Operations Department - Allen Independent School District€¦ · [email protected]...

2019-2020 Handbook

Allen Independent School District

Operations Department

Our MissionThe Operations Department’s objective is to provide and maintain a safe and secure district environment which will foster excellence in education, while utilizing open communication, cooperation, and professionalism.

The Operations Team consists of four departments that are vital to the successful operation for Allen ISD’s students, staff, and community. Facilities and Maintenance, Safe and Secure Schools, Technology, and Transportation are responsible for construction, building and ground maintenance, leasing, energy management, transportation, safety, security, and technology for Allen ISD.

Each department has professional and skilled staff dedicated to the service philosophy. As a team, we will continually dedicate our efforts and resources to support the staff and student learning.

Operations Department

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Operations

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Operations Contact Information

Daniel PitcockAssistant Superintendent of OperationsEmail: [email protected]: (972) 908-8086Cell: (214) 876-5425 {emergencies}

Jennifer HasbellClerkEmail: [email protected]: (469) 675-0124

Marie MieczkowskiAdministrative AssistantEmail: [email protected]: (972) 908-8114Cell: (972) 979-4015

Allen ISD Administration BuildingOffice #321612 E Bethany DriveAllen, TX 75002Phone: (972) 236-9360

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mailto:[email protected]



Operations Department Website

O-Team

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https://www.allenisd.org/Domain/3353

Operations Department Structure and Responsibility

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Daniel PitcockAssistant Superintendent of OperationsOffice: (972) 908-8086Cell: (214) 876-5425 {emergencies}

➺ Supervises four areas of Operations (Technology, Transportation, Safe and Secure Schools, Facilities, and Maintenance)

➺ Assist the Superintendent in planning

➺ Annual Reporting

➺ Coordinate and review metrics of all Operations departments

➺ Lead improvement efforts

Marie Mieczkowski Jennifer HasbellAdministrative Assistant Clerk Office: (972) 236-9367 (469) 675-0124

➺ Supports Assistant Superintendent of Operations

➺ Schedule meetings, prepare documents for meetings, and maintain calendar for Assistant Superintendent of Operations

➺ Facilitate coordination efforts for operating departments with contract administration, procurement of services, capital improvement efforts, and construction project management within a K-12 educational setting

➺ Assist and edit development of Board documentation and presentations for monthly meetings


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Kyle PursifullExecutive Director of TransportationOffice: (972) 908-8910Cell: (214) 878-2440

➺ Pupil Transportation➺ Student Ridership Eligibility➺ District Vehicle Maintenance➺ District Vehicle Rentals➺ District Mapping➺ Field Trip Information➺ Bus Routing Information➺ Bus Driver (CDL) Training➺ Hazardous Route Information

Patrick TannerExecutive Director of TechnologyOffice: (972) 727-0468Cell: (214) 240-2163

➺ Responsible for the overall management of the Information Technology Department and strategic planning of technology systems district wide.

➺ Implement the policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology.


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Brandon BoyterExecutive Director of Facilities & MaintenanceOffice: (972) 727-0363Cell: (469) 910-2586

➺ Oversees and manage district facilities operations

➺ Coordinate and oversee construction, additions, and renovation projects for the district

➺ Coordinate district land transactions

➺ Coordinate district Cell Tower contracts and construction

➺ Oversee Maintenance, Energy Management, Custodial Services and Facility Leasing

Ernesto RodriguezExecutive Director of Safe & Secure SchoolsOffice: (972) 236-0637Cell: (214) 934-5618

➺ Oversees and manage district safety and security operations

➺ Emergency planning and management

➺ Truancy enforcement

➺ Administrative guidance and coordination of district SRO program

➺ Security audits and assessments

Operations DepartmentStructure and Responsibility

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Wally YoungerDirector of Facilities ServicesOffice: (972) 908-8908Cell: (469) 344-9507

➺ Oversee all construction projects for the district

➺ Manage all construction project managers and facilities staff

➺ Coordinate the review of all documents related to construction projects.

➺ Lead quality control of all construction and renovation projects for Allen ISD.

Steve HannerDirector of MaintenanceOffice: (972) 908-8969Cell: (469) 223-9836

➺ Responsible for regular and emergency maintenance, operation and repairs to mechanical, electrical, plumbing, locks & doors, interior and exterior wall system, and roofing systems

➺ Responsible for restoring electrical, natural gas, water outages, and repair of piping system leaks


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Tony MayorDirector of Information SystemsOffice: (972) 727-0468Cell: (469) 344-8533

➺ Ensures all enterprise systems, applications, and databases meet the instructional, operational, and informational needs of the District.

➺ Performs systems analysis and design in translating business requirements into technical specifications; develops database and application solutions by analyzing information needs, system flows, data usage, and work processes.

➺ Implements policies, standards, practices and security measures to ensure effective and consistent information processing operations and to safeguard information resources.

Mike WhiteDirector of Technology OperationsOffice: (972) 727-0468Cell: (469) 931-8832

➺ Assist schools and administrative departments to develop and implement plans to address technology needs.

➺ Manage, direct, and assign priorities and personnel to major projects to ensure attainment of district and department goals and objectives.

➺ Develop and implement district standards and specifications for hardware and software.

Technology2019-2020 | Handbook

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Our Mission

The Allen ISD Technology Department strives to ensure that our students are provided with the most modern and advanced technical resources to maximize the learning environment.

By providing leadership, network infrastructure, instructional support, and professional development, the Technology Department will empower students, educators, staff, and the community to utilize current and emerging technologies as tools for life-long learning.

