O/o DE OFC Projects 3 Floor, New Administrative...

BHARAT SANCHAR NIGAM LIMITED(A Government of India Enterprise)

O/o DE OFC Projects3rd Floor, New Administrative Building,

GMTD Compound, Tirupati-517501

BID DOCUMENT

Composite E-Tender for Excavation of Trenches, HDD, Laying of pipes, OF Cable, Blowing and other allied works

Note: - Kindly submit your bid well in advance of bid submissiondead line on http://www.tenderwizard.com/STPBSNL as therecould be last minute problems due to internet time out,breakdown etc.

E -TENDER No: DE/OFC/TRP/Tender/2017-18/18 Dated 03.08.2017

http://www.tenderwizard.com/STPBSNL

Southern Telecom Projects E -Tender for Excavation of Trenches, HDD,Laying of pipes, OF Cable blowing andother allied works

TABLE OF CONTENTSSection Content Page Nos.

Qualifying BidI Notice Inviting Tender 3-7

II Bid Form 8

III Tender’s Profile 9-11

IV Instructions to Bidders 12-23

V General (Commercial) conditions of contract 24-45

VI Special conditions of contract 46-59

VII Scope of work and jurisdiction of contract 60-62

VIII Optical Fibre Cable Construction Practices 63-99

IX Material security bond form 100

X Agreement 101-102

XI Letter of authorization for attending bid opening 103

XII List of the documents to be submitted along with qualifying bid 104-105

XIII Rate of Empty Cable drums 106

XIV a) Proforma-B Mandate form for transfer of payment through NEFT 107

b) Certificate for near relatives in BSNL

108c) Certificate for downloading of Tender document fromwebsite

d) Declaration for EPF & Misc Provisions Act 1952 109

e) undertaking and declaration for having understood the terms & 110conditions of tender and specification of work.f) Site order book 111

g) Part A- Application for Extension of Time 112-113

h) Part B- Application for Extension of Time 114

i) Hindrance register ( Front page) 115

Financial BidXV Standard Schedule of Rates for Trenching and PLB Pipe Laying 118-122

Works and Prefixed ratesXVI-XVII Financial Bids 123-124

Signature of BidderTable of contents Page2

Southern Telecom Projects E- Tender for Excavation of Trenches, HDD,Laying of pipes, OF Cable blowing and otherallied works

BHARAT SANCHAR NIGAM LIMITED(A Govt. of India Enterprise)

O/o Divisional Engineer OFC Projects, 3rd Floor, New Administrative Building,

GMTD Compound, Tirupati-517501.

NOTICE INVITING E-TENDER

Work: Composite Tender for HDD, Open Trenching, PLB Pipe Laying, Cable Blowing and associated works in Chittoor-Karvetinagaram OF route.

E-Tenders are invited by Divisional Engineer, OFC Projects, Tirupati on behalf of BSNL from eligible contractors having experience of minimum of 5 Kms of laying of Optical Fiber Cable by trenching and / or HDD in BSNL / PSU / Govt. Dept. Cable blowing works during the course of five years immediately preceding the date of this NIT.

1 Name of workComposite Tender for HDD, Open Trenching, PLBPipe Laying, Cable Blowing and associated works in

Chittoor-Karvetinagaram OF route.2

Estimated Cost As mentioned below

3 Earnest Money Deposit As mentioned below

4 Cost of bid documentRs 1180-(Rupees One Thousand One Hundred and Eighty only)

for each section Non-Refundable

5Last date & time for online

23.08.2017 at 13.00hrssubmission of tender

Last date & time for6 submission of physical 23.08.2017 at 13.00hrs

documents & EMD

E-Tender opening(single23.08.2017 at 15.00hrs

7 bid)-Financial bid

0.05% of Estimated cost put to tender

8 E-tender Processing fee(Minimum Rs. 500/- and Maximum Rs.5000/-) + GST (@18%), payable to M/s ITI bycredit/debit card, internet banking facility.

Signature of Bidder


Help desk for E-tenderHelp desk of M/s. Antares Systems Ltd.:

Shri K.Aravind, Mobile No: 09994295433

9 process/procedure Tender Wizard Office No:080 49352000

(Timings:0900 to 2000 Hrs

Chittoor-Karvetinagaram OFC Route

SLNo.

Route detailsSection

No.Sectionlength inmetres

EstimatedCost per meter

Estimated costof work in Rs.

Bid Securityin Rs

Cost of biddocument in

Rs.(nonrefundable)

Time limit tocomplete thework ( in

weeks)

1.

T/E Chittoor-Km 8/2 (Trenching)

I

5390 193.77

2957171 74000 1180 15T/E Chittoor-Km 8/2 (HDD) 2130 500.00

Cable Blowing 8400 12.50

2.Km 8/2 to Km 15/8 (Trenching)

II

7621188.76

1898072 475001180

13Cable Blowing 8400 12.50

3.Km Ref 15/8 to 23/2(Trenching)

III7424 188.80

1823497 45600 1180 13Cable Blowing 8200 12.50

4.

Km Ref 23/2 to Km Ref 30/6 ( Trenching) IV

7425 184.251686284 42200 1180 12


5.

Km Ref 30/6 to Km Ref 38/0 (Trenching) V

7420 187.201797058 45000 1180 13

Cable Blowing 820012.50

6.Km ref 38/0 to Km 45/2 (Trenching)

VI 7208 172.301536684 38500 1180 12


7.Km ref 45/2 to T/E K.Nagaram (Trenching)

VII 7382

177.86

1656491 41500 1180 13Cable Blowing 8100 12.050

Note:- I). If HDD fails in any stretch pipe laying should be completed by Open trenching in the same approved rate of trenching for that Section.

II). The Contractor should own the HDD Machine in his name or should have the HDD Machine on lease.

Signature of Bidder


III) Cable blowing and its associated works including Joint Indicator fixing has to be carried out by the trenching contractor of the concerned section at the prefixed rates as per the terms & conditions of the tender. The cable pulling is not allowed.

IV) Cost of bid document and EMD has to be drawn separately for each section.

a) If the HDD work is specified along with open trenching in any section of the OFC Routes, the bidder hasto bid for both Open trenching and HDD works in that section. Bidding for only open trenching or onlyHDD will not be allowed. Bids will be evaluated by considering both quoted rates of open trenching andHDD work for that section. L1 bidder will be evaluated for any section as per the following formula

{(Open trenching Length x quoted rate for open trenching) + (HDD length if any x quoted rate for HDDworks)+(Cable Blowing length x quoted rate for cable blowing works)} / Total Section Length.

b) The concluded contractor has to execute the trenching and pipe laying work at the extreme edge ofROW of NH/R&B road i.e within 28-30m offset from CL of the road and NOC has to be obtained from NHAIand can be submitted to BSNL for release of Bank guarantee which was paid by BSNL to NHAI towardsROW permission. Bills will be processed for payment only after submission of NOC.

