OPS Meeting072010

SAN ANTONIO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Operations and Human Resources Committee MeetingJuly 29, 2010, 1:00 p.m.

SAHA, Central office building

Board of Commissioners Chairman Vice-Chair Commissioner Commissioner Commissioner Commissioner Commissioner Ramiro Cavazos Brian Herman Karina C. Cantu Rebecca Galvan Richard Gambitta Yolanda Hotman Stella Burciaga Molina

Operations and Human Resources Committee

Richard Gambitta, Chair, Brian Herman, Member, Yolanda Hotman, Member

President & CEO

Lourdes Castro Ramirez

San Antonio Housing Authority Operations and Human Resources Committee Or

Special Board Meeting** 818 S. Flores Street

San Antonio, TX 78204 July 20, 2010

1:00 p.m. The Board of Commissioners will convene for a Committee or Special Board Meeting in the Boardroom located within the San Antonio Housing Authority for discussion and action on the following matters:

1. Meeting called to order. The Board of Commissioners or its committee may hold a closed meeting pursuant to Texas Government Code 551.071-076 for consultation concerning attorney-client matters, real estate, litigation, personnel, and security matters. The Board or committee reserves the right to enter into closed meeting at any time during the course of the meeting.

2. Consideration and appropriate action regarding Resolution 5086, authorizing awards of contracts to two

contractors for plumbing maintenance services on an as needed basis, as follows: J.R.s Plumbing (SBE) (MBE) (VBE)(SECTION 3 BUSINESS CONCERN) for an amount not to exceed $412,043.06; A-Ram Plumbing, Inc., (SBE) (MBE) (DBE) (HUB) for an amount not to exceed $274,695.38 for a period of one year with the option to renew for four (4) additional one-year periods. (Michael Bond, Director of Public Housing Family; Stacy Padgett, Director of Procurement).

3. Consideration and appropriate action regarding Resolution 5087, authorizing an award of a contract to

BYO Playground in a joint venture with Surface America to supply, repair and install playground equipment at Alazan and Westway, for an amount not to exceed $481,803.95, for a period not to exceed 120 days from Notice to Proceed with the option to extend. (Michael Bond, Director of Public Housing Family; Stacy Padgett, Director of Procurement).

4. Update and discussion regarding the Public Housing Assessment System (PHAS) Score. (Michael

Bond, Director of Public Housing). 5. Consideration and appropriation action regarding Resolution 5082, approving the San Antonio Housing

Authoritys (SAHA) self-certification score for the Section Eight Management Assessment Program (SEMAP) for fiscal year 2009 - 2010. (Corina Wilson, Director of Assisted Housing Programs).

6. Update and discussion regarding the Housing Choice Voucher Programs (HCVP) Waiting List to include

the disability preference and demographics. (Corina Wilson, Director of Assisted Housing Programs). 7. Update and discussion regarding the moratorium on the Glen neighborhood. (Corina Wilson, Director of

Assisted Housing Programs).

8. Update and discussion regarding contract awards related to American Recovery and Reinvestment Act

(ARRA) competitive grants. (Ed Hinojosa, Chief Financial Officer; Stacy Padgett, Director of Procurement).

9. * Closed Session:

Consultation with Attorney Deliberate current and potential legal matters and litigation, pursuant to Texas Government Code Sec. 551.071 (consultation with attorney).

Cause No. 2009-CI-08711; Jessie Arias, et. al v. KB Home, et. al; in the 288th Judicial District Court of Bexar County, Texas. (Mirasol litigation).

Legal advice on operational review of Information Technology. (RNR Consulting) 10. Adjournment.

Note: Whenever the Texas Open Meetings Act (Section 551.001 et seq. Of the Texas Government Code) provides for a closed meeting in matters concerning legal advice, real estate, contracts, personnel matters, or security issues, the Board may find a closed meeting to be necessary. For convenience of the citizens interested in an item preceded by an asterisk, notice is given that a closed meeting is contemplated. However, the Board reserves the right to go into a closed meeting at any other item, whether it has an asterisk or not, when the Board determines there is a need, and a closed meeting is permitted under Chapter 551 of the Texas Government Code that permits the closed meeting. ** Note: If a quorum of the Board of Commissioners attends the Committee Meeting, this meeting becomes a Special Meeting of the Board, but no Board action will be taken other than recommendations to the full board, unless the full Board is present.

SAN ANTONIO HOUSING AUTHORITY July 20, 2010

BOARD OF COMMISSIONERS Operations and Human Resources Committee

Lourde astro Ramirez ichael Bond President and CEO Director of Public Housing-Family

REQUESTED ACTION: Consideration and appropriate action regarding Resolution 5086, authorizing awards of contracts to two contractors for plumbing maintenance services on an "as needed basis", as follows: J.R.'s Plumbing (SBE) (MBE) (VBE)(SECTION 3 BUSINESS CONCERN) for an amount not to exceed $412,043.06; A-Ram Plumbing, Inc , (SBE) (MBE) (DBE) (HUB) for an amount not to exceed $274,695.38 for a period of one year with the option to renew for four (4) additional one-year periods.

PURPOSE: To provide plumbing maintenance services on an as-needed basis for the San Antonio Housing Authority Public and Non-profit housing developments. Th is aligns with SAHA's priority to improve the quality of life for our res idents and preserve our existing affordable housing assets.

FINANCIAL IMPACT: Plumbing services will be funded through the approved operating budgets for the Family Public Housing for a total amount not to exceed $686,738.44.

SUMMARY: On March 2, 2010, SAHA issued a "Request for Proposals" (RFP) #1002-910-60-3029 for Plumbing Maintenance Services which closed on April 1, 2010. The RFP was published on our website , E-procurement, La Prensa, the African-American Reflections and various other venues (See Advertisement list). A total of six (6) firms submitted proposa ls for review. Proposals were evaluated on experience and past performance, experience of key personnel, SWMBE and Section 3 utilization plans and technical capabi lities to perform the services. If awarded a contract, J,R. 's Plumbing (SBE)(MBE)(VBE)(Section 3 Business Concern) anticipates hiring an additional 4 to 6 full-time employees. In addit ion, if awarded a contract A-Ram Plumbing, Inc. (SBE), (MBE), (DBE), (HUB), is willing to offer the San Antonio Independent School District a $500 to $1 ,000.00 Scholarship to students pursuing a career in the construction industry. ARam Plumbing , Inc. (SBE) (MBE) (DBE) (HUB) wi ll also work with SI. Philip's College to provide internship opportunities as well as possible part-time and or full -time summer jobs. A-Ram Plumbing , Inc. (SBE)(MBE)(DBE)(HUB) anticipates hiring an additional 5 full-time employees.

