas$s

Project .ummary Amounts To facilitate fast and easy status re"orting

and inuiries, Oracle Projects maintains +arious le+els of "roject

summary amounts for cost, commitment, re+enue, and %udget

amounts %y "roject, tas$, and resource& Oracle Projects maintains to=

date amounts as follo#s'

Period=to=8ate Amounts PT8;

Prior Period Amounts PP;

3ear=to=8ate Amounts 3T8;

Project or Ince"tion=to=8ate Amounts IT8;



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Run the PRC' 4"date Project .ummary Amounts "rocess for your

"rojects& The Project .tatus #indo# uses the data that is summari-ed%y this "rocess&

3ou can u"date "roject summary amounts anytime after you

distri%ute costs, inde"endent of #hen you interface costs and

re+enue to Oracle :eneral Ledger& This allo#s you to ha+e u"=to=

date information for "roject status re"orting, inde"endent of the

accounting Ko#&

Current Re"orting Period' The current re"orting "eriod de1nes the

"eriod through #hich the amounts are summari-ed for all "rojects in

your system& A common re"orting "eriod facilitates cross="roject

re"orting

Project Status n/uiry Screen S$ots


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PS %rill !own to 0ctual transactions


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PS %rill !own to 0ctual transactions

Topics


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Topics


.etu" /*"enditures

Costing

Allocations



Capitali3ation

0sset Capitalisation


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0sset Capitalisation

4sing ca"ital "rojects, #e can de1ne ca"ital assets and ca"ture

construction(in("rocess CIP; and e*"ense costs for assets #e are

creating& >hen the asset is to %e "laced in ser+ice, #e can generate asset

lines from the CIP costs and send the lines to Oracle Assets for

"osting as 1*ed assets&

>e can also de1ne retirement adjustment assets and ca"ture cost

of remo+al and "roceeds of sale amounts collecti+ely referred toas retirement costs, retirement, #or$(in("rocess, or R>IP; for

assets #e are retiring that are "art of a grou" asset in Oracle

Assets&

On com"letion of retirement acti+ities, #e can generate asset lines

for the R>IP amounts and send the lines to Oracle Assets for"osting as adjustments to the accumulated de"reciation accounts

for the grou" asset that corres"onds to each asset&

%ene a Capital Project


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To 8e1ne Assets'

.elect Asset information and /*"and

.elect Assets and Clic$ details

/nter the follo#ing Information'

0 Asset @ame, 8escri"tion, Category, !oo$



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p j

@a+igate to the Tas$ #indo# for Tas$&

Clic$ the O"tionsG %utton'

Clic$ on Asset AssignmentG %utton

Assign the assets to the Tas$'

0 ."eci1c5Common

0 Tas$

0 Asset num%er

Asset name

Process 4low for Capital Projects


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p j

>e can enter e*"enditure items for CIP and R>IP amounts directly to ca"ital"rojects from #ithin Oracle Projects& >e also can collect su""lier in+oice costs

for the ca"ital "rojects from Oracle Paya%les& >hen #e are ready to "lace a CIPasset in ser+ice, #e can send the associated CIP asset lines to Oracle Assets to%ecome 1*ed assets

.O4RC/ ' Oracle ProjectHs4ser :uide

Collect Costs for Capital Projects


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Collect Costs from +arious transaction sources +i-& PO, AP,In+entory, Timecards, Pre(A""ro+ed !atches etc& and generate

accounting Run the reuest JPRC' 4"date Project .ummary Amounts for a

.ingle ProjectH for the "roject

@a+igate to /*"enditures /*"enditure Inuiry Project tore+ie# the e*"enditures and there sources

p j

5enerate 0sset ,ines an! Place 0ssets inService


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Service

@a+igate to Ca"ital Projects

/nter your Project @um%er and clic$ 1nd %utton Clic$ the Assets %utton&

Ta% to Actual +ate in &er-ice $ield and enter the actual date in *hich theasset *as placed in ser-ice

5enerate 0sset ,ines an! Place 0ssets inService


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Service

Ta% to Actual 8ate in .er+ice 1eldand enter the actual date in #hichthe asset #as "laced in ser+ice

