Open Archives for Library and Information Science:

an international experience

Antonella de Robbio and Paula Sequeiros

IV EBIB Conference: Open Access - Internet in libraries 7th December 2007

Torun, Poland7th December 2007

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underlying concepts

Open Access (OA) as the motivation

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underlying concepts

Open Access (OA) as the motivation global effort to redefine the mechanisms of

scholarly communication to make LIS research more visible and accessible

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underlying concepts

Open Access (OA) as the motivation global effort to redefine the mechanisms of

scholarly communication to make LIS research more visible and accessible

Trend towards digital libraries and self-archiving

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E-LIS

e-prints in Library and Information Science

http://eprints.rclis.org

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E-LIS• established in 2003

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and

Information Science

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and

Information Science• a part of the RCLIS project

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and

Information Science• a part of the RCLIS project • international team of voluntary librarians

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and

Information Science• a part of the RCLIS project • international team of voluntary librarians• not-for-profit project

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E-LIS• established in 2003• GNU ePrints software, OAI/PMH compliant• first international Open Archive for Library and

Information Science• a part of the RCLIS project • international team of voluntary librarians• not-for-profit project• freely accessible to users (search and full-text)

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the archive: documents

6%

35%59%

preprints (6%)

postprints (35%)

unpublished (59%)

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the archive: documents

articles (25%)200 journals

papers (9%)250 conferences

unpublished (59%)

other (7%)

25%

9%

59%

7%

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the archive: documents

38%

62%

reviewed (62%)

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growth of records in archive (Oct. 2007)

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growth of records in archive (Oct. 2007)

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what goes in and how

LIS topics and interrelated disciplines, scientific or technical

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what goes in and how

LIS topics and interrelated disciplines, scientific or technical

• finished documents, published or unpublished, any language or format

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what goes in and how

LIS topics and interrelated disciplines, scientific or technical

• finished documents, published or unpublished, any language or format

• authors self-archive

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what goes in and how

LIS topics and interrelated disciplines, scientific or technical

• finished documents, published or unpublished, any language or format

• authors self-archive

and• agreements with institutions and library

associations

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submissions and authors

38%

62%

60% of submissions mediated by E-LIS editors

30% self-archived

2540 authors

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value-added tools for editors and for users

• automatic alerts for editors

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value-added tools for editors and for users

• automatic alerts for editors• full metadata display

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value-added tools for editors and for users

• automatic alerts for editors• full metadata display• full-text search

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value-added tools for editors and for users

• automatic alerts for editors• full metadata display• full-text search• counter in homepage

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value-added tools for editors and for users

• automatic alerts for editors• full metadata display• full-text search• counter in homepage• statistics from Webalizer

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value-added tools for editors and for users

reference linking with ParaTools

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organisational model: E-LIS teams

initiative's strategic issues

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organisational model: E-LIS teams

initiative's strategic issues• future direction

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organisational model: E-LIS teams

initiative's strategic issues• future direction• policies and impact on the user

community

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organisational model: E-LIS teams

initiative's strategic issues• future direction• policies and impact on the user

community• connection with other scientific

communities

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organisational model: E-LIS administration

• archive’s international and future vision

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organisational model: E-LIS administration

• archive’s international and future vision

• understanding of national and international needs

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organisational model: E-LIS administration

• archive’s international and future vision

• understanding of national and international needs

• world framework of Open Access strategic issues

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international & local

• 5 continents

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international & local

• 5 continents• 42 countries

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international & local

• 5 continents• 42 countries• common vision

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international & local

• 5 continents• 42 countries• common vision

&• cultural individuality

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international context

similar initiatives (LIS domain)

E-LIS

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international context

similar initiatives (LIS domain)

E-LIS• clearly international

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international context

similar initiatives (LIS domain)

E-LIS• clearly international• not commercially-driven (no external

funding; no profit)

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international context

similar initiatives (LIS domain)

E-LIS• clearly international• not commercially-driven (no external

funding; no profit)• based on voluntary work

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

• mission, aims and objectives; target audience and communities involved

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

• mission, aims and objectives; target audience and communities involved

• submission policies: who can deposit and how

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

• mission, aims and objectives; target audience and communities involved

• submission policies: who can deposit and how

• metadata quality

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

• mission, aims and objectives; target audience and communities involved

• submission policies: who can deposit and how

• metadata quality• copyright policies

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E-LIS policies

policy concerns are discussed and democratically agreed upon by the editorial staff

• mission, aims and objectives; target audience and communities involved

• submission policies: who can deposit and how

• metadata quality• copyright policies• organisational model

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copyright policies

RoMEO Project recommendations concerning the self-archiving of documents

Know your rights! of Project Romeo

www.lboro.ac.uk/departments/ls/disresearch/romeo/Know-your-rights.doc

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copyright policies

• author retains property after depositauthors responsible for ensuring that documents have no restrictions on electronic distribution

pre-refereed preprints - author holds copyright (no need for permission)

refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving

failing that, can append a link to published paper

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copyright policies

• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution

pre-refereed preprints - author holds copyright (no need for permission)

refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving

failing that, can append a link to published paper

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copyright policies

• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution

• pre-refereed preprints - author holds copyright (no need for permission)

refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving

failing that, can append a link to published paper

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copyright policies

• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution

• pre-refereed preprints - author holds copyright (no need for permission)

• refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving

failing that, can append a link to published paper

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copyright policies

• author retains property after deposit• authors responsible for ensuring that documents have no restrictions on electronic distribution

• pre-refereed preprints - author holds copyright (no need for permission)

• refereed postprints, author can try to modify the copyright transfer agreement to allow self-archiving

• failing that, can link to published paper

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organisational model

• over 60 editors– sharing a common vision– contributing to E-LIS with their own experience and competence

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organisational model

• over 60 editors– sharing a common vision– contributing to E-LIS with their own experience and competence

• administration team

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national metadata

undergoing debate - launching of a service provider to harvest and gather national metadata from national LIS archives which could become a part of the RCLIS infrastructure

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E-LIS policies

preservation issues

preservation metadata - designed for identifying and managing digital content over a long period of time

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preservation

JISC Circular 4/04, note 10no «formal preservation policy» was being followed

«de facto rules on file formats and transformations but no provision for acquiring the source versions»

«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»

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preservation

JISC Circular 4/04, note 10no «formal preservation policy» was being followed

«de facto rules on file formats and transformations but no provision for acquiring the source versions»

«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»

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preservation

JISC Circular 4/04, note 10no «formal preservation policy» was being followed

«de facto rules on file formats and transformations but no provision for acquiring the source versions»

«strategy for preservation should be determined by the nature and need of the repository, and should be driven by repository policy rather than the other way around»

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preservation

PRESERV (PReservation Eprint SERVices)

a JISC project researching and developing infrastructural digital preservation services for institutional repositories

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preservation

PRESERV (PReservation Eprint SERVices)

a JISC project researching and developing infrastructural digital preservation services for institutional repositories

offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org/

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preservation

PRESERV (PReservation Eprint SERVices)

a JISC project researching and developing infrastructural digital preservation services for institutional repositories

offering a tool integrated into ROAR (Registry of Open Access Repositories http://roar.eprints.org/

E-LIS responded to survey and «is working to allow for a Preserv profile within ROAR

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preservation

PRONOM-DROID

The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software

file format identification service applied to data collected by the Celestial harvester

graphical view of a repository is broken down by file formats through ROAR’s user interface

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preservation

PRONOM-DROID

The National Archives - database of file formats, PRONOM, to identify repositories content using DROID (Digital Record Object Identification) open source software

file format identification service applied to data collected by the Celestial harvester

• graphical view of a repository is broken down by file formats through ROAR’s user interface

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preservation

OpenDOAR (The Directory of Open Access Repositories

http://www.opendoar.org/

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preservation

OpenDOAR (The Directory of Open Access Repositories

http://www.opendoar.org/• tool that supports preservation policy

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preservation

OpenDOAR (The Directory of Open Access Repositories

http://www.opendoar.org/• tool that supports preservation policy • preservation policy definition form allows

for external partnerships

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preservation

GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects

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preservation

GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects records the history of changes to a

document

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preservation

GNU EPrints v.3 (Jan. 2007), supports the preservation of digital objects records the history of changes to a

document preserves rights declarations

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preservation

E-LIS (Morrisson et al., 2007)

(then a) total of 5077 records

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preservation

E-LIS (Morrisson et al., 2007)

(then a) total of 5077 records 86% were found to be PDF/MS-Word

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preservation

August 2007, E-LISproject DRAMBORA (Digital Repository Audit Method Based on Risk Assessment)

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preservation

purpose of the DRAMBORA toolkit

[…] identifying the risks and vulnerabilities

associated with the mandate, activities and assets

assessing and calculating the risks defining risk management measures

[…]

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preservation

results of auditing:

E-LIS needs to improve at technical management level, while at content level it showed to be well-prepared

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conclusions

1. LIS computing science and

technology - bibliometric and citation analysis

an interesting reference case to other communities

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conclusions

2. diversification of nationalities and languages– 82 countries – 36 languages

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conclusions

2. diversification of nationalities and languages

intensive collaboration from Polish librarians:

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conclusions

2. diversification of nationalities and languages

intensive collaboration from Polish librarians: – quality papers in E-LIS

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conclusions

2. diversification of nationalities and languages

intensive collaboration from Polish librarians: – quality papers in E-LIS– very high bibliometric skills

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conclusions

2. diversification of nationalities and languages

intensive collaboration from Polish librarians: – quality papers in E-LIS– very high bibliometric skills– excellent editors Bozena

Bednarek-Michalska and Lidia Derfert-Wolf

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conclusions

3. international LIS network

stimulated by – extension of OA concept to LIS

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conclusions

3. international LIS network

stimulated by – extension of OA concept to LIS

facilitated by – dissemination of material within the

community

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conclusions

4. E-LIS contributing to outline

global vision of LIS domain

challenges and opportunities

motivation to engage in such a venture

and to further develop international

research activities

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conclusions

4. E-LIS contributing to outline

global vision of LIS domain

challenges and opportunities

motivation to engage in such a venture

and to further develop international

research activities

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conclusions

4. E-LIS contributing to outline

global vision of LIS domain

challenges and opportunities

motivation to engage and to further

develop international

research activities