Technology Department

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Technology

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Technology- Support Services

The Support Services Team is responsible for providing prompt, courteous, and quality customer service to the students, staff, and administrators of Allen ISD. This team responds to technical work orders and provides 1st and 2nd level maintenance and support for all end-user computer and instructional tools, manages the IT procurement and asset management process, coordinates the selection and rollout of new computer systems and ensures all systems are up-to-date with the latest approved images and software packages.

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Patrick TannerExecutive Director of Technology

(972) 727-0484

•Desktop/Laptop Software•System Imaging (SCCM)•Citrix Administration (VDI)•Application Packaging/Delivery•Group Policies•Windows Operating System•Apple Mac/iOS Operating

System

•Remote Desktop Support•Remote Software Installation•System Antivirus Support•Remote Access Support•Technology Refresh Projects•Mobile Device Management

•Password Resets

Management

•HelpDesk Ticketing System•Safari Montage Content Delivery•Interactive Whiteboard•Projectors•Document Cameras•Printers•Aminos•Phone Handsets

•Desktop/Laptop/ChromebookSupport

•Tablets/Handheld/Mobile DeviceSupport

•Mobile Carts•Desktop Application Support•Technology Procurement•Asset Management

Support

Technology- Infrastructure Services

The Infrastructure Services Team is responsible for the day-to-day operations of the wide area networks (WAN), local area networks (LAN), and data center environments. This team administers to the district’s network, systems, and storage infrastructures ensuring reliability, availability, redundancy, performance, and security for the enterprise.


(972) 727-0484

•Network Design andMonitoring

•TCP/IP Management•Firewall Services•URL Filtering•Router Administration•Switch Administration•WAN Connectivity•LAN Connectivity•Wireless Connectivity (Wi-Fi)

•Voice Over IP (VoIP)Hardware Configuration

•MDF/IDFManagement/Maintenance

•IntrusionDetection/PreventionSystems

Network

•System Design and Monitoring•Server Hardware•Server Operating Systems•Server Virtualization•Active Directory Administration•User Provisioning and

Authentication•LDAP Authentication•System Backups

•Exchange Administration(Email)

•Lync Administration•Storage Management and

Monitoring•Database System

Tuning/Maintenance•System Patches/Updates•Applications Support

Support

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Technology- Integration Services

The Integration Services Team is responsible for providing technology integration, training, and support to all staff members. This team works closely with the Learner Services Division to enhance the integration and support of instructional tools into daily curriculum and instruction. They provide training and assistance to campus technicians in supporting applications, video delivery, mobile, and end-user devices.


(972) 727-0484

•Canvas Administration /Training

•Eduphoria Administration /Training

•Online Textbooks•Google Apps•Office 365•Smart Notebook•Atrium

•Fitnessgram•Discovery Education•Think Central•Think Through Math•SchoolWires/Teacher Webpages•Edmodo•Nexus

Applications

•Interactive Whiteboards•Projectors•Document Cameras•Apple iPads•Apple iPods•Chromebooks•Video Teleconferencing•Polycom Phone Handsets

Tools (Training)

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IT Updates

➺ Technology eCourse:Security Awareness Training

➺ Help Desk View

➺ XMedius

➺ Campus Technician Training

➺ SharePoint

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Technology Security eCourse

Security Awareness Training for Allen ISD staff18


In Eduphoria, there is a Technology Security Awareness eCourse covering:

➺ Network security➺ Email safety➺ Secure passwords

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➺ Inform your staff that this eCourse is available at the beginning of year.

➺ There is a quiz to demonstrate your competency at the end of the eCourse.

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Help Desk View

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Help Desk View

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XMedius

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XMedius

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Campus Technicians trained all office staff on how to use XMedius in May 2019 and XMedius training materials are posted on the Technology Services resource website.

XMedius Training

https://sites.google.com/allenisd.org/digital-learning/applications-software/xmedius

XMedius

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The below campuses have been successfully migrated to XMedius:➺ Anderson➺ Bolin➺ Boon➺ Cheatham➺ CMS➺ Dillard➺ Evans➺ Green➺ LFC

➺ Lindsey➺ Marion➺ Norton➺ Reed➺ Story➺ STEAM ➺ Business Intelligence➺ Kids Club

If your campus is not listed, it is still pending AT&T to finish porting the number.

Campus Technician Training

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Campus Technician Training

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Campus Technicians are required to attend Boot Camp training:

➺ Thursday, August 1st

➺ Friday, August 2nd

SharePoint

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SharePoint

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SharePoint

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SharePoint

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All Principals will be trained at the September Nuts and Bolts meeting.

Training materials are posted on the Technology Services resource website.

SharePoint Training

https://sites.google.com/allenisd.org/digital-learning/applications-software/o365/sharepoint

Transportation2019-2020 | Handbook

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Our Mission

The Transportation Department supports the students of the Allen Independent School District through service, safety, and integrity.

Our ModelAchievement, Knowledge, and Service

Transportation Department

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Allen ISD Transportation safely transports approximately 7,000 students who arrive on time and ready to learn each day. The district currently utilizes 142 buses on a daily basis, transporting children who reside two or more miles from their assigned school.

The transportation staff is committed to the safety of each of our student bus riders. We do not take this great responsibility lightly, as evidenced by our goal of continually improving our excellent safety record, and by our standing challenge to each other: to protect each student as if each child were our own. We are fortunate to have one of the most experienced and dedicated transportation teams in North Texas.