.a+e your #or$ and close the Asset#indo#&

Clic$ the J:enerateH %utton togenerate Asset Lines

/nter the date in the JIn .er+ice8ate ThroughH )ield& a$e surethat the PA through date is the lastdate of the PA "eriod for #hich theasset is %eing created& 8o not

forget to select the IncludeCommon Tas$s chec$%o* to includeyour common costs& Clic$ OM

.end the asset lines to oracle assets %y running the "rogramJPRC' Interface Assets to Oracle AssetsH


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Oracle Project Resourceanagement

Topics+ Project esource 'anage&ent


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p j g

Oracle Project esource 'anage&ent overview

.etu" Reuirements

Assignment

Candidate anagement

Team .chedule

O+er commitments

Oracle Project esource 'anage&ent


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Project Resource anagement' Pro+ides you the tools to

manage your "roject resource needs and organi-ation utili-ation, %ylocating and de"loying uali1ed and a+aila%le resources to your

"rojects across your enter"rise& )eatures include'

8e1ning resource reuirements for a "roject

.earching for'

?uali1ed resources to match reuirements Reuirements for #hich resources may nominate themsel+es

Trac$ing candidates for reuirements

Automatically "rocessing a""ro+als

anaging team schedules of the "roject team, including timeline +ie#s

Performing analysis and 1nancial forecasts on the "rojects

Business Process


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:Source 4 Oracle user 'uide

6ser oles


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Project anager = Initiates creation of "roject and reuirements&

Can also search for candidates and create "ro+isional assignments

.ta7ng anager = )ills the su""ly side of the tas$ Ko#s, manages

schedules and utili-ation of resources& Can search and nominate

for reuirements

Resource anager = Con1rm or deny the resource assignments,manage the schedules and utili-ation of direct re"orts

Team em%er = Project resources, can +ie# their schedule of

"roject assignments, also search for reuirements and nominate

themsel+es

!usiness anager = Access 1nancial forecasts for a single "roject,

a grou" of "rojects, or an organi-ation



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Oracle Project Resource anagement o+er+ie#

Setup Reuirements

Assignment

Candidate anagement

Team .chedule

O+er commitments

Setup


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8e1ne Organi-ations = 8efault O4, 6R Org, Project /*"5/+ent,

Project Tas$ o#ning org

Organi-ation 6ierarchies

No%s and No% a""ing'

8e1ne No% :rou"s

8e1ne No%s in each No% :rou"

8e1ne No% Le+els = Loo$u" form

No% a""ing = a" jo%s in dierent jo% grou"s

8e1ning Resources

/m"loyees = 6R /m"loyees form

Primary Assignment

Locations

Setup


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Com"etencies

Com"etence .tructure

Rating .cales

8e1ne Com"etencies

Assign Com"etencies = No%s, Roles

Roles

8e1ne Roles and Role controls

Role Lists

Acuire Resources from 6R. PRC' aintain Project Resources = Co"ies Resources from 6R. to

Projects

Setup


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Other Pro1le o"tions

PA' Project Resource No% :rou" set the jo% grou" #hich #ould%e used;

PA' 8efault Calendar

PA' :lo%al >ee$ .tart 8ay

PA' A+aila%ility5O+er commitment Calculation "eriod

PA' Percentage of ResourceHs ca"acity

PA' A+aila%ility 8uration

PA' O+ercommitment Percentage

Ad+ertisement Rules, Team Tem"lates

Security in Oracle Projects


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Res"onsi%ility %ased security ( 4sers ha+e +ie# access for all the

"rojects #ithin the O"erating unit attached to the res"onsi%ility /*am"le' Project .u"er 4ser res"onsi%ility, Project anager Res"onsi%ility,

Team em%er Res"onsi%ility PA' :lo%al >ee$ .tart 8ay

Role %ased security ( Controls user access %ased u"on the role the

user is currently "laying on a "roject /*am"le' 3ou could "lay a role of a Project Lead for months, and later as