1. The intending bidder must have valid class-II digital signature to submit the bid.

2. The bid documents consisting of plans, specifications, the schedule of quantities of varioustypes of items to be executed and the set of terms and conditions of the contract to be compliedwith and other necessary documents can be seen and downloaded from websitewww.tenderwizard.com/STPBSNL at free of cost from 03.08.2017 & up to 13.00 Hrs on23.08.2017. The tender document is also available on www.tender.bsnl.co.in ( for view only)

3. After submission of the bid, the bidder can re-submit revised bid any number of times butbefore last time and date of submission of tender as notified. While submitting the revised bid,bidder can revise the rate of one or more item(s) any number of times (he need not re-enter rateof all the items) but, before last time and date of submission of tender as notified.

4.The Earnest money deposit (EMD) in the form of demand draft of a nationalized / scheduledbank of the Reserve Bank of India, drawn in favour of “AO (Cash), O/o GM TP Hyderabad, payableat Hyderabad, shall be scanned & uploaded to the e-tendering website within the period oftender submission. The validity of the EMD in the form of DD shall be 90 days from the date ofNIT.

5. Cost of Bid Document amounting to Rs.1180/-(in the form of Demand Draft) drawn in favourof “AO (Cash), O/o GM TP Hyderabad, payable at Hyderabad shall be scanned & uploaded to thee-tendering website within the period of tender submission.

6. The EMD DD/BG & cost of bid document DD of which the scanned copies are uploaded shallbe deposited by all the bidders within the due date & time of physical bid submission, failingwhich the tender shall be rejected.

7. The EMD of the all unsuccessful bidders shall be released on issue of award letter to the successful tenderer. This shall be done within a week of award letter.

8. The bidder registered under Single Point Registration Scheme of MSME/NSIC are eligible forexception from cost of the tender document and earnest money deposit subject to theproduction of requisite proof of latest MSME/NSIC registration certificate for the tendered itemvalid on the date of opening of tender. However the successful bidder has to submit 5% of theestimate cost as security deposit at the time of making agreement.


9. Interested bidder who wishes to participate in the bid shall register in M/s. ITI Limited portalwww.tenderwizard.com/STPBSNL by paying registration fee through their e-gateway bycredit/debit card internet banking facility.

10. All the documents as specified in the tender document shall be scanned and uploadedthrough online PDF Signer in e-Tendering website within the time period of bid submission.

Signature of BidderPage 5

http://www.tenderwizard.com/STPBSNL%20


However, copy of all the scanned and uploaded documents shall have to be submitted by all the bidders, along with EMD DD & cost of bid document DD in original (of the scanned copy of EMD& cost of bid document uploaded) within the period of bid submission, to the tender opening authority.

The physical documents shall be submitted to the following name and address before Date and time (e-tender opening)

O/o Divisional Engineer, OFC Projects, Tirupati. Tel:0877-2252620, FAX:0877-2252625

11. Online bid documents submitted by intending bidders shall be opened only of those bidders,who have deposited e-Tender Processing Fee with M/s ITI Limited and Earnest Money Deposit,cost of bid document and other documents scanned & uploaded and physically submitted to thetender opening authority are found in order.

Note: Only uploaded documents shall be considered for deciding the eligibility of the bidder.

12. The bid submitted shall become invalid and e-Tender processing fee & cost of bid documentshall not be refunded if:

a) The bidders are found ineligible.

b) The bidders do not upload all the documents as stipulated in the bid document.

c) If any discrepancy is noticed between the documents as uploaded at the time of submission of bid and hard copies as submitted physically to the tender opening authority.

d) Bids in which any of the prescribed conditions is not fulfilled or any condition including that of conditional rebate is put forth by the bidders.

e) The bidder does not deposit EMD DD/BG & cost of bid document DD along with the hard copies of uploaded documents.

Amendments if any to the tender documents will be notified in the above web site then and there.

The rates are to be quoted in a prescribed e-tender online submission along with tender eligible documents. THE QUOTED RATE SHOULD BE INCLUSIVE OF ALL TAXES BUT EXCLUDING GST.


tel:0877-2252620


The Divisional Engineer, OFC Projects, Tirupati, reserves the right to reject any or all tenderswithout assigning any reason whatsoever and he is not bound to accept the lowest tender. Hehas also the right to divide the tender to two or more tenderer at his discretion.

Any tender not according to the terms and conditions and specifications mentioned in e-tender documents will be rejected at the option of the authority competent to accept thetender.

Sd/-Divisional Engineer Telecom,

OFC Projects, Tirupati.



SECTION-IIBID FORM

Tender/NIT No. DE/OFC/TRP/TENDER/17-18/18 Dated: 03.08.2017

To, Divisional Engineer OFC Projects, 3rd Floor, New Administrative Building, GMTD Compound, Tirupati-517501

Dear Sir,Having examined the conditions of contract and specifications including addenda No……….. thereceipt of which is hereby duly acknowledged, we, the undersigned, offer to execute the work oftrenching, pipe laying and cable laying in Section No. ………… of ………………………………….………………………………………………………………………………Route in conformity with saiddrawings, conditions of contract and specifications as may be ascertained in accordance with theschedule of prices attached herewith and made part of this Bid.We undertake, if our Bid is accepted, we will execute the work in accordance with specifications,time limits & terms and conditions stipulated in the tender document. If our Bid is accepted, weshall submit the securities as per the conditions mentioned in the contract.

We agree to abide by this Bid for a period of 240 days from the date fixed for Bid opening(Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before theexpiry of that period.

Until a formal agreement is prepared and executed, this Bid together with your written acceptancethereof in your notification of award, shall constitute a binding contract between us.

Bid submitted by us is properly sealed and prepared so as to prevent any subsequent alterationand replacement. We have enclosed DD/BG towards Bid Security (EMD), as per the details givenbelow.

EMD Details: DD/BG No:_____________, Dated:______________,

Bank :_________________, Branch:_______________, Valid Up to: ____________

Dated this …. day of……….…….(the year)

Signature of Authorized Signatory………….

In capacity of…………………………………..

Duly authorized to sign the bid for and on behalf of…………………….Witness………………..Address……..…………Signature………………..………



SECTION-IIITENDERER’S PROFILE

General :

Passport sizephotograph of the

tenderer /Authorized

signatory holdingpower of attorney

1. Name of the tenderer /firm :

2. Name of the person submitting the tender whose photograph is affixed :

Sri/Smt. ________________________________________________

(In case of Proprietary/Partnership firms, the tender has to be signed by Proprietor/Partner only, as the case may be)

3. Address of the firm :_______________________________________

_______________________________________

_______________________________________

4. Address for communication:________________________________________(if different from above)

____________________________________

E-mail ID :

5. Telephone No. (With STD Code) (Off) :____________________

(Fax) :____________________

(Res) :____________________

(Mobile) :____________________

6. Registration & Incorporation particulars of the firm :i) Proprietorshipii) Partnershipiii) Private Limitediv) Public Limited

(Please attach self attested copies of documents of registration/incorporation of your firm with the competent authority as required by business law)



7. Name of the Proprietor/Partners/Directors: __________________________________

__________________________________

8. Tenderer’s bank, its address and his current account number : ______________

________________________________________________________________

9. Permanent Income Tax Number, Income Tax Circle(Attach a copy of PAN card)

10. GST Registration No. :___________________________________

11. VAT/TIN Registration No.: ______________________________________

12. License No. issued by Labour officer :____________________________

13. EPF Registration No.: __________________________________________

14. Infrastructural Capabilities:

a. Capacity of trenching per day (In Meters)

b. Capacity of pipe laying per day (In Meters)

c. Capacity of blowing cable through Duct/Pipe per day (In Meters)

d. Capacity of engaging mazdoors per day

e. Particulars of vehicles available with the tenderer:

Type of Vehicle(s) Registration Number

____________________________________________________f. Particulars of other machines possessed by the contractor which can help in trenching,

pipe laying and cable blowing:



15. a. Experience Particulars

b. Details of Technical and Supervisory Staff :

I / We hereby declare that the information furnished above is true and correct.