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Transportation

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Transportation

Kyle PursifullExecutive Director of TransportationOffice: (972) 908-8910Cell: (972) 878-2440

➺ Ensures that the transportation department supports the instructional goals and objectives of the district, and the attainment of the Campus Performance Objectives

➺ Prepares requested reports on costs of work done, materials used, and labor expended

➺ Responsible for protecting the liability of the district when it comes to student transportation issues

Michelle LeasureAssistant Director, TransportationOffice: (972) 908-8995Cell: (469) 344-0180

➺ Supervises and coordinates operational programs within the department

➺ Develops, coordinates, and administers the budget through research and development

➺ Coordinates all personnel issues

➺ Prepares cost analysis and operational reports

➺ Develops and directs preparation of administrative reports and special projects

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Transportation

Jerry JonesShop ManagerOffice: (972) 908-8993Cell: (214) 226-2964

➺ Provides technical management and supervision for the day-to-day operation of the fleet maintenance function, including scheduling vehicles for repair and service, and monitoring the activities of assigned personnel

➺ Performs diagnoses and repairs of buses, trucks, tractors, and other school vehicles

➺ Participates in the requisition of parts and supplies and keeps associated records

Melissa Jacobi Administrative Assistant Office: (972) 908-8996

➺ Receives visitors to the Transportation department and schedules appointments with the Director of Transportation

➺ Operates and maintains all office equipment

➺ Maintains list and issues purchase orders for vendor purchases

➺ Types various reports, memos, correspondence, notices, and recommendations

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Transportation

Rosa PickeringTransportation CoordinatorOffice: (972) 908-8998Cell: (469) 236-4344

➺ Processes transportation correspondence, reports, memos and notices to TEA and local district

➺ Supervises the bus route development

➺ Changes and adds new bus stops

➺ Processes field trip requests

➺ Maintains up-to-date computer program/files for bus routes

Sterling PaigeRouting/Mapping SpecialistOffice: (972) 908-8997

➺ Researches and prepares all mapping information for special use variances, routing, and zoning change requests utilizing GIS on Transfinder

➺ Makes changes to the district zoning and routing maps when required

➺ Improves by updating and replacing the old with new zoning maps

➺ Bus Route Development

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Transportation

Tara RodostaPayroll CoordinatorOffice: (972) 908-8917

➺ Coordinates, prepares, and supervises the district’s Transportation payroll

➺ Conducts in-service and safety meetings

➺ Responds to questions, concerns and/or complaints

➺ Assists with field trip billing

Mike RobertsFleet Inventory SpecialistOffice: (972) 908-8883Cell: (972) 533-3547

➺ Manages the fleet maintenance computer program and parts sections, while providing administrative assistance in a variety of functions, including operational programs, and special project coordination

➺ Makes recommendations to the director and fleet maintenance manager, and supervises changes in operation of the shop area

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Transportation

Eileen TargacSafety/Training CoordinatorOffice: (972) 908-8990

➺ Prepares and conducts new employee orientation

➺ Presents any Human Resources updates and procedures to department

➺ Responsible for training the Transportation Department in a multitude of areas

Richard SeitzA/V TechnicianOffice: (972) 908-8991

➺ Performs on-site technical work to install and maintain systems as requested by work orders and help requests initiated by Allen ISD users

➺ Schedules and documents work to best utilize time and efforts for maintenance, repairs, and monitoring of these systems

➺ Develops test fixtures/harnesses to simulate equipment’s working environment

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Transportation

Dispatchers

Ashley Kies Celina Peters Office: (972) 908-8912 Office: (972) 908-8887

➺ Provides dispatching and reception for the department

➺ Provides administrative support for the department

➺ Maintains strict confidentiality regarding sensitive matters

➺ Files and retrieves documents

➺ Assures route and routing communication

➺ Secures substitute bus drivers

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Transportation

Jay NelisShop ForemanOffice: (972) 908-8992Cell: (214) 803-2563

➺ Manages the daily assigning of work and ensures the completion of tasks

➺ Makes automotive and bus repairs and tune-ups

➺ Diagnoses and repairs mechanical problems on various types of vehicles and equipment

➺ Reviews completed work for completeness and accuracy

Martina DavisInventory TechnicianOffice: (972) 908-8964

➺ Ensures an efficient and systematic intake and outtake of parts while utilizing a computerized inventory system

➺ Assists in coordinating the order and delivery of needed parts

➺ Maintains an orderly and clean environment in the parts room through organization and meticulous management

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Transportation

Ed KnightTony MattBus Driver Trainers

➺ Responsible for training new hires in the classroom and on the skill course

➺ Instructs new hires in various areas such as: special education training, pre and post-trip inspections, bus instruments panel, air brake check, student loading and unloading, and student management

➺ Responsible for any re-training of Transportation employees

Adam TuckerLead MechanicOffice: (972) 908-8992Cell: (214) 803-2563

➺ Cross trains into other areas and helps with other technicians with assigned work orders


➺ Executes heavy line maintenance services of district vehicles and equipment

➺ Performs fabrication when needed

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Transportation

Mechanics

Michael Mitchell Justin Fay Marchancy McNeal Steven Hannant

➺ Makes automotive and bus repairs and tune-ups


➺ Performs preventative maintenance

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Did you know?