.enior Consultant for months on the "roject& The function access for these

2 roles may %e dierent& If role %ased security is ena%led, you #ould get

dierent access for these time "eriods as "er the role;& 3ou could ho#e+er

%e using the same JTeam em%er Res"onsi%ilityH during the entire "eriod

Organi-ational .ecurity = /na%les you to s"ecify the authority for a

resource at an organi-ational le+el

Organi3ation Security


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Organi-ational Authority ena%les you to s"ecify the authority for a

resource at an organi-ational le+el

Project Authority = Allo#s you to "erform sta7ng functions on any "roject in

the organi-ation

Resource Authority = Pro+ides you authority o+er resources of a s"eci1corgani-ation you can con1rm assignments for these resources;

4tili-ation Authority = /na%les you to calculate and +ie# utili-ation for the

organi-ation

)orecast Authority= /na%led you to generate and +ie# forecast information

for "rojects in the s"eci1ed org

Project oles


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Project Team' A collection of "eo"le #ith dierent roles on a "roject

.cheduled team mem%ers' .cheduled team mem%ers are those "eo"le for#hom you #ant to trac$ the hours, utili-ation, and 1nancial im"act costs,

re+enue, and margin;& 3our scheduled team mem%ers for a "roject are also

referred to as the deli+ery team

@on(scheduled team mem%ers' @on=scheduled team mem%ers of a "roject

com"rise the e*tended team& These team mem%ers are distinguished from

the deli+ery team %ecause their time is not s"eci1cally trac$ed .u%teams'.u%teams ena%le you to classify your "eo"le on your "roject into

logical grou"s&

Team Role' A "roject reuirement or an assignment& 4ses Role as a

tem"late& Attri%utes are defaulted from the Role, can %e modi1ed

Sc$e!ule! People


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.etu" e/uire&ents

Assignment

Candidate anagement

Team .chedule

O+er commitments

e/uire&ents Overview


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Project Reuirements = Resources that are reuired to com"lete the

"roject& Ty"ically reuirements are created for s"eci1c roles& /g' 8!As,

)unctional Consultants

Reuirements can ha+e .ystem statuses O"en, Cancelled, )illed

Add Reuirements = .ingle, ulti"le

A""ly Team Tem"late ( A team tem"late is a "rede1ned set of

reuirements that you can a""ly to your "roject& A %ene1t of the team

tem"late is that you a+oid the re"etiti+e creation of the same

reuirements on common "roject teams&

Reuirements 8etails

!asic Information

.chedule = 8ates, >or$ "attern Com"etencies = 8efaults from Role

Ad+ertisements

Candidates

)inancial Information

0!!ing e/uire&ent


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e/uire&ents 0!vertise&ent ules


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Ad+ertisement Rules = Control the +isi%ility of a reuirement, %oth

inside and outside an organi-ation

Actions = Pu%lish to All, Pu%lish to Project Authority, Pu%lish to

Organi-ations, /scalate to @e*t Le+el, .end /mail, .end

@oti1cation to Person, .end @oti1cation to Project Role, 4"date

.ta7ng Priority

Actions e*ecution conditions can %e %ased on

@um%er of days since the ad+ rule #as initiated

@o of days remaining until the start of the reuirement

Com%ination of a%o+e t#o

Perform Action Rules = Concurrent Process

ie# Audits of an ad+ertisement rule

0!vertise&ent ules


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0!vertise&ent ules + 0ctions


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4illing e/uire&ents


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)illing Reuirements

8irectly identifying a $no#n resource = Pro+isional assignments

.earching the resource re"ository to 1ne suita%le resources

If you ha+e resource authority o+er the resource you ha+e

"ro+isionally assigned, it gets con1rmed automatically&

Other#ise, it #ill go through an a""ro+al "rocess



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.etu" Reuirements

0ssign&ent

Candidate anagement

Team .chedule

O+er commitments

0ssign&ents


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Project Assignment is a 1lled #or$ "osition for a s"eci1c resource

for a designated "eriod of time& >hen a reuirement is 1lled, an

assignment is created

Assignment Life Cycle = Pro+isional, Con1rmed, Cancelled

Calendar O"tions = Project Calendar, Resource Calendar or other

Assignment A""ro+al If #or$Ko# is ena%led, the #or$Ko# automatically for#ards to the

a""ro+er

Resources are chec$ed for "otential or e*isting conKicts& If yes, the

assignment reuest is su%mitted #ith conKict

Primary Contact = )irst A""ro+er Resource anager = .econd A""ro+er

0!! 0ssign&ents


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0ssign&ent Su-&it for 0pproval


