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Operating Revenues: Operating Revenues: (page 7)
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Transcript of Operating Revenues: Operating Revenues: (page 7)
2008-09Actual
2009-10Actual
2010-11Actual
2011-12Actual
2012-13Fall
Budget
2013-14SpringBudget
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
6,665 6,737 6,691 6,843
6,971 7,046
STUDENT ENROLLMENTFIVE YEAR TRENDBudget 2013 - 2014
School YearS
tud
en
ts
Spring Release
2008-09Actual
2009-10Actual
2010-11Actual
2011-12Actual
2012-13Fall
BudgetIncrease
2013-14SpringBudget
Community Placements 117 138 119 160 175 0 175
Alternate Programming 113 122 120 89 114 0 114
Traditional Schools 6,435 6,477 6,452 6,594 6,682 75 6,757
Total 6,665 6,737 6,691 6,843 6,971 75 7,046
4.5% 1.1% -0.7% 2.0% 1.9% 1.1%
Average 1.7%
2012-13Fall
Budget
2013-14SpringBudget
Variance Percent
Elementary Schools
Early Childhood Services (ECS) 860 849 (11) -1.3%
Grades 1 - 3 1,562 1,661 99 6.3%
Grades 4 - 6 1,430 1,507 77 5.4%
Sub-total 3,852 4,017 165 4.3%
Middle & High Schools
Grades 7 - 9 1,458 1,328 (130) -8.9%
Grades 10 - 12 1,661 1,701 40 2.4%
Sub-total 3,119 3,029 (90) -2.9%
Total 6,971 7,046 75 1.1%
-
1,000
2,000
3,000
4,000
5,000
6,000
7,000
8,000
2008-09Actual
2009-10Actual
2010-11Actual
2011-12Actual
2012-13Fall
Budget
2013SpringBudget
6,665 6,737 6,691 6,843 6,971
Stu
den
ts
STUDENT ENROLLMENT
FIVE YEAR TRENDBudget 2013 - 2014
Operating Revenues: (page 7)
Operating Expenditures: By Object (page 8)
Operating Expenditures:By Funding Block (page 8)
GRANT REVENUES (INSTRUCTIONAL)
Instruction Grants: (Base Rates frozen)
Base Grants (Estimated student growth 75) 1.1% $ 332,000 Grades 9-12
CEU – Work Experience – Reduced by 40% to 60% (360,000) CEU – ADLC – Reduced by 56% to 44%
(100,000) Base Instruction Grants $
(128,000) Class Size 2% 110,000Other grants Inclusive Education Grant 2% 221,000 Equity of Opportunity Grant – (restructured the formula) (35%) (360,000) LRDC (100%) ( 50,000) Administration Claw back - 10% decrease from 4% to 3.6% (313,000) AISI (100%) (653,500) Teacher Pension – increased from 10.64% to 12.65% 18.9% 643,600
Total (.9%) $ (578,700)Excluding Growth funding for 75 students of $332,000 and Pension Support $643,600 the net decrease is $1,554,300 or 2.1%.
GRANT REVENUES (NON-INSTRUCTIONAL)
Facilities: Plant Operations & Maintenance (POM)
Restructured formula (9.1%) $(513,000) Student Growth 3.1%
175,500 Net decrease (6.0%) (337,500)
Infrastructure Renewal (IMR) – (estimate) (20%) (249,400)
Sub-total (facilities) (7.5%) (586,900)
Other grants Transportation – fuel subsidy (100%) (143,000) External - HUG Project Funding (100%)
(225,000) Total (8.4%)
$(950,000)
REVENUES SUMMARY Grants
Instructional ( .9%) (578,700) Non-Instructional (8.4%)
(950,000)Total Grants (2.0%)
(1,528,700) Other Revenues
Property rentals (inter district leasing) (100%) ( 51,700) STEP grants (summer students) (100%) ( 7,800)
Sub-total (facilities) (1.3%) ( 59,500)Total Revenues (1.9%) $ (1,588,200)
Excluding Growth funding for 75 students of $332,000 and Pension Support $643,600
the net decrease is $2,563,800 or 3.1%.