➺ Transportation employs 105 bus drivers➺ Athletic coaches drive AISD buses as well➺ Texas requires a 20-hour training course

➺ AISD requires an additional 26 hours of training➺ Drivers are required to pass a skills course every 2 years➺ Physical Fitness is tested every year➺ 10 employees support the fleet maintenance of:

▸ Buses▸ White Fleet▸ Tractors▸ Trailers▸ …anything with wheels!


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District Rentals

Please email Rosa Pickering to check on the availability ofrentals. If available, enter a WebTrip request to reserve. All rental information is on the Transportation Department website.

Chevy Silverado Pickup

Transit/Activity Bus3 Chevy Suburbans

Special Needs Bus with Chair Lift

Chevy Express Cargo Van

Conventional Bus

Transportable Smoker/Grill

John Deere 6x4 Gator

Chevy Traverse

Reservations

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All Field Trips Requests Must be Submitted into

WebTrips a Minimum of 10Days Before the Field Trip.

Bus Request Forms can be found on the district website under:

Intranet>Staff Tool Box>Sign In >DocumentLibrary

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Safe & Secure Schools2019-2020 | Handbook

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In Allen ISD, the safety of students, staff, and visitors is our top priority and we take this responsibility very seriously. Our comprehensive security program addresses prevention, intervention, student assistance, preparedness, emergency response, and building security.

AISD routinely reviews safety and security procedures and makes adjustments whennecessary. That means we’re constantly exploring new and creative ways to enhanceexisting security measures and adopting those policies and protocols proven to beeffective in reducing risk.

It is a team effort – we rely on the continued support of students, parents, and thecommunity to keep our schools safe. We work closely with our local police and firedepartments to coordinate prevention and response activities, perform regular securityaudits and provide frequent training to all employees on security issues.

Safe and Secure Schools

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Our MissionCollaboratively research, develop, and implement school safety and security's best practices while providing 24/7 emergency support and guidance.

Our VisionA safe and secure learning environment for our students, staff, and the Allen ISD community is our top priority.

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Tyson Parks Marion AmickSecurity Specialist Security SpecialistOffice: (972) 908-8881 Office: (972) 908-8919

➺ Supports Executive Director of Safe and Secure Schools

➺ Assists in the research, development, planning, coordination, and implementation of all district safety and security programs

➺ Safety and Security audits and assessments

➺ Investigate truancy referrals and determine appropriateness prior to filing court action

➺ Assists Director on all SRO and radio communication related issues

➺ Assists Director on all Central Monitoring Station, Camera, Intrusion Alarm, electronic doors, and Panic (lockdown button) related issues

Ernesto Rodriguez,

Executive Director of Safe and

Secure Schools, 972-236-9367

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Ernesto RodriguezExecutive Director of Safe & Secure SchoolsOffice: (972) 236-0637Cell: (214) 934-5618➺ Oversees and manages district

safety and security operations

➺ Emergency planning and management

➺ Truancy enforcement

➺ Administrative guidance and coordination of district SRO program

➺ Security audits and assessments


Clay MathewsSafe and Secure Schools CoordinatorOffice: (972) 908-8888➺ Supervises and manages life safety system changes. Monitors,

logs and makes appropriate notifications regarding monitoring station, and emergency situations via phone, in person or radio communications.

➺ Supervises team of security monitors and district life safety systems including protocol and process compliance. Coordinates, assists, and supports campus security personnel with all campus security operations.

➺ Coordinates and assists camera technicians on resolving camera positioning and focusing issues. Reviews and downloads video upon valid requests from administration and/or valid court subpoena for law enforcement criminal investigations.

➺ Supervises, trains and manages daily operations of the district’s crossing guard program.

➺ Designated administrator for access control and video management systems as well as district’s intrusion alarm systems.

Sandi OsbornAdministrative AssistantOffice: (972 ) 236-9367

➺ Supports Executive Director of Safe and Secure Schools and Safety Security Specialists

➺ Assists in coordination of all aspects of the district’s Safety and Security planning, training, implementation, and compliance monitoring

➺ Assists in the coordination of all campus initiated truancy enforcement actions

Ernesto Rodriguez,

Executive Director of Safe and

Secure Schools, 972-236-9367

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Security Monitoring Team

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Security Monitoring AISD office/campus phone: X 8888or (972) 908-8888

Clay Mathews, Safe and Secure Schools Coordinator 7 a.m. - 3 p.m.

Tabetha Martin, Lead Security Monitor 3 p.m. - 11p.m.

LaRon Dickerson, Night Security Monitor 7 a.m. - 3 p.m.

Calvin Samuel, Third Shift Security Monitor 11 p.m. - 7 a.m.

Bobbie Lloyd, Weekend Day Security Monitor 7 a.m. - 7 p.m.

Erica Ainsworth, Weekend Night Security Monitor 7 p.m. - 7 a.m.