Place:

Date:

Signature of Tenderer /Authorized Signatory: _____________________________

Name of the Tenderer: _______________________________________________

Seal of the tenderer



SECTION-IVINSTRUCTIONS TO BIDDERS

A INTRODUCTION :1. DEFINITIONS

a BSNL: BSNL means the Bharat Sanchar Nigam Limited (A Government of India Enterprise)under the Ministry of Communications, which invites the tenders on behalf of BSNL. Allreferences of :

Chief General Manager

General Manager Deputy

General Manager

Divisional Engineer Sub

Divisional Engineer

Junior Telecom Officer

Chief Accounts Officer

Accounts Officer Junior

Accounts Officer

Including other officers in BSNL, whatever designations assigned to them from time to time,who may be the in-charge of direction, supervision, testing, acceptance and maintenanceincluding their successor(s) in the office appearing in various Clauses shall be taken tomean the Bharat Sanchar Nigam Limited; under the Ministry of Communications,Government of India.

b The General Manager means the General Manager, Transmission Projects and his successors

c The Deputy General Manager means the Deputy General Manager, Transmission Projects, and his successors

d The Jurisdiction of the Deputy General Manager (Projects) means Jurisdiction of DGM Transmission Projects area under his/her control.

e Representative of Deputy General Manager (Projects): Representative of the DeputyGeneral Manager (Projects) means officer and staff for the time being in the Deputy GeneralManager, Transmission Projects, area specified in NIT deputed by the Deputy GeneralManager (Projects) for inspecting or supervising the work or testing etc.



f Engineer – In – Charge: The Engineer – In – Charge means the Engineering Officernominated by BSNL to supervise the work, under the contract. (Minimum DivisionalEngineer level Officer).

g Site Engineer: Site Engineer shall mean an SDE/ JTO of BSNL who may be placed by theDivisional Engineer / Deputy General Manager (Projects), as in- charge of the work at site atany particular period of time.

h A/T Unit : A/T Unit shall mean Acceptance and Testing Unit/ (Inspection Circle) of BSNL

i A/T Officer : An Officer authorized by Inspection Circle to conduct A/T.

j Contract : The term contract means, the documents forming the tender and acceptancethereof and the formal agreement executed between the competent authority on behalf ofBSNL and the contractor, together with the documents referred to therein including theseconditions, the specifications, designs, drawings and instructions issued from time to time,by the Engineer- In-charge and all these documents taken together shall be deemed to formone contract and shall be complementary to one another. In the contract, the followingexpressions shall, unless the context otherwise requires, have the meanings, herebyrespectively assigned to them. The expression works or work shall unless there besomething either in the subject or context repugnant to such construction, be construed andtaken to mean the works by or by virtue of the contract contracted to be executed whethertemporary or permanent, and whether original, altered, substituted or additional.

k Contractor : The Contractor shall mean the individual, firm or company, whetherincorporated or not, undertaking the works and shall include the legal personalrepresentative of such individual or the persons composing such firm or company, or thesuccessors of such firm or company and the permitted assignees of such individualassignees of such individual, firm or company.

l Work : The expression “works” shall unless there be something either in the subject orcontext repugnant to such construction be construed and taken to mean the works by or byvirtue of the contract, contracted to be executed whether temporary or permanent andwhether original altered, substituted or additional.

m Schedule(s): The Schedule(s) referred to in these conditions shall mean the relevant schedule(s) or the standard schedule of rates mentioned in the document.

n Site : The site shall mean the land /or other places on, into or through which work is to beexecuted under the contract or any adjacent land, path or street through which, the work isto be executed under the contract or any adjacent land, path or street which may be allottedor used for the purpose of carrying out the contract.

o Normal time or Stipulated Time : Normal time or Stipulated time means time specified in the work order to complete the work.



p Extension of Time: Extension of Time means the time granted by BSNL to complete the work beyond the normal time or stipulated time.

q Date of Commencement of work : Date of commencement of work means the date ofactual commencement of work or 7th day from the date of issue of work order, whichever isearlier.

r Due date of completion: Due date of completion shall be the date by which the work shall be completed at site including clearance of site.

s Duration of completion of work : The duration of completion of work or completion time shall be time specified in the work order plus extension of time granted, if any.

t Excepted risk : Excepted risk are risks due to war (whether declared or not), invasion, actof foreign enemies, hostilities, civil war, rebellion, revolution, insurrection, military or usurpedpower, any acts of Government, damages from aircraft, acts of God, such as earthquake,lightening and unprecedented floods and other causes over which, the contractor has nocontrol and the same having been accepted as such, by the Accepting Authority or causessolely due to use or occupation by the government of the part of the work, in respect ofwhich a certificate of completion has been issued.

2. ELIGIBILITY OF BIDDERS :

The Invitation of bids is open to all as per their eligibility mentioned in NIT of this tender document.

B. THE BID DOCUMENTS

3. BID DOCUMENTS:

3.1 The construction work to be carried out, goods required, bidding procedures and contractterms are prescribed in the Bid Documents. The Bid Documents include:

3.1.1 Qualifying Bid:3.1.1.1 Notice Inviting Tender.

3.1.1.2 Bid Form.

3.1.1.3 Tenderer’s Profile.

3.1.1.4 Instructions to Bidders.

3.1.1.5 General (Commercial) Conditions of the contract.

3.1.1.6 Special conditions of contract

3.1.1.7 Scope of work and jurisdiction of the contract.

3.1.1.8 OF Cable Construction Specifications

3.1.1.9 Material Security Bond form

3.1.1.10 Proforma-B Mandate form for transfer of payment through EC/EFT



3.1.1.11 Agreement (Sample)

3.1.1.12 Letter of Authorization for attending Bid opening.

3.1.1.13 List of Documents to be submitted along with the Qualifying Bid.

3.1.1.14 Rates of Empty Cable Drums (if required)

3.1.2 Financial Bid

3.1.2.1 Schedule of Rates - for construction

3.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the biddocuments. Failure to furnish all information required as per the Bid Documents orsubmission of bids not substantially responsive to the Bid Documents in every respect willbe at the bidder’s risk and shall result in rejection of the bid.

4. QUERIES ON BID DOCUMENTS :A prospective bidder, requiring any clarification of the Bid Documents shall notify BSNL inwriting or by fax or by mail at BSNL’s mailing address indicated in the invitation for Bids.BSNL shall respond in writing to any request for clarification of the Bid Documents, which itreceives not later than 7 days prior to the date for the opening of the bids. Copies of thequery (without identifying the source) and the clarifications by BSNL shall be notified in theweb site www.tender.bsnl.co.in and all such clarification issued by BSNL will form part ofthe bid document.

