Open Access good practice pathfinder update: Autumn 2015Supporting universities’ open access implementation through sharing examples of good practice

“OA good practice pathfinder update: Autumn 2015 Supporting universities’ open access implementation through sharing examples of good practice”

© Jisc

Published under the CC BY 4.0 licence

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Contents

Welcome to the autumn 2015 OA good practice update 4

Spotlight on... PASTEUR4OA 6

OA cost management 8

OA structural workflows 10

OA policy and baselining 12

OA advocacy 14

OA systems and metadata 16

Pathfinder realignment update 18

Timeframe for pathfinder outputs September-December 2015 20

At-a-glance update from Jisc OA projects/services 24

Past events 29

Forthcoming events 30

4

Welcome to the autumn 2015OA good practice update

In this update, we will provide you with a round-up of

Pathfinder developments and outputs that you can take

away and use. We also have updates from Jisc OA projects

and services, which will also be featured in a webinar on

19 October 12.00-13.00 [More information available here

(http://bit.ly/1KVGwDM)], all of which should arm you with

the support and tools you need to realise effective OA

implementation within your own institution.

Summer 2015 has seen no shortage of OA policy

developments, from the OA policy review by Research

Councils UK (RCUK) (rcuk.ac.uk/media/news/150729) to

the release of the Higher Education and Funding

Council for England (HEFCE)’s (hefce.ac.uk) updated

requirements for next year’s Research Excellence

Framework (REF) (hefce.ac.uk). To help address some of

the challenges that have been thrown up by both policies,

Jisc, in consultation with colleagues at the Association of

Research Managers and Administrators (Arma), Research

Libraries UK (RLUK), Society of College, National and

University Libraries (Sconul) and UK Council of Research

Repositories (UKCoRR), has produced a set of top tips

(http://bit.ly/1OhRFBC) for those seeking to make

progress on their own OA journey.

The Pathfinder projects have also remained responsive to

this changing policy landscape, particularly with regard to

the REF OA policy. In addition to providing shareable

examples of good practice in OA implementation they have

also been considering ways in which they address challenges

identified by the review of progress towards

implementation OA policy for REF (http://bit.ly/1AIs291)

undertaken by Research Consulting in May, which is

outlined in the Pathfinder realignment section.

Taking Jisc and Pathfinder-produced materials together, a

corpus of OA support materials is emerging. This has recently

been added to by the European Union-funded project

PASTEUR4OA, which is the focus of our “Spotlight on…” feature

and has recently released a range of advocacy materials

(http://goo.gl/DOdT9q) which can be used to inform the

development, reinforcement and effectiveness of institutional

OA policies.

Keep up with all Pathfinder activity on the OA good practice

blog (openaccess.jiscinvolve.org/wp), by joining our

mailing list (OAGOODPRACTICE@jiscmail.ac.uk) or follow

us on Twitter (@OA_GOODPRACTICE).

Remember that all Jisc OA project/ service developments

are also outlined on the Scholarly communications blog

(http://bit.ly/1AoBbTJ) and on the Jisc OA webpages

(jisc.ac.uk/open-access).

Here’s a reminder of all the Pathfinder projects:

Coventry University: O2OA

blogs.coventry.ac.uk/researchblog/category/oa

Associates: University of Northampton;

DeMontfort University

Will enable HEIs with limited financial and human resources to

consider aspects of impact with regard to OA implementation.

Full project update: (http://bit.ly/1LsRIer)

Oxford Brookes University: Making Sense of OA

sensemakingopenaccess.blogspot.co.uk

Associates: Nottingham Trent University;

University of Portsmouth

Understanding researcher behaviours through

“sensemaking” for better OA engagement.

Full project update: (http://bit.ly/1PeM4wb)

OA good practice pathfinder update: Autumn 2015

Welcome to the autumn 2015 OA good practice update

5

Northumbria University: Optimising resources to

develop a strategic approach to OA

oapathfinder.wordpress.com

Associate: Sunderland University

Will enable HEIs with an increasing research profile but

limited OA funding to develop evidence-based, creative

responses to OA.

Full project update: (http://bit.ly/1RqyeGn)

University of Hull: HHuLOA

library3.hud.ac.uk/blogs/hhuloa

Associates: University of Huddersfield;

University of Lincoln

Will focus on good practice to identify and implement a

range of OA initiatives to support research development

across three non-RLUK institutions.

Full project update: (http://bit.ly/1FPmRqf)

University of Manchester: opeNWorks

blog.openworks.library.manchester.ac.uk

Associates: Edge Hill University; Liverpool John Moores

University; University of Liverpool; University of Salford

Will build a north west community of practice for OA and

investigate nationwide OA services and approaches.

Full project update: (http://bit.ly/1vs6rrJ)

University of Glasgow: E2EOA

e2eoa.org

Associates: University of Southampton;

Lancaster University; University of Kent

Will improve OA metadata management via EPrints while

considering transferability of outputs to other platforms.

Full project update: (http://bit.ly/1QUcmlH)

University of Bath: GW4

gw4openaccess.wordpress.com

Associates: University of Bristol; University of Exeter;

University of Cardiff

Will examine options for reducing admin costs for

OA implementation.

Full project update: (http://bit.ly/1VAQ5ee)

University College London: Pathways to OA

blogs.ucl.ac.uk/open-access

Associates: Newcastle University;

University of Nottingham

Will examine OA best practice in OA advocacy, APC

payments and application of the REF policy.

Full project update: (http://bit.ly/1Z3aGMQ)

University of Edinburgh LOCH

libraryblogs.is.ed.ac.uk/loch

Associates: Heriot Watt University,

University of St Andrews

Will provide guidance and evidence of best practice in the

provision and management of OA services.

Full project update: (http://bit.ly/1MTSe2B)

OA good practice pathfinder update: Autumn 2015

Welcome to the autumn 2015 OA good practice update

6

Spotlight on… PASTEUR4OAMafalda Picarra, PASTEUR4OA project officer

PASTEUR4OA (pasteur4oa.eu) also aims to facilitate

coordination among all EU member states and aligned

countries on policy development and implementation by

establishing a network of expert organisations across

Europe – the Knowledge Net – and by developing a

collaborative programme of activities that support policy

making at the national, university and funder levels.

Jisc is one of 15 partners from 10 European countries who

have been participating in PASTEUR4OA since February

2014. By collaborating in this European-funded project, Jisc

is engaged in disseminating the latest research on OA

policy effectiveness (http://goo.gl/i99e0H) to UK

stakeholders and in developing advocacy resources

(http://goo.gl/loRlQl) around policy formulation, good

practice, effectiveness and alignment. Some of the

advocacy resources include materials tailored to UK

academic support staff.

Advocacy resourcesPASTEUR4OA acknowledges that EU member states and

aligned countries are at different stages in terms of OA

policy development, implementation and alignment.