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Lockout

Lockout Lockdown ShelterEvacuate Hold

Standard Response Protocol

Drill Frequency

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Drill Type Symbol Drill Frequency

Evacuation Within 1st week of school & by the 15th of each month thereafter

Lock Down Within 1st 9 weeks of each semester

Lock Out Within 1st 9 weeks of each semester

Shelter in PlaceHazmat

Within 1st 9 weeks of each semester

HOLD Medical Within 1st 9 weeks of each semester

Shelter in Place Weather

Within 1st 9 weeks of each semester

Tabletop Exercise

1 per semester- Active Shooter tabletop facilitated by Safe and Secure Schools

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Non-Evacuation Drill Expectations

➺ Complete within first nine weeks of semester

➺ Please schedule ALL Lockdown Drills▸ Through Safe and Secure Schools

▸ Send Outlook calendar invitations

Ernesto Rodriguez

Tyson Parks

Marion Amick

Sandi Osborn

Clay Mathews

Tabetha Martin

▸ Notify your SRO

Drill Expectations: REQUIRED DRILL REPORTING

➺ MONTHLY FIRE/EVACUATION DRILLS▸ Complete by the 15th of each month▸ First of the year MUST be completed

within the first 10 days of school▸ An August fire drill must be

conducted this year

➺ DISTRICT PREPAREDNESS DRILL DOCUMENTATION FORM▸ Complete for all required drills

▸ Submit form to Safe and Secure Schools by the 20th of each month

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➺ STATE FIRE DRILL FORM▸ Complete for all evacuation drills

▸ Submit to Safe and Secure Schools by the 20th of each month

➺ AFTER ACTION REVIEW REPORTS▸ Complete for all required drills

▸ Maintain in your campus safety and security files

▸ Only submit ARRs of actual events or incidents to Safe and Secure Schools as soon as practical

Drill Reporting Forms are now posted on the L: drive(L:) SafeAndSecure / 2- Emergency Drill Forms

Required Drill Reporting

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Please document all drills on the district preparedness drill documentation form and complete the After Action Review Report. Submit both documents to Safe and Secure Schools by the 20th of each month.

• EVACUATION: Monthly. The first Evacuation drill must be performed during the 1st week of school and by the 15th of each month thereafter from September – June .

• LOCK DOWN: 1 per semester. First Lock Down drill must be completed within the first 9 weeks of school.

• SHELTER IN PLACE (Hazardous Material): 1 per semester. First Shelter In Place drill must be completed within the first 9 weeks of school.

• SHELTER IN PLACE (Severe Weather): 1 per semester. First Shelter in Place drill must be completed within the first 9 weeks of school.

• LOCK OUT (Reverse Evacuation): 1 per semester. First Lock Out Drill must be completed within the first 9 weeks of school.

• TABLETOP EXERCISE: 1 per semester. The first semester tabletop exercise must be facilitated by Safe and Secure Schools. Please use the shared calendar to reserve your time.

• STATE DRILL FORM: Complete for all evacuation drills and submit monthly by the 20th

Campus Access/Intrusion Alarm

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Campus Access Schedule:

➺ Staff Access: 6 am - 9 pm Monday through Sunday

Intrusion Alarm School Year Schedule:

➺ Allen High School andLowery Freshman Center: Arms @ 12:30 am / Disarms @ 5:00 am

➺ Elementary School andMiddle School Campuses: Arms @ 12 am / Disarms @ 5:30 am

➺ All Campuses -Saturday, Sunday and during summers: Arms @ 7 pm / Disarms @ 7 am

Table Top Drills

ALL Active Shooter Tabletop drills must be facilitated by the Safe and Secure Schools staff.

Please contact Sandi Osborn (972) 236-0698 or [email protected] for scheduling

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Proxy Cards

NEW EMPLOYEES – Elementary School CampusesProxy cards will be issued for new employees by the Human Resources Department

NEW EMPLOYEES – Secondary School CampusesProxy cards will be issued for new employees by the campus

TRANSFER EMPLOYEESEmployees who have transferred to a different campus/location will need to do the following:

➺ Return to the campus that they were at previously and get the Eagle Card that was created for them there

➺ Email Clay Mathews ([email protected]) with a request to change access from one location to the other NOTE: Be sure to include the proxy card number in the request

EMPLOYEES NO LONGER WITH DISTRICT➺ Elementary schools will return to proxy cards to Safe and Secure School

➺ Secondary campuses will keep proxy card and coordinate with Clay Mathews about reissuing cards 62

ICS Training

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Required ICS Training for All Campus Administrators➺ IS-100.c Introduction to ICS for Schools at

https://training.fema.gov/is/courseoverview.aspx?code=IS-100.c

➺ IS-200.b ICS for Single Resources and Initial Action Incidents athttps://training.fema.gov/is/courseoverview.aspx?code=IS-200.b

➺ IS-700.b National Incident Management System (NIMS), An Introduction at https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b

➺ IS-800.c National Response Framework, An Introduction athttps://training.fema.gov/is/courseoverview.aspx?code=IS-800.c

➺ IS-362.a Multi-Hazard Emergency Planning for Schoolshttps://training.fema.gov/is/courseoverview.aspx?code=IS-362.a


http://training.fema.gov/emiweb/is/is200b.as

https://training.fema.gov/is/courseoverview.aspx?code=IS-700.b


https://training.fema.gov/is/courseoverview.aspx?code=IS-362.a

Campus Security Monitors

➺ ALLEN HIGH SCHOOL

▸ Nelson Martinez, Security Supervisor

▸ Gilbert Castillo▸ Craig Doty▸ TBD▸ TBD▸ Richard Harris

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▸ Michael Abohosh▸ Andy Morris▸ Perry Radway▸ Debbie Clark-Lawrence▸ Daniel Washington

Campus Security Monitors

➺ LOWERY FRESHMAN CENTER

▸ Sonya Lowery, LFC Security Lead▸ Donald Ivey▸ Dominick Brinkley

➺ STEAM CENTER▸ Timothy Howard▸ Allison Rohrs▸ Shawn Corporon

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Crossing Guards

Current Crossing Guard Openings:

Anderson ES 1 Opening Norton ES 1 OpeningBolin ES 1 Opening Olson ES 1 OpeningBoon ES 2 Openings Preston ES 2 OpeningsCheatham ES 1 Opening Reed ES 1 OpeningKerr ES 1 Opening Vaughan ES 1 Opening