5. AMENDMENT OF BID DOCUMENTS :

5.1 At any time, prior to the date for submission of bids, BSNL may, for any reason whether suomotto or in response to a clarification requested by a prospective Bidder, modify the BidDocuments by amendments.

5.2 The amendments shall be notified in our web site www.tender.bsnl.co.in and theseamendments will be binding on them.

5.3 In order to afford prospective bidders reasonable time to take the amendments into accountin preparing their bids, BSNL may, at its discretion, extend the deadline for the submission /opening of bids suitably.

C. PREPARATION OF BIDS

6. COST OF BIDDING :

The bidder shall bear all costs associated with the preparation and submission of the bid.BSNL, will in no case, be responsible or liable for these costs, regardless of the conduct oroutcome of the bidding process.


http://www.tender.bsnl.co.in/



7. DOCUMENTS ESTABLISHING BIDDER’S ELGIBILITY AND QUALIFICATIONS

The bidder shall furnish, as part of his bid documents establishing the bidder’s eligibility, thefollowing documents :

1. Bid Security in accordance to Clause 8 and cost of tender document.

2. Tender document (s) in original, duly filled in and signed by tenderer or his authorizedrepresentative along with seal on each page. All corrections and overwriting must be signedwith date by the tenderer or his authorized representative.

3. Self attested copy of PAN card (Income Tax card).

4. The registration of the firm, Authenticated copy of Partnership deed in cases of Partnership firm.

5. Solvency certificate from the Banker of the tenderer – up to works costing Rs.20 lakhs is Rs. 2lakhs; For works costing more than Rs. 20 lakhs is Rs. 5 lakhs. The solvency certificate shallbe valid for the current financial year.

6. Bid Form, duly filled in as per the Section II.

7. Tenderer’s profile, duly filled in as per Section III of the tender document.

8. Original “Power of Attorney” in case persons other than the tenderer has signed the tenderdocuments.

9. List of qualified experienced personnel, who are working for the tenderer, who will be deployed for the work.

10. Certificate by the contractor to the effect that he is not near relative of any BSNL employee as per the prescribed pro-forma given in Tender document.

11. Declaration towards compliance of the conditions of EPF/ESI & Misc provisions Act 1952.

12. Self attested copy of GST Registration certificate.

13. Self attested copy of Experience Certificate issued by an officer not below the rank ofDivisional Engineer or equivalent in other organizations for experience during past five yearsimmediately preceding to the date of NIT for OFC trenching works, Cable blowing / HDD notless than 5 Km from BSNL / PSU / Govt. Dept.

14. If the tender is for only HDD work (not composite tender), the contractor should own at leastone HDD machine in his/her name /in the name of the Firm or should have HDD machine onlease.(only for HDD tenders)

a. For establishment of ownership of HDD machine the contractor should submit the following



documents:i. Registration certificate of the HDD Machine

ii. Make of HDD machine, its capacity and serial no.

iii. Bill of lading and customs clearance receipt.

iv. Valid insurance copy for HDD machine

b. Those having HDD machine on lease should enclose a notarized Lease Deed for minimumof one year which should be valid for at least six months from the date of opening of tender along with above supporting documents mentioned in 14(1).

15. If the firm is registered with National Small Scale Industries Corporation (MSME/NSIC) ,contractor should enclose the latest and valid enlistment certificate of MSME/NSIC for thetendered item.

8. BID SECURITY :

8.1 The bidder shall furnish, as part of his bid, a bid security (EMD) for an amount as specifiedin the NIT. No interest shall be paid by BSNL on the bid security for any period, what soever.

8.2 The bid security is required to protect BSNL against the risk of bidders conduct, which wouldwarrant the security’s forfeiture, pursuant to Clause 8.7

8.3 Bid Security shall be paid in the form of Crossed Demand Draft issued by a Scheduledbank, drawn in favour of ““AO (Cash),O/o GM TP Hyderabad” payable at Hyderabad

8.4 A bid not secured in accordance with Clause 8.1 & 8.3, shall be rejected by BSNL asnon responsive.

8.5 The bid security of the unsuccessful bidder will be refunded as promptly as possible, but notlater than 30 days after the expiry of the period of bid validity prescribed by BSNL.

8.6 The successful bidder’s bid security will compulsorily be converted to form part ofperformance security deposit in accordance with the clause 5(ii) of Section V.

8.7 The bid security shall be forfeited:

8.7.1 If a bidder withdraws his bid during the period of bid validity specified in the biddocument or

8.7.2 If the bidder makes any modifications in the terms and conditions of thetender before acceptance of the tender, which are not acceptable to BSNL or

8.7.3 In case of successful bidder, if the bidder fails :(i)To sign the agreement in accordance with the clause 25, or(ii)To furnish Material Security in accordance with clause 5(i) of Section V.



9. BID PRICES :

9.1 The bidder shall give the total composite price inclusive of all levies and taxes, packaging,forwarding, freight and insurance in case of materials to be supplied and inclusive of alltaxes and levies etc., but exclusive of GST(@18%) and Cesses if any in case of works to beexecuted. Applicable GST(@18%) and cesses if any will be paid extra as per rules.

The contractor shall be responsible for transporting the materials, to be supplied by BSNL(from the store depot: Guravarajupally, Renigunta mandal under the jurisdiction of DGM TP

Tirupati or otherwise to execute the work under the contract, to site at his/their own cost.The costs of transportation are subsumed in the standard Schedule Rates and therefore noseparate charges are payable on this account. The offer shall be firm in Indian Rupees.

9.2 Prices shall be quoted by the bidder in Rupees per metre, both in words and figures in theFinancial bid of the document only. Prices quoted at any other place shall not beconsidered.

9.3 The price quoted by the bidder shall remain fixed during the entire period of contract andshall not be subject to variation on any account. A bid submitted with an adjustable pricequotation will be treated as non-responsive and rejected.

9.4 Discount, if any offered by the bidders shall not be considered unless they are specificallyindicated in the schedule of rates (Financial Bid). Bidders desiring to offer discount shalltherefore modify their offers suitably while quoting and shall quote clearly net price taking allsuch factors like discount, free supply, etc into account.

10. PERIOD OF VALIDITY OF BIDS :

10.1 Bid shall remain valid for 240 days from date of opening of the bid. A BID VALID FOR ASHORTER PERIOD SHALL BE REJECTED BY BSNL AS NON-RESPONSIVE.

10.2 BSNL reserves the right to request the lowest 3 bidders as per read out list on the openingday to extend the bid validity for a period of further 120 days and the bidder has tonecessarily extend the bid validity. Refusal to extend the bid validity will result in forfeiture ofthe bid security. A bidder accepting the request and extending the bid validity will not bepermitted to modify his bid.

11. SIGNING OF BID :

11.1 The bidder shall submit, as a part of his bid, the bid documents (In original) duly signed oneach and every page, establishing the conformity of his bid to the bid documents of all theworks to be executed by the bidder under the contact. [Note : The tenderer is advised tokeep a photocopy (at his own cost) of the bid documents for his own reference.]



