Open space topic actions complete

Emergency Budget Action Planning Meeting Notes

Open Space Session 1

Topic Title: 1.End of Life Care & Long Term Conditions – How can we maximise the potential for the VCS to work in partnership in Health & Social Care to benefit patients & Carers?

Topic Lead/Organisation: Rachel Boothman – MND Association

Discussion Members:HeadwayPSPLOROSLaura CentreMNDAAndy Robinson Asst CEO Leicestershire County Council

Notes• Neurological Alliance & Palliative Care & Cancer Forum – need to evoke change• Council run Forums: Physical Disabilities Board & the Joint Planning Forum – Will these

continue and how?Issues• Unknown statutory structures – who to influence?• Statutory organisations – to understand what VCS deliver, benefits and cost to replace• Changes – e.g. GP commissioning – will need VCS help.• Understand knock on effect to other services• Rate of change very fast in health and social care.

Actions• Hang on to our specialisms

Actions

Action• Look At merging Neurological Alliance and Palliative Care

and Cancer Forum.

• VCS Representation to Commissioning Boards

• Revise Terms of Reference of Forums if agreed

Person(s) responsible

VAL & Chairs of Forums

Andy Robinson & Forums

Topic Title: 2. How do we find out where we can apply for appropriate grants?

Topic Lead/Organisation: Paul Cooney – GWC Ltd

Discussion Members:Gareth Hussey Takeover RadioAli Simpson The Edge ProjectJohn Raven The Edge ProjectJune Gnomes VALPatricia Pinder Roseberry St PetersVinod Kotcha Confederation of Indian OrganisationNayan Joshi “ “Tricia Smith GWC Ltd

ActionsAction

• Funding Toolkit.org & Funding central .org.uk

• Re investigate “registered Charity”

• Take advantage of VAL’s offer of funding search


All groups

All Groups

All Groups

Topic Title:3. How do we get Young People / Service Users/ Clients involved in the process and decision making?

Discussion Members:Sara DaviesLianne AshberryRehana Sidat

Notes• Be honest, true facts, not assumptions. But share hear say too.• Forward planning – sharing, informing, stakeholder involvement• Not personal – how to survive• Challenge to keep staff motivated when faced with redundancies.• Keeping your staff & volunteers informed.• Loss of trust of client group• Success of sector to engage & involve vulnerable people i.e. young people• Impact – personal stories• Organisations / concerns / case study• Increase awareness of people who do not use services or work in the sector• Learn the lessons from previous cuts – having dialogue• Proactive - not reactive• What will Leicester look like?• Voice of the service user / client• Media – TV, website, visual, regional news

Notes• Challenge of how to take this forward – VAL – leadership & support• Be more radical – but positive in more creative ways – not so in the face• Passing the views of service users to decision makers without ranting & raving• Education - info – clients empowered / staff / volunteers• Offering solutions• Balance – risk of fight or flight fear• To reduce fear through involving consulting with all and come up with solutions,

plans and contingencies• Review, evaluate, feedback, focus on changes and cuts• Discussions with key stake holders• Ask clients to engage – focus groups / questionnaires• Gain opinions on what if?• Getting people to understand impact to individual, families, communities and

organisations• How do we gather views – use variety of methods e.g. each time you see client.

Notes

• Recording evidence / outcomes• Impact on individuals lives• Discussions at different levels with clients• Discussions with staff and volunteers but need to be well support and managed.• Implications of added work load, pressures with job losses / cuts.• Staff need to be supported, fear is from the unknown

ActionsAction

• Open & Honest dialogue throughout the process – being aware of complex needs of stakeholders and impact of information.

• Communication strategy to raise awareness of impact of cuts on all of us e.g. knock on effect for the wider community & Big Society – “Cuts Watch” & success stories of good user involvement (It’s all of our problem)

• Revise & evaluate the effectiveness of our services. Share this with other VCS organisations to ensure confirmation of services.


VAL

Topic Title: 4. I’d like to work in partnership to improve support for vulnerable adults. Would you?

Topic Lead/Organisation: Rob ParkinsonDiscussion Members:Viv Michell Adullam Angela Clarke AdullamSallyann Robinson Care and RepairRob Parkinson Action Homeless

ActionsAction• Set up a vulnerable persons partnership group which

meets quarterly to work out how we’re going to work together to better support our communities


Rob Parkinson

Topic Title: 5. How can VAL best serve the interests of the whole sector to ensure our future?