ATTACH MENTS: Resolution 5086 Bid Tabulation Advertisement list

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San Antonio Housing Authority

Resolution 5086

RESOLUTION 5086, AUTHORIZING AWARDS OF CONTRACTS TO TWO CONTRACTORS FOR PLUMBING MAINTENANCE SERVICES ON AN AS NEEDED BASIS, AS FOLLOWS: J.R.S PLUMBING (SBE) (MBE) (VBE)(SECTION 3 BUSINESS CONCERN) FOR AN AMOUNT NOT TO EXCEED $412,043.06 AND A-RAM PLUMBING, INC. (SBE) (MBE) (DBE) (HUB) FOR AN AMOUNT NOT TO EXCEED $274,695.38; FOR A PERIOD OF ONE YEAR WITH THE OPTION TO RENEW FOR FOUR (4) ADDITIONAL ONE-YEAR PERIODS. WHEREAS, the Housing Authority of the City of San Antonio, Texas requires professional plumbing services on as needed basis; and WHEREAS, a Request for Proposals was issued on March 2, 2010 and subsequently closed on April 1, 2010; and WHEREAS, six companies submitted their proposals for review by the due date and proposals were evaluated on experience, experience of key personnel, SWMBE and Section 3 utilization plans and technical capabilities to perform the services and J.R.s Plumbing (SBE)(MBE)(VBE) (Section 3 Business Concern) and A-Ram Plumbing, Inc. (SBE), (MBE), (DBE), (HUB) scored within the top-tier with 60% of plumbing services being contracted to J.R.s Plumbing and 40% contracted to A-Ram Plumbing; and WHEREAS, J.R.s Plumbing (SBE)(MBE)(VBE) (Section 3 Business Concern) and A-Ram Plumbing, Inc. (SBE), (MBE), (DBE), (HUB) are not listed on the disbarred or suspended lists prohibiting them from being awarded a federally funded contract and staff recommends that J.R.s Plumbing (SBE)(MBE)(VBE) (Section 3 Business Concern) and A-Ram Plumbing, Inc. (SBE), (MBE), (DBE), (HUB) be considered for a contract in a total amount not to exceed $686,738.44 for a period of one year with the option to renew for four (4) additional one-year periods. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5086 authorizing the contract to J.R.s Plumbing (SBE)(MBE)(VBE) (Section 3 Business Concern) for an amount not to exceed $412,043.06 and A-Ram Plumbing, Inc. (SBE), (MBE), (DBE), (HUB) for an amount not to exceed $274,695.38 for professional plumbing services for one year on an as needed basis for a total amount not to exceed $686,738.44, with the option to renew for four (4) additional one-year periods; and

2) Authorizes the President and CEO to execute all necessary documents associated with these

contracts. Passed and approved the 5th day of August, 2010. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO

Bid Tabulation

Plumbing Maintenan ce Services

0909-910-60-3029

Criterion Description

Relevant Experience, Pas t Perfo rman ce. Fleet Size and variety: Projects of same or similar type, size, scope and complexlly. Number 0 years and customers that reflect this experience. Ability to remain on schedule, cooperation wi th owner. safety reco rd and commitment to exce llence in workma nship/professiona li sm & currenl fi nancial statement, performan ce requirements of contracl work substantially similar to that required by this solicitation as verified by reference checks or other means. Also Contractor complaints with Texas State Board a Plumbing Examiners as well as Plumbing License SlandinQ. Number of years and past experi ence in plumbing maintenance and repair services Fleet size and va riety Current Financial Statement Project Management Ability: Organizational structu re, with number and qualifications of key staff, customer service plan and dispatch capabilities. Resumes of Master Plumber, Journeymen and other key staff. Method of assigning work and procedures for maintaining level 0 service to indude quality control and oversight. Qualifications of key staff, number of yea rs of experience , dispatch capabilities Financial stability, (balance sheet, audit), Management Plan and approach to solving the Pl umbing problem . Strength of the Sect io n 3 and SIW/MBE plans Secti on 3 plan SIW/MBE plan Technical Capabilities: The appropriateness of the technical approach including labor categories of personnel, equipment and materials, quality of the work plan, emergency request response, dispatch capabi lities as well as experti se in mainten ance, repair andlor replacement of boi lers and chill ers . Emergency response capabilities Labor ca tegories including plumbing techniCIans, superintendanls, project managers and staff Expertise in maintenance. repair and/or replacement of boilers and chillers Price Proposal: base pnce plus any combinations of alternates the owner chooses. Section 3 Preference: A finn may qualify for Section 3 status for up to an additional 5 points. Priori ty I: As detailed in Attachmen t 0 Priority II : As detailed in Attachment 0 Priority III : As detailed in Attachment 0

nonty IV: AS aetal ea In AUacnment u Il o tal

Average

Max AirJiren Points Rl I R2 I

30

10 0 2 10 0 2 10 0 0

15

10 2 0

5 2 0 15 10 3 I 5 I 5 4 I 1 I

20 10 2 2

5 2 0

5 0 0

20 17.9 17.9

5 0 0 5 4 3 2

32.9 29.9

41 23

R3 -_.

9 8 0

8

0

0 T 0 I

8

5

5

17.9

0

60.9

A.L. Plumbina Alamo Plumbing & Mechanica l Rl I R2 I R3 Rl I R2 I R3

~ .~-. ..............~-,,-~ ---... >-_. ......_....._-_. '''~'~ ..

-

7 6 5 7 8 7 3 2 3 0 6 7 9 3 5 0 0 0

-

5 3 5 7 5 8

2 3 1 4 0 0

3 I 5 I 0 I 4 I 2 I 0 4 I 1 I 0 I 4 1 1 1 1

3 2 2 7 6 9

2 1 2 3 3 4

3 0 2 4 0 2

18.7 18.7 18.7 18,8 18.8 18.8 I

0 0 0 0 0 0

597 44,7 43.7 58.8 49.8 56.8

49.37 551 3

Bid Tabulation

Plumbin g Maintenan ce Services

0909-910-60,302 9

Cr ite rion Descript ion

Re levant Experience, Past Performance, Flee t Size and vari ety : Projects of same or similar type, size, scope and complexity . Number 0 years and customers that reflect this experience. Ability to remain on schedule, cooperation with owner, safety record and commitment to excellence in workmanship/professionalism & current financial statement, performance requirements of contract work substantially similar to that required by this solicitation as verified by reference checks or other means. A lso Contractor complain ts with Texas State Board 0 Plumbing Examiners as we ll as Plumbing License standing. Number of years and past experience in plumbing maintenance and