SPRING
UPDATE
Budgeted Actual
2013/2014 2012/2013
School Based 397.3 400.6
Non-School Based 8.0 10.0
Total Certificated Staff FTE 405.3 410.6
Certificated Staffing Change due to:
Enrolment Change 3.6 8.4
Other Factors (8.9) 11.1
Total Change (5.3) 19.5
Breakdown, where total change is Negative:
Continuous contracts terminated - -
Non-permanent contracts not being renewed - -
Other (retirement, attrition, etc.) (5.3) -
Total Negative Change in Certificated FTEs (5.3) -
CERTIFICATED STAFF
[AISI -1.9; Ed Tech -1.0, Class Size - 6.0]
[+75 students]
[Ed Tech 1.0 AISI Coordinator 1.0]
SPRING
UPDATE
Budgeted Actual
2013/2014 2012/2013
Instructional 195.5 197.8
Non-Instructional 81.7 83.7
Total Non-Certificated Staff FTE 277.2 281.5
Non-Certificated Staffing Change due to:
Enrolment Change - -
Other Factors (4.3) (11.1)
Total Change (4.3) (11.1)
NON-CERTIFICATED STAFF
Breakdown:EA’s - reduced staffing ( .5)Warehouse - closed effective June 30, 2013 (1.5)Facilities - reduced staff complement (1.0)HUG - Project funding ended (1.0)Change in the format re counting FTE at print shop [10 month vs. 12 month] ( .3)Total (4.3)
EXPENDITURES – CERTIFICATED STAFFCertificated Salaries: Teachers - Increase class size by .5 (6.0 FTE) $ (596,400) Teachers - Growth (75 students) 3.6 FTE 357,800 Teachers - Other reductions (2.9 FTE) (288,300)
Sub-total (5.3 FTE) (526,800) Substitutes - Maternity & Disability Leaves 150,000 Adjust to Average Teacher Estimates [.5 of 1%] (195,900)
Total Salaries $ (572,700) Certificated Benefit Changes:
General Benefit reduction (ASEBP) [.2 of 1%] (141,500) Pension – ATRF increase 19% [from 10.64% to 12.65%] 643,600
Total Benefits $ 502,100Net Certificated – Salary & Benefits $ (70,600)
Excluding Pension cost increase of $643,600 – Net savings of $(714,200) in certificated Salary & Benefits.
EXPENDITURES – NON-CERTIFICATED STAFF
Salaries: Educational Assistants ( .5 FTE) $ (13,300) Warehouse (1.5 FTE) (99,000) Facilities (1.0 FTE) (66,000) Projects (HUG) (1.0 FTE) (92,100) Substitutes – EA’s & Clerical 30,000 Adjust to average salary costs and miscellaneous 97,600
Total Salaries $ (142,800) Benefit Changes:
Benefit Costs re above staff changes (60,000) Pension – LAPP increase 10% from 9.43% to 10.39% 76,000 Other 6,000
Total Benefits $ 22,000 Total- Non-Certificated Salary & Benefits $ (120,800)
EXPENDITURES – ALL STAFFCertificated:
Salaries ( 5.3 FTE) $ (572,700) Benefits 502,100
Total Certificated $ ( 70,600) Non-Certificated:
Salaries (4.3 FTE) $ (142,800) Benefit 22,000
Total Non-Certificated $ (120,800) Total Wages & Benefits $ (191,400)
Total Wages & Benefits - $62,893,100 with Staff of 682 FTEA decrease of ($191,400) represents a (.3% of 1%)
Exclude Teacher Pensions (funded) – the decrease is ($835,000) or (1.3%).
EXPENDITURES – SERVICES, CONTRACTS AND SUPPLIES
Instruction: AISI $ ( 99,100) PUF $ ( 30,800)
Site Based : School Supplies Budgets $ 14,200 Work Experience $ (324,000) $ (439,700)
Plant Operations & Maintenance Warehouse $ ( 5,000) Utilities – Electricity, Gas, Water $ (105,000) IMR projects $ (260,800) Other supplies & services $ ( 79,100) $ (449,900)
Transportation $ 73,000 Board & Administration
Software Support (Bellamy) $ (150,000) Information System (Conversion & Training) $ (110,000) $ (260,000)
External HUG Project $ (116,000)
Other - various $ 2,300 Total (7.5%) $(1,190,300)
Total Services, Contracts and Supplies = $14,586,700.
Approved Budget
2013/2014
Final Approved Budget
2012/20103Variance % Variance
Expenses by Object
Certificated Salaries 37,841,200$ 38,413,900$ (572,700)$ -1.5%
Certificated Benefits 10,258,700 9,756,600 502,100 5.1%
Non-certificated Salaries 11,702,700 11,845,500 (142,800) -1.2%
Non-certificated Benefits 3,090,500 3,068,500 22,000 0.7%
Sub-total (Wages & Benefits) 62,893,100 63,084,500 (191,400) -0.3%
Services, contracts and supplies expense 14,586,700 15,777,000 (1,190,300) -7.5%
Capital anhd Debt Services - 0.0%
Amorization - Supported 1,101,300 1,101,000 300 0.0%
Amortization - Unsupported 941,300 902,800 38,500 4.3%
Interest - Supported 56,300 56,300 - 0.0%
Interest - Unsupported 17,500 17,500 - 0.0%
Other Expenses - - - 0.0%
Total Expenses 79,596,200$ 80,939,100$ (1,342,900)$ -1.7%
SPRING
UPDATE
SP
RIN
G U
PD
ATE
Operating Budget – Reflects a deficit of $245,000 – which is the approximate cost of the District PD initiative (replacing AISI).
