Take Home Exam

Guide for Lecturers at the University of Konstanz

Created by the E-Learning team at the University of Konstanz based on the guide from the University Mannheim. Many thanks!

Version: 13.07.2020

CONTENTS

Organisational Important Settings / Availability Period Page 3

General Components of your Take Home Exam Course Page 4

Step 1 Setting up the Test Object Page 5

Step 2.1 Setting up the Exercise Object Page 7

Step 2.2 Making the Exam Documents Available for Download Page 10in the Exercise Object

Step 3.1 Import the Participant List from ZEuS to ILIAS | Page 12 Export from ZEuS

Step 3.2 Import the Participant List from ZEuS to ILIAS | Page 13 Import in ILIAS

Other Adding additional users to the exam course Page 15

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You will have received a confirmation from the Lehrraumvergabe for your exam and a virtual exam room (= ILIAS exam course) will have been set up by the ILIAS team.

Please only use your exam course for the times confirmed by the Lehrraumvergabe. Do not change the availability as this can overload the system and cause another exam to be cut off. If you need to change or extend your exam slot, please contact the Lehrraumvergabe first.

Please note: If the exam time has changed and the Lehrraumvergabe has confirmed the new time, you must change the availability in the following places:

- Directly in the course- In the test object- In the exercise object

To ensure that the exam course is available at the planned time, you will need to tick the box „Online“ under the tab „Settings“ – „Availability“ and then „Save“. It is very important that you make sure the date and time correspond to the time slot you were allocated by the Lehrraumvergabe.

The ILIAS exam course „Take Home Exam“ consists of two objects.

Both objects need to be set up so that the exam can run successfully:

1. The ILIAS Test Object

Contains the declaration of independent work as well as the declaration before upload, which exam candidates accept here.

2. The ILIAS Exercise Object

Is only visible for candidates once the declaration of independent work and the declaration beforeupload have been accepted. These preconditions have been included in your exam course in coordination with the legal department and must not be changed by you.

Here- You can make your exam documents

available for exam candidates- Candidates will download the documents- Candidates will then upload their

answers/solutions.

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Additionally your exam course contains:

- the folder „Anleitungen Take Home Exam“ (The guide for lecturers is only visible for course administrators)

- the folder „Rechtliche Informationen für Prüfungsteilnehmer*innen“ (legal information for exam candidates)

Please send both the guide for students and legal information to your exam candidates in good time before the exam! Please note that there is no e-mail functionality in the exams ILIAS

Step 1 Setting up the Test Object:

1. Open the test object and go to the tab „Settings“. Please do not change the name of the test object as it is described this way in the instructions for students.

2. Go to „availability“ and check the box „Online“, to make the test object visible to participants:

3. Go to „Administering the test: Access“ to set the time period when the online exam will be available. The online exam will only be accessible during this time:

4. Save the settings:

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These default settings must NOT be changed in the „Settings“ tab:

General Settings

Einstellungen des Tests Datenschutz Test results with name____________________________________________________________________________________________

Durchführung: Anzahl von Testdurchläufen Maximum number of test runs must be „1“ Steuerung Testdurchlauf begrenzen

ILIAS-Prüfungsnummer (must be activated)anzeigen

____________________________________________________________________________________________

Durchführung: Anzeige der Fragentitel Only question titlesVerhalten der Frage

Automatisches Speichern Save interval: 30 Sekunden

____________________________________________________________________________________________

Auswertung

Bekanntgabe des Teilnehmer (must be deactivated)Testergebnisses sehen Testergebnisse

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Step 2.1 Setting up the Exercise Object:

2. Under Assignments click on the edit button forthe row „Download und Upload der Prüfung“:

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1. Open the exercise object.

It is possible to change the name of the exercise object in the „Settings“ tab. However, pleaseensure the name begins with „Schritt 2“, as it is described this way in the instructions for students.

Go to the tab „Assignments“ and click on „Edit“:

4. In the „Upload“ section, the default setting for the maximum number of files to be uploaded is „1“.If you have asked for more than one file from your exam candidates, you will need to adjust the„Max Number of Files“ accordingly, or uncheck the „Limit Uploads“ box.

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5. Save the settings:

3. Go to the assignment „Download und Upload der Prüfung“ and then to the „Settings“ tab. Under „Schedule“ / „Deadline“: „Fixed Date“ you can set the date and time for the submission deadline.

Important: Set the same deadline here as you did in the test object.

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These default settings in the „Settings“ tab of the exercise object must NOT be changed:

These default settings in the „Settings“ tab of the assignment must NOT be changed:

All settings for e-mail functionality must be deactivated!

The exam ILIAS does not support e-mail functionality.

Schritt 2.2 Making Exam Documents Available for Download in the Exercise Object

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1. Click on the assignment „Download und Upload der Prüfung“. Then go to the tab „Instruction Files“ and „Select File“:

2. Select your exam documentand click on „Upload“.

Repeat as necessary to upload additional exam documents.

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Candidates can download the exam documents here:

Candidates can upload their answers/solutions here:

To preview what the page will look like for candidates, click on „Voransicht als Mitglied aktivieren“.

This is the page as candidates will see it:

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Step 3.1 Import the Participant List from ZEuS to ILIAS | Export from ZEuS

1. To upload the list of exam candidates who are registered in ZEuS to your exam course, you will needto export the candidate data (including e-mail addresses) from ZEuS using the following instructions:

https://de.zeus-wiki.uni-konstanz.de/wiki/ZEuS-Wiki:EXA_VA_SA_Teilnehmerliste

2. a) Open the ZEuS export file in Excel.

b) Select all e-mail addresses.

c) Copy them to the clipboard.

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2. Click in the field „E-Mail Adresses“ and paste in the content from the clipboard. Then click on „List Users“:

1. In the exam course, go to the tab „Members“ and click on „Subscription with e-mail list“:

Step 3.2 Import the Participant List from ZEuS to ILIAS | Import into ILIAS

3. Click on „Assign and invite“:

4. Click on „Back“.The list of participants has now been transferred to ILIAS.

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If you would like other people to be able to work on your course, you can give them administrator rights as follows:Open the „Members“ tab and type the firstname.lastname of the person into the „User“ field. Select the option „Course Administrator from the drop-down list and then click on „Add“

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2. Das ILIAS-Übungs-Objekt

ist für die Teilnehmer*innen erst verfügbar, nach-dem sie die Eigenständigkeitserklärung sowie die Erklärung vor Upload bestätigt haben. Diese Vorbedingung ist in Ihrem Prüfungskurs in Abstimmung mit dem Justiziariat voreingestellt und darf von Ihnen nicht verändert werden! Hier

- stellen Sie Ihre Prüfungsdokumente für Ihre Teilnehmer*innen bereit

- laden die Teilnehmer*innen die Prüfungs-dokumente herunter

- laden die Teilnehmer*innen ihre Antworten/Lösungen hoch