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.etu" Reuirements

Assignment

Can!i!ate 'anage&ent

Team .chedule

O+er commitments



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Candidate Lifecycle'The candidate life cycle %egins #ith the search

for candidates for o"en reuirements& Candidates are nominated for

reuirements, their uali1cations and com"etencies re+ie#ed, and

1nally selected and assigned&

Resource .earch = Performed to 1ll a resource reuirement

.earch Criteria

Organi-ational 6ierarchy, .tarting Org inimum A+aila%ility Percentage= Re"resents each day a resource has

a+aila%ility from sys date

O"tional .earch criteria

Include Pro+isional assignments

in and a* No% Le+els

Com"etencies = andatory are searched, o"tional ones are dis"layed in

*5y format e&g& Q5;

Location

esource Searc$


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A+aila%ility Percentages = Percentages used during search, de"ending

on the conte*t

A+aila%ility atch Percentage4sed during Reuirement searches;

AP D C6 = A6; 5 R6 E 00

A+aila%ility Percentage 4sed during general candidate search;

AP D C6 = A6;5C6 E 00

!oth the a%o+e Percentages could %e de1niti+e or "otentialA6 = A+aila%le 6ours, C6 = Ca"acity 6ours, R6 = Reuirement 6ours

A+aila%ility .etu"

A+aila%ility Calculation "eriod daily or #ee$ly; = !ased on the #or$

"attern, the a+aila%ility may dier if the calculation is daily or

#ee$ly& /&g& QE0 D Q0 6ours, SEDQ0 6ours& If it is #ee$ly, then

a+aila%ility is J0H& If it is daily, then day is a+aila%le

Can!i!ate Scoring


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Candidate .core >eightings = /na%le you to de1ne the le+el of

im"ortance of the a+aila%ility, com"etencies and jo% le+el #hen

matched to reuirements

.coring Percentage )ormula'

@otations'

C D Com"etence atch

C> D Com"etency atch >eighting

A D A+aila%ility atch

A> D A+aila%ility atch >eighting

NL D No% Le+el atch

NL> D No% Le+el atch >eighting

CEC>; F AEA>; FNLENL>;U

C> F A> F NL>;

Can!i!ate Score an! Searc$ Settings


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0uto&ate! Searc$ an! *o&ination


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8e1ne Candidate .core >eightings and setu" your "references for

automated candidate nomination "rocess

.chedule PRC' Automated Candidate .earch for a single "roject

All candidates nominated %y this "rocess ha+e a system as

J.ystem @ominatedH



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.etu" Reuirements

Assignment

Candidate anagement

Tea& Sc$e!ule

O+er commitments

Project Sc$e!ule


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Project .chedule' The schedules are com"rised of #or$ "atterns

that include #or$ing hours and e*ce"tions, such as +acation days&

/ach schedule is %ased on the calendar for the organi-ation or an

indi+idually assigned calendar&

ie# resource schedules in a list or a timeline format

/*tend 8uration = Can enter a dierent status for the e*tended"eriod

.tatus= /ither for a s"eci1ed duration or entire team role

Timeline +ie#s

Team .chedule = All reuirements un1lled;, and assignments

Resource .chedule = .ingle or multi"le

PRC' Re%uild Resource Timeline

Tea& Sc$e!ule


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esource Sc$e!ule


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.etu" Reuirements

Assignment

Candidate anagement

Team .chedule

Over co&&it&ents

Over co&&it&ents


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O+er commitments = Resources are considered as o+ercommitted

#hen their con1rmed assignments e*ceed ca"acity %y a s"eci1c

"ercentage

O+er commitments Pro1le O"tions'

8aily or >ee$ly %asis same as used for a+aila%ility;

O+er commitment Percentage a threshold le+el;

ConKict Resolution = 2 "ossi%ilities

Create the ne# assignment #ith conKicts

Remo+e conKicting hours from con1rmed assignments

esource Over co&&it&ent


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Project !illing

0gen!a


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Oracle Project !illing O+er+ie#