Topic Lead/Organisation: Jayne BallardDiscussion Members:Ali Sinclair VALJim McCallam VALChristine Jarvis ADHD SolutionsIlir Demaj VALJenny Hand LASSChino Cabon TREKAlison Jolley Clubs for Young People

ActionsActions:• Information update

– Strategic local picture– All areas– Who’s Who– What work is VAL carrying out re Emergency

Budget• How can we contribute? Clear pathways. How can we

contribute to local decision making? What are the structures in place?

• Budget / VAL’s activities / accountabilities and coordination– Timetable of meetings– Cuts update– Key outcomes from meetings

Person (s) Responsible

• VAL – e Bulletin

• VAL – e Bulletin

Topic Title: 6. How can we improve opportunities for volunteers, recognising that everyone has capacity to choose / change their lifestyle?Topic Lead/Organisation: Lizzie MaitlandDiscussion Members:Saqib Deshmukh Highfield Community AssociationVeronica Nall Trade Sexual HealthJasvir Kaur Chohan Guru Nanak Daycare CentreSangita Jobanputra VALRajo Saira VALChris Shaw Groundwork

ActionsAction• To support volunteers to empower

their lives/ to make right choices / to be able to support / mentor others.

• To change attitudes within the community. Be adaptable with the CRB Checks. Supervision of those with unclear CRB check. Additional Support & risk assessments. Give training sessions.

• To campaign to stop compulsion – forcing people to do something against their will – ecognise that people with mental health problems & those wit


Recovery / Trade Sexual Health / Gurua Nanak Day Centre / VAL Mental Health Support Workers / Care Assistants / Staff

People in ethnic minorities, inter faith communities, CRB Authorities, People with different sexualities.

Anyone who wants to be involved with spreading the word. Role models of survivors / expert patients

Actions

ActionA “different life style” i.e Gay, have

the right to make their own choice.

Get their voice listened and acted upon.

Person(s) responsible:

Collective Effort

Topic Title: 7. How can we make the proposed new community at Ashton Green a good place to live and work?

Topic Lead/Organisation: David Brazier Discussion Members:Chris Shaw GroundworksSarah Crouch TwentytwentyChantel Lester MRC Community ActionDavid Bielby Sport in DesfordSaqib Deshmukh Highfields Community Association

ActionsAction• Learn from other examples of new communities in UK

and Europe e.g. Stockholm. Use of VAL resources to set up a new VCS consortium covering Ashton area environs.

• Involve Liz Kendall MP.• There is a need for VCS broker with Leicester City Council.• Create local employment opportunites including home

working.


David Brazier & Chris Shaw

VCS Economic Development Forum

Topic 8: How will cuts affect services in rural areas?

Topic Lead/Organisation: Diana CookDiscussion Members:

ActionsAction

1 Communities develop themselves to develop Big Society

2 Support for isolated vulnerable people increase good neighbour schemes, befriending, carer schemes

3 Transport ensure funding for flexible transport needs of all communities needs in all rural areas


RCC/VAL/Faith sector

RCC /Voluntary Actions / Mental Health charities

VAL / RCC / Voluntary Actions / County Councils

Topic 9: What can we do to promote the best services for our community?

Topic Lead/Organisation: Loraine Griffith, Silver Strand Luncheon ClubDiscussion Members: Cathryn Parsons, C. Hylton, Pearl Ricketts

ActionsAction

1 Need more promotion from sectors to publise that there are luncheon clubs

2 Council to promote local services not just big orgs like Age Concern to hostels etc – centralised info on what is available

3 Do we need to join together as a group


Loraine Grifith

Catherine Parsons

Julie Irish

Topic 10: How can we influence public sector funding reviews to be fair, eliminating confusion and vested interests?How can we work more effectively with the statutory and business sectors?

Topic Lead/Organisation: Dave AlqhurstDiscussion Members:

ActionsAction

1 Briefing sheet on how decisions are made

2 Scrutiny Group

3 Social impact measurement


VAL

Steering group to take forward

VAL

Topic 11: Personalisation: What are the opportunities for us to work together?How can we assist our service users to access direct payments?

