Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department...

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Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales Editor: Program: Electronic library and information systems February 2009

Transcript of Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department...

Page 1: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Open access publishing and institutional repositories: an

overviewLucy A. Tedd

Lecturer, Department of Information Studies, Aberystwyth University, Wales

Editor: Program: Electronic library and information systems

February 2009

Page 2: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

What is open access (OA)?

Many definitions – a report from the Joint Information Systems Committee in the UK of 2006 stated:

“The World Wide Web has provided the means for researchers to make their research results available to anyone, anywhere, at any time. This applies to journal articles regardless of whether or not their library has a subscription to the journal in which the articles were published as well as to other types of research output such as conference papers, theses or research reports. This is known as Open Access.” (http://www.jisc.ac.uk/publications/publications/pub_openaccess_v2.aspx)

Page 3: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

The Open Access movement

1991 Subject-based repository of pre-prints in physics (arXiv),now 500,000+ entries at Cornell (http://arxiv.org)

1995 Stevan Harnad subversive proposal “in an ideal world of scholarly communication, all research should be freely available”

(http://www.arl.org/scomm/subversive/toc.html)

2001 Budapest Open Access Initiative

2003 Berlin declaration on open access to knowledge in science and humanities

Page 4: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Budapest Open Access Initiative

An old tradition and a new technology have converged to make possible an unprecedented public good. The old tradition is the willingness of scientists and scholars to publish the fruits of their research in scholarly journals without payment, for the sake of inquiry and knowledge. The new technology is the internet. The public good they make possible is the world-wide electronic distribution of the peer-reviewed journal literature and completely free and unrestricted access to it by all scientists, scholars, teachers, students, and other curious minds. Removing access barriers to this literature will accelerate research, enrich education, share the learning of the rich with the poor and the poor with the rich, make this literature as useful as it can be, and lay the foundation for uniting humanity in a common intellectual conversation and quest for knowledge.

http://www.soros.org/openaccess/read.shtml

Page 5: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Open Society Institute’s Information Program

• the development of business models and plans for self-archiving and open access publishing;

• the use of library networks to mobilise support for open access;

• support for authors in low and middle income countries to publish in open access journals;

• the development of software tools and templates for open access publishing, self-archiving , indexing and navigation;

• the promotion of the open access philosophy.(http://www.soros.org/openaccess/commitment.shtml)

Page 6: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Gold and Green OA publishing

Gold OA - uses a funding model that does not charge readers or their institutions for access e.g. Ariadne, D-Lib Magazine and First Monday

Green OA - authors publish papers in one of the 25,000 or so refereed journals in all disciplines and then self-archive these papers in open access repositories.

Page 7: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Scholarly publishing and OA

One conclusion of Oppenheim’s 2008 review: “Libraries will increasingly switch to OA sources,

leading to libraries gaining a more prominent role in scholarly publishing with activity in both the preservation and distribution of scholarly research. Libraries will need to move from being passive to active players in the scholarly communication chain.”

Oppenheim, Charles, Electronic scholarly publishing and open access. Journal of Information Science, 2008, 34(4), p.577-590.

Page 8: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

What is an institutional/digital repository?

Clifford Lynch, Executive Director, Coalition for Networked Information, stated“In my view, a university-based institutional repository is a set ofservices that a university offers to the members ofits community for the management and dissemination of digitalmaterials created by the institution and its community members. It ismost essentially an organizational commitment to the stewardship ofthese digital materials, including long-term preservation whereappropriate, as well as organization and access or distribution.”

• ARL: A Bimonthly Report, no. 226 (February 2003)– Institutional Repositories: Essential Infrastructure for Scholarship in the

Digital Age http://www.arl.org/resources/pubs/br/br226/br226ir.shtml

Page 9: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

How does an IR differ from other digital collections?

• Content is deposited in a repository – by content creator, owner etc.

• Repository architecture manages the content and the metadata

• Repository software offers a minimum set of basic services – put, get, search

• Repository must be sustainable, trusted, well-supported and well-managed– Heery, R. and Anderson S. (2005) Digital

Repositories Review. UKOLN and AHDS. Available at: http://www.jisc.ac.uk/uploaded_documents/digital-repositories-review-2005.pdf

Page 10: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

What might be in an IR?

• Pre-prints of papers• Post-prints of papers• Doctoral theses • Masters dissertations• Research reports• Book chapters• Conference papers• Teaching materials• Databanks of ‘raw’ data• Multimedia objects

• ++

Page 11: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Why are institutional repositories popular now?