Contract Projects

Agreements and )unding !udgets

/+ents

Re+enue Accrual and In+oicing

Oracle Project Billing


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Allo#s you to de1ne re+enue and in+oicing rules for your "rojects,

generate re+enue, create in+oices, and integrate #ith other Oracle

A""lications to "rocess re+enue and in+oices&

/nter "roject customers and contacts #ith #hom you ha+e

negotiated and contracted "roject #or$&

/nter agreements contracts; from your customers and fund "rojects

#ith those agreements

:enerate re+enue using +arious methods including time and

materials, "ercent com"lete, and cost "lus

Create draft in+oices from detail transactions and milestones for

online a""ro+al %y your "roject or accounting managers

Interface re+enue to Oracle :eneral Ledger and in+oices to OracleRecei+a%les #hile maintaining a detail audit trail

Re"ort "roject re+enue, in+oice, and recei+a%les status online and in

re"orts

Business Process


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Setup Project Type "Billing Options#


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.etu" !illing O"tions for a Project Ty"e

Setup ate Sc$e!ules


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Rate .chedules

Contract Projects


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ContractProjects = To trac$ acti+ities, cost, re+enue, and %illing for

ser+ices "erformed for and reim%ursed %y a customer

Time and aterials

)i*ed Price

Cost Plus

Contract Project )lo#'

Create a Contract Project < Tas$s,

/nter an agreement

)und the "roject

/nter and %aseline a draft re+enue %udget

8istri%ute costs, generate re+enue and in+oices

Contract Projects


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8istri%ution Rules = 8istri%ution rules determine ho# Oracle Projects

generates re+enue and in+oices for "rojects

Billing 1ethod ;escription

Cost6Cost#ccrues revenue and bills using the ratio of actual costto budgeted cost "percent complete$

Cost60vent#ccrues revenue using the ratio of actual cost tobudgeted cost "percent complete$ and bills based onevents

Cost6(ork#ccrues revenue using the ratio of actual cost tobudgeted cost "percent complete$ and bills as &orkoccurs

0vent60vent #ccrues revenue and bills based on events

0vent6(ork#ccrues revenue based on events and bills as &orkoccurs

(ork60vent#ccrues revenue as &ork occurs and bills based onevents

(ork6(ork #ccrues revenue and bills as &ork occurs

Contract Projects


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!ill Rate = A %ill rate is an amount or "ercentage that is a""lied to a

unit of time and materials; to calculate re+enue and in+oicing& !ill

rates are used for time and materials "rojects& 3ou can s"ecify thefollo#ing %ill rates in Oracle Projects'

0 /m"loyee !ill Rates'.tandard hourly %ill ratesor "ercentage mar$u"sassigned to em"loyees&

3ou can assign a dierent%ill rate to each em"loyeefor customer in+oicing

0 No% !ill Rates' .tandard

hourly %ill rates assigned

%y jo% title& )or e*am"le,

all .ystem Administrators

can ha+e one %ill rate,

#hile all Consultants can

ha+e a dierent %ill rate& @on=La%or !ill Rates' .tandard %ill rates or standard mar$u"s assigned

to non=la%or e*"enditure ty"e or non=la%or resources&

0gree&ents an! 4un!ing

Refer @otes for 8etails


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Agreement = Re"resents any form of contract, #ritten or +er%al,

%et#een you and one of your customers& An agreement contains the

follo#ing'Chec$ing this %utton#ould not allo# there+enue accrual%eyond the )undingamount&

Agree

mentAmount C

lic$

on

this

to

fund

th

e"roject

0gree&ents an! 4un!ing


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)unding' )unding is the

ste" that allocates an

amount associated #ith

a customer agreement

to a s"eci1c "roject&

The total amount ofallocated "roject funding

must eual the currenta""ro+ed "roject

re+enue %udget amount

in order to successfully

%aseline the "roject

3ou can fund at To" Tas$

Le+el or Project Le+el

0gree&ents an! 4un!ingRe"resents the

) d d

Refer @otes for 8etails


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amount )unded tothe "roject out ofthe total a+aila%lefund, i&e&, theagreement amount