Total: 12 Openings

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Allen Police Department Non-Emergency 214-509-4321

SRO Officer Phone Campus

Sgt. Jason Erter 214-250-4213 Allen High School

Sgt. Richard Garayua 469-975-5757 STEAM, Ford Middle School & Elementary

Officer Sean Fourcand 214-876-2575 Allen High School

Officer John Booth 469-318-6272 Allen High School

Officer David Upvall 469-975-5756 Allen High School

Officer Christian Centeno 469-642-3498 Lowery Freshman Center

Officer Sammy Ramirez 469-847-8975 Lowery Freshman Center

Officer Anthony Garcia 214-878-0782 Curtis Middle School

Officer Chris Johnson 214-250-3790 Ford Middle School

Officer Michelle Peel 469-975-5083 EMS & Elementary

Officer Chris Hester 469-975-9479 CMS & Elementary

Officer Dillon Egizi 469-512-3189 EMS & Elementary

McKinney Police Department Non-Emergency 972-547-2700

SRO Interlocal Agreement

➺ Current agreement calls for 10 SRO’s

➺ 2018-19 Interlocal Agreement is a 5-year agreement

➺ Agreement will increase the number of SROs to 15 Full Time Officers by the 2022-2023 school year

➺ Timeline for SRO Staffing:▸ 1 Additional Officer by January 2019

▸ Plus 1 Additional Officer by the 2019-2020 School Year




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SRO Extra Duty Assignments: Non-Athletic Events

SRO Requests

If a campus is requesting an officer to work a campus event, all requests for extra duty officer assignments must go through Safe and Secure Schools.

The campus will need to:

➺ Notify the Safe and Secure Schools office via email ([email protected]; [email protected]) in order to request posting of the event to the Allen Police Department.

➺ Be specific if the officer will be paid with campus funds or by an outside entity(such as PTA, Booster Club, etc)*

➺ Tyson Parks will notify the campus of which officer will be working the event.

➺ If the campus will be paying for the officer, the officer will turn in the time worked to the Safe and Secure Schools office and payment will be processed.

➺ Once the officer has been paid, Sandi Osborn will prepare an Account Code Correction packet and send to the campus for authorization in order to obtain reimbursement to the Safe and Secure Schools department funds (this is often taken care of by the campus activity funds). 69

➺ When the Account Code Correction packet is signed by the Campus / Department administrator, the packet should be returned to Sandi Osborn, Safe and Secure Schools via interoffice mail.

➺ Sandi will attach required documentation in the packet and forward to the Accounting Department upon receipt.

PLEASE NOTE: If an outside entity such as the PTA or Booster Club is going to fund the officer covering the extra duty event, that entity must make arrangements to pay the officer directly. We are all separate entities with separate funding; therefore we cannot move money from one account to the other.

Any questions or concerns can be directed to Sandi Osborn (972) 236-0698 orTyson Parks (972) 236-8881

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SRO Requests for Extra Duty Assignments: Non-Athletic Events - Cont’d

➺Campus Emergency Operation Plan Templates are located:

L:/SafeandSecure / 3 – CRISIS MANAGER / Campus SRP Templates

▸Campus EOP templates must be updated and saved under the 2019-20 folder on the L: drive by Friday, September 13, 2019

▸A new list of all campus employee email addresses who will need access to the Crisis Manager app must be emailed to Sandi Osborn at [email protected] by Friday, August 30, 2019

➺Intrusion Alarm Authorization Forms and Instructions are located:

L:/SafeandSecure / 1 – INTRUSION ALARMS

Campus Emergency Response Plan

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about:blank


about:blank

Threat Assessment Team

Process details and training to follow at Nuts & Bolts

➺ Jennifer Atencio

▸ Phone: 972.727.0400 ext. 6163▸ Voicemail: 972-236-0600, Ext. 6163▸ Email: [email protected]

➺ Sgt. Jason Erter▸ Phone: 469-319-6151▸ Email: [email protected]

➺ Ernesto Rodriguez▸ Phone: 972-236-0637▸ Email: [email protected]

➺ Tyson Parks (Backup Member)▸ Phone: 972-908-8881▸ Email: [email protected] 72





Facilities and Maintenance2019-2020 | Handbook

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Facilities Department

Our MissionProvide students and staff with a safe, clean, comfortable, and functional place to teach and learn.

Our GoalsComplete work orders within the time frame established for each work order priority to the satisfaction of the requestor. Improve employees skill set by providing opportunity for training. Increase employee safety by furnishing equipment and training to complete work safely.

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Our Strategies

Develop an accountability system that sets high expectations and holds staff responsible for performance excellence. Build collaborative partnerships to involve campuses to maximize department achievement. Provide leadership and support to build capacity for efficient operations and effective use of resources. Foster positive relationships among all students, staff, and campuses by embracing cultural diversity. Optimize providing services and working through the ongoing infusion and integration of technology. Communicate with staff, coworkers, and campuses to maximize positive, productive, and collaborative relationships. Implement a data-driven management system within every trade group.

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The Facilities Department is comprised of four areas:

➺ The Facilities Department – oversees construction, renovations, and additions, administers the Custodial Service Contract, administers the Landscape Service Contract, administers the Pest Control Contract, oversees land purchases and sales, oversees energy consumption and usage and coordinates PTA improvements at district facilities.