Consequently, there are different needs in terms of what

information stakeholders require at the national, university

and funder levels to develop, implement, reinforce or align

OA policies.

Looking at the OA policy landscape in the UK, 85 universities

(http://goo.gl/SzJQBv) and an estimated 35 research

funders (http://goo.gl/7Xp9Ft) have already adopted OA

policies. The UK is the European country where most OA

policies have been implemented. However, there is scope

for more OA policies to be developed at university and

funder level, for some of the existing policies to become

more effective, and for the alignment of policies to be

considered.

UK academic support staff can make use of the

resources developed by the PASTEUR4OA project to

inform the development, reinforcement and effectiveness

of their institutional OA policies. A sample of the

advocacy resources (http://goo.gl/DOdT9q) that are

now available online include:

» Template and guidelines for Open Access policy

implementation by research institutions

(http://goo.gl/Fzw8F3)

» Template and guidelines for Open Access policy

implementation by research funders

(http://goo.gl/qOEXSy)

» Briefing on OA (http://goo.gl/YODOuh)

» Briefing on open data - in development

(pasteur4oa.eu/resources)

» Briefing on article processing charges (APCs)

(http://goo.gl/wh5ntU)

» Briefing on research impact measurement in

higher education (http://goo.gl/Mkocvi)

» Briefing on OA in the UK (http://goo.gl/7Mq5cF)

» Briefing on OA policy effectiveness for UK HEIs

(http://goo.gl/8OwG2p)

PASTEUR4OA is a European Union-funded project that aims to promote the development, reinforcement and alignment of OA policies and strategies in Europe.

OA good practice pathfinder update: Autumn 2015

Spotlight on… PASTEUR40A

7

» Briefing on UK higher education OA policy landscape:

from policy development to effectiveness and alignment

» Case study on institutional OA policy implementation:

University College London - in development

(pasteur4oa.eu/resources)

» Data visualisations on how many OA policies there are

worldwide, when policies require deposit, and whether

policies mention APCs (http://goo.gl/1ZyyrL)

» Case-study on the assessment of readiness for Open

Access policy implementation in Europe

(http://goo.gl/To8sIV)

» Briefing paper on Open Access developments in the

European Union (http://goo.gl/B6Q2Rg)

To access the advocacy resources consult the PASTEUR4OA

website: pasteur4oa.eu/resources

Engagement with policymakers and stakeholders across EuropeOver the next few months, and until the project ends in

July 2016, PASTEUR4OA will be engaging in a number of

activities with policymakers and stakeholders in European

countries to raise their awareness about OA and to promote

policy development, reinforcement and alignment. Some

of these activities will include the dissemination of targeted

information to stakeholders on how to use the available

advocacy resources and the delivery of presentations to

institutional and research funding bodies’ policymakers.

UK universities will receive more information on the project

resources in the coming months.

For more information on PASTEUR4OA,, please see the project websitepasteur4oa.eu

or contact Mafalda Picarramafalda.picarra@jisc.ac.uk

OA good practice pathfinder update: Autumn 2015

Spotlight on… PASTEUR40A

8

OA cost management

The last few months have seen a number of outputs

from the Bath/ Bristol/ Cardiff/ Exeter GW4 Pathfinder group

based around models of payment, from offsetting

(http://bit.ly/1MXMt6G) and the current state of play with

APC intermediary services (http://bit.ly/1Z3cG7U) to a

wish list for the Ultimate prepayment account

(http://bit.ly/1MU5zYK).

The Northumbria/ Sunderland Pathfinder has also added

to the body of materials focusing on cost management

by producing their own APC cost modelling tool

(http://bit.ly/1JOpVhe), intended to help institutions with

little or no RCUK block grant funding to build a business

case for their institution to invest in a gold OA fund.

The UCL/ Nottingham/ Newcastle (Pathways to OA) APC

payments survey is an essential piece of work that will be

used to report to funders through the RCUK practitioners

group, with a view to informing the development of

additional guidelines on block grant spending. The survey

has been designed to investigate institutional policies on

the use of OA funds and the different approaches that

institutions are taking. RCUK and the Wellcome Trust

have contributed to the survey design, and have

encouraged UK institutions to participate.

These outputs relate to the approaches projects have taken to managing costs related to OA implementation. All Pathfinder cost management outputs can be found here: http://bit.ly/1E4wIlJ

OA good practice pathfinder update: Autumn 2015

OA cost management

Jisc Update: Total cost of ownership project

Jisc Collections collects data on individual APC transactions from UK universities, with 20-30 reporting at present

using a standard template agreed with COAF and the research councils. This data provides hard evidence on the

state of the APC market. This way, Jisc is continually collecting evidence of the effectiveness and administrative

implications of these offset agreements and amending its negotiation objectives in response to that evidence. More

information is available here (http://bit.ly/1HBli9c).

9OA good practice pathfinder update: Autumn 2015

OA cost management

At a glance Pathfinder outputs

Pathfinder project Output title/link Description

Bath/ Bristol/ Exeter/ Cardiff (GW4) Functional Cost Analysis report

http://bit.ly/1Q0HBeK

This is an analysis of the administrative costs of processing APC

payments in the four universities of the GW4 alliance: Bath, Bristol,

Cardiff and Exeter. Functional Cost Analysis (FCA) methodology

was used to investigate labour costs per APC payment and identify

resource intensive functions with a view to later improvement.

Northumbria/ Sunderland APC Cost Modelling tool

http://bit.ly/1JOpVhe

This tool is intended to help establish an internal business case to

set up an APC fund for OA publishing. It allows you to model

different cost projections based on variables such as FTE, number

of articles, REF submission targets, and % green v gold OA.

Bath/ Bristol/ Exeter/ Cardiff (GW4) Offset Implementation review

http://bit.ly/1MXMt6G

Guide to using credit cards

http://bit.ly/1cZ2jOl

Open Access Reporting Checklist

http://bit.ly/1VyQJhL

Sample APC Payment Workflows

http://bit.ly/1VyQJhL

FAQs for Publishers

(http://bit.ly/1MqmW0r)

This review of current offsetting deals focusses on the practical

issues of implementing the available deals and briefly compares

the deals with the Jisc principles for offset agreements.

This guide is intended for institutions that are considering (or

currently using) purchase cards for APC payment. The guide

outlines some of the benefits and issues around card use.

This checklist is intended to assist institutions in identifying data

required for OA reporting to Jisc for RCUK (APC spreadsheet) and

HEFCE for REF OA.

Mapping workflows at the four collaborating institutions identified a

generic series of “steps” in each payment scenario used by each

institution. This led to the development of sample workflows for each

payment method, which it is hoped will provide a useful aid for

institutions developing new, or adapting old, workflows. Institutions

may need to adapt the sample workflows to suit their own

requirements, systems and processes.