This re"resents the"roject that is %eingfunded %y theagreement&

)unding cane+en %e done atthe "roject le+el

Amount stillunallocatedand a+aila%lefor funding

)4@8I@: T6/ PRON/CT

(vents Refer @otes for 8etails


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/+ent' .igni1es the occurrence of an e+ent in the course of the "roject ha+ing

a re+enue and5or in+oice im"act& /g' A milestone, in+oice reduction

Automatic anual

evenue 0ccrual


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Re+enue = Oracle Projects

generates re+enue %ased on

the transactions that youcharge to your "rojects

>hen you generate re+enue,

Oracle Projects calculates

re+enue, creates e+ent and

e*"enditure item re+enue,determines :L account

com%inations, and maintains

funding %alances

3ou can generate re+enue for

a range of "rojects or for asingle "roject

evenue 0ccrual Process


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&elect eligiblee"penditure

items, e-ents

reate +ra$t(e-enue

alculate Potential(e-enue, re-enue

e-ents,

(e-enue

E"ceeds 1ard2imit 3

)eri$y a-ailabilityo$ $unding

4o

Error

5es

evenue 0ccrual


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:/@/RAT/ 8RA)T R//@4/

evenue 0ccrual


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Clic$ therelease %uttonto change thestatus to

release

R/I/> A@8 R/L/A./ R//@4/

Clic$ here todrill do#n into

the details

evenue 0ccrual


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R/I/> A@8 R/L/A./ R//@4/

evenue 0ccrual


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I@T/R)AC/ R//@4/

nvoicing


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In+oicing' 3ou can manage and control your in+oices, re+ie# and adjust them

online, and re+ie# the detailed information that %ac$s u" your in+oice amounts&

In+oicing


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:enerating In+oices'3ou can generate an in+oice for a single "roject,

or for all "rojects ha+ing "otential in+oices

)or a single "roject, run PRC' :enerate 8raft In+oice"rocess .u%mit the PRC' :enerate 8raft In+oices for a Range of Projectsin the

.u%mit Reuest #indo# to run multi"le in+oice generation "rocesses in

"arallel&

nvoicing


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I@OIC/ R/I/>

nvoicing


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I@OIC/ R/I/>I@OIC/ 8/TAIL LI@/.

nvoicing


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After clic$ing on the a""ro+al %utton mentionedin the "re+ious slide, the Release %uttona""ears& On clic$ing the release %utton, thein+oice num%er needs to %e entered #hich hel"sinterface the Project odule #ith Recei+a%les

I@OIC/ R/L/A./

0gen!a Project 'anage&ent

Overview of Project 'anage&ent


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O e e o ojec a age e

.etu"

>or$("lan

!udgeting and )orecasting

Issue and Change anagement

Re"orting

Oracle Project 'anage&ent


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Project anagement' Pro+ides "roject managers a solution for

maintaining control and +isi%ility of all as"ects of their "rojects

Create, manage, +ersion, and +ie# #or$"lans

Trac$ "rogress against the #or$"lan

Lin$ icrosoft Project #ith Oracle Projects ena%ling you to #or$ #ith a

"roject using %oth a""lications&

Create %udgets and forecasts to "lan and manage the 1nancial

"erformance of "rojects throughout the "roject lifecycle&

Pro+ide a timely and consistent +ie# of "roject status information to all

audience mem%ers and "roject sta$eholders&

anage issues such as concerns, "ro%lems, and outstanding uestions for

"rojects and tas$s&

anage actions or changes that aect the sco"e, +alue, or duration of

"rojects and tas$s&

Attach and manage documents for "rojects and tas$s&

Project ,ist


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Project 'anager7s %as$ Boar!


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Setup


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.tructures

Setup

. O i l;


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Progress .tatuses O"tional;


O+er+ie# of Project anagement


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Setup

>or$("lan



Re"orting

Setup

> $ l Ch R


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>or$"lan Change Reasons

Setup

T $ T


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Tas$ Ty"es

Setup

! d t T


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!udget Ty"es

Setup

!udget Change Reasons


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!udget Change Reasons

Setup

)inancial


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)inancial

Plan

Ty"es

Setup

!udget /ntry ethods


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!udget /ntry ethods

Setup

. /*cel Integration for !udgeting and )orecasting


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. /*cel Integration for !udgeting and )orecasting

8o#nload

from Oracle

.