r~Q?ir services Fleet size and variety Current Financial Statement Projec t Management A bility : Organizational structure, with numbe and qualifications of key staff, customer service plan and dispatch capabilities. Resumes of Master Plumber, Journeymen and other key staff. Method of assigning work and procedures for maintaimng level 0 service to include quality control and oversight. Qualifications of key staff, number of years of experience. dispatch capabilities Financial stability, (balance sheet, audil l, Management Plan and approach to salvino the Plumbing problem. Strength of the Section 3 and S/W/MBE plans Section 3 plan S/W/MBE plan Technical Capabilities: The appropriateness of the technical approach including labor categories of personnel, equipment and materials, quality of the work plan , emergency request response, dispatch capabilities as well as expertise in maintenance , repair and/or replacement of bo ilers and chillers. Emergency response capabilities Labor categories including plumbing tech n icians. superintendants, project manaQers and staff Expertise in maintenance. repair and/or replacement of bOilers and chillers Price Proposal: base price plus any combinations of alternates the owner chooses. Section 3 Preference: A fi nn may qualify for Section 3 status for up to an additiona l 5 poi nts. Priority I: As detailed in Attachment D Prior!!}' II : As detailed in Attachment D Priority III: As detailed in Attachment 0

if'nonty IV: As CletaileCl In Attachment u p otal

Average

Max A-Ram PlumbinQ Points R1 I R2 I R3

.,' -- ._-_.

--' -

,

;

I

30 ,

10 7 9 10 10 6 9 9 10 9 10 10

~'

"

15 .. ,

-

10 7 10 10

5 4 5 5 15

- I, '1'6 ' ,10 7 0 5 4 L 5 I 5 I

---_.

--

20 :i 10 7 10 9

5 4 5 5

5 4 0 5

20 15.9 15. 9 15.9

5 0 0 0 5 4 3 2

74.9 78.9 939

8257

J.R.'s Plu mbi ng Precision Plum binQ R1 I R2 I R3 R1 I R2 I R3

, - ..... - - . '. - -_. -.'. --~---'" '-" '." ...... . - ,

7 10 10 2 7 2 7 10 9 0 0 2 9 10 10 0 0 0

.'

-

.. , r ' - -

7 10 10 3 5 2

4 5 5 2 2 0

, I10' " '7 r I ~ -'17 10 5 2 4 L 5 , 5 I 4 , 2 L 0 I.--.

-

I 7 10 10 4 6 1

4 5 5 3 3 1

4 0 5 2 0 1

19.3 19.3 19.3 19.6 19.6 19.6

0 0 0

2 2 2 81.3 96.3 100.3 46.6 49.6 306

92.63 42.27

Advertisement List for RFP #1002-910-60-3029 PLUMBING MAINTENANCE SERVICES

Minority Business Enterprise Center African American Chamber of Commerce Alamo Asian American Chamber of Commerce Alamo City Black Chamber Asian Chamber of Commerce Builders Exchange Central & South Texas Minority Business Council City of San Antonio Procurement Technical Assistance Center Goodwill Industries Hispanic Chamber of Commerce Hispanic Contractors Association Isqftplanroom/Construction Software Technologies, Inc. Northside Chamber of Commerce SA Craftsman Association SA Womens Chamber of Commerce SA Chapter of the AGC South Texas Regional Certification Agency Southside Chamber of Commerce Texas Veterans Commission The Greater San Antonio Chinese Chamber of Commerce TIBH Industries UTSA Minority Business Westside Chamber of Commerce Womens Business Enterprise A&E Plumbing ARAM Plumbing Carlos Plumbing Chavez Plumbing Jerrys Pipe Check Plumbing Joey Suarez AA Plumbing Liles Plumbing Morrison

COMPANY PROFILES

SAHA has done business with both JR's Plumbing and A-Ram Plumbing in the past. Overall we have been satisfied with their services. Any issues we have had have been resolved.

JR's Plumbing JR's Plumbing is family-owned and has been operated by a San Antonio family since 1980. Their plumbers are paid hourly, and therefore, do not get commissions on their jobs. JR's provides competitive pricing and they have radio-dispatched trucks for fast service . Services provided by JR's include but are not limited to: residential and commercial sewer and drain cleaning , water heater and garbage disposal repair and replacement, drain line camera inspections, sewer and water line replacement, gas leaks , slab leaks, etc.

A-Ram Plumbing A-Ram Plumbing was established in San Antonio in 1988. The company was founded by Albert and Patricia Ramirez on the ideals that A-Ram is committed to quality , reliability and trust. ARam licensed professionals conduct themselves with respect for their customers . Services provided by A-Ram include but are not limited to: residential and commercial foundation leak detection, drain and sewer cleaning, video camera inspection, electronic leak detection, water and gas leak repairs , and backflow testing and installation.


BOARD OF COMMISSIONERS

Operations and Human Resources Committee

RESOLUTION 5087, AUTHORIZING AN AWARD OF A CONTRACT TO BYO PLAYGROUND IN A JOINT VENTURE WITH SURFACE AMERICA, TO SUPPLY, REPAIR AND INSTALL PLAYGROUND EQUIPMENT AT ALAZAN AND WESTWAY, FOR AN AMOU NT NOT TO EXCEED $481,803.95, FOR A PERIOD NOT TO EXCEED 120 DAYS FROM NOTICE TO PROCEED WITH HE TION TO EXTEND.

Lourdes Castr Michael Bond, President and Director of Public Housing - Family

REQUESTED ACTION: Consideration and appropriate action regarding Resolution 5087, authorizing an award of a contract to BYO Playground in a jOint venture with Surface America to supply, repair and install playground equipment at Alazan and Westway, for an amount not to exceed $481 ,803.95, for a period not to exceed 120 days from Notice to Proceed with the option to extend.

PURPOSE: To provide labor, equipment and materials to repair and install playground equipment and soft fall areas at Alazan and Westway At Alazan, seven playgrounds, two basketball courts , four half basketball courts, four stand alone basketball goals will have repairs and or installation of new equipment. At Westway, three playgrounds and a full basketball court will have repairs and or installation of new equipment. Seventy-five percent of the expense is for the soft fall areas, which currently have "kiddie" mulch that requires constant maintenance. The new soft fall areas are virtually maintenance free and will provide a safe and aesthetically pleasing environment for families to congregate. This aligns with SAHA's priority to improve the quality of life of our clients.

FINANCIAL IMPACT: The $481,803.95 will be funded from the 2008 Capital Fund Program (CFP).