These FAQs are intended to assist publishers in processing APC

payments for gold OA on behalf of authors and their institutions.

They will provide answers to commonly recurring questions,

explain issues and promote understanding between all parties

involved in APC payments.

10

OA structural workflows

The Manchester/ Edge Hill/ Salford/ Liverpool/ John

Moores (opeNWorks) project has been working to finalise

A guide to OA for support staff (find.jorum.ac.uk/

resources/10949/20126). This useful toolkit is aimed at

staff new to working with OA or for whom OA is only a

fraction of their role. The content was developed in response

to comments and feedback from workshop attendees and

staff from some of the opeNWorks partner institutions.

Northumbria/Sunderland have also been working on a

series of case studies that give an at-a-glance picture of

the various approaches to OA which are being pursued

by UK HEIs large and small, which include Hull, Durham,

Teesside and Lincoln

OA good practice pathfinder update: Autumn 2015

OA structural workflows

Jisc update: Jisc monitor

Last year’s Jisc monitor prototypes are now becoming operational services. These services will be:

Jisc OA monitor local - an application that can be run by universities to enable them to collect the range of

information about their OA publications that they need to manage and report to funders. It will interoperate with local

and third party systems.

Jisc monitor APC aggregation - a tool that generates useful reports for universities based on APC data shared by

them using the standard template developed in partnership between Jisc, COAF and the research councils, and on

compliance data pulled from third party services.

For both services, based on extensive market testing and technical development, beta services will be available in the

first half of 2016. For more information, please visit the Jisc monitor blog (http://jiscmonitor.jiscinvolve.org/wp/).

These resources support the processes/ workflows/ lifecycles related to the implementation of OA across the institution. All Pathfinder workflow outputs can be found here: http://bit.ly/1MI0DIp

11OA good practice pathfinder update: Autumn 2015

OA structural workflows

At a glance Pathfinder outputs

Pathfinder project Output title/link Description

Manchester/ Edge Hill/ Salford/

Liverpool/ John Moores

(opeNWorks)

Case studies

http://bit.ly/1jDlmB5

Toolkit

http://bit.ly/1X6xA3O

These case studies provide a baseline level of OA activity at each of

the opeNWorks project universities (Manchester, Edge Hill, Liverpool,

Salford and John Moores) during the period 2013-14 based on set

criteria, e.g. number of staff supporting OA, number of deposits in

the institutional repository, number of article processing charges

(APCs) paid.

This toolkit will be designed to meet the needs of institutions with

limited resources as they prepare to support the implementation of

the HEFCE Open Access policy.

Hull/ Lincoln/ Huddersfield

(HHuLOA)

OA Lifecycle

http://bit.ly/1Lt5Ww6

This visualisation diagram gives a comprehensive matching of Jisc

and above campus OA services against institutional workflows.

Northumbria/ Sunderland: Case studies

http://bit.ly/1MI0DIp

This is a series of case studies highlighting OA good practice in four

HEIs with a range of different backgrounds. Each case study will

focus on progress towards OA implementation across five broad

areas: costs; structure and workflows; institutional policy and strategy;

advocacy, training and awareness; systems and compliance.

Glasgow/ Lancaster/ Southampton/

Kent (E2EOA)

Lancaster OA workflows

http://bit.ly/1cRyjUC

This blog post outlines how Lancaster University has made

changes to its workflows as a result of the E2EOA project so far.

Edinburgh/ Heriot-Watt/

St Andrews (LOCH)

St Andrews Lean case study

http://bit.ly/1BfQeKu

This case study looks at the Lean exercise undertaken by the Open

access and research publications support team at St Andrews

last year.

12

OA policy and baselining

OA good practice pathfinder update: Autumn 2015

OA policy and baselining

The Hull/ Lincoln/ Huddersfield project (HHuLOA) started

collecting baseline information (http://bit.ly/1KVV5XX)

on OA planning within their institutions over a year ago.

Now 13 institutions are contributing to this, with entries due

to be updated this autumn. As the project has noted, the

advantages of sharing this information has helped institutions

identify service gaps and has provided evidence to help

build a local business case for resource as well as

informing local service development through sharing of

good practice. It has also brought together sector-wide

activity to help inform above campus service development.

The project has also been working steadily on the

navigation of funder policies (http://bit.ly/1Hmdl8d)

- identifying use cases for the information as it is broken

down. Ongoing analysis is underway, in particular

comparing the work with that of PASTEUR4OA

(pasteur4oa.eu/) and Sherpa JULIET (sherpa.ac.uk/juliet/).

Additional funders are also being included.

Jisc update: Publications router

Jisc Publications router is an alerting service intended to pass notifications from publishers and repositories, in

particular notifications (perhaps with associated files) that an article has been accepted for publication. Discussions

with publishers are ongoing, as is technical development. It is intended that a beta service will be available from early

2016 and significant effort will be made to work with publishers to maximise the number who can participate. More

information will be available from the Jisc Scholarly communications blog (http://bit.ly/1AoBbTJ) in due course.

These outputs relate to how institutions can capture and baseline information on all aspects of OA activity that may be taking place within their institution and thereby identify areas where more work needs to be done to support OA implementation. All Pathfinder policy and baselining outputs can be found here: http://bit.ly/1DmKFAF

13OA good practice pathfinder update: Autumn 2015

OA policy and baselining

At a glance Pathfinder outputs

Pathfinder project Output title/link Description

Hull/ Lincoln/ Huddersfield (HHuLOA) Funder policy mapping

http://bit.ly/1LdQbHj

This tool aims to aid navigation of the OA policy landscape, to

inform OA practitioners and researchers.

Oxford Brookes/ Nottingham Trent

University/ University of Portsmouth

(Making Sense of OA)

CIAO

http://bit.ly/1FPBYA7

CIAO (Collaborative Institutional Assessment of Open access) is

a benchmarking tool for assessing institutional readiness for OA

compliance.

Hull/ Lincoln/ Huddersfield

(HHuLOA)

Baselining Tool

http://bit.ly/1KVV5XX

This baselining tool helps institutions map their current OA activity as

a way of identifying areas that require attention and also to highlight

where there has been progress as we move towards April 2016. All

institutions are invited to fill in their data/ information.

UCL/ Newcastle/ Nottingham

Pathfinder (Pathways to OA)

Baselining report

http://bit.ly/1MU9JQm

This report surveys OA implementation across all partner

institutions (UCL, Newcastle and Nottingham) and finds that

despite their differences in size, research focus and open access

infrastructure, all encountered extremely similar issues and

challenges with complying with funders’ OA policies.

