OPEXShare The New Cloud-based System for DOE Operating Experience

Presented by Gerry WhitneyMission Support Alliance, LLC

DOE Operating Experience Committee MeetingMay 14, 2013

Overview

• Background• Process, Delivery and Reporting • System design requirements• Benefits• The new design• Path forward

What is OPEXShare?

• A new Cloud-based web platform designed for collecting and sharing operating experience– Captures many different types of content– Provides user friendly viewing– Promotes direct user data entry and real-time

sharing

Migration

• In 2013 the Hanford Site migrated from Hanford Information and Lessons Learned Sharing (HILLS) OPEXShare.– Added functionality to improve user interface and

collaboration– Mobile friendly– Improved administrator functionality including

public/private setting– Enables larger user community

IT Platform

• OPEXShare is written in cold Fusion with a MS-SQL database backend.

• Login ID's and passwords are database encrypted. Four levels of application access exist, User, Content Admin, Site Admin, and Super Admin.

• Each with a defined application role and access level

Capture - Process – Share - Document

Event(Positive or Negative)

DOEExternalForeign

ContentORPS Reports

Safety Alert/BulletinsLessons Learned

Good Work PracticesMedia

ShareOE Community

(Internal/External)

ApplyIncorporate Into

activities and work processes

Document Database

Other

ReportMetrics that

demonstrate program effectiveness

Benefits of using a Cloud-based System

• Benefits of using hosted/shared database.– Access to data from anywhere on any device– Provides a more collaborative work environment– No set-up or software to download– Low cost to maintain, no need for IT staff for software

development and maintenance– Unlimited storage capacity– Can reduce a businesses' carbon emissions by as

much as 30%– Secure

Benefits to Users

• Easy to use, attractive, intuitive • Reduces data input time • Enables real-time sharing • Improves document quality for use in meetings/sharing• Enhances search capability for ALL documents• Enables user feedback collection/storage• Provides user application reports/metrics• Connects the DOE User Community (collaboration tools)

Improves Document Readability/Sharing

DOE LL File (HTML)

OPEXShare File (PDF)

Sharing Across the Nation

OPEXShare

Benefits to DOE

• Improves sharing & learning from internal and external content by:– A single website – User fed OE content– Quick & Easy access– Standard metrics capture

Key OPEXShare Features

• Collaboration – live chat, administrator/ user directory, wiki

• Search/Share – advanced search & direct email sharing

• Video Share – searchable library & easy share • User Feedback – maintains records• Reports/Metrics – automated charts• Administrative – control of

content-public/private

The OPEXShare web application can be accessed by clicking on the address above.

You can view the website and some information without logging in.

To view all content on the website you are must be registered and logged in.

Finding content is easy, just click on any of the icons or buttons.

Administrators can easily add content, share, access reports

OPEXShare http://msa.hanford.gov/opex

Content Page

• The page that most users see, includes multiple functions View/Download User comments Share Favorites User feedback Related articles

display

Contact Information

• For more information contact OPEXShare@rl.gov or call 509-372-2166