Open Access

What, Why & How?

And how much: who pays the bill?

Hannelore Vanhaverbeke – DOCCarl Demeyere – UBIBOctober 2015

At the end of this talk you will know

o what Open Access is

o why you should care

o how you can comply with an Open Access obligation

o what KU Leuven expects and what support it offers

o how you can provide (a version of) your article in Open Access, by paying or for free

Open Acces is what?

• the free, immediate, online availability of research articles, coupled with the rights to use these articles fully in the digital environment

• compatible with copyright, peer review, revenue (even profit), print, preservation, prestige, quality, career-advancement, indexing, and other features and supportive services associated with conventional scholarly literature

• the primary difference is that the bills are not paid by readers and hence do not function as access barriers

Why would/should you care?

• You have to – because your funder demands Open Access to your finded research results

• You should because you gain visibility

• IUAP and other BELSPO projects (e.g. BRAIN) (from 2013 onwards)• Hercules financing (from 2014 onwards)• FWO (from 2011 onwards)• ERC/FP7 (if clausule 39) (from 2007/2008 onwards)• All Horizon2020 and ERC under Horizon2020 projects

http://bib.kuleuven.be/english/ub/target-group-research/open-access/fundermandates

You have to

You may want to because

• everyone should be able to access good researcho Not just researchers at affluent institutionso Not only researchers

• you also gain with Open Access

Open Access increases visibility & impact…

o Pool of users (‘citers’) = global => citation advantage

… esp. once the first citations occurred

But it’s not only about the citations

• Digitally open content gave rise to new metrics, Altmetrics

FP7/Horizon2020/ERC increased visibility with OpenAIRE+

o OpenAIRE = OA infrastructure for research in Europe• harvests articles (and datasets) related to ERC/FP7/Horizon2020

projects• from Lirias (if OpenAIRE ID is added)• for free

o Great extra visibility

https://www.openaire.eu/

Convinced? Then how to ‘do’ Open Access?

Two “roads” to Open Access

Open Access

Gold

paid free

Green

free

Gold road to Open Access implies that

o you publish in an OA journal

o your article is online immediately, free to download

o the publisher takes care of the whole process

Gold Open Access journals listing

http://www.doaj.org/

http://road.issn.org/en

Gold Open Access journals are often new journals

o Only 11% of journals in JCR is OA

o Most Gold Open Access journals publish your articles for free

o However, some ask a fee per article (APC – article processing fee), as do most ‘traditional’ journals (‘hybrid’ = in print, but for a fee also OA)

o 100s-1000s euro per article

The high cost of some Gold Open Access articles

The double cost of paid Gold Open Access

o the author pays for Open Access to the article

o AND the institution pays for a subscription to the journal!

APCs at KU Leuven

o There is no central funding at KU Leuven for APC

o Use your bench fee or project budget earmarked for OA

Two “roads” to Open Access

Open Access

Gold

paid free

Green

free

The more democratic Green road to OA

o Self-archiving in an institutional OA repository• e.g. Lirias

• You upload (a version of) the paper and make it publicly available

• It does not cost you

… is also proposed by FWO, H2020, BELSPO

• H2020: … as soon as possible and at the latest on publication, deposit a machine-readable electronic copy of the published version or final peer reviewed manuscript accepted for publication in a repository for scientific publications

• FWO: beneficianten van mandaten, kredieten en projecten zijn verplicht hun publicaties, die voortvloeien uit de FWO-toelagen, te deponeren in een publieke “Open Access” databank. Dit ten laatste één jaar na de publicatiedatum.

• http://bib.kuleuven.be/english/ub/target-group-research/open-access/fundermandates

OA obligation ≠ paying for OA!

o Use ‘our’ Open Access repository

o It’s called Lirias!

Why use Lirias?

o data are highly visible on the net• = records in Lirias easily found through search engines such as Google

(within 24hr in GS)

o It is widely consulted

65%

13%

6%

4% 3%2% 2% 2%2% 1%

Lirias visitors1/1/2014 - 16/10/2014

BelgiumNetherlandsUnited StatesGermanyUnited KingdomChinaFranceIndiaItalySpain

37%

17%10%

10%

6%

5%

5%4%

3% 3%

Lirias non-Belgian visitors1/1/2014-16/10/2014

NetherlandsUnited StatesGermanyUnited KingdomChinaFranceIndiaItalySpainCanada

Reporting towards your funder

• All funders: keep track on what you have provided as OAo and of what is not available as OA + why

• in reports: provide the url of your OA article

• ERC/FP7/Horizon2020: use OpenAIRE through Lirias

Some words of caution

• ResearchGate, Mendeley, etc.o you are responsible for what you uploado always check SherpaRomeo!