/*cel to

4"date

To

4"load

:o to V

Add(Ins

Setup

!udget >or$Ko#s' 5ou can implement the 'udget Work$lo* to initiate an


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!udget >or$Ko#s' 5ou can implement the 'udget Work$lo* to initiate an

appro-al process *hen you submit a budget or $orecast6

'udget E"tensions: 5ou can use the budget e"tensions to de$ine budgeting and

$orecasting rules

'udget alculation E"tensions: 7se the budget calculation e"tensions to

de$ine rules $or calculating budget and $orecast amounts6

'udget )eri$ication E"tension: 7se the budget -eri$ication e"tension to

de$ine rules $or -alidating a budget or $orecast *hen it is submitted or you

create a baseline




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.etu"

8ork+plan



Re"orting

WorkplanWorkplan


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WorkplanWorkplan

Workplan contains a hierarchical organi8ation o$ unlimited le-els o$ tasks


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Workplan contains a hierarchical organi8ation o$ unlimited le-els o$ tasks

*ithin a project6

Workplan structures helps project managers and team members deli-er projects

on time

Financial structures help project and $inancial administrations track $inancial

in$ormation $or a project

Enable Workplan &tructures and optionally share it *ith Financial &tructures

+e$ine %ask %ypes, Phases and 2i$ecycles

Workplan in$ormation setup

2i$ecycles, current phase

Enable *orkplan -ersioning

Enable *ork /uantity

.utomatically update transaction dates 0 applicable only i$ structures are shared

.uto publish upon project creation

+e$ine .ppro-al options $or *orkplan

Workplan &etupWorkplan &etup


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8orkplan

>or$"lan Creation and aintenance


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>or$"lan Creation and aintenance

Create Tas$s = 4nlimited hierarchies

Co"y Tas$s = )rom the same "roject or from outside "rojects

Indent, Outdent, o+e tas$s

4"date Tas$ 8etails

.chedule dates are rolled u" from lo#est tas$s to to" tas$s

4"date Tas$s = ass u"date tas$s

8elete Tas$s = ar$ed for deletion in +ersion ena%led cases

8orkplan %isplay


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8orkplan

>or$"lan ersioning


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>or$"lan ersioning

Allo#s you to create multi"le +ersions of #or$"lans

.tatuses' >or$ing, .u%mitted, A""ro+ed, Rejected, Pu%lished

>or$"lan Pu%lishing'

If you ha+e not set an a""ro+er, it gets "u%lished automatically

.u%mitted to a""ro+er if you ha+e set an a""ro+er

>hen the a""ro+er a""ro+es, it goes to A""ro+ed status, after #hich youcan "u%lish

Auto("u%lish after a""ro+al, if o"tion is ena%led

@oti1cation to team mem%ers u"on #or$"lan "u%lish

8orkplan 9ersioning


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.etu"


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.etu"

>or$("lan Bu!geting an! 4orecasting


Re"orting

Bu!geting an! 4orecasting

!udgets' An estimated cost or re+enue for a "roject or a tas$


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!udgets' An estimated cost or re+enue for a "roject or a tas$

>!. Le+el of entering %udget

Time(Phasing .ummary %udget lines or categori-ed %y resources

!udget amounts = Ra#5!urdened

!udgeting %y >!.

Project

To" Tas$ Lo#est Tas$

To" tas$s and lo#est tas$s

Time Phasing

PA Periods

:L Periods 8ate Range

@one

Bu!get 9ersioning

' d ) i i bl d l di$$ l i i $


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'udget )ersioning enables you to model many di$$erent planning scenarios $or

a plan type6

.$ter creating a *orking plan -ersion, plan amounts can be entered by one o$

the $ollo*ing methods:opy amounts $rom another plan -ersion or $rom actual transactions entered on the

same project6Enter plan amounts in Edit Plan pages+o*nload the plan -ersion and edit the amounts in a Microso$t E"cel spreadsheet

Bu!get (ntry


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"y j "

Co"y %udgets from earlier %udget +ersions

Co"y Actuals to %udget amounts for "eriod(%ased;

8elete a draft %udget

.u%mit and !aseline a %udget +ersion !udget >or$Ko#s and %udget e*tensions if reuired