14 OA good practice pathfinder update: Autumn 2015

OA advocacy

OA advocacy

These resources support how OA implementation is being communicated/ advocated across the institution, but mainly to its researchers. All Pathfinder advocacy outputs can be found here: http://bit.ly/1UijE5y

Projects have been sharing strategies about how to keep

researchers fully briefed on OA requirements. At the

Edinburgh/ St Andrews/ Heriot Watt (LOCH) workshop

(http://bit.ly/1VB1St6), each institution outlined a range of

techniques it has employed to create a sense of ownership

and confidence within its academic staff body. This was

boiled down into a handy list of top tips:

» Make sure university senior management are aware

of the policy and its implications (and bonus points for

early adoption!)

» Formulate a plan and treat this like a project

» Make sure you have adequate staffing resource and

that responsibilities are clear

» Provide clear, simple guidance for researchers

» Review progress regularly and don’t be afraid to make

changes (regular reporting is helpful!)

For those institutions that have also been using the Oxford

Brookes/ Portsmouth/ Nottingham Trent (Making Sense)

MIAO tool as an ice-breaker for discussions related to OA

with researchers, the project has also released this fully

editable version (http://bit.ly/1ElNlKY).

Jisc update: OA top tips

Jisc, in consultation with colleagues at the Association of Research Managers and Administrators (Arma), Research

Libraries UK (RLUK), Society of College, National and University Libraries (SCONUL) and UK Council of Research

Repositories (UKCoRR), has produced a set of top tips (http://bit.ly/1OhRFBC) for those seeking to make progress in

their own OA journey.

Levels of OA implementation vary from institution to institution so, to reflect this, this document aims to provide

something for everyone, offering both activities to those at the very beginning of their OA journey as well as those

who are more advanced. Notably, the steps outlined here are a deliberate mix of interventions, some of which are

wide ranging - necessitating high levels of planning and resource - and some smaller incremental changes.

15OA good practice pathfinder update: Autumn 2015

OA advocacy

At a glance Pathfinder outputs

Pathfinder project Output title/link Description

Edinburgh/ St Andrews/

Heriot Watt (LOCH)

Deposit of acceptance

email templates

http://bit.ly/1VyXVKE

St Andrews have published a series of reusable email templates which can be used by

repository staff in a variety of circumstances to encourage academics to transition to

“deposit on acceptance” (as required for REF compliance). These are licensed with CC-BY.

UCL/ Newcastle/

Nottingham Pathfinder

(Pathways to OA)

Advocacy toolkit

http://bit.ly/1HvQtmN

This OA advocacy toolkit sets out good practice recommendations and practical advice

for UK HEIs.

Coventry/

Northampton/ De

Montfort (O2OA)

OA lifecycle: Guide for

researchers

http://bit.ly/1J5HiQL

Researcher needs analysis

http://bit.ly/1RqKKph

Intervention mapping

guide for understanding

researcher behaviour

http://bit.ly/1PeWcoR

and worksheet

http://bit.ly/1OfqgzG

This visual guide provides support to researchers in preparing for, and taking advantage of,

open access to research.

This report highlights the range of attitudes/ knowledge/ barriers outlined by researchers

that will underpin the development of technical and behavioural workflows.

Intervention approaches teach us that to make real changes, we need to address the

underlying problems. This involves understanding what the difficulties are (from the user

perspective), what type of change is needed, and what solution will be most useful. The aim

is to work with users to acknowledge how they may engage with something and

strategically help overcome barriers. This simplified approach draws on intervention

development techniques to give research support staff tools to better understand the areas

they are needing to change.

Oxford Brookes/

Nottingham Trent

University/ University of

Portsmouth (making

sense of OA)

MIAO

http://bit.ly/1iZztR2

Researcher interview

data/methodology

http://bit.ly/1Mb0TuG

Portsmouth REF poster

http://bit.ly/1PMNGiQ

MIAO is a self-assessment tool for researchers to assess how prepared they think they

and their institution are for OA compliance.

Nottingham Trent University, one of the partners of the Oxford Brookes Pathfinder,

interviewed over 50 researchers across the institution in order to give them some

insights into how researchers viewed and were responding to OA funder mandates.

Results from the research behaviour analysis were coded in order to identify trends that

could be built on through enhanced advocacy work.

University of Portsmouth, one of the partners of the Oxford Brookes Pathfinder project,

was one of the first Pathfinder institutions to adapt the Hefce guidance to suit local workflows.

Edinburgh/ Heriot-Watt/

St Andrews (LOCH)

Case studies

http://bit.ly/1KVWHko,

templates

http://bit.ly/19MoGp9

College of Medicine and Veterinary Medicine Open Access Implementation case study

(http://bit.ly/1VBhxxD):

Communication planning exemplar emails:

College of Medicine (http://bit.ly/1LfLSvd)

School of Mathematics (http://bit.ly/1NjdL7T)

OA and REF in Humanities and social sciences: Example school OA plan

(http://bit.ly/1ho90eS)

OA facilitator job description (http://bit.ly/1j3GU9K)

Northumbria/

Sunderland

OA decision making tool

http://bit.ly/1WI4lnZ

This tool aims to enable the researcher to answer questions about their research, to find out

what options are available to them and how to get further information.

16 OA good practice pathfinder update: Autumn 2015

OA systems and metadata

OA systems and metadata

These resources relate to how projects have been improving their management of systems and metadata in terms of OA implementation. All Pathfinder systems and metadata outputs can be found here: http://bit.ly/1OKZtJL

Screenshot from University of Glasgow live

comprehensive open access functionality – EPrints

The Glasgow/ Lancaster/ Kent/ Southampton (E2EOA)

project brought together a plethora of information, updates

and signposts to good practice related to technical

requirements of OA implementation, especially with

regards to compliance with the REF OA policy, at their

latest workshop in September. This included updates on

the Publications Router and CORE as well as a fascinating

insight on working with publishers from Cameron Neylon,

formerly of PLOS. All presentations and handouts are

available here (http://bit.ly/1LdTm1x) (with the report due

in October), but perhaps follow the storified twitter

stream (http://bit.ly/1Ltc3QN) to get a sense of the full

range of points covered, especially from HEFCE’s Ben

Johnson.

An essential output from the project has been the

development of a comprehensive OA management system

that went live in the Glasgow EPrints repository in March

2015, as pictured.. The EPrints OA code has been shared

for community comment and improvement here

(http://bit.ly/1Vz0OLs).

17OA good practice pathfinder update: Autumn 2015

OA systems and metadata

At a glance Pathfinder outputs

Pathfinder project Output title/ link Description

Edinburgh/ Heriot-Watt/ St Andrews

(LOCH)

PURE OA Metadata Spec (link

unavailable)

OA metadata specification for PURE (CRIS) intended to enable

customers to better manage OA compliance and reporting for the

next REF, with the side effect of improving compliance for RCUK

and Wellcome Trust requirements too.

Glasgow/ Lancaster/ Southampton/

Kent (E2EOA)

Eprints OA metadata spec

http://bit.ly/1OKZtJL

This OA metadata spec allows institutions to capture OA

information in their live EPrints repository and generate reports

that can be used for Charities open access fund and other

reporting purpose. The code is publicly available on GitHub

(http://bit.ly/1Vz0OLs) to download, try out and fine-tune.