11.2 The bid shall contain no Inter-lineation, erasures or overwriting except as necessary tocorrect errors made by the bidder in which case such corrections shall be signed with dateby the person or persons signing the bid.

D. SUBMISSION OF BIDS

12. METHOD OF PREPARATION OF BID

12.1 Tendersshall be submitted to the Divisional Engineer in the prescribed forms as per clause

7 placed in double sealed covers superscribed “Tender for Excavation of Trenches,HDD, Laying of pipes, OF Cable Blowing and other allied works insection………………..” (Name of the section to be specified). The outer cover should beproperly sealed (sealing wax/packing PVC tape). The tenders which are not submitted in above mentioned manner shall be summarily rejected.

12.2 The full name and addresses of the Tenderer shall be written on the bottom left hand sidecorner of the sealed cover.Both envelope must bear the following :

Tender for trenching and PLB Pipe laying & OF Cable BlowingWorks “NOT TO OPEN BEFORE (DUE DATE OF TENDER)” (Tender

No.__________________________________)

(Full address of the Tendering Authority)

Divisional Engineer,OFC Projects

3rd Floor, New Administrative Building,GMTD Compound, Tirupati-517501

12.3 The tenderer will be bound by all terms, conditions & specifications as detailed in the tenderdocuments.

12.4 Any tender with conditions other than those specified in the tender document is liable to besummarily rejected. No modification by the contractor in any of the conditions will bepermitted after the tender is opened.

13. SUBMISSION OF BIDS :

13.1 Tenders should be dropped in person in the tender box placed in the office of Divisional Engineer, before the closing (Date & Time) of tender, as mentioned in NIT.

The tenderer has to ensure the correct address if sent by Post. BSNL shall not be heldresponsible for delivery of bid to the wrong address. The slit of the tender box will be sealedimmediately after the specified time for receipt of tender. Any tender presented in personafter the sealing of box will not be received by (the tendering authority) or by any of the



subordinates or will not be allowed to be deposited in the tender box.

13.2 Postponement of Tender opening: Whenever it is considered necessary to postpone theopening date of tenders, it will be placed in the web site www.tender.bsnl.co.in at leastone day before the original date of opening. The reasons for postponing the tender shall berecorded in writing. If the date of opening of bids is declared as holiday, the bids will beopened on the next working date at the same time and venue.

13.3 BSNL if subsequently declares date fixed for opening of bids as holiday, the revisedschedule will be notified. However, in absence of such notification, the bids will be openedon next working day, time and venue remaining unaltered.

14. LATE BIDS :

14.1 Tenders will not be received after the specified time or closing of the tender and the sameshall be rejected and returned unopened to the bidder. It is the sole responsibility of thetenderer that he should ensure timely submission of tender.

15. MODIFICATION AND WITHDRAWAL OF BIDS :

15.1 The bidder may modify or withdraw his bid after submission and before opening providedthat the information is deposited by the bidder in a properly sealed envelope (withWax/Packing PVC tape) in the tender box, before the scheduled time & date for closing oftender.

15.2 No bid shall be modified subsequent to the deadline for submission of bids.

E. BID OPENING AND EVALUATION :

16. OPENING OF BIDS BY BSNL:

The opening process will be a single stage opening process done through www.tenderwizard.com/STPBSNL portal.





17. CLARIFICATION OF BIDS BY BSNL :

To assist in examination, evaluation and comparison of bids, BSNL may at its discretion askthe bidder for clarification of its bid. The request for its clarification and its response shall bein writing. However, no post bid clarification at the initiative of the bidder shall beentertained.

18. PRELIMINARY EVALUATION :

18.1 BSNL shall evaluate the bids to determinate whether they are complete, whether anycomputational errors have been made, whether required sureties have been furnished,whether the documents have been properly signed and whether the bids are generally inorder.

18.2 If there is discrepancy between words and figures, the amount in words shall prevail. If thecontractor does not attest the correction of the errors with full signature, his bid shall berejected.

18.3 Prior to the detailed evaluation, pursuant to Clause 19, BSNL will determine the substantialresponsiveness of each bid in the bid document. For purpose of these clauses asubstantially responsive bid is one which conforms to all the terms and conditions of the biddocuments without deviations. BSNL’s determination of bid’s responsiveness is to be



based on the contents of the bid itself without recourse to extra MSME/NSIC evidence.

18.4 A bid, determined as substantially non responsive will be rejected by BSNL and shall notsubsequent to the bid opening be made responsive by the bidder by correction of the non-conformity.

18.5 BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which does notconstitute a material deviation, provided such waiver does not prejudice or affect the relativeranking of the bidder.

19. EVALUATION AND COMPARISON OF SUBSTANTIALLY RESPONSIVE BIDS

19.1 BSNL shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to Clause 18.

19.2 The evaluation and comparison of responsive bids shall be on the rates offered and indicated in financial bid of the bid documents.

20. CONTACTING BSNL :

20.1 Subject to Clause 17 no bidder shall try to influence BSNL on any matter relating to its bid,from the time of bid opening till the time the contract is awarded.

20.2 Any effort by the bidder to modify his bid or influence BSNL in BSNL’s bidevaluation, bid comparison or the contract award decisions shall result in the rejection of

the bid.

21. AWARD OF CONTRACT :

21.1 BSNL shall consider award of contact only to those eligible bidders whose offers have been found technically, commercially and financially acceptable.

22. BSNL’S RIGHT TO VARY QUANTUM OF WORK :

BSNL, at the time of award of work under the contract, reserves the right to decrease orincrease the work by up to 25% of the total quantum of work specified in the schedule ofrequirements without any change in the rates or other terms and conditions.

23. BSNL’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS :

BSNL reserves the right to accept or reject any bid and to annul the bidding process andreject all bids, at any time prior to award of contract without assigning any reason what–so–ever and without thereby incurring any liability to the affected bidder or bidders on thegrounds for BSNL’s action.

24. ISSUE OF LETTER OF INTENT :

24.1 The issue of letter of intent shall constitute the intention of BSNL to enter into the contract



with the bidder. Letter of Intent will be issued as offer to the successful bidder.

24.2 The bidder shall within 21 days of issue of letter of intent, give his acceptance along withMaterial Security in conformity with clause 5 of Section-V provided with the biddocuments.

24.3 In exceptional cases where issue of work order is getting delayed the contractor may beasked to submit Material Security within 7 days from the date of intimation for issue ofwork order.

25. SIGNING OF AGREEMENT :

25.1 The signing of agreement shall constitute the award of contract on the bidder. Theagreement with the successful bidder shall be signed by BSNL within a week ofsubmission of material security as per as Clause 24.2 above.

25.2 As soon as the tender is approved by the Competent Authority, the Bid security depositedby the successful bidder shall be compulsorily converted into the Performance SecurityDeposit, which will be held by BSNL till the completion of warranty period.

26. ANNULMENT OF AWARD

Failure of the successful bidder to comply with the requirement of relevant clause shallconstitute sufficient ground for the annulment of the award and forfeiture of the bidsecurity, in which event BSNL may make the award to any other bidder at the discretion ofBSNL or call for new bids.



SECTION VGENERAL (COMMERCIAL) CONDITIONS OF THE CONTRACT

1. APPLICATION :The General condition shall apply in contracts made by BSNL for the execution of OF cable construction work.