SUMMARY: On March 30, 2010, SAHA issued a "Request for Proposals" (RFP) #1003-650-38-3155 to Supply and Install Playground Equipment at Alazan and Westway, which closed on April 16, 2010. The RFP was published on our webs ite , E-procurement, San Antonio Express News, La Prensa and various other ven ues (See Advertisement List). A total of two (2) firms submitted proposals for review. Proposals were evaluated on experienced and past performance, financial stability, management plan for the project, environmental efficiencies, and SWMBE and Section 3 plans. Both firms rated in the competitive range and were requested to provide BAI=Os. BYO Playground is committed to helping SAHA attain its goals for Section 3 and SWMBE entities by agreeing to hire Section 3 persons for any additional em ployees required for this project. BYO Playground will seek to use local SWMBE companies for any subcontract opportunities.

ATTACHMENTS : Resolution 5087 Bid Tabulation Advertisement List

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Resolution 5087

RESOLUTION 5087, AUTHORIZING AN AWARD OF A CONTRACT TO BYO PLAYGROUND IN A JOINT VENTURE WITH SURFACE AMERICA, TO SUPPLY, REPAIR AND INSTALL PLAYGROUND EQUIPMENT AT ALAZAN AND WESTWAY, FOR AN AMOUNT NOT TO EXCEED $481,803.95, FOR A PERIOD NOT TO EXCEED 120 DAYS FROM NOTICE TO PROCEED WITH THE OPTION TO EXTEND. WHEREAS, the Housing Authority of the City of San Antonio, Texas needs to provide playgrounds that are safe, aesthetically pleasing, and provide an area conducive for families to congregate; and WHEREAS, a Request for Proposal was issued on March 30, 2010, and subsequently closed on April 16, 2010; and WHEREAS, two companies submitted their proposals for review by the due date and were evaluated by the committee; and WHEREAS, BYO Playground in a joint venture with Surface America was the highest rated firm in the competitive range based on experience and past performance, financial stability, management plan for the project, environmental efficiencies, and SWMBE and Section 3 plans; and WHEREAS, staff recommends BYO Playground in a joint venture with Surface America for a contract not to exceed $481,803.95, for a period not to exceed 120 days from the Notice to Proceed with an option to extend; and WHEREAS, staff requests that the Board of Commissioners authorize the President and CEO to execute all documents to enter into these contracts. NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5087 awarding a contract to BYO Playground in a joint venture with Surface America for an amount not to exceed $481,803.95, for a period not to exceed 120 days from the Notice to Proceed with an option to extend; and

2) Authorizes the President and CEO to execute all necessary documents associated

with these contracts. Passed and approved the 5th day of August, 2010. _____________________________ Ramiro Cavazos Chair, Board of Commissioners Attested and approved as to form: ______________________________ Lourdes Castro Ramirez Secretary/SAHA President and CEO

MaxCriterion Description Points R1 R2 R3 R1 R2 R3Relevant experience & Past Performance: Experience in theoperation of projects of this scope and size. Crew size and time tocomplete the project. Project manager and staff's playgroundconstruction experience. Safety record. 25

Experience installing playground equipment of this size and scope 10 8 10 10 9 8 10Number of years experience installing playground equipment 5 5 5 5 5 4 5Safety Record 5 4 5 3 2 5 3Crew size and days to complete project 5 5 5 5 5 5 5Project Management Ability: Organizational structure, with numberand most recent audit. Resumes of Project Manager and other keystaff. Management plan for this project. 20

Qualifications of key staff, number of years of experience, resumes 10 8 10 9 8 10 9Financial stability, (balance sheet, audit) 10 8 10 10 8 10 10Strength of the Section 3 and S/W/MBE plans 15Section 3 plan 10 7 5 7 10 10 9S/W/MB plan 5 4 2 4 5 5 5Price Proposal: Price 25 25 25 25 20.92 20.92 20.92Quality Plan: Plan or procedures to monitor employees andsubcontractors performance during the contract period. 10 10 10 8 10 10 9"Green" or environmental efficiencies proposed by Contractor 5Environmental efficiencies proposed by Contractor 5 5 5 5 5 5 5Total points for Criteria 100 89 92 91 87.92 92.92 90.92Section 3 Preference Program PointsPriority I as detailed in HUD Section 3 Form 5Priority II as detailed in HUD Section 3 Form 4Priority III as detailed in HUD Section 3 Form 3Priority IV as detailed in HUD Section 3 Form 2

Total 89 92 91 87.92 92.92 90.92

Average 90.67 90.59

Bid TabulationSupply and Installation of Playground Equipment at Alazan and Westway

1003-650-38-3155

Surface America, Inc. Weston Solutions

Advertisement List for

RFP# 1003-650-38-3155 Supply and Install Playground Equipment for Alazan and Westway

African American Chamber of Commerce Alamo Asian American Chamber of Commerce Alamo City Black Chamber of Commerce Asian Chamber of Commerce Builders Exchange Central & So Texas Minority Business Council Central & South Texas Minority Business Council Goodwill Industries Hispanic Contractors Association isqftplanroom Northside Chamber of Commerce PTAC SA Chapter of the AGC SA Craftsman Association SA Women's Chamber of Commerce South Texas Regional Certification Agency Southside Chamber of Commerce Texas Veterans Commission The Greater San Antonio Chinese Chamber of Commerce TIBH Industries UTSA West San Antonio Chamber of Commerce Westside Chamber of Commerce Womens Business Enterprise Women's Business Enterprise Alliance A & R Affordable Roll-Off AC Pressure Washing Ace.Co AW Contractors Better Roofing USA Business World Contractors Carin Contractin Continuous Rain Gutters CTX Roofing Diamond J Services Dora Conracting Elite Commercial Services Faith Roofing & Remodeling Galaxy Builders Galaxy Builders Global Contracting Service

J Gordon, Inc J Roberts Contracting J&J Painting Company JC Insulation Co Jirah Contractors LLC ROD Custom Trim & Remodeling Juan Garza Kessler Painting LCI M Christopher & Company Mustang General Conracting ORACLE Building Contractors Pavement Solutions Project Control Quality Insulation Randan RGV Contractor South Texas Interiors Starr Roofing Stucco Rodriguez Surface Connection The Builder Martinez The Gordian Group Walte Carballo GF Play

EXISTING PLAYGROUNDS

A Westway playground today

An Alazan playground today

Alazan- BB half-court 1 adjacent to bldg 298 @ Chihuahua St.