Approved Budget
2013/2014
Final Approved Budget
2012/20103Variance % Variance
OPERATIONS (SUMMARY)
RevenuesGovernment of Alberta 73,559,900$ 75,088,600$ (1,528,700)$ -2.0%Federal Government and/or First Nations - - - 0.0%Other Alberta Scholl Authorities 185,200 185,200 - 0.0%Out of Province Authorities - - - 0.0%Alberta Municipalities (special tax levies) - - - 0.0%Fees 1,741,500 1,741,500 - 0.0%Other sales and services 1,266,100 1,273,900 (7,800) -0.6%Investment Income 137,100 137,100 - 0.0%Gifts and donations 303,700 303,700 - 0.0%Fundraising 995,400 995,400 - 0.0%Rental of Facilitilies 61,000 112,700 (51,700) -45.9%Gain on Disposal of Capital Assets - - - 0.0%Amortization of capital allocations 1,101,000 1,101,000 - 0.0%Other revenue - - - 0.0%
Total Revenues 79,350,900$ 80,939,100$ (1,588,200)$ -2.0%Expenses By Program
ECS - Grade 12 Instruction 65,436,000$ 65,693,400$ (257,400)$ -0.4%Operations & Maintenance of Schools and Maintenance Shops 7,687,200 8,402,500 (715,300) -8.5%Transportation 2,170,300 2,096,800 73,500 3.5%Board and System Administration 2,517,800 2,744,300 (226,500) -8.3%External Services 1,784,600 2,002,100 (217,500) -10.9%
Total Expenses 79,595,900$ 80,939,100$ (1,343,200)$ -1.7%Excess (Deficiency) of Revenues over Expenses (245,000)$ -$ (245,000)$
KEY CHANGES Class Size increased by .5 (6.0 FTE) ($ 600,000) Two senior Educational positions (Ed Tech & AISI Coordinator)
cut out of central office (2.0 FTE) ($ 200,000) Other AISI cuts (left in $253,800 subs) ($ 300,000) Warehouse Closed (1.5 FTE) ($ 130,000) Facilities – reduced one position (1.0 FTE) ($ 80,000)
& cut to supplies and services by (including IMR of $261,000) ($ 450,000) School – CEU sharing – reduced ($ 324,000) Information System – savings ($ 260,000)
These are the keys cuts amounting to ($2.3) million, there were others and there were some increases – net is a budgeted deficit of ($245,000).
CAPITAL BUDGET 2012-13 2013-14 2014-15 2015-16
EXPENDITURESCapital Projects
Plant & OperationsDr. Roy Wilson Leanring Centre - 1,233,000 - -
Total Capital Projects - 1,233,000 - -
Capital Equipment
Instruction BlockComputer Replacements 214,000 315,000 315,000 315,000 Network, Infrastructure and other Equipment 281,000 120,000 120,000 120,000 VOIP (phone system) 30,000 30,000 30,000 30,000 Photocopiers - 60,000 60,000 60,000 Central Duplicating - - 900,000 -
* Smart Boards & Projectors - (1) - * 200,000 * 200,000 525,000 525,000 1,625,000 725,000
Plant & OperationsVehicles 60,000 65,000 65,000 60,000 Equipment 93,000 80,000 80,000 85,000
Total Capital Equipment Acquisitions 678,000 670,000 1,770,000 870,000 Total Capital Expenditures 678,000 1,903,000 1,770,000 870,000
Note (1) - Technology Plan - currently reflects the District assuming responsibility for smart boards in 2012-13, this will have to be
re-evaluated in the 2013-2014 budget.
