OPI Student Information System

Montana Office of Public Instruction Linda McCulloch Superintendent www.opi.mt.gov

OPI Student Information System

Madalyn Quinlan Donna O’Neill

Charlie Kratsch Gale Kramlick

Dave Nagel Marc Butenko

Bob Runkel

April 28, 2006


Purpose of Student Information System

• To improve the collection, availability and use of high-quality education data

• To track students’ academic progress over time • To reduce burden upon OPI, schools and districts, while increasing

the value of the data systems

• To provide tools for interactive querying and reporting of data to enable data to drive education policies and practices

• Source of student counts for funding of K-12 public education


Scope

• State-level Student Information System (SIS), which includes a Special Education Records and Information Management System

• Data Warehouse (DW)


Student Information System (SIS)

• Assign a unique student identifier to every student

• Student-level enrollment, demographic and program participation information

• Track individual students’ test records from year to year

• Tracking academic progress of subgroups of students, including gifted and talented, migrant, limited English proficient, free and reduced price lunch, and homeless students

• Management of school discipline information


Data Warehouse (DW)

• A Central Repository for Data

• Pre-Defined and Ad Hoc Reporting

• Analysis Tools

• Embedded Security


Special Education Records Information Management

• Support teachers in completing and maintaining required paperwork

• Help teachers manage special education work flow and timelines

• Promote compliance with state and federal regulations through validation checks

• Assist with data collection and reporting of student information and staff information


• Permit electronic transfer of student records• Improve parent access to records• Allow for a secure, well-defined, and efficient

method of exchange of data between the school, district, cooperative, state, and federal entities

• Increase the reliability and validity of data• Support administrators by keeping track of

services provided by staff and accountability for records management




• Improve efficiency in monitoring for compliance

• Provide a data base and tools for analysis of program effectiveness including approximately 20 predefined reports

• Provide documentation used when billing Medicaid

• Enhance communication between schools and parents


Planned Timeline

• Contract Award May, 2006• Student IDs Assigned TBD• Fall Enrollment Count October 2, 2006• Special Education Child Count December 1,

2006• Registration of Students for

Statewide Assessment January 2, 2007• Spring Enrollment Count February 1, 2007• Testing Cycle Enrollment March 20, 2007• Special Education System Online April 30, 2007


• State’s “Single Sign On” solution

• One Person – One Password

• Good for Multiple eGovernment Services

• Allows Personalization of Services Page


Types of Users

• Direct Access

• Embedded Edition

• District Edition

• Existing SIS – SIF/Non-SIF


Direct Access Users•No “District-Type” Functions

•Grade Book•Scheduling

•No District Hardware Required•Included with State Contract•Good for Schools That Don’t Need a SIS

State Database

District/School User

Internet


Embedded Edition•Separate SIS Database Hosted by OPI•Limited “District-Type” Functions

•Grade Book•Scheduling

•No District Hardware Required•Not Included with State Contract

•~$3/student annually•Good for Schools With Basic SIS Needs Who May/May Not Currently Have a SIS

State Database


Internet

Embedded EditionSIS

Database


District Edition

•Separate SIS Database Hosted by Each District•Fully-Featured District Functions•Automates State Reporting•District Hardware Required•Not Included with State Contract

•~$8/student annually•Good for Schools with Full SIS NeedsWanting to Replace Existing SIS

State Database


Internet

District EditionSIS

Database


Users With Existing SIS

•District Continues Current Operation•State Reporting via Two Methods

•SIF – If SIS is SIF-Compliant•File Upload – Non-SIF-Compliant

•Included with State Contract•Method for Schools with Full SIS NeedsNot Wanting to Replace Existing SIS

State Database


Internet

District SISDatabase


Screen Shots


Training

• School Clerical staff

• School Counselors

• Teachers and Support Specialists

• School District Information Systems Staff

• Directors of Special Education

• Principals

• Other Administrators


Training

• On-Site Training

• Regional Training Sessions

• Web-Based Training

• Video Streaming

• Video Conferencing

• Computer Based Training

• Other


How Will My District Benefit?

• Only Handle Information Once• Improved Data Quality• Easier tracking of student mobility and transfer

of student information from school to school• Cost Savings to Schools• Easier reporting• All districts ensured basic functionality• Ability to track academic growth over time


K-12 Education Data Systems

1. Set Academic Standards & Curriculum


2. Administer Assessments


3. Certify Educators


6. Collect & Report Data


5. Distribute Grants/Aid &

Ensure Compliance


Ensure Compliance

4. Conduct Data Driven Analysis & Intervention


Core Processes

of OPI


K-12 Education Data SystemsState Curriculum Inf.

ManagementState Curriculum Inf.

Management

State Assessment Results Management

Educator Certification Management

Staff Record Collection & HQE

Enterprise Directory & Administrator Security

Student ID Management & Record

Collection

Safety & Discipline Data Collection

Grant & Program Data Collection

EOY Finance Data Collection

Facilities Information Data Collection

Data Warehouse

Decision Support Tools


K-12 Education Data SystemsState Curriculum Inf.

ManagementState Curriculum Inf.

Management

State Assessment Results Management

Educator Certification Management

Staff Record Collection & HQE

Enterprise Directory & Administrator Security

Student ID Management & Record

Collection

Safety & Discipline Data Collection

Grant & Program Data Collection

EOY Finance Data Collection

Facilities Information Data Collection

Data Warehouse

Decision Support Tools










Ensure Compliance


Ensure Compliance



Core Processes

of OPI

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OPI Student Information System

Documents

Transcript of OPI Student Information System