Alazan- Playground 2 adjacent to bldg 293

Alazan- Playground 4 adjacent to bldg 290 @ Santiago St

Alazan- Basketball court 2 adjacent to Alazan Administration building

Alazan- Basketball court 3 @ Alazan Administration Building field

Alazan- Playground 7 adjacent to building 307 @ Colorado

ALAZAN APACHE AND WESTWAY PLAYGROUND SPECIFICATIONS Install:

Poured-in-place safety surfacing systems (soft fall) Picnic tables and benches Barbecue pits where acceptable Trash receptacles Playground signs Sidewalks as needed Swing sets where needed Power wash existing equipment and concrete Prime/paint existing equipment ADA accessible double slide where needed Fencing where needed Swing seats where needed

Basketball Courts:

Power wash and degrease all surfaces Install and seal cost all paved areas Install picnic tables and benches where needed Install basketball goal post, backboard, goal, and net where needed Seal court with skid resistant concrete finish and add top coat Stripe basketball court with three point line, free throw line, center circle, midcourt line,

and base line where needed Install trash receptacles where needed Install barbecue pits where acceptable Install signs where needed Paint goal post where needed.

t and CEO


MEMORANDUM

To: Operations and Hu

From : Lourdes Castro

Presented by: Michael Bond, . ector Public Housing - Family

RE Update and discussion regarding the Public Housing Assessment System (PHAS) Score

SUMMARY: The U.S. Department of Housing and Urban Development (HUD) implemented the Public Housing Assessment System (PHAS) on September 1, 1998. The purpose of the PHAS is to measure a PHA's performance based on standards that are objective, uniform, and verifiable and to provide rewards for high performers and consequences for poor performers. The areas evaluated under this program include the physical and financial condition, management operations, and resident service and satisfaction of the Public Housing Program. The scores for the physical condition of PHA-owned properties and the resident services are determined by an independent contractor employed by HUD. The financial condition is based on an assessment of the operations, as reflected on the PHA's audited financial statements.

At the end of FY 2008, HUD changed the PHAS Reporting requirements to conform to new regulations on the Public Housing Operating Fund program, and the conversion by PHAs to asset management (including project-based budgeting, accounting and performance evaluation). Each of the major areas is graded on the basis of total possible points . The point values assigned to the major areas are:

Physical (Inspections) - 30 points; Financial Condition - 30 points; Management Operations - 30 points; and Resident Surveys -10 pOints.

Under the current PHAS , and on the basis of these four indicators, a PHA receives a composite score that represents a single score for a PHA's entire operation and a corresponding performance designation .

The Management Operations assessment is one of the four key areas HUD utilizes to determine an overall PHAS score. The Management Operations sub-indicator consists of an evaluation of performance in the following areas: unit turnaround, capital funds, work orders, inspections (dwelling units and systems), and security In August 2008, HUD's Asset Management Transition Year Information and Uniform Financial Reporting Standards (UFRS) indicated that, for PHAs with fiscal years ending June 30, 2008 through March 31, 2009, HUD would not issue a new overall PHAS score. Further, PHAs were not required to submit their management operations information and were not subject to resident satisfaction surveys (other than PHAs with fiscal years ending June 30, 2008 , for whom the survey results were informational only). Further direction is pending from HUD regarding reporting instructions for Transition Year three for PHAs with fiscal years ending June 30, 2010.


TOTAL MANAGEMENT OPERATIONS ESTIMATED SCORE Sub-Indicator

1. Unit Turnaround Time Estimated Points

2.61 Maximum Points

522

2. Capital Funds 9.12 9.12

3. Work Orders 4. Inspections (dwelling unit & systems) 5. Security 6. Economic Self-Sufficiency' Total

5.22 5.22

4.00 N/A

26.17

5.22 5.22

5.22 N/A

30.00

OPTIONAL Per HUD guidance, PHAs are required to certify the accuracy of the data, which is subject to verification during the agency's independent audit.

Based on the performance data that is currently available, SAHA estimates a composite score of 26.17 points out of a possible 30 points for this component.

TOTAL PHAS ESTIMATED SCORE

Maximum Points Estimated Points 2009 PHAS Indicators (Areas)

Physical 302300 _. i

30 29.63Financial (revised 2007 score)

3026.17 Management Operations

108.80Resident (estimated 2005 score) Total 100.00 ..87.60

SAHA's total PHAS score is estimated to be 87.60%, which equates to a designation of a standard performer (a composite score of less than 90%).

PROPOSED ACTION: None at this time

FINANCIAL IMPACT: None at this time

ATTACHMENTS: None


BOARD OF COMMISSIONERS Operations and Human Resources Committee

RESOLUTION 5082, APPROVING THE SAN ANTONIO HOUSING AUTHORITY'S SELFCERTIFICATION SCORE FOR THE SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM (SEMAP) FOR FISCAL YEAR 2009 - 2010.

Lourde~~ ~01~~ President and CEO ~Assisted Housing Programs REQUESTED ACTION: Consideration and appropriation action regarding Resolution 5082, approving the San Antonio Housing Authority's (SAHA) self-certification score for the Section Eight Management Assessment Program (SEMAP) for fiscal year 2009 - 2010. PURPOSE: To authorize the submission of SAHA's SEMAP self-certification score and to comply with the US Department of Housing and Urban Development's (HUD) SEMAP requirement that the certification be approved by Board resolution and signed by the Housing Authority's President and CEO.

FINANCIAL IMPACT: None

SUMMARY: HUD implemented the SEMAP on September 10, 1998 to measure the performance of local housing authorities administering the Section 8 Housing Choice Voucher Program. SEMAP is designed to assess performance in 14 key program areas and to assign performance ratings. Additionally , SAHA is required to complete a self-assessment and submit an electronic selfcertification to HUD within 60 calendar days of the fiscal year end. After receipt of the transmission, HUD will then issue a performance rating .

The overall performance ratings are defined as follows : High Performer (90%-100%) Standard Performer (60%-89%) Troubled Agency (Below 59%)

The scoring system and a summary of the performance indicators is attached. Staff continues to compile the necessary documentation supporting projected scores for each performance indicator. An updated detailed report, to include SAHA's performance rating for the 2009 - 2010 fiscal year, will be provided at the August 5, 2010 Board meeting

ATTACHMENTS: Resolution 5082 SEMAP Scoring Chart SEMAP Indicator Summary



Resolution 5082 RESOLUTION 5082, APPROVING THE SAN ANTONIO HOUSING AUTHORITYS SELF-CERTIFICATION SCORE FOR THE SECTION EIGHT MANAGEMENT ASSESSMENT PROGRAM (SEMAP) FOR FISCAL YEAR 2009 - 2010. WHEREAS, the U.S. Department of Housing and Urban Development (HUD) implemented the Section Eight Management Assessment Program (SEMAP) on September 10, 1998; and WHEREAS, SEMAP is the management assessment system that HUD will use to measure the performance of local housing authorities administering the Section 8 Housing Choice Voucher Program; and WHEREAS, HUD requires the SEMAP certification be approved by the Board of Commissioners; NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of SAHA hereby:

1) Approves Resolution 5082, approving the San Antonio Housing Authoritys self-certification score for the Section Eight Management Assessment Program (SEMAP) for fiscal year 2009 - 2010.