Topic Lead/Organisation: David BarsbyDiscussion Members:

ActionsAction1. Pressure county Council to make decisions about need for

a) Preventative servicesb) Provider services as this would enable voluntary sector to

plan services. What services are needed in the future?

2. A) Providers to use VAL database to search to find other

third sector providers for possible partnership workingB) Providers to cost services in preparation for e-market

3. Change Compact to ensure third sector providers are given minimum of six months notice of any changes to funding


VAL

All VCS

VAL to lobby?

Topic 12: Is it the role of small/medium sized VCS organisations to deliver public service contracts?

Topic Lead/Organisation: Joanna HamiltonDiscussion Members: Dorothy Fracis, Mark Grant, Priya Thamotheram

ActionsAction1 Consortia development to deliver contracts e.g. Sheffield. Individual

orgs recognising the positive2 Lead partner or set up a stand alone organisation3 Opportunity to influence the tender specification – consultation

processes4 Voluntary Action Leicestershire more focused on campaigning – hits

central issues. If we can tell the public authorities how to solve the problem will take that solution

5 Training and developing organisations to be able to write bids / tender opportunities. Need to develop a strategic approach – is there a need in skilling up the VCS this community

6 Can we have a continuation of this discussion at a later date – developing partnerships and support for tender applications.

7 Advertise ‘x orgs is looking for partner orgs to tender for y contract.8 Publise commissioning & procurement plans to VCS as early as

possible


Dorothy Fracis

Mark Grant

Priya Thamotheram

Joanna Hamilton

VAL consortia approach membership

VAL E-briefing, email group

Emergency Budget Action Planning Meeting

Open Space Session 2

Topic 1: How can we best support young people, teachers, and parents to improve behaviour and mental health in schools?

Topic Lead/Organisation:Lizzie J MaitlandDiscussion Members:Pat Crane Desford Community Action GroupAli Simpson The Edge ProjectJenny Langley Hooh Speakeasy Theatre Co.Vince Attwood Soft Touch ArtsIlir Demaj VALSarah Crouch Twenty TwentyTricia Reynolds VALChristine Jarvis ADHD SolutionsMyron Hines Catch 22

ActionsAction1 Training teachers in Mental Health2 Schools change attitude by recognising that young people

need to be pro-active about their Mental health. Awareness of the problem

3 Voluntary organisations alternative curriculum4 Voluntary organisation taking responsibility to give alterative

curriculum – creative therapies, advocacy support. Put together a team. Train teacher, parents and young people

5 Outcome of young people and children enjoying school6 Consider deeply the outcomes of our work. This is linked to

funding. Must be measured targets. Evaluating and tracking reports and information. The outcome being young people being engaged in classrooms. Teachers catering for young people at risk of exclusion


Every person who is working with the young person. Outside Agencies and Voluntary groups – interested in creative Arts and Mental Health

VAL – have a matrix with an audit of local voluntary organisational

ActionsAction


• Skills. Voluntary orgs contact the schools themselves.

• People inside schools - Teachers communication – inset / social evolve.

• Extended schools services – cluster sharing information (development group)

• Remand schools, tutorial agencies to help excluded children.

Topic 2: What do you consider are the key skills of your organisation and how can you share them? How can we collaborative in practice on delivery – eg a matrix of offers and wants? How can we create a mechanism to promote and develop consortia involving orgs with shared interests?

Topic Lead/Organisation: Diana CookeDiscussion Members: Leanne Wightman Just Services / Self Advocacy in ActionChris Shaw GroundworkTerry Kirby VAL (Board)Vikki Barrett VALAlison Sinclair VALSally Ann Robinson Care and RepairLiane Ashberry YPFCathryn Parsons St Peters Community CentreMo Fowler PSP AssociationDiana Cool RCCKathy McKinley VAMDorothy Franis CASE

ActionsAction

1 Skills audit of organisations (and their staff)

2 Creation of organisation profile

3 Creation of an on line interrogatable web portal

4 Facilitation of better information sharing / collaboration / partnership arrangement


• Working group linked to Assembly

• A VAL managed service

• A social enterprise

• OUTCOMES

• Skills development / training

• Joint bidding

• Measure Countrywide impact of VCS

Topic 3: Using equality impact assessments to help communities.

