OpenText Extended ECM for SAP® SuccessFactors®

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Introducing OpenText Extended ECM for SAP SuccessFactors

Supports document management processing from Hire to Retire

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How do you manage your HR Documents? Are you still relying on

paper files?

HR Document Management Challenges

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HR Processes are Document intensive whether paper or electronic

Recruitment &

Onboarding

Payroll &

Comp.

Benefits&

Health

Performance&

Management

Learning&

Development

Separation&

Retirement

Offer Letter

Job Description

Background Check

References

I-9

NDA

EEO

Welcome video

Employee Handbook

Forms

W-2

W-4

Direct Deposit

Garnishments

Incentive Plan

401 (k)

Beneficiaries

Bonus Plans

Pension Plans

Stock Options

Executive Plans

Verify Dependents

FMLA docs

STD docs

Beneficiaries

Direct Deposit

Fitness Reimbursement

ACA (Affordable Care Act)

Performance Review

Reference Letter

Disciplinary Letter

Promotion Letter

Transfer Letter

Expat Docs

Job Analysis

Sexual Harassment

Trainings

Certifications

OSHA Training

Professional Memberships

Videos

Term Letter

Exit List

Un-Employment

Vacation Payout

Legal Document

Retirement Plans

COBRA

Beneficiaries

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and grow to a massive scale

• 30-50 unique HR documents per employee• >2 transactions per documents per year• 7-30 years document retention time

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and massive volumeThe volume of HR documents and related transactions is massive• 100,000 employees (at ca. 15% turnover rate)• 3 - 5 Million unique HR documents

• 6+ Million annual document transactions

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causing key pain pointsDay-to-day operationsHigh creation, discovery, & archiving costs as well as difficult access for employees and managers

Paper handling & storageSecure transportation of employee documents, high costs for printing, copying, mailing, and archiving (in-house + external service)

ComplianceKeeping up with ever-changing regulations requires high effort and increased risk during audits

Legal risk & securityloss due to fire, water damage, theft, fines and losing litigation case, secure physical archive and data protection

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HyperConnected Content for HR Processes

OpenText Extended ECM for SAP SuccessFactors integrates documents seamlessly

into HR Processes

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Easy Employee Collaboration� Seamless UI integration� Easy Access� File sync and share� Mobile support

Only Extended ECM For SAP SuccessFactors provides

Efficient HR Administration

� Self-Service� Document Generation� Document Onboarding� HR Reporting &

Workflows� SAP HCM integration

Centralized Content Management� Employee File� Document Types� Permission & Control� HR Workspaces� Dossier View� Search

Global Information Governance

� Lifecycle Management� Document Retentions� Regional Compliance� Completeness Check� Audit & Activity Log

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OpenText Extended ECM for SAP SuccessFactors

Provides measurable performance benefits and cost savings

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95% Reduction in document duplication

20,000 hours saved per year finding records

360 view of staff files

4200 hrs saved processing, filing and time retrieving

documents

89% Quicker HR document creation with improved

compliance and less errors

4.5 min call handling time avg1,800 to 2,000 calls per day

Customer Benefits

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Your gain.Guaranteed governance

Reduced HR administrative

costs

Faster implementation

Reduced legal risk and liability

Reduced service center response

time

Reduced staff communication

cycle time

Increased HR staff productivity

Better employee satisfaction

Reduced IT administration and

storage costs

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OpenText Suite for SAPSAP Ariba Solutions | SAP S4/HANA | SAP Hybris | SAP SuccessFactors Solutions | Microsoft

INFORMATION DELIVERYINFORMATION MANAGEMENTINFORMATION PROCESSING

Invoice Management & OCR

Business Center / Digital Content Processing

xECM for Sharepoint

INFORMATION GOVERNANCE Archiving & Document Access

Core

DocumentPresentment

Hybris DigitalDocuments

Employee File Management

Extended ECM Digital AssetManagement

xECM for SAP SuccessFactors

On Premise | OpenText Cloud | Hybrid

www.opentext.com/SAP@opentext@jon_beardsleyfacebook.com/opentext

linkedin.com/company/opentext