2. STANDARDS :The works to be executed under the contract shall confirm to the standards prescribed in the OF cable construction practices.

3. PRICES :3.1 Prices charged by the contractor for the works performed under the Contract shall not be

higher from the prices quoted by the contractor in his Bid.

3.2 Price once fixed will remain valid for the period of contract. Increase and decrease of taxes/duties will not affect the price during this period.

4. SUB CONTRACTS :The contractor shall not assign, sub contract or subject the whole or any part of the workscovered by the contract, under any circumstances.

5. SECURITY :

i MATERIAL SECURITY :a The Successful tenderer will have to deposit material security as mentioned in the

scope of work subject to a minimum of Rs. 2 lakhs per DGM unit in the form of bankguarantee valid upto 1 year from a scheduled bank and in the material security bondform provided in Section-IX, of the bid document. Material security can also besubmitted in the form of Crossed Demand Draft drawn in favour of BSNL in the similarmanner as specified for EMD, and mentioned in NIT. The Material security will be anon-interest bearing deposit, for any period what-so-ever. The Material securitydeposited with DGM shall be valid for all divisions coming under his jurisdiction.

b The contractor at any point of time will not be issued stores costing more thanmaterials security. If due to any reason more store has to be issued to the contractor,then the material security will be suitably enhanced. In this regard the decision of theDeputy General Manager (Projects), shall be final and binding.

c The proceeds of the material security shall be payable to BSNL as a compensationfor any loss resulting from the contractor’s failure to handle properly the materialissued to him under the contract.



d The Material security shall be released/refunded within a fortnight from the date of thepayment of the last final bill of the work under the contract or final settlement ofmaterial account whichever is later on production of ‘no dues certificate’ from“Engineer-In-Charge”

ii PERFORMANCE SECURITY :

a The contractor whose tender has been accepted shall deposit an additional sum, atthe time of executing the Contract , which along with the EMD submitted with thetender, will make the initial security deposit equal to 5% (five percent) of theestimated cost or accepted tender cost whichever is higher. Another 5% will bededucted from the running/final bills so that the total security deposit will be equal to10% (ten percent) of the estimated cost or accepted tender cost whichever is higher.

b The proceeds of the security deposit shall be payable to BSNL as compensation forany loss resulting from the contractor’s failure to complete its obligations under thecontract.

c The performance security deposit shall be refunded within three months aftersettlement of final bills of last work executed provided there are no recoveries to bemade arising out of poor quality of work, incomplete work and/or violation of anyterms and conditions of the contract as stipulated in the bid document.

d No interest will be paid to the contractor on the security deposit.

6. ISSUE OF WORK ORDERS AND TIME LIMIT:

6.1 The work order shall be issued so as to include all items of works for the section allotted tothe contractor as put in the NIT.

6.2 The work orders shall be issued by the Divisional Engineer in-charge of OF cable constructionworks after examining the technical and planning details of the works to be executed.

6.3 If due to any reason partial work order is to be issued then the same shall be issued with theapproval of an officer not below the rank of Deputy General Manager.

6.4 The Divisional Engineer shall mention the time limit to execute the work order after seeing thequantum of work and store availability position.



6.5 BSNL reserves the right to cancel or modify the scope of work stipulated to be carried outagainst the work order in the event of change of plan necessitated on account of technicalreasons or in the opinion of work order issuing authority or the Deputy General Manager(Projects), the contractor is not executing the work at the required pace.

EXTENSION OF THE TIME LIMIT (EOT):7.7.1 General

7.1.1 In each work order, the work order issuing authority shall specify the time allowedfor completion of work consistent with the magnitude and urgency of work. The timeallowed for carrying out the work is to be strictly observed by the contractor andshall be reckoned from seventh day from the date of issue of the work order, or anearlier date if work is urgently required, and indicated in the work order.

7.1.2 In as much as “the time being deemed to be the essence of contract”,throughout the stipulated period of contract, the work is to be proceeded with all duediligence on the part of the contractor.

7.2 Application for Extension of the Time and Sanction of Extension of Time (EOT) :

7.2.1 There may be some hindrances, other than covered under force majeure, whileexecution of work and in such cases the contractor shall apply in writing in theprescribed form (Part-A) to the Engineer-In-Charge for extension of time (EOT), onaccount of which he desires such extension within three days of occurrence ofhindrance. The Engineer-in-Charge shall forward the request to the competentauthority (an Officer of the rank JAG level in-charge of trenching and pipe layingwork) with his detailed report and photocopy of the hindrance register, in theprescribed form (Part-B) within three days of receipt of request from the contractor.The Competent Authority is empowered to grant extension of time for completion ofwork on certain conditions. He shall exercise such powers, if the followingconditions are satisfied.

7.2.1.1 The Application contains the ground(s), which hindered the contractor in executionof work.

7.2.1.2 The Engineer-in-charge is of the opinion that the grounds shown for extension oftime are reasonable.

7.2.2 The competent authority shall consider the request keeping all the facts andcircumstances in view and shall grant extension of time, if in his opinion, there arereasonable and sufficient grounds for granting such extension and the reasons for



delay are not ascribable to the contractor.

7.2.3 The Competent Authority may also grant extension of time for completion of work incases where reasons for delay are ascribable to the contractor, but such extensionof time shall be with LD Charges as per Clause dealing with penalty for delays inexecution of works (Clause 13). The extension of time with LD Charges shall beissued under the signature of JAG level Telecom Officer (DGM level) competent togrant the extension of time.

7.2.4 The competent authority shall grant EOT with time period for completion of workexpressly mentioned. The sanction of the competent authority of EOT shall beissued under the signature of the Engineer-In-Charge.

7.2.5 If the competent authority is of the opinion that the grounds shown by thecontractors are not reasonable and sufficient and declines to grant the extension oftime, the contractor cannot challenge the soundness of the opinion by reference toarbitration. The decision of the competent authority on period of extension of time orrefusal for extension of time shall be final and binding on the contractor.

7.3 Grant of Extension of time without Applications :

7.3.1 There are, at times, practical difficulties like non-availability of materials, ROW etc,reasons of which are ascribable to BSNL. In such cases, the Engineer-In-Chargewith the approval of competent Authority to sanction EOT may issue extension oftime suo moto without waiting for contractor to make an application for EOT. Entryof hindrances shall be made in the Hindrance Register. BSNL will, however, not beliable to the contractor for any losses or damages, costs, charges, or expenses thatthe contractor may in any way sustain/suffer due to delay in making the aboveavailable.

8. MEASUREMENT, INSPECTION, TESTING & ACCEPTANCE TESTING :

8.1 Measurement :

8.1.1 The measurement books are to be maintained by the Officer in-Charge of the workor his immediate engineering subordinate not below the rank of Junior TelecomOfficer. The entry shall be made in ink. No entry shall be erased. If a mistake ismade, it should be corrected by crossing out the incorrect words or figures andinserting the corrections, the corrections thus made shall be initialed & dated by theOfficer concerned.