Passed and approved the 5th day of August 2010. _____________________________ RAMIRO CAVAZOS CHAIR, BOARD OF COMMISSIONERS Attested and approved as to form: ______________________________ LOURDES CASTRO RAMIREZ SECRETARY/SAHA President and CEO

1

SEMAP Fiscal Year 2009 -2010

PossibleIndicator Points

1 - Selection from the Waiting List 152 - Reasonable Rent 203 - Determination of Adjusted Income 204 - Utility Allowance Schedule 55 - HQS Quality Control Inspections 56 - HQS Enforcement 107 - Expanding Housing Opportunities 58 - Payment Standards 59 - Annual Reexaminations 1010 - Correct Tenant Rent Calculations 511 - Pre-contract HQS Inspections 512 - Annual HQS Inspections 1013 - Lease-Up 2014a - FSS Enrollment & Escrow Accounts 1015 - Deconcentration Bonus 5

Total Possible Points 145*

High Performer Rating: 90-100%Standard Performer Rating: 60 - 89%

Troubled Rating: < 60%

*An updated chart will be provided reflecting the authority's actual score

SEMAP Indicator Summary

Indicator 1 - Selection from the Waiting List This indicator shows whether the PHA has written policies in its administrative plan for selecting applicants from the waiting list and whether the PHA follows these policies when selecting applicants for admission from the waiting list. Total Possible Points 15 Indicator 2 - Rent Reasonableness This indicator shows whether the PHA has and implements a reasonable written method to determine and document for each unit leased that the rent to owner is reasonable based on current rents for comparable unassisted units: at the time of initial leasing; if there is any increase in the rent to owner; and at the HAP contract anniversary if there is a 5 percent decrease in the published FMR in effect 60 days before the HAP contract anniversary. The PHAs method must take into consideration the location, size, type, quality and age of units, and the amenities, housing services, and maintenance and utilities provided by the owners in determining comparability and the reasonable rent. Total Possible Points 20 Indicator 3 - Determination of Adjusted Income This indicator shows whether, at the time of admission and annual reexamination, the PHA verifies and correctly determines adjusted annual income for each assisted family and, where the family is responsible for utilities under the lease, the PHA uses the appropriate utility allowances for the unit leased in determining the gross rent. Total Possible Points 20 Indicator 4 - Utility Allowance Schedule This indicator shows whether the PHA maintains an up-to-date utility allowance schedule. Total Possible Points 5 Indicator 5 Housing Quality Standard (HQS) Quality Control Inspections This indicator shows whether a PHA supervisor or other qualified person reinspects a sample of units under contract during the PHA fiscal year, which meets the minimum sample size requirements specified at S 985.2 under the PHAs quality control sample, for quality control of HQS inspections. The PHA supervisors reinspected sample is to be drawn from recently completed HQS inspections (i.e., performed during the 3 months preceding reinspection) and is to be drawn to represent a cross section of neighborhoods and the work of a cross section of inspectors. Total Possible Points 5 Indicator 6 Housing Quality Standard (HQS) Enforcement This indicator shows whether, following each HQS inspection of a unit under contract where the unit fails to meet HQS, any cited lifethreatening HQS deficiencies are corrected within no more than 24 hours from the inspection and all other cited HQS deficiencies are corrected within no more the 30 calendar days from the inspection or PHA approved extension. In addition, if HQS deficiencies are not corrected timely, the indicator shows whether the PHA stops (abates) housing assistance payments no later than the first of the month following the specified correction period or terminates the HAP contract or, for familycaused defects, takes prompt and vigorous action to enforce the family obligations. Total Possible Points 10


Indicator 7 - Expanding Housing Opportunities This indictor applies only to PHAs with jurisdiction in metropolitan FMR areas. The indicator shows whether the PHA has adopted and implemented a written policy to encourage participation by owners of units located outside areas of poverty or minority concentration: informs rental voucher holders of the full range of areas where they may lease units both inside and outside the PHAs jurisdiction: and supplies a list of landlords or other parties who are willing to lease units or help families find units: including units outside areas of poverty or minority concentration. Total Possible Points 5 Indicator 8 - Payment Standards This indictor shows whether the PHA has adopted a payment standard schedule that establishes voucher payment standard amounts by unit size for each FMR area in the PHA jurisdiction, and if applicable, separate payment standard amounts by unit size for a PHA-designated part of a FMR area, which payment standards do not exceed 110 percent of the current applicable published FMRs (unless a higher or lower payment standard amount is approves by HUD). Total Possible Points 5 Indicator 9 - Annual Reexaminations This indicator shows whether the PHA completes a reexamination for each participating family at least every 12 months. Total Possible Points 10

Indicator 10 - Correct Tenant Rent Calculations This indicator shows whether the PHA correctly calculates tenant rent in the rental certificate program and the familys share of the rent to owner in the rental voucher program. Total Possible Points 5

Indicator 11 - Pre-Contract Housing Quality Standard (HQS) Inspections This indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the assisted lease and HAP contract. Total Possible Points 5 Indicator 12 - Annual Housing Quality Standard (HQS) Inspections This indictor shows whether the PHA inspects each unit under contract at least annually. Total Possible Points 10

Indicator 13 - Lease-up This indicator shows whether the PHA enters HAP contracts for the number of units reserved under ACC for at least one year or the annual allocated budget authority has been expended. Total Possible Points 20


Indicator 14a - Family Self Sufficiency (FSS) Enrollment and Escrow Accounts This indictor applies only to PHAs with mandatory FSS programs. The indicator consists of 2 components which show whether the PHA has enrolled families in the FSS program as required, and the extent of the PHAs progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in MTCS that have had increases in earned income which resulted in escrow account balances. Total Possible Points 10 Bonus Indicator - Deconcentration Additional SEMAP points are available to PHAs that have jurisdiction in metropolitan FMR areas and that choose to submit with their SEMAP certifications certain data, in a HUD-prescribed format, on the percent of their tenant based section 8 families with children who live in, and who have moved during the PHA fiscal year to, low poverty census tracts in the PHAs principal operating area. For purposes of this indicator, the PHAs principal operating area is the geographic entity for which the Census tabulates data that most closely matches the PHAs geographic jurisdiction under State or local law (e.g., city, county, metropolitan statistical area) as determined by the PHA, subject to HUD review. A low poverty census tract is defined as a census tract where the poverty rate of this tract is at or below 10%, or at or below the overall poverty rate for the principal operating area of the PHA, whichever is greater. The PHA determines the overall poverty rate for its principal operating area using the most recent available decennial Census data. Family data used for the PHAs analysis must be the same information as reported to MTCS for the PHAs tenant based Section 8 families with children. If HUD determines that the quantity of MTCS data is insufficient for adequate analysis, HUD will not award points under this bonus indicator. Bonus points will be awarded if:

Half or more of all Section 8 families with children assisted by the PHA in its principal operating area at the end of the last complete PHA fiscal year reside in low poverty census tract;

The percent of Section 8 mover families with children who moved to low poverty

census tracts in the PHAs principal operating area during the last completed PHA fiscal year is at least 2% points higher than the percent of all Section 8 families with children who reside in low poverty census tracts at the end of the last completed PHA fiscal year; or

The percent of Section 8 families with children who move to low poverty census tracts

in PHAs principal operating area over the last two completed PHA fiscal years is at least 2% points higher than the percent of all Section 8 families with children who resided in low poverty census tracts at the end of the second to last completed PHA fiscal year.