Hull/ Lincoln/ Huddersfield

(HHuLOA)

RIOXX review and proposed practice

http://bit.ly/1M7CvOa

This report is an analysis of the RIOXX elements, with proposed

practice on applying these and capturing the information for them.

Jisc update: RIOXX and CORE

RIOXX: Jisc, the research councils and HEFCE have cooperated to develop a repository metadata profile that allows

institutions to collect and expose information to demonstrate their compliance with relevant OA policies. Plugins and

patches for common repository systems are available to install RIOXX, and technical support is also on hand. So far, 21

repositories have installed RIOXX, and are at various stages of validation. Please see this update

(http://bit.ly/1KW0K0l) for more details.

CORE: aggregation of OA content from UK and worldwide repositories and many OA journals, providing a range of

services including discovery, analytics, and text-and-data mining access. It is offered in partnership with Jisc and the

Open University. Because CORE harvests from virtually all UK repositories, it is seen as having a key role with respect

to the REF OA policy. More information will be available from the Jisc Scholarly communications blog

(http://bit.ly/1AoBbTJ) in due course.

18 OA good practice pathfinder update: Autumn 2015

Pathfinder realignment update: UCL (Pathways to OA) and Manchester (opeNWorks)

Pathfinder Realignment Update: UCL (Pathways to OA) and Manchester (opeNWorks)

The Manchester opeNWorks (http://bit.ly/1vs6rrJ) project

(partnered by Liverpool, John Moores, Salford, Edge Hill) and

UCL Pathways to OA (http://bit.ly/1Vz7OrT) project

(partnered by Nottingham and Newcastle) have revealed

more detailed plans on how they plan to approach

specific, identified challenges that currently face the

sector. Both projects will be focusing on some of the

challenges identified by the review of progress towards

implementation OA policy for REF (http://bit.ly/1AIs291)

undertaken by research consulting in May.

Outlined below are the areas that each project will be working

on, along with what outputs you can expect to see and when

and, where possible, how you can engage with this work:

Manchester (opeNWorks):1) Approaches to depositInstitutions are taking a range of approaches to deposit,

with varying roles for researchers, library staff and

departmental administrators. At present there is no clear

evidence of the relative costs and benefits of each approach.

A summary of the pros and cons of each method, based

on actual pilots completed in different departments, would

be extremely valuable to other institutions trying to

determine the most appropriate deposit workflow.

» Output: Based on a range of institutional case studies,

a report on approaches to deposit adopted to support

the REF OA policy

» When will this be available: March 2016

» How to engage further: While this work will focus on

specific case studies, a survey will also be circulated to

assess deposit models already being used by the

wider community. Further updates will be available

from the opeNWorks project blog (http://bit.

ly/1vs6rrJ) and twitter (@h_j_dobson)

2) Benchmarking of institutional OA support servicesMany institutions are seeking to increase resource in order

to meet the requirements of the RCUK and REF policies,

but lack access to benchmarking data in this area. Institutions

would therefore value benchmarked data on levels of

resource to support OA, both in terms of FTEs and costs,

but also the skill sets, backgrounds and responsibilities of

staff members, and the use of permanent, fixed-term and

temporary staff.

» Output: Based on institutional case studies, a

benchmarking report on OA support services

» When will this be available: March 2016

» How to engage further: While this work will focus on

specific case studies, a survey will also be circulated to

assess deposit models being used already by the

wider community. Further updates will be available

from the opeNWorks project blog

(http://bit.ly/1vs6rrJ) and twitter (@h_j_dobson).

19OA good practice pathfinder update: Autumn 2015

Pathfinder realignment update: UCL (Pathways to OA) and Manchester (opeNWorks)

UCL (Pathways to OA)1) Exploration of the proportion of outputs treated as REF exceptionsThe REF OA policy update (http://bit.ly/1N3n6Pf) in July

2015 contains an assurance that “numbers of exceptions

claimed within a submission will not affect the REF results”.

However, many institutions are still keen for the sector to

develop a consistent approach to how the different

exceptions are implemented. The project will gather

evidence of REF exceptions from the community, and

develop best practice on applying them.

» Output: Toolkit on applying exceptions to the REF policy

» When will this be available: January 2016

» How to engage further: A workshop on REF

exceptions and subject repositories is planned for

December 2015 and institutions will be invited to feed

into the discussion on OA listservs (e.g.

oagoodpractice@jiscmail.ac.uk) over the autumn.

Further updates will be available from the Pathways

to OA (http://bit.ly/1Vz7OrT) project blog and twitter

(@UCLopenaccess)

2) REF OA policy and the use of subject repositoriesDeposit in subject repositories is permitted under REF OA

policy, but institutions are unsure which subject repositories

comply with the REF criteria, and how subject repositories

could be used to monitor compliance.

» Output: Report on using subject repositories for

compliance with the REF policy

» When will this be available: February 2016

» How to engage further: A workshop on REF

exceptions and subject repositories planned for

December 2015. Further updates will be available from

the Pathways to OA (http://bit.ly/1Vz7OrT) project

blog and twitter (@UCLopenaccess).

3) Payment of APCs on multi-author/multi- institution papersThe RCUK review has recommended that RCUK revisits its

guidance on multi-author/ multi-institution APC payments in

dialogue with the sector. There are number of different

practices in determining eligibility for APC funds. A

comprehensive report for funders and institutions on the

approaches that are being taken would help to inform

future guidance.

» Output: Report (in the form of a blog post) on

different institutional practices in managing eligibility

for APC funds and paying for multi-institution papers

» When will this be available: February 2016

» How to engage further: A survey to investigate

institutional policies on the use of OA funds was released

by the project. The survey aimed to gather evidence

on the different approaches that institutions are taking.

RCUK and the Wellcome Trust have contributed to the

survey design, and have encouraged UK institutions

to participate

The results of the survey will be used to report to funders,

including through the RCUK practitioners group, with a view

to informing the development of additional guidelines on

block grant spending.

UCL may also look into implementation of the Springer

offsetting deal after the first few months of its implementation.

More details will be released on this as appropriate.

20 OA good practice pathfinder update: Autumn 2015

Timeframe for Pathfinder outputs September- December 2015

Timeframe for Pathfinder outputs September - December 2015

The timeline below outlines the outputs from the Pathfinders that have been created over the past few months with a brief snapshot of what’s to come.

September 2015

Output type Pathfinder project Output title/ URL

(if available)

Description

Policy and

baselining

Hull/ Huddersfield/

Lincoln (HHuLOA)

Baselining tool

http://bit.

ly/1KVV5XX

This baselining tool helps institutions map their current OA activity as a

way of identifying areas that require attention, and also to highlight where

there has been progress. The existing baseline template will be updated six

months following the last update. An analysis of the trends emerging will be

captured in the project blog. All institutions are invited to fill in their data/

information.