➺ The Maintenance Department - provides maintenance, repair and utility services for facilities through such trades as carpentry, electrical, general maintenance, HVAC, locksmith and plumbing.

➺ Facility Leasing – oversees the leasing of facility rooms, gyms, cafeterias, etc. by district departments, school groups, community groups and public entities.

➺ Athletic Grounds Maintenance – provides maintenance and repair of the district exterior sports facilities and fields.

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What is the difference between Facilities and Maintenance?

Facilities Department areas of responsibility includes construction along with capital improvement if it is cost effective, supports student learning, or operationally necessary.

The Facilities Department oversees all construction, renovations, and additions. This work includes alterations or work performed to change the material function of an area or space.

Changes to the interior arrangement, or to other physical characteristics of an existing facility, or changing the designated purpose or adapting to a new use is the function of Facilities Construction Department and is referred to the Executive Director of Facilities and Assistant Superintendent of Operations for evaluation and/or completion.

Facility modifications, upgrades, remodeling, expansion, and contractions are the responsibility of the Executive Director of Facilities and Assistant Superintendent of Operations. Facilities Maintenance may assist with alterations, modifications, upgrades, or remodels when the maintenance work load permits or it is cost effective to do so.

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Facilities and Maintenance

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Brandon BoyterExecutive Director of Facilities and MaintenanceOffice: (972) 727-0363Cell: (469) 910-2586

➺ Oversees and manages operations of the Facilities department including Maintenance, custodial, construction, renovation, and leasing of district facilities.

➺ Coordinates and oversees construction, additions, and renovation projects for the district.

➺ Coordinates district land transactions

Crystle AbbottAdministrative AssistantOffice: (972) 236-0634

➺ Supports Executive Director of Facilities

➺ Supports Facilities and Maintenance Departments and AISD Campuses

➺ Budget, Purchasing, and Accounts Payable

➺ Maintains Employee Records, Construction Records, Title, Deeds, and Property Records

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Wally YoungerDirector of Facilities ServicesOffice: (972) 908-8908Cell: (469) 344-9507

➺ Oversees all construction projects for the district

➺ Manages all construction project managers and facilities staff

➺ Coordinates the review of all documents related to construction projects.

➺ Leads quality control of all construction and renovation projects for Allen ISD.

Steve HannerDirector of MaintenanceOffice: (972) 908-8969Cell: (469) 223-9836

➺ Responsible for regular and emergency maintenance, operation and repairs to mechanical, electrical, plumbing, locks & doors, interior and exterior wall system, and roofing systems

➺ Responsible for restoring, electrical, natural gas and water outages, and repair of piping system leaks

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Facility Project Coordinators

Scott Stoneburner Anna CutlerOffice: (972) 236-0748 Office: (972) 908-8999Cell: (214) 842-1034 Cell: (469) 900-6402

➺ Reviews all construction documents including submittals and shop drawings

➺ Oversees the permitting process of all facility projects

➺ Oversees construction and renovation projects assigned throughout the district

➺ Responsible for quality control of construction projects assigned

Assistant Project Managers

Josh McCain Caleb StraughanOffice: (972) 236-0749 Office: (469) 675-1795Cell: (972) 529-8624 Cell: (469) 929-3962

➺ Assists project managers in all phases of construction and project close-out

➺ Coordinates all district testing of construction projects and report findings to appropriate party

➺ Oversees small facility improvement projects

➺ Acts as the liaison with facilities department in the handover and acceptance phase of constructions projects.

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Mack PuterbaughAthletic Grounds SupervisorOffice: (972) 908-8890Cell: (972) 533-3549

➺ Oversees work related to the care and maintenance of the district athletic fields

➺ Oversees maintenance of the sport field irrigations systems

➺ Inspects and maintains grounds around the sport facilities including fences, gates, ancillary buildings, and bleachers

Christopher LinnRegulatory Compliance SupervisorOffice: (972) 908-8918Cell: (469) 318-8541

➺ Schedules inspections and maintains records related to the inspections of AISD facilities including: fire and health inspections, bleacher inspections, generators, grease traps, kitchen hoods, fire extinguishers, AED machines, playgrounds, and refrigerant monitoring

➺ Landscape Services coordinator

➺ Implements and maintains EPA Refrigerant regulations per section 608 of the Clean Air Act.

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Roy MitchelEnergy ManagerOffice: (972) 236-0746Cell: (469) 693-3558

➺ District Energy Management Policies

➺ Reviews and coordinates Utility Contracts

➺ Provides construction input related to Energy Usage

➺ Education of Staff and Students related to Energy Conservation

➺ Audit Energy Usage at Schools

Donna IiamsFacility Scheduling CoordinatorOffice: (972) 727-0365Cell: (214) 878-0868

➺ Coordinates the leasing of all district facilities

➺ Point of contact for after hours issues related to leased facilities

➺ Coordinates room set-up with campus and custodial services

➺ Point of contact for custodial contract and service issues

➺ Supervises Work Order Specialist, Receptionist, PAC Manager, Production Manager- LFC/PAC, and Venue Assistant

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Blaire BoyterWork Order SpecialistOffice: (972) 908-8903

➺ Manages the work order system for AISD

➺ Maintains accounting records for completed work order tickets related to inventory expended and labor spent on individual work orders

➺ Operates computer-based programs, specifically SchoolDudeMaintenance Direct & Inventory Direct, MS Office Products, and others as needed

Russell Caudle PAC Venue ManagerOffice: (469) 319-6308

➺ Responsible for operation, supervision, and management of the Performing Arts Center at Allen High School