State and regional PHAs that provide Section 8 rental assistance in more than one metropolitan area within a State or region make these determinations separately for each metropolitan area or portion of a metropolitan area where the PHA has assisted at least 20 Section 8 families with children in the last completed PHA fiscal year. Total Possible Points 5


MEMORANDUM

To: Board of Commissioners

From: Lourdes Castro Ramir

Presented by: Corina Wilson, Directo

'&-'"II','Il

SAN ANTONIO HOUSING AUTHORITY July 20,2010

SAHA has established the following local preferences'

Homeless Preference: This preference shall be given to those families determined to be homeless and referred by the City of San Antonio (COSA). No more than 400 vouchers in yearly increments of 100 will be allocated for this preference.

Involuntary Displacement Preference: This preference shall be given to those families that are involuntarily displaced by a natural disaster (fire, flood , hurricane, earthquake, etc.), as verified by local, state, or federal authorities within the last 6 months .

It will also be given to those families that are involuntarily displaced by PHA action (emergency relocation , demolition, sale of property, extensive rehabilitation, insufficient funding, etc.);

A family residing in a PHA owned, operated housing development and SAHNHUD sells, forecloses or demolishes, the project (to include major renovations/modernization, or property acquisition or other action of the PHA);

Families of PHA sponsored housing programs, (Moderate Rehabilitation Program , Shelter Plus Care , Housing Choice Voucher Program, Homeownership Program, 5H Homeownership Program , and the Section 32 Homeownership Program) to meet specific housing needs (i.e. bedroom size, reasonable accommodation, or to satisfy legal judgments).

DemolitionlDisposition Preference: This preference shall be given to residents of a Public Housing development that has received HUD approval for demolition or disposition. To be eligible for this preference residents had to be residing in the public housing unit on the date HUD approval is received.

Section 5H Mirasol/Springview Homeownership Program Preference : Section 5H Mirasol/Springview Horneownership Program participants (as of August 3, 2007) who choose to relocate due to non-purchase of the lease purchase residence; Section 5H Mirasol/Springview Homeownership Program homeowners, lease-purchase participants, and Mirasol target site renters (as of August 3, 2007), who choose to relocate due to health or construction concerns.

Disability Preference'o This preference is extended to disabled persons or families with a disabled member as defined in this plan . Proof of disability will be required at time of selection and it must verify disability existed as of the date of pre-application.

Program Return Preference': This preference shall be given to those families that were displaced from the Section 8 Housing Choice Voucher Program due to insufficient funding and were not offered alternative housing by SAHA

'The waiting list is currently closed for this local preference. Housing Authorities may not adopt a preference for admission of persons with a specific disability and cannot alter the HUD definition of disability to restrict inclusion only to applicants receiving Supplemental Security Income (SSI) benefits.


Waiting List - General Information

HUD requires that persons applying for the HCVP be placed on a waiting list. To meet this requirement, SAHA requires that a family complete a pre-application for placement on the HCVP's waiting list.

When funding and housing choice vouchers are available, families are selected from the waiting list in accordance with HUD requirements and SAHA policies as stated in the Administrative Plan. Once the family is selected from the waiting list, SAHA conducts an eligibility appointment to determine if the family meets all the eligibility requirements to participate in the HCVP.

Current SAHA policy states the waiting list will close for general application when the estimated waiting period for housing assistance for applicants reaches 24 months.

The waiting list was open from October 15, 2007 to November 30, 2007 for general application and over 9,000 pre-applications were received . The waiting list remained open for persons eligible for a local preference. The waiting list closed April 30, 2009 for the disability and program return preferences.

Waiting List Demographics

Currently, there are 8,573 applicants on the waiting list, of which 1,419, or 17 percent, selected a preference. The number of applicants that have selected the disability preference is 1,319, or 15 percent: 202 or 15.6 percent of the 1,319 selecting the disability preference are also categorized as elderly.

The average wait time for preference applicants to be initially selected from the waiting list is approximately one year and the average time wait time for non-preference applicants is three years.

' This is based on the age of the head of household on the pre-application: it is not necessarily the disabled person in the household .

PROPOSED ACTION: None


ATTACHMENTS: None


n Resources Committee

ctor of Assisted Housing Programs


MEMORANDUM

To: Operations and H

From Lourdes Castr

Presented by: Corina Wilson,

RE Update and discussion regarding the moratorium on the Glen neighborhood.

SUMMARY: Since the inception of the 2006 moratorium on vouchers in the Glen neighborhood, the San Antonio Housing Authority (SAHA) has conducted, at a minimum, bi-annual site and neighborhood "windshield" inspections (observations from vehicles) in the Glen. Examination of both before and after pictures (Attachment A) depicts a progressing neighborhood in regards to aesthetic appeal as well as criminal activity. Within the area, both well maintained units, and others of inferior upkeep are evident.

Based solely on windshield inspections, staff estimates that numerous single-family units within the community could pass housing quality standards (HQS) inspection guidelines. Conversely, units located on Glen Mist, Glen Park, and Glen Meadow have shown little improvement over the past three years. Vacated units and units in disrepair still dominate the three block area. In general, the Glen, as a whole, has improved in aesthetic appeal and crime rate. This evolution provides for the viable option of revisiting the opportunity for assistance of Housing Choice Voucher (HCV) program participants in the Glen .

Removing the moratorium on the Glen may assist in supporting SAHA's mission and objective, by expanding decent and safe housing opportunities to clients while affording owners who maintain their units the opportunity to conduct business with SAHA. Site and neighborhood conditions do not appear to pose a serious and continuous danger to the health and safety of the residents in the Glen community as a whole.

The population of zip code 78239, in which the Glen is located, is estimated at 26,080. Crime data (Attachment B) for the Glen projects a decrease in reported crimes of over 54 percent from 2008 to 2009, and is again projected to decrease by 32 percent from 2009 to 2010. San Antonio's citywide data, which is also included in attachment B, reflects a 2.8 percent increase in violent crimes from 2008 to 2009, and a 3.4 percent decrease in property crimes from 2008 to 2009.