8.1.2 Responsibility of taking and recording measurements: The measurement ofvarious items of work shall be taken and recorded in the measurement book issued



with each work order. The measurement shall be taken and recorded by an officernot below the rank of Junior Telecom Officer, supervising the work. The JuniorTelecom Officer/Sub Divisional Engineer, directly responsible for supervision ofwork, shall be responsible for accuracy of 100% of measurements. The SubDivisional Engineer where Junior Telecom Officer is supervising officer shall beresponsible for conducting test check of 50% of measurements. The DivisionalEngineer shall be responsible for conducting test check of 10% of measurements.

8.1.3 Method of recording of nomenclature of items : Complete nomenclature ofitems, as given in the agreement need not be reproduced in the measurement bookfor recording the measurements but corresponding item code as provided, shall beused.

8.1.4 Method of Measurements: The measurements of the work shall be done activity-wise as and when the item of work is ready for measurement. The methods ofmeasurement of various items are enumerated as under :

• Measurement of depth of trenches :

The cable routes of one work order shall be divided into a number of segmentseach of maximum 200 Meters length bounded by identifiable landmarks at both theends of the segments. The measurement of depth shall be recorded at each pointof measurement (POM) in the measurement book in meters in the multiples of 5cms. For example 97 cms will be recorded as 95 cms and 103 cms as 105 cms.The points of measurements shall preferably be at an interval of 10 Meters, startingfrom 0 (Zero) meter. For example, if the length of segment is 75 meters, the POMshall be at 0 M. 10 M, 20 M, 30 M, 40 M, 50 M, 60 M, 70 M. The last POM shall beat 75th M to be recorded against Residual POM.

The efforts required to excavate trenches is not proportionate especially withreference to depth. Therefore, normally the workers tend to dig shallow trenches.As standard depth of the trench is important for future life and protection of cables,this tendency has to be discouraged. In order to encourage the contractor toachieve best possible depth in the face of site constraints, the following scale ofpayment shall be applied for digging trenches of lesser depths, subject to conditionthat relaxation has been granted by the competent authority for lesser depths.



Depth of Trench : 165 cms

Depth between Reduction in rate

< 165 cms. to >150 cms. 5% of approved rates.

< 150 cms, to > 130 cms. 12.5% of approved rates.

< 130 cms, to > 100 cms 25% of approved rates.

Below 100 Cms. 40% of approved rates

8.1.5 If the area is predominantly rocky or full of hindrances, the GM concerned maydecide to call the tenders for a curtailed depth of 140/120 cms of trench. The ratereduction schedule for such trenches is given below. The sections where tendersare called for such lower depth will be specified in the NIT.

8.1.6 Depth of Trench : 140 cms


< 140 cms. To >125 cms. 5% of approved rates.

< 125 cms, To > 105 cms. 15% of approved rates.


8.1.7 Depth of Trench : 120 cms


< 120 cms. To >105 cms. 5% of approved rates.


The payment for subnormal depth will be calculated as per equation given below:

P=(100-ROR) x RA x D/ND

PRORRAD

= Payment for one metre= Reduction in rate in % as applicable as per table given above.= Approved rate of trenching per metre.= Actual Depth achieved in cms.



ND = Nominal depth of trench 165 cms for which tender has been floated.

Measurement of Lengths and profiles of strata and protection: -The measurements of length of trenches are on running meter basis, irrespectiveof type of soil encountered while digging. The type of protection provided (itemcode-wise) in a segment shall be recorded in the measurement book in the sheetprovided for this purpose.

Measurement of length of cable: - The length of cables laid in trenches,through pipes and through ducts shall be measured by use of RODOMeter/Measuring Tape. The length should be cross verified with the marking oflengths on the cables. The lengths shall be recorded in sheet provided in themeasurement book.

Measurement of other items: - The measurement/numerical details of otherItems shall be recorded in the sheets provided for respective items viz.Digging of joint pit and preparation of joint chambers along with its type i.e.Brick Chamber or Pre Cast RCC/DWC type.Fixing, Painting and sign-writing of route/joint indicators.Termination of Cable in equipment room and no. of joints.

8.1.8 The contractor shall sign all the measurement recorded in the measurement book.This will be considered as an acceptance by the contractor, of measurementsrecorded in the MB. In case contractor fails to attend at the measurements or failto countersign or to record the difference within a week, then in any such eventsthe measurements taken by Engineer- in-charge or by the subordinate as the casemay be shall be final and binding on the contractor and the contractor shall haveno right to dispute the same.

8.1.9 The Divisional Engineer before passing the bill for sections covered by each set ofmeasurement may carry out test check by re-opening trench at as many locationsas necessary as specified in document ‘procedures for underground cableconstruction ‘ and bills will be passed only when he is personally satisfied of thecorrectness of entries in the “Measurement Book” and also when he is satisfied ofother aspects of the work as per the terms of the contract. The contractor shallprovide the necessary assistance of labour for re-opening of trench for test checkby the Divisional Engineer. Separate payment shall not be made to the contractorfor excavation of such test checks, however such test pits shall not be more than10% of the cable laying work.

8.2 Inspection, and Quality Control :

8.2.1 The Quality of works : The importance of quality of trenching and pipe layingworks need not be over-emphasized. The quality and availability of long distancemedia and efficiency of the reliable media connectivity to exchanges depends



upon quality of trenching and pipe laying. Further, the OF Cables are vulnerable todamages due to work of other agencies.

8.2.2 The quality of OF Cable plant depends upon the quality of individual items of workinvolved, viz. Depth of Cables laid, Care while paving & laying, Protection, Jointingof Cables and Terminations in equipment room and at last but not the least ondocumentation of cable network. In order to ensure quality in cable constructionwork, each component of work needs attention. The works shall be carried outstrictly in accordance with specifications laid down to achieve the requisite qualityaimed.

8.2.3 It is imperative that the contractor(s) is/are fully conversant with the constructionpractices and shall be fully equipped to carry out the work in accordance with thespecifications. The contractors are expected and bound to ensure quality inconstruction works in accordance with specifications laid down. The contractorshall engage adequate and experienced supervisors to ensure that works arecarried out as per specifications and with due diligence and in a professionalmanner. The contractors shall satisfy himself/themselves that the work conformsto the quality specifications before offering the same to A/T Wing for AcceptanceTesting.

8.2.4 An assessment of extent of interest shown by the contractors in executing theworks with requisite quality shall be recorded and used in evaluating theContractor’s Performance Rating (CPR).

8.2.5 In addition to Acceptance Testing being carried out by A/T Wing and supervisionby Construction Officers, all works at all times shall be open to inspection ofBSNL. The Contractors shall be bound, if called upon to do so, to offer the worksfor inspection without any extra payment.

8.2.6 Site Order Book: The site order book is one of the primary records to bemaintained by the JTO/ SDE supervising the work during the course of executionof works. The noting made by Officers as well as contractors, will form as basis foroperation of many contractual clauses. The contractor shall remove all the defectspointed out by BSNL in the site order book. The site order book is to bemaintained in the prescribed format. The Contractor or their authorizedrepresentatives shall also be at liberty to note their difficulties etc. in these books.The site order book shall invariably be consulted at the time of making finalpayments to the contractor.