4inancial Planning

8e1ne Period Pro1les = Time "eriods that are a+aila%le #hen you


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" y

enter, edit and +ie# "lan amounts

Time("hased %udgets either PA or :L "eriods

2 PA or :L "eriods

Preceding or .ucceeding "eriods

8e1ne Planning O"tions

.et at Project Tem"late or Project le+el

Plan Ty"e le+el

Plan ersions le+el

4inancial Planning


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4inancial Planning

Plan settings' ."ecify ho# to enter and +ie# "lan +ersion amounts =


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Plan amounts in multi"le currency, )actor "lan amounts %y, Amount

entry o"tions, Amount re"orting o"tions

Plan O"tions' /na%le you to de1ne the le+el of details at #hich you

enter "lan amounts

Planning Le+el = Project, To" Tas$, Lo#est Tas$, To" and Lo#est Tas$ Resource Information = .elect a resource list, select resources

Time Phase = PA Period, :L Period, 8ate Range, @one

Currency .ettings' 8e1ne con+ersion attri%utes for use in con+erting

"lan amounts in transaction currency to "roject or functional

currency

Add Transaction currencies

4inancial Planning

Planning /lements'Tas$s and resources that you select for a %udget or forecast


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.elect Tas$s

.elect Resources for Tas$s or Project = Resource :rou" or Resource le+el

Plan Ty"e= /na%les you to de1ne the %udgets or forecasts that you #ant to "lan for

e&g& a""ro+ed cost %udget, %id;

Attach multi"le "lan ty"es to a "roject

Cost Only

Re+enue Only

Cost and Re+enue together

Cost and Re+enue se"arately

."ecify "lanning o"tions for a "lan ty"e

Only one "lan ty"e that is designated as JA""ro+ed CostH and JA""ro+ed Re+enueH

Plan Type !enition


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4inancial Planning

Plan ersions' /na%le you to model dierent "lanning scenarios for a


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"lan ty"e

aintain Plan ersions ' >or$ing, !aselined

Create a #or$ing co"y of a +ersion

Co"y Plan amounts

/dit Plan ersion = Plan Lines

/dit in /*cel

ie# Plan ersions

'anaging Bu!get 9ersions


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(!iting Bu!get 9ersions


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.etu"


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.etu"

>or$("lan


ssue an! C$ange 'anage&ent

Re"orting

ssue an! C$ange 'anage&ent

Issue and Change anagement = A colla%orati+e #ay or resol+ing


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issues and managing changes in a "roject

Partici"ants= Creator, O#ner, Assignee, A""ro+er

Control Item Ty"e Classes = Issues, Change Reuests and Change

Orders

Control Item Ty"es = Classi1cation categories, A""ro+al, CI creation,

"roject ty"es that can use

ssue 'anage&ent

Create Issues


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Choose the issue ty"e

/nter descri"tion, classi1cations 8e1ne and assign actions = Re+ie# or 4"date action

Attach documents

anage Issues = arious +ie#s "ro+ided

8ays since u"dated

8ays until due

ssue 'anage&ent

Issue Progress, Interaction 6istory


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Action Resolution

Action assignees get the list of actions on team mem%er home "age

Reassign action to another "erson

Closing Issues

/nter resolution if reuired

.u%mit for a""ro+al if a""ro+al is ena%led, close it after it is a""ro+ed

/lse, directly close the issue

C$ange 'anage&ent

Change Reuests = 8ocument "otential changes to sco"e and facilitate a""ro+al

"rocess


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"rocess

Change Orders = Trac$ and im"lement the im"acts of changes to a "roject A change reuest should %e included into a change order to get im"lemented

Change 8ocuments can ha+e Im"acts de1ned

>or$"lan

.ta7ng

)inancial

.u""lier

Contract

Other



.etu"


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"

>or$("lan



eporting

Project Perfor&ance 'onitoring


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Project Perfor&ance 'onitoring


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Project Status eporting


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Sources of nfor&ation

Content in this "resentation has %een com"iled %y using


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information from follo#ing sources'

/. Academy P200 .tudy aterial

Oracle Project )oundation 4ser :uide

Oracle Project Im"lementation :uide

Oracle Project anagement 4ser :uide

Infosys Internal Training ision Instances


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Than$ 3ou

Oracle Projects Training Presentation

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Transcript of Oracle Projects Training Presentation