While the recommendation is to remove the moratorium, SAHA will be engaging stakeholders who continue to express a desire to prohibit the use of housing choice vouchers in this area. Furthermore , a process will be created to identify neighborhoods sharing similar concerns, in which SAHA's inspections team would playa pivotal role.

PROPOSED ACTION: None


ATTACHMENTS: Attachment A - Glen Neighborhood Pictures Attachment B - Crime Statistics


Attachment A Glen Neighborhood Pictures

2008

Single Family Units

Glen Mist/Glen Park/Glen Meadow - Townhomes


2009 Single Family Units

Glen Mist/Glen Park/Glen Meadow Townhomes


2010 Single Family Units

Glen Mist/Glen Park/Glen Meadow Townhomes

Attachment B Crime Statistics

Below are excerpts from the Bexar County Sheriffs Office Patrol crime statistics reports on calls to the Bexar County Sheriffs department for zip code 78239, in which the Glen is located.

2008 2009 2010 Projected Assault 146 12 69 Burglary (including auto) 245 82 55* Theft (including auto) 139 74 50 Aggravated crimes 43 74 10 Homicide 2 1 0 The graph below reflects the total number of calls placed (e.g. misdemeanors, felonies, etc.). The 2009 and Projected 2010 crime statistics indicate a reduction in crime in comparison to 2008.

(-55%) (-32%)

554377

1200

0200400600800

100012001400

2008 2009 2010 Projected**

Numberof calls

*2010 Projected figure is calculated from the per month reported calls for each category for January 2010 - May 2010 (i.e. 23 calls reporting burglary were recorded from January 2010 - May 2010, an average of 4.6 per month; 4.6 multiplied by 12 months of the year equals a total estimate of 55 projected burglary reportings for 2010).

**2010 Projected figure is based on 157 calls to the Bexar County Sheriffs Department from January 2010 - May 2010

Attachment B Crime Statistics

Comparison of Crime Statistics for all of Bexar County from 2008 to 2009

Violent Crimes Property Crimes Central 3.3% + Central -10.0% East* 5.5% + East* 2.5% + South 2.5% + South - 1.9% West 0.5% + West 0.6% + North 4.3% + North - 9.3% Citywide 2.8%+ Citywide -3.4%

*The Glen is located in this area.


MEMORANDUM

To: Operations and Human Resources Committee From: Lourdes Castro Ramirez, President and CEO Presented by: Stacy Padgett, Director of Procurement RE: Update and discussion regarding contract awards related to the American

Recovery and Reinvestment Act (ARRA) competitive grants SUMMARY: In September 2009, SAHA was awarded $5.5 million in American Recovery and Reinvestment Act (ARRA) grant funds. In order to assure full obligation in the required timeframe (September 2010), SAHA converted by addendum an existing solicitation for Architectural Services that was already advertising. Upon evaluation by staff and award by the Board of Commissioners, six firms were chosen to develop the specifications for the remodeling and renovations of the common areas of the following properties:

o Durand Hollis & Rupe: Matt Garcia and Fair Avenue o Paul Anthony & Associates: Col. G. Cisneros, Lila Cockrell and Jewett Circle o Rees Architecture: Kenwood North, Villa Hermosa and Madonna o Alamo Architects: Victoria Plaza and O.P. Schnabel o OCO Architects: Villa Tranchese o Debra Dockery: Parkview and College Park

The above firms met with the various stakeholders including residents from the various properties to develop the parameters for each project specific to its property. A deadline to receive the specifications and drawings for advertisement was established (June 15, 2010). As the plans and specifications were delivered, the solicitation packets were developed and advertised after approval by executive staff. The attached timeline details the posting dates, pre-submittal meeting dates and the closing dates for the Requests For Proposals (RFPs). PROPOSED ACTION: In order to meet the obligation requirements of the grant and the time needed to properly evaluate each proposal, it may require that some or all of the recommendations be sent straight to the full Board for consideration instead of first coming before the Operations and Human Resources Committee. Staff requests permission to send the recommendations to the full Board as necessary, but will make all reasonable effort to bring them to the Operations and Human Resources Committee, where possible. FINANCIAL IMPACT: These projects are part of the ARRA Grant Program and are required to be obligated by late September 2010. Failure to obligate these funds will result in the loss of any funds not obligated by the deadline. ATTACHMENTS: Timeline


Project Name Solicitation Number Posted Presubmittal Closes Award Matt Garcia Apartments 1006-909-23-3234 6/15/2010 6/24/2010 7/2/2010 8/5/2010

Cisneros Cockrell & Jewett Circle 1006-909-23-3236 6/17/2010 6/28/2010 7/8/2010 8/5/2010 Kenwood Hermosa & Madonna 1006-909-23-3240 6/25/2010 7/6/2010 7/15/2010 8/5/2010

Fair Avenue Apartments 1006-909-23-3241 6/25/2010 7/6/2010 7/15/2010 8/5/2010 Victoria Plaza & O.P. Schnabel 1006-909-23-3242 7/1/2010 7/9/2010 7/19/2010 8/5/2010

Villa Tranchese Apartments 1006-909-23-3243 6/25/2010 7/8/2010 7/14/2010 8/5/2010 Parkview & College Park Apartments 1006-909-23-3244 7/6/2010 7/13/2010 7/23/2010 8/5/2010

SAN ANTONIO HOUSING AUTHORITY July 20, 201 0

Project Name Solicitation Number Posted Presubmittal Closes Award Malt Garcia Apartments 1006-909-23-3234 6/15/2010 6/24/2010 7/212010 815/2010

Cisneros Cockrell & Jewett Circle 1006-909-23-3236 6/17/2010 6/28/2010 7/812010 8/5/2010 Kenwood Hennosa & Madonna 1006-909-23-3240 6/25/2010 7/612010 7/15/2010 81512010

Fair Avenue Apartments 1006-90923-3241 6/25/2010 7/612010 7/15/2010 81512010 Victoria Plaza & a .p. Schnabel 1006-909-23-3242 7/1/2010 7/9/2010 7/19/2010 81512010 Villa Tranchese Apartments 1006-909-23-3243 6/25/2010 718/2010 7/14/2010 8/512010

Parkview & College Park Apartments 1006-909-23-3244 7/6/2010 7/13/2010 7/23/2010 81512010

atachment Bid Tab Plumbing.pdfSheet1

attachment bid tab Playground Alazan West Way.pdfSheet1

attachment semap.pdfSheet1

memo ARRA update.pdfMEMORANDUM

OPS Meeting072010

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