Forecast Forecast Spring Budget
FallBudget
RESERVE BUDGET 2010-11 2011-12 2012-13 2013-14 2013-14
(Aug 31,2011) (Aug 31,2012) (Aug 31,2013) (Aug 31,2014)
Unrestricted Net Assets (Operating Deficit)
(1) (245,000) Unrestricted 1,407,834$ 894,298$ 120,600$ (10) 400,000$ (2) 33,600 9,200$
(9) (300,000) Operating Reserves
Working Capital 1,723,100$ 1,899,800$ 2,023,500$ (2) (33,600)$ (10) (400,000)$ 1,589,900$
School Based 307,300 457,800 100,600 (3) - 100,600 School Based - Committed - - 707,200 (9) 300,000 1,007,200
Fund Raising Initiatives 393,543 431,200 461,200 (4) 30,000 491,200
Board & Administration - Discretionary 1,664,600 2,000,000 - - Board & Administration - Committed - - 3,533,000 (7) (1,233,000) 2,300,000
Total Operating Reserves 4,088,543$ 4,788,800$ 6,825,500$ 296,400$ (1,633,000)$ 5,488,900$
Total Accumulated Operating Surplus 5,496,377$ 5,683,098$ 6,946,100$ 296,400$ (2,144,400)$ 5,498,100$
Capital ReservesInstruction Block
Copiers 155,700 205,900 205,900 (5) - 205,900 Other 43,300 71,700 21,700 (5) 50,000 71,700
External Services 41,100 49,900 58,600 (5) 8,700 67,300
Total Capital Reserves 2,158,600 2,238,600 872,400 716,800 (670,000) 919,200
7,654,977$ 7,921,698$ 7,818,500$ 1,013,200$ (2,814,400)$ 6,417,300$
1,074,400$ Computers
Board & Administration
Plant & Operations (145,000)
176,700
203,600
150,700
201,300
(5) 26,000
(5) 147,300
(5) 484,800$ (6) (525,000)$
(6)
Closing Balance
Total Net Assets (not invested in Capital Assets)
Closing Balance
Transfers In Transfers Out Closing Balance
Closing Balance
194,000$ 234,200$
579,700 530,700
251,100 257,000
1,136,700$
RESERVE BENCHMARKS 2010-11 2011-12 2012-13 2013-14
(Aug 31,2011) (Aug 31,2012) (Aug 31,2013) (Aug 31,2014)
Operating Reserves as a % of Operating ExpendituresOperating Expenditures 70,676,206$ 77,991,231$ 80,939,100$ 79,596,200$
Operating Reserves as a % of Budget
Working Capital 2.44% 2.44% 2.50% 2.00%Discretionary & Unrestricted 5.34% 4.85% 6.08% 4.91%
Total Operating Reserves 7.78% 7.29% 8.58% 6.91%Provincial Average 5.22% 4.73%Average of Similar Size School Districts 6.06% 6.45% (Ministry concern if lower than 2.5%)
Total Operating Reserves - Excluding Committed Projects (District & School Based) 2.75%
Operating Reserves Per Student
Students - Head count 6,688 6,756 6,843 7,046
Less - 1/2 ECS students (378) (382) (390) (424)
Students - FTE's (full time equivalents) 6,310 6,374 6,453 6,622
Operating Reserves / Student 871$ 892$ / Student 1,076$ / Student 830$ / Student
Provincial Average 592$ 573$
Average of Similar Size School Districts 666$ 756$
Total Operating Reserves - Excluding Committed Projects (District & School Based) 331$ / Student
Capital Reserves Per Student
Capital Reserves / Student 342$ 351$ / Student 135$ / Student 139$ / Student
Provincial Average 216$ 274$
Average of Similar Size School Districts 170$ 209$
Total Capital Reserves - Including Committed Operating Reserves (District & School Based) 638$ / Student
Closing Balance Closing Balance Closing Balance Closing Balance
FALL UPDATE – RESERVE BENCHMARKS 2009-10 2010-11 2011-12 2012-13
(Aug 31,2010) (Aug 31,2011) (Aug 31,2012) (Aug 31,2013)
ReservesUnrestricted Net Assets 479,517$ 1,407,834$ 894,266$ 120,566$ Operating - Working Capital 1,610,700 1,723,100 1,899,800 2,023,500
2,330,300 2,365,443 2,889,000 3,569,000 Total Acccumulated Operating Surplus 4,420,517$ 5,496,377$ 5,683,066$ 5,713,066$
Capital 2,430,000 2,158,600 2,238,600 872,400 Total All Reserves & Surpluses 6,850,517$ 7,654,977$ 7,921,666$ 6,585,466$
Operating Reserves as a % of Operating ExpendituresOperating Expenditures 67,199,055$ 70,676,206$ 75,992,700$ 80,939,100$
Operating Reserves as a % of Budget
Working Capital 2.40% 2.44% 2.50% 2.50%Discretionary & Unrestricted 4.18% 5.34% 4.98% 4.56%
Total Operating Reserves 6.58% 7.78% 7.48% 7.06%Provincial Average 5.53% 5.22%Average of Similar Size School Districts 5.76% 6.06% (Ministry concern if lower than 2.5%)
Total Operating Reserves - Excluding Committed Projects (District & School Based) 4.42%
Operating Reserves Per Student
Students - Head count 6,676 6,688 6,759 6,843
Less - 1/2 ECS students (365) (378) (385) (390)
Students - FTE's (full time equivalents) 6,311 6,310 6,374 6,453
Operating Reserves / Student 700$ 871$ / Student 892$ / Student 885$ / Student
Provincial Average 609$ 592$
Average of Similar Size School Districts 601$ 666$
Capital Reserves Per Student
Capital Reserves / Student 385$ 342$ / Student 351$ / Student 135$ / Student
Provincial Average 182$ 216$
Average of Similar Size School Districts 166$ 170$
Operating - Discretionary
Closing Balance Closing Balance Closing Balance Closing Balance