8.3 Testing and Acceptance Testing :

8.3.1 The work shall be deemed to have been completed only after the same has beenaccepted by the A/T officer. The contractor shall make test pits at the locationsdesired by A/T Officer for conducting test checks without any extra payment. TheContractor shall restore the pits after test measurements to its original shape. Thecontractor shall be responsible to provide test/measurement tools and testers forconducting various tests.

8.3.2 Scope of Acceptance and Testing: The purpose of acceptance and Testing is toverify integrity of measurement and quality of work done. The A/T Officer shall notbe responsible for recording of measurements for the purpose of billing andcontractual obligations. However, if the measurements taken by A/T Officer arefound to be lesser than the measurements recorded by the Officer responsible forrecording the measurements, the measurement taken by A/T Officer shall prevailwithout prejudice to any punitive action against the contractor as per provisions ofthe contract and the officer recording the measurements. The contractor shall beobligated to remove defects/deficiencies pointed out by A/T Officer without anyadditional cost to BSNL.

8.3.3 Offering the work for acceptance and testing: The Sub Divisional Engineerresponsible for construction, after having satisfied himself of completion of workready for A/T, shall offer the work to A/T Officer for conducting AcceptanceTesting. The work shall be offered for A/T as soon as part of work is complete inall respects. The work against any work order can be offered for A/T in a numberof stages.

8.3.4 The contractor shall provide labour, if demanded by the A/T Officer for digging oftest pits and other necessary infrastructure for carrying out the A/T work. No extrapayment will be made for the digging of test pit.

9. WARRANTY

9.1 The contractor shall warrant that the material supplied for the work shall be new and free fromall defects and faults in material, workmanship and manufacture and shall be of the highestgrade and consistent with the established and generally accepted standards for materials ofthe type ordered and shall perform in full conformity with the specifications and drawings. Thecontractor shall be responsible for any defects that may develop under the conditionsprovided by the contract and under proper use, arising from faulty materials, design orworkmanship such as corrosion of the equipment, inadequate quantity of materials etc. andshall remedy such defects at his own cost when called upon to do so by BSNL who shallstate in writing in what respect the stores are faulty. This warranty shall survive inspection orpayment for and acceptance of goods, but shall expire except in respect of



complaints notified prior to such date, twelve months after the acceptance testing.

9.2 If it becomes necessary for the contractor to replace or renew any defective portion/portions ofthe material under this clause, the provisions of the clause shall apply to the portion/portionsmaterial so replaced or renewed or until the end of the above mentioned period of twelvemonths, whichever may be later. If any defect is not remedied within a reasonable time, asprescribed by BSNL, BSNL may proceed to do the work at the contractor's risk and costs, butwithout prejudice to any other rights which BSNL may have against the contractor in respect ofsuch defects.

9.3 Replacement under warranty clause shall be made by the contractor free of all charges at siteincluding freight, insurance, cost of works and other incidental charges.

10. AUDIT AND TECHNICAL EXAMINATION :

10.1 BSNL shall have the right to cause an audit and technical examination of the work and the finalbills of the contractor including all supporting vouchers, abstract etc., to be made after paymentof the final bill and if as a result of such audit and technical examination any sum is found tohave been overpaid in respect of any work done by the contractor under the contract or anywork claimed by him to have been done by him under the contract and found not to have beenexecuted, the contractor shall be liable to refund the amount of over payment and it shall belawful for BSNL to recover the same from him in the manner prescribed in the relevantclauses, or in any other manner legally permissible and if it is found that the contractor waspaid less than what was due to him under the contract in respect of any work executed by himunder it, the amount of such under payment shall be duly paid by BSNL to the contractor.

10.2 Provided that BSNL shall be entitled to recover any sum overpaid, nor the contractor shall beentitled to payment of any sum paid short where such payment have been agreed uponbetween the Divisional Engineer or his subordinate officer on one hand and the contractor onthe other under any term of the contract permitting payment for work after assessment by theDeputy General Manager (Projects) or his subordinate officer.

10.3 Any sum of money due and payable to the contractor (including security deposit returnable tohim) under this contract may be appropriated by BSNL for the payment of a sum of moneyarising out or under any other contract made by the contractor with BSNL.

11. PAYMENT TERMS :11.1 Procedure for Preparation and settlement of bills :

11.1.1 All items of work involved in the work order shall be completed in all respectsbefore preferring the bills for the work. The provision of running bill has beenmade to make it easy for the contractor to manage his cash flow and to complete



the work systematically and meaningfully in a shortest possible time. Theprocedure for preparation of running and final bills is enumerated as under.

11.1.1.1 Procedure for preparation, processing and payment of running bills:

The contractor shall prepare the running bills in triplicate ensuring execution ofpart work in its completeness as envisaged above, correctness of rates andquantum of work and submit the bills to JTO/SDE in-charge of work. The billsshall be prepared accurately and as per measurements recorded in themeasurement book and the JTO/SDE in-charge shall record the certificate on therunning bill that the site order books have been consulted before signing therunning bills. This would enable the JTO/SDE to ensure whether the defectspointed during execution have been rectified or not. The JTO/ SDE in-charge ofwork shall scrutinize the bills and accord necessary certificates and submit therunning bills with the documents as mentioned below to the Divisional Engineer,in-charge of work.

• First copy of bill with first copies of measurement sheets of measurement book. (Payable copy).

• Second copy of bill with second copies of measurement sheets of measurement book. (Not for Payment).

• Third copy of the bill with photocopies of measurement sheets (Not for Payment).

• The EPF Challan, ESI Challan for the previous month and Service Tax return for the previous quarter.

11.1.1.2 The Divisional Engineer shall exercise the prescribed checks on the bills and accord necessary certificates on the bills. The Divisional Engineer shall retain the third copy in record and record it in the estimate file maintained in his office and send first and second copies with all documents to relevant higher office for processing of bills and release of payment.

11.1.1.3 The office cell dealing with OFC bills shall process the bills in the estimate file ofthe concerned work and scrutinize the bills vis-à-vis work order issued,sanctioned provisions in the estimate, etc. The bill shall be passed, afternecessary scrutiny by Works Section, by the officer competent to pass the bill.Against any running bill, payment to the extent of only 90% shall be made whichshall be treated as an advance to the contractor. 5 % of the bill amount towardsSecurity Deposit and Statutory taxes (Income Tax etc.) applicable to contractshall be deducted at the time of payment from each running bill. Account payeecheque for the amount passed in the bill will be issued only after the contractorgives a stamped receipt for the amount, if the bills are not pre-receipted. Detailsof payment of all the bills shall be entered into contractor’s ledger by WorkSection of the Planning Cell.

11.1.1.4 In exceptional cases where work required for preferring a running bill cannot be


completed within reasonable time due to non-availability of stores or any otherreason and where BSNL is responsible for delay, the concerned DGM maypermit payment of running bill (prepared without completing the work end-to-endfor that unit of work) to the extent of 70% so that the contractor does not faceresource crunch. Such payment shall be treated as an advance payment to thecontractor like any other running bills.

11.1.1.5 Payment of GST will be made, when claimed with registration numbers given at the time of agreement.

11.1.2 Procedure for preparation, processing and payment of final bill: Thecontractor shall prepare the final bill in triplicate and acceptance & testing of allthe works and submit the same to JTO