• Predatory publisherso dubious standards, misleading information

• Website: http://scholarlyoa.com/publishers/

o publications in these journals are not taken into account for the calculation of the BOF-key (Flemish research money allocation)

Towards KU Leuven

• 1 obligation from January 2015 onwards

• Archive (deposit) your full-text in Liriaso for all international peer-reviewed journal articleso upon acceptance

• This is not an Open Access obligation!o Archiving = ‘storing’ not ‘opening up’

Open Access Support Desk

• Is a KU Leuven Library service for checking OA conditions

• You: Archive (deposit) your full text in Lirias

• The Open Access Support Desk does the rest!o Checks the copyright policy of the publisher

• SHERPA/RoMEO (website)

o Changes the conditions if copyright allows this• From intranet into public• From intranet into embargo• From public into intranet

Open Access Support Desk

• How does it work?

You upload a full tex with every ‘IT’ article in Lirias

You determine who can access your text in Lirias

• Private = only you & system administrators

• Intranet = staff at Association KU Leuven

• Public = everyone (= Open Access)

• Embargo = intranet until expiry date, then public

OA support desk receives e-mail when a new full-text is uploaded

It checks the full-text in Lirias by

… viewing text & license

Example of a license

Example: a full-text without lay-out of the publisher (‘post-print’)

OA Desk checks copyright on SHERPA/RoMEO for the specific journal

And, if allowed, changes accessibility from “Intranet” to “Public”

And communicates this change in availability to you

a publisher’s pdf uploaded as full text

… generally remains on intranet because of ©

Be aware: a post-print has more chances to be allowed as OA!

• Post-print = peer reviewed version of the text, without the publisher’s layout

• Also called ‘author’s final version’

• = the final version you send to the publishers for publication

• 68% of publishers accept Green Open Access for this version

OA obligation? Journal articles vs others

o For journal articles, checking what is allowed in terms if Open Access is made easier by the website SherpaRomeo

o Be aware that for books, chapters in books and conference proceedings no easy-to-use overview of regulations is available

obligatory Green Open Access to journal articles

1. choose the best journal for your papero ‘traditional’ journal, or OA journal

2. consider whether you can and wish to pay for OAo our advice: don’t pay

3. paper accepted => upload your last version (‘postprint’) in Liriaso 68% chance that this version may OK for OA, possibly after embargoo if ‘IT’ article = OA Support Desk will check thiso if other article = consult Sherpa/Romeoo Consider using the KU Leuven cover page:

http://bib.kuleuven.be/english/ub/target-group-research/open-access/fundermandates

KU Leuven cover page

• if you negotiate with your publisher:o try to add an addendum in the agreement with the publisher

to retain some copyrights. o See several forms e.g. the EU

Model amendment to publishing agreement or the model of SPARC.

The Open Access Support desk

‘IT’ Paper is accepted after

peer review

Upload this version in Lirias

Set access to ‘intranet’

OA Support desk checks OA potential & adapts access to your paper (‘public’,

‘embargo’, ‘intranet’)

But you can do more: chose the OA-layout for your CV

Track the impact of your OA-article

Conclusion

• always choose the ‘best’ journal for your paper

• keep in mind that 68% publishers accept post-review green OAo so think twice before using bench fees or project money to

pay for OA

• be aware that files with intranet accessibility are only accessible for Association KU Leuven staffo files are visible on the intranet, but interested parties cannot

open them!

• track the usage of your documents through Lirias

More information on OA

o https://bib.kuleuven.be/english/ub/target-group-research/open-access

o Open Access Support desk• open_access@bib.kuleuven.be

o What does your funder expect?• http://bib.kuleuven.be/english/ub/target-group-research/open-access/fundermandates

More information on KU Leuven OA pages

https://bib.kuleuven.be/english/ub/target-group-research/open-access