Topic Lead/Organisation: Chino CabonDiscussion Members:Rehana SedatCarol VarleyLiane AshburyAlison JolleyJune Gomes? Red Cross? Ansaar

ActionsAction1 Disseminate info re EIAsWorkshops for VCS staff and service usersTraining

2 Obtaining relevant EIAs from Pubic Sector Orgs, hence encouragement public sector to carry them out

3 Establish EIA jury to challenge poor EIAs and support internal assessments


EDP

Comm of interest hosts

The REC and VAL

Topic 4: How can we do better evidencing focussing on impact, not inputs?

Topic Lead/Organisation:Discussion Members:

ActionsAction

1 Training staff and funders

2 Pilots social report

3 Peer reviews


VAL?

Get funding for a group

Sector

Topic 5: There are too many of us sharing the cake. We need to merge.

Topic Lead/Organisation: Mark GrantDiscussion Members:

ActionsAction

1 Speed dating forums, opportunities for links (match making)

2 Advertise opportunities - confidential service, supported by VCS, intense support, e-commissioning network (needs to be built)

3 Another meeting to discuss this further

4 Lobby for £2 council tax

5 All providers start dating

6 Ask commissioners to be transparent about upcoming tenders


VAL – Policy & Engagement, Grp Support, Comms

VAL – Grp support & Comms

VAL

All providers

Topic Title: 6. Social Services criteria for help has changed. Is there a market for the VCS to charge for their services? And will people pay?

Topic Lead/Organisation: Maureen O MallyDiscussion Members:

ActionsAction

• Clarity about criteria

• Low & Moderate needs of service users would be under preventative agenda.

• Mosaic could provide a workshop for other organisations

• Training on marketing


VAL with LCC

VAL

Mosaic

VAL

Topic Title: 7. We need to keep trustees on boards – how?

Topic Lead/Organisation: Discussion Members:

Bridget Towle Girlguiding LeicestershireBev The Mighty Creative'sPaul Cooney George Ward Centre LTDKay Hewitt Homestart BDOW

ActionsAction • Establish a ‘board acadamy’ to recruit, train and

encourage young trustees.

• Training and support for boards taking new, young members

• Briefing paper on the ‘bigger picture’ of cuts / changes for trustees


Bev - The Mighty Creative’s 0116 261834

VAL

VAL?

Topic Title: 8. We pay rent & do our own repairs. Should we spend money / seek funding for major repairs when do not own the building?

Topic Lead/Organisation: Patricia PinderDiscussion Members:Pearl Ricketts Silver Strand Luncheon ClubConeta Hylton Silver Strand Luncheon ClubHeather Crate STEPS – Leics Conductive Education CentrePatricia Pinder Rosebery St Peter’s Community Centre LTDSimon Jenner VAL

ActionsAction • Simon Jenner will help RSP deal with lease /

charity commission (Diocese own building)


Patricia Pinder, RSP

Topic Title: 9. How can we ensure that vulnerable people in supported housing are protect from homelessness or exploitation should funding stop?

Topic Lead/Organisation:Discussion Members:Julie Irish Norton HouseDavid Keysell Foundation Housing AssociationGabby Briner Network for ChangeOlivia Pitt Catch 22Lorraine Luncheon Clubs

ActionsAction • Local communities newsletter’s should be

produced by local community groups and then distributed in GP’s surgeries, community centre’s etc in locality. So that the people who are vulnerable and in need know about the acitivties that these small community groups provide.

• Sharing of facilities, resources , activities, training by getting local groups together within their communities and local areas. We need directories set up of what groups and resources are in the community.

• Lobby councillors to try to get more support and make them aware of the issues on the ground e.g. convene regular meetings with councillors.


Lorraine Griffith – Sliver Strand Luncheon Club

Julie Irish – Norton House

Can VAL do anything

Topic Title: 10. Is it ethical to use volunteers to replace staff?

Topic Lead/Organisation: HowardDiscussion Members:Rachel BoothamnHowardJim VALAimee VALMatt LilleyRachelTricia Smith George Ward Project

ActionsAction • Charter for volunteers (value of volunteering)

• Recognition that sometimes things are done better by Vols

• Recognition that transfer of work to Vols requires resourcing


VAL / Hubs / LCC / LCC

VAL to lead

VAL to Lead

Open space topic actions complete

Documents

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