Policy and

baselining

Hull/ Huddersfield/

Lincoln (HHuLOA)

Funder policy

navigation

development paper

The current Funder policy mapping (http://bit.ly/1LdQbHj) aims to aid

navigation of the OA policy landscape, to inform OA practitioners and

researchers. Proposals for the development will be disseminated for

community input.

Cost management UCL/ Newcastle/

Nottingham

(Pathways to OA)

Survey on

managing eligibility

for APC funds and

paying for multi-

institution papers

This survey (now closed) intended to investigate institutional policies on

the use of open access funds and the different approaches that HEIs are

taking. The questions focused on who is eligible (corresponding authors,

PIs et al), whether and how funds are split within and between institutions,

and how non-RCUK/COAF institutional funds are being used.

Cost management Bath/ Bristol/

Cardiff/Exeter

(GW4)

Offsetting

implementation

report

http://bit.

ly/1Q0HBeK

A brief review of the key issues surrounding the main offsetting models

currently entering the OA APC market.

Workshop Edinburgh/ St

Andrews/ Heriot

Watt (LOCH)

OA and REF

workshop for PURE

customers

Taking place around the PURE UK user group in Birmingham on 30

September, this workshop will look at aspects of REF OA policy implementation.

21OA good practice pathfinder update: Autumn 2015

Timeframe for Pathfinder outputs September- December 2015

October 2015

Output type Pathfinder project Output title Description

Systems and

metadata

Hull/ Huddersfield/

Lincoln (HHuLOA)

REF metadata

analysis

A supplement to the RIOXX metadata analysis and guidelines will look at REF

metadata as laid out in the HEFCE technical documentation.

Systems and

metadata

Glasgow/ Kent/

Lancaster/

Southampton

(E2EOA)

Workshop report This report will document the workshop that discussed implementation of

the recently revised OA policy for the next REF exercise. This workshop also

presented a range of OA technical solutions and developments.

Cost management Bath/ Bristol/

Cardiff/Exeter

(GW4)

Wider market

effects of pre-

payment deals

This survey of current literature examines the possible influence that prepay

accounts may have on the wider APC market.

Policy and

baselining

Northumbria/

Sunderland

University of

Teesside OA case

study

This will be the fourth in the series of case studies focusing on how a range

of UK HEIs are dealing with the challenges and opportunities posed by open

access. The case study will examine areas of good practice and challenges

related to: costs, structure and workflows, policy and strategy, advocacy,

metadata and systems.

Structural

workflows

Manchester/ Edge

Hill/ John Moores/

Liverpool/ Salford

(opeNWorks)

Survey on how

deposit is

approached and

levels of resource

within OA support

services

This survey intends to investigate a range of approaches to deposit, with

varying roles for researchers, library staff and departmental administrators

and also, the resource levels necessary to support OA within a range of

institutions.

22 OA good practice pathfinder update: Autumn 2015

Timeframe for Pathfinder outputs September- December 2015

November 2015

Output type Pathfinder project Output title Description

Structural

workflows

Hull/ Huddersfield/

Lincoln (HHuLOA)

OA and research

practice survey

report

This survey is intended to ask institutions whether there are links between

OA and research development and how these can be built upon. The survey

will be run in October and November, and be reported by the end of

the month.

Policy and

baselining

UCL/Newcastle/

Nottingham

(Pathways to OA)

Consultation on

approaches to REF

exceptions

In order to develop a consistent approach to how the different REF

exceptions are implemented, the project will gather evidence of REF

exceptions from the community, and develop best practice on

applying them.

Cost management Bath/Bristol/

Cardiff/Exeter

(GW4)

Workshop – Good

practices for APC

payment

This workshop will feature best practice from institutions, publishers and

third parties for APC payment management. More details will be available

here (http://bit.ly/1MlZiWh).

Systems and

metadata

Glasgow/ Kent/

Lancaster/

Southampton

(E2EOA)

Eprints OA

metadata spec

(http://bit.ly/1OKZtJL)

Ongoing advocacy of EPrints OA metadata spec to encourage users to work

together on the OA plug-in with view to others adopting it.

Advocacy Oxford Brookes/

Portsmouth/

Nottingham Trent

(Making sense)

REF OA policy

poster

Amended version of Portsmouth’s REF OA poster with a simpler message.

Current version is here (http://bit.ly/1RazCvW).

Advocacy Coventry/ De

Montfort/

Northampton

(O2OA)

Intervention

mapping tool/guide

A simple tool and guide based on “Intervention mapping” will be produced to

help research management and library staff consider how best to engage

research staff.

23OA good practice pathfinder update: Autumn 2015

Timeframe for Pathfinder outputs September- December 2015

December 2015

Output Type Pathfinder project Output title Description

Structural

workflows

Hull/Huddersfield/

Lincoln (HHuLOA)

OA life cycle

stakeholder views

The current OA Lifecycle (http://bit.ly/1Lt5Ww6) visualisation diagram gives

a comprehensive matching of Jisc and above campus OA services against

institutional workflows. However, this is very much from the librarian

perspective, therefore the project are investigating alternative views (e.g.

from research managers, researchers) to facilitate greater stakeholder

interaction.

Workshops UCL/ Newcastle/

Nottingham

(Pathways to OA)

Workshop A workshop on how REF exceptions are approached and whether/how

subject repositories comply with the REF criteria, and could be used to

monitor compliance. More details will be available here (http://bit.ly/1MlZiWh).

Workshops Northumbria/

Sunderland

Interim best

practice policy and

procedure

guidance

Guided from the series of workshops being carried out in the autumn, best

practice policy and procedure guidance shall be drawn up with an early

report based on the lessons learned at the workshops to be released before

the end of the year.

Workshops Edinburgh/ St

Andrews/Heriot

Watt (LOCH)

OA and REF

workshop

The workshop will look at case studies of different approaches to planning

for OA in the next REF.

Structural

workflows

Manchester/Edge

Hill/John Moores/

Liverpool/Salford

(opeNWorks)

Update on

approaches to

deposit and

benchmarking of

OA support

services

This will update on these two areas of project work.

Advocacy Oxford Brookes/

Portsmouth/

Nottingham Trent

(Making Sense)

Ethnographic

interviews with

researchers and

analysis

The methodologies used here to understand researcher motivations in

engaging with OA will eventually be used to shape workflows for OA

implementation. However, at this they stage offer a blueprint for other HEIs

to investigate researcher behaviour.

24 OA good practice pathfinder update: Autumn 2015

At-a-glance update from Jisc OA projects/ services

At-a-glance update from Jisc Open Access projects/ services

A project is currently underway to present Jisc OA projects

and services in a clear, coherent and compelling way

which will be easy for all stakeholders, from institutional

librarians and research managers, to researchers and senior

management, publishers and funders, to understand and

use. The first presentational phase of this work will be

completed by December 2015, and will include a unified

web presence.