➺ Responsible for carrying out policies and procedures approved by the District for the PAC

➺ Coordinates PAC activities with custodial services, vendors, and AISD departments

➺ PAC budget, purchasing, and accounts payable

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Mallory HeinsProduction Manager LFC/PACOffice: (469) 675-0153

➺ Responsible for operation, supervision, and management of the Lowery Freshman Center auditorium

➺ Coordinates LFC events with custodial services, vendors, and AISD departments

➺ Assists with production support for events districtwide

Colin NanceEvent SupervisorOffice: (469) 675-1798

➺ Responsible for providing support to Allen ISD Venue Operations by assisting in the execution, planning of events

➺ Responsible for coordination of technical staff and student workers for upcoming events at all venues

➺ Coordinates with production support for events districtwide

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Maintenance Department

The Maintenance Department provides maintenance, repairs, and utility services for facilities through such trades as carpentry, electrical, general maintenance, HVAC, locksmith, and plumbing. Routine maintenance, corrective maintenance, emergency maintenance, urgent maintenance, and preventive maintenance are all administered by Facilities Maintenance to insure personal safety, operational and structural integrity, as well as the longevity of building components and systems.

The term “maintenance” normally applies to both maintenance and repair of existing buildings and building systems. Maintenance is defined as all actions which have the objective of retaining or restoring an item in or to a state in which it can perform its required function. Maintenance includes inspection; adjustment, lubrication, and cleaning (non-custodial) of equipment; painting; resurfacing; and other actions to assure continuing service and to prevent breakdown. Maintenance does not prolong the design service life of the property or equipment, nor does it add to the value of the asset or property. Maintenance is typically preventive in nature and is usually preplanned and scheduled. Repairs include work to restore damaged or worn-out property or equipment to normal operating condition. Repairs are curative and are usually reactive in nature and a response to a service request. The trades respond to both scheduled maintenance and emergency or urgent maintenance issues.

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Maintenance

VacantPlumbing SupervisorOffice: (972) 908-8886Cell: (214) 726-6106➺ Toilet & urinal repair/replace➺ Sewer backup/blockages➺ Water leaks➺ Hand wash basin repair➺ Sink repairs➺ Water fountain repair/replace➺ Garbage disposal repair➺ Natural gas piping inspection &

repair➺ Grease trap cleaning➺ Backflow preventer inspection &

repair

Randy BrownElectrical SupervisorOffice: (972) 908-8885Cell: (469) 223-9839

➺ Interior & Exterior Lighting➺ Power Installation➺ Electrical outlets-switches➺ Appliance repairs➺ Scoreboard Repairs➺ Clocks & bells➺ Roll up Gate repairs➺ Kiln repairs➺ Fire alarm repair

Steve Hanner, Director of

Maintenance, 972-908-8969

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Maintenance

Earnest WallerHVAC SupervisorOffice: (972) 908-8889Cell: (469) 223-9837

➺ Air Conditioning repair

➺ Monitors, supervises, and instructs HVAC workers in the safe and timely completion of duties assigned

➺ Maintenance & Repairs to-Air Conditioning-Chillers-Ice Machine-Cooling Towers

➺ Boilers

➺ HVAC & Refrigeration Preventive Maintenance

Jake DuggerGeneral Maintenance SupervisorOffice: (972) 908-8899Cell: (469) 223-9843

➺ VCT/Ceramic tile repair/replacement➺ Restroom partition repairs➺ Paper product dispensers➺ Playground/Sports equipment repair➺ Signage➺ Flag pole and Fence repair➺ Graffiti removal➺ Projector screens➺ Marker boards repair/replace➺ Pencil Sharpeners➺ Locker repair➺ Fire Extinguishers



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Maintenance

Marsha WalleschMaintenance SecretaryOffice: (972) 727-0359

➺ Supports Director of Maintenance

➺ Supports AISD Campuses and Departments

➺ Maintenance Employee records

➺ Maintenance Invoices

➺ Maintenance Purchasing

➺ Maintenance records

➺ Maintenance invoice reconciliation

➺ Supports Maintenance team

➺ Supports Facilities team

Jeff DuggerLocksmithOffice: (972) 908-8963Cell: (469) 223-9841

➺ Opens locks for district facilities

➺ Changes lock combinations and key cuts

➺ Maintains and repairs doors, door hardware and closure mechanisms

➺ Compiles and maintains record of tools and equipment on Locksmith truck and work area

➺ Works with Director of Maintenance to utilize maintenance management system to schedule and monitor program



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Maintenance

Jorge Oviedo LaraLead Custodian Lindsey ElementaryOffice: (469) 319-6933

➺ Maintains a cleaning schedule that includes cleaning of floors, marker boards, waste baskets, windows, walls, furniture, equipment, and restrooms

➺ Dust mop, spot mop, strip, reseal, and spot seal tile floors

➺ Set ups for after-hour events

➺ Replacement of ceiling tiles and lamps

➺ Moving of furniture and other items

➺ Minor repairs

Jose MadrigalInterior FinishOffice: (972) 908-8965

➺ Drywall and wall vinyl repair

➺ Furniture repair/assembly

➺ Cabinet repair/replace

➺ Countertop repair/replace

➺ Trim & molding repair

➺ Cove base repair

➺ Ceiling grid & tile repair

➺ Painting

➺ Special carpentry items

➺ Glass repair/replacement



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Operations Department - Allen Independent School District€¦ · [email protected]...

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