• Universities/institutions realising that they are businesses and research income depends on ‘outputs’

• Mandates e.g. from research funding bodies, universities• Open access movement and need to provide free

access to publicly funded research• Technology maturing

– Open source software (DSpace, Eprints, Fedora)– Commercial software (ExLibris Digitool, VTLS-Vital etc)

• ++

Page 12: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

OpenDOAR – Directory of Open Access Repositories

• The OpenDOAR service provides a quality-assured listing of open access repositories around the world. OpenDOAR staff harvest and assign metadata to allow categorisation and analysis to assist the wider use and exploitation of repositories. Each of the repositories has been visited by OpenDOAR staff to ensure a high degree of quality and consistency in the information provided: OpenDOAR is maintained by SHERPA consortium staff at the University of Nottingham, UK

• http://www.opendoar.org/about.html

Page 13: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 14: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
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Institutional repository at Aberystwyth - CADAIR

http://cadair.aber.ac.uk/– DSpace software– 1780 items (Feb. 2009)– Journal articles / e-theses / presentations– Recruitment of a repository manager in 2008

• Advocacy of concept with the university• Mediated deposit

Page 16: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 17: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 18: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 19: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 20: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

IR at National Institute of Oceanography, India

• http://drs.nio.org/drs/index.jsp

• DRS- Digital Repository Service

• 2571 items (Feb. 2009)

• Aims to “collect, preserve and disseminate different institutional publications (journal articles, conference proceeding articles, Technical reports, thesis, dissertations, etc)”.

Page 21: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 22: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 23: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

ROAR- Registry of Open Access Repositories

Aims to monitor overall growth in the number of eprint archives and to maintain a list of GNU EPrints sites

http://roar.eprints.orgAvailable from Southampton University, UKData gathered automatically via OAI-PMHROAR also keeps track of the archiving policies of institutions.

31 universities/departments (including Southampton,Glasgow and Stirling in the UK, Harvard and Stanford in the US, andthe National Institute of Technology, Rourkela in India andBharathidasan University) had adopted author mandates 34 research funding bodies (including all the UK Research Councils,

the European Research Council and the US National Institutes of Health) that now operate similar mandates

Page 24: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Other ‘overviews’ of IRs

Repository66 – a mash-up by Stuart Lewis of Aberystwyth based on OpenDOAR and ROAR (http://maps.repository66.org/)

World ranking of institutional repositories

(http://repositories.webometrics.info/about_rank.html )

Page 25: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 26: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 27: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Support for the development of IRs in the UK

JISC has provided much funding in this area. 2002-5 Focus on Access to Institutional Repositories - Theses

Alive! Electronic Theses, ROMEO (Rights Metadata for Open Archiving) SHERPA (Securing a Hybrid Environment for Research Preservation and Access)

2005-7 Digital Repositories Programme - 20 specific projects e.g.openDOAR, EThoS, Repository Bridge

2006-9 Repository and Preservation Programme -supporting digital repositories and preservation, including cross-searching facilities across repositories; funding for institutions to develop a critical mass of content, preservation solutions and advice for the development of repositories” many separate projects (http://www.jisc.ac.uk/whatwedo/programmes/reppres.aspx)

Page 28: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Repository Support Project (RSP)

Consortium from SHERPA (Nottingham), ePints Team (Southampton), Bath(UKOLN) and Aberystwyth

2007-end March 2009Funded by JISC - £1.4mAim “co-ordinate and deliver good practice and

practical advice to English and Welsh higher education institutions to enable the implementation, management and development of digital institutional repositories”). 

http://www.rsp.ac.uk

Page 29: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.
Page 30: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Welsh Repository Network (WRN)

• 2007-end March 2009• Funded by JISC• Run from Aberystwyth University on behalf of

Welsh Higher Education Libraries Forum• aims to put in place “an essential building block

for the development of an integrated network of institutional digital repositories in one region of the UK – the country of Wales”

• 12 institutions – most use DSpace, one ePrints and one Digital Commons.

Page 31: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Academic staff and IRs : some personal experiences

2004 – I attended a presentation at the National Library of Wales on some JISC FAIR projects

2006 – early supporter of CADAIR when it was being piloted as part of JISC-funded Repository Bridge project

2007-date – attempts to encourage academic colleagues to deposit materials in CADAIR – not always easy!

Page 32: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Advantages for academics in using IRs (from RSP)

• Increased visibility of research output and consequently the department and the institution

• Potentially increased impact of the research • Help in managing and storing digital content connected

with the research, including the underlying research data

• Help in managing the likely requirements of funding bodies for publications to be made available in a repository.

• Provides the possibility to standardise institutional records

• Allows the creation of personalised publications lists • Offers usage metrics to determine hit rates on specific

papers.

Page 33: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

CADAIR repository manager

Some of the challenges• Cultural – move from paper to webpage• Institutional – raising awareness at high level.

Implementation of mandate for deposit of research theses and taught masters theses gaining a distinction

• Departmental – assistance in depositing metadata for Research Assessment Exercise (RAE) materials. Talks to encourage staff to deposit

• Individual – assistance in gaining permissions etc.

Page 34: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Final word from Oppenheim

“ We can expect funders to continue to move towards requiring OA outputs from the recipients of their funding, and institutions to move steadily towards mandating OA. It will be an interesting time.”

Oppenheim, Charles, Electronic scholarly publishing and open access. Journal of Information Science, 2008, 34(4), p.577-590

Page 35: Open access publishing and institutional repositories: an overview Lucy A. Tedd Lecturer, Department of Information Studies, Aberystwyth University, Wales.

Thank you!