Updates on specific projects and services are as follows,

listed chronologically at the point in the article lifecycle

where they are most relevant.

When in lifecycle Services for

researchers

Services for

librarians and

research

managers

Services and

projects

Update October 2015

On submitting

an article to a

journal

Information on

journal OA

policies and how

they enable you

to comply with

your funder policy

Information on

journal OA

policies and how

they enable your

researchers to

comply with their

funder policy

Sherpa Romeo

Sherpa Juliet

Sherpa Fact

Sherpa/FACT (http://bit.ly/1MW2Uha) accuracy: SHERPA/

FACT has been found to have an accuracy score of over 95%

which makes it an invaluable tool for checking whether

publishers’ policies provide for compliance with research

funders’ OA requirements. More information here

(http://bit.ly/1RrYn7K).

Sherpa/ Juliet (http://bit.ly/1WK0dE0) and the schema for OA

policies (http://bit.ly/1FUjCgZ): While considered complete, this

is still a rather intimidating spreadsheet and so Jisc is talking

with potential partners about whether a simple interface can be

built onto it to make it easier to use. Timescales TBC.

Sherpa/ RoMEO (http://bit.ly/TGWRpq). Jisc has now engaged

a group of institutions, funders and publishers to discuss the

clarity of publisher OA policies and further discussion will take

place at a workshop planned for Sept/ Oct .

This document provides a summary update of work on Jisc OA services and projects relating to OA articles..

25OA good practice pathfinder update: Autumn 2015

At-a-glance update from Jisc OA projects/ services

When in lifecycle Services for

researchers

Services for

librarians and

research

managers

Services and

projects

Update October 2015

On acceptance

of the article by

the journal

Automatic

notification to

(and perhaps

deposit of the

article into) your

institutional

repository

Automatic

notification to

(and perhaps

deposit of the

article into) your

institutional

repository

Publications

Router

Demand for a service to help institutions capture their research

outputs continues unabated, and any drive to help automate it

will need to break challenging new ground. To address this, Jisc

Publications Router is now in the process of migrating content

providers and institutions which participated in the prototype

onto a new version of the system. It aims to become a permanent

service in 2016, expanding at an accelerated pace the range of

content it can deliver. Steve Byford (http://bit.ly/1Q3IlzT) is the

Jisc contact for this work. Work on CORE, Monitor and Router

will be coordinated in 2015-16, to make sure we deliver a really

coherent and useful set of services for UK universities in the first

half of 2016. More information is available here

(http://bit.ly/1jM0vfn).

On payment of

APC

Offset

arrangements to

save costs for

institutions

Jisc Collections

negotiations

Jisc has published a list of “desiderata”, or things that

universities and Jisc would like journal publishers to do, that

would help universities comply with funder OA policies

(http://bit.ly/1xPzEoJ). Jisc has been through this list with the

Publishers Association (PA) and Association of Learned and

Professional Society Publishers (ALPSP), with individual publishers,

with CHORUS (http://bit.ly/1Lfw2jW) and, most recently, with a

group of publishers at a workshop co-organised by Jisc and the

PA. As a result, we will revise the desiderata document, giving

some next steps on many of the points raised. We will also

consider how a version of the list might be made more

internationally relevant, and discuss with European and North

American colleagues.

Jisc Collections has published a set of principles for offsetting

agreements with publishers (http://bit.ly/1FRhTcB), based on

our experiences so far. This has prompted some discussion and

now features in our negotiations with publishers on this issue.

26 OA good practice pathfinder update: Autumn 2015

At-a-glance update from Jisc OA projects/services

When in lifecycle Services for

researchers

Services for

librarians and

research

managers

Services and

projects

Update October 2015

On payment of

APC

Data collection,

collation and

analysis to allow

benchmarking etc

Total Cost of

Ownership

A halfway-point data collection round has been undertaken for

2015 to help support an investigation into the efficacy of offsetting

schemes as well as supporting the continuing publisher

negotiations. Interestingly, growth in APC expenditure has

slowed from its previous high growth rates.

Version two of the data collection template has also been

released and this can also be used for reporting to RCUK. The

data that is gathered will feed into the Jisc Monitor national APC

aggregation service that is currently in development. More

information is available here (http://bit.ly/1HBli9c).

On publication of

the article

Raising the

visibility, reach

and impact of

your article on

the internet

Rendering the

article effectively

in library

discovery

services

CORE

Orcid

Jisc senior management have agreed that we should work with the

Open University to develop a partnership agreement to underpin

the delivery of CORE, the global aggregation of OA content.

CORE is also working with OpenAIRE to pass aggregate RIOXX

records from UK repositories to OpenAIRE. This is currently

being tested. The RIOXX records will then be transformed to

OpenAIRE compliant records. In the long term this will lessen

the compliance burden on repository managers. This does

require repositories to start to collect RIOXX compliant records.

A national consortium membership agreement has been

negotiated by Jisc Collections with Orcid. This will enable universities

to benefit from reduced Orcid membership costs and enhanced

technical support. This should accelerate adoption and provide a

smoother path to Orcid integration for UK universities. To find

out how to sign up for national consortium membership, visit the

Jisc Collections website (http://bit.ly/1LtPVDO).

Confirmation that

your article has

been published

on appropriate

OA terms

Confirmation that

the article has

been published

on appropriate

OA terms

Jisc Monitor After preparing outline business cases for Jisc Monitor

(http://bit.ly/1qQZuUe), we now have senior Jisc backing to

develop these as services, to be supported by Jisc pending full

business cases in the spring of 2016. Planning is underway to

make Monitor services operational and two workshops have

been scheduled in London to present developments and elicit

feedback on 19 November. Additional online webinars will also

be run to update on progress and to consult on key design issues.

27OA good practice pathfinder update: Autumn 2015

At-a-glance update from Jisc OA projects/services

When in lifecycle Services for

researchers

Services for

librarians and

research

managers

Services and

projects

Update October 2015

Automatic deposit

of your article

from Europe

PubMed Central

and eLife into

your institutional

repository

Automatic

deposit of your

article from

Europe PubMed

Central and eLife

into your

institutional

repository

Jisc publications

router

See above.

On monitoring/

reporting

compliance to

funders

Making it easier

for you to keep

your Orcid record

up-to-date

Collation of data

allowing librarians

and research

managers to

monitor

published articles,

expenditure and

compliance

Jisc Monitor

OpenAire

See previous page

Information was circulated to research librarians, research

managers, OA contact points and EU research, policy and

funding teams in July to provide more detailed information and

support on the Horizon 2020 OA policy requirements and

guidance on how researchers can take part in the Horizon

2020 Open Research Data Pilot (openaire.eu/opendatapilot)

and the FP7 Post-Grant Open Access Pilot (http://bit.

ly/1VCMNat). New resources on these pilots will be circulated

to UK HEIs stakeholders this autumn. This is in Jisc’s capacity as

the UK National OA Desk in the OpenAIRE project. More

information is available here (http://bit.ly/1PfKiMv).

Supporting

institutions to

keep track of

their researchers’

articles by taking

advantage of the

global Orcid

initiative

Orcid See above.

28 OA good practice pathfinder update: Autumn 2015

At-a-glance update from Jisc OA projects/services

When in lifecycle Services for

researchers

Services for

librarians and

research

managers

Services and

projects

Update October 2015

Ensuring efficient

data flows across

the system

RIOXX

CASRAI

RIOXX metadata fields support RCUK compliance and some of

the REF metadata requirements.

RIOXX EPrints and DSpace plug-ins are ready to use.

jisc.ac.uk/repository-technical-support

Note that an EPrints REF package is under development and

the deadline for release is to be confirmed. Hefce is closely

involved in developments. The REF Package includes a plug-in

to add extra key date values to EPrints and also a REF OA

validation tool that passes this to the REF plug-in.

Date TBC: CASRAI OA working group will release a candidate profile

for OA reporting, documenting UK funder reporting requirements.

On someone

downloading the

article

Usage reports for

you as the article’s

author (via your

institutional

repository)

Usage reports for

articles authored

from the

institution

IRUS-UK IRUS-UK and CORE have implemented technology to enable

downloads from CORE to be included in the reports for the

repositories and reflected in IRUS-UK.

Benchmark

usage figures

across all

participating

institutions

IRUS-UK IRUS-UK enables UK IRs to access and share comprehensive

and comparable usage statistics using the COUNTER standard.

The number of participating repositories is currently 88 and

steadily rising.

29OA good practice pathfinder update: Autumn 2015

Past events

Past events

Hull/ Huddersfield/ Lincoln Pathfinder (HHuLOA) project workshop: Developing research through Open access, June 2015This event encompassed two parts: dissemination of the

work carried out by the HHuLOA project to date, and a

workshop to explore how OA can support research

development that is building on this work. It explored

how the HEFCE OA stick can also be a strategic carrot for the

research development of the institution and encouraged

attendees to share their own experiences of this relationship.

More information to follow here (http://bit.ly/1LezR4P).

Repository fringe conference, August 2015The programme for this year’s annual Repository Fringe

conference was shaped around the theme “Integrating

repositories in the wider context of university, funder and

external services”. Summaries from the conference sessions

can be found here (http://bit.ly/1jaQokf).

Edinburgh/ St Andrews/ Heriot Watt Pathfinder (LOCH): Open Access in REF Planning workshop, August 2015The workshop looked at case studies of different

approaches to planning for OA in the next REF. Delegates

were able to use the session to share experiences and apply

best practice to their own institutional plans. Please see:

» Blog post on the event here

http://bit.ly/1j3ciFv

» Notes from the workshop session here

http://bit.ly/1GuawTh

» Storify run-down of the event here

http://bit.ly/1Ma0UmV

Glasgow/ Kent/ Lancaster/ Southampton Pathfinder (E2EOA): Open access and the research excellence framework workshop, September 2015This workshop offered an opportunity to discuss plans for

implementing the recently revised OA policy for the next

Research Excellence Framework exercise and to share good

practice. This also presented an opportunity to find out

about OA technical solutions and developments. More

information to follow here (http://bit.ly/1jM8pFD).

Jisc/ Arma-Foster OA webinar: Working with publishers, September 2015This free Foster webinar, delivered in partnership by Jisc

and Arma, provided participants with publisher perspectives

on OA and tips on how manage relationships with publishers.

A range of practical steps were covered, alongside longer

term and national initiatives. A recording of the webinar is

available here (http://bit.ly/1FUshjF).

Jisc/ Arma-Foster OA Webinar: Defining an OA service, October 2015This free Foster webinar, delivered in partnership by Jisc

and Arma, provided participants with a means of identifying

and agreeing OA principles and management processes

across the institution, as well as signposting practical steps

that could be taken in scoping and instituting workflows on

a technical and human level. A recording of the webinar is

available here (http://bit.ly/1FUshjF).

30

Forthcoming events

Bath/Bristol/Exeter/Cardiff (GW4) Pathfinder workshop: APC Payment Management: In Practice and Good Practice workshop, 18 November 2015Location: The Engine Shed, Bristol

Further information: The workshop will provide a forum

for discussion of practical experiences on the management

of APC payments from institutional and publisher

perspectives and, it is hoped, enable good practice to

be identified.

Registration here (http://bit.ly/1LeEmwb)

Jisc/ Arma-Foster OA Webinar: Advocacy in OAWhen: Thursday 19 November 12:30-13:30

Description: This free Foster webinar, delivered in

partnership by Jisc and Arma, will provide participants with

a range of approaches that will aim to help widen awareness

and broaden understanding of OA among researchers

and research support staff. More information is available

here. REGISTRATION FOR ARMA MEMBERS

(http://bit.ly/1jaSUqB). Note if you are NOT an Arma

member, please email Louise Machin

(louise.machin@arma.ac.uk) directly to reserve

your place(s).

The Next Steps for OA in Higher Education - Inside Government conferenceDetails: Wednesday 20 January 2016,

Central London, 09:00 - 16:30

The Next Steps for OA in Higher Education forum will

offer delegates the opportunity to hear from the major

research funders about the future of OA and to discuss

the importance of OA for the future of HE. They will also

hear from leading organisations and best practice case

studies about how to embrace fully the challenges of OA

and implement OA effectively going forward. More

information is available here (http://bit.ly/1VB0Oe0).

OA good practice pathfinder update: Autumn 2015

Fourth coming events

Further information:

All information on the OA Good Practice

initiative will be posted on the OA Good

Practice blog

(openaccess.jiscinvolve.org/wp/), on the

OA Good Practice twitter feed

(@OA_GoodPractice) and on

OAGOODPRACTICE@jiscmail.ac.uk.

In the meantime, please contact Sarah

Fahmy (sarah.fahmy@jisc.ac.uk) with any

comments or queries or if you would like to

be added to the Jiscmail list.

Other resources:

OA policy review by Research Councils

UK (RCUK): (rcuk.ac.uk/media/

news/150729)

New template for institutions in receipt of

an RCUK Block Grant to complete to show

how it has been used can be downloaded

here: (http://bit.ly/1HBli9c).

Higher Education and Funding Council for

England (HEFCE)’s (hefce.ac.uk/) updated

requirements for next year’s Research

Excellence Framework (REF):

(hefce.ac.uk/pubs/Year/2015/CL,202015)

Guide to OA monograph publishing:

(http://bit.ly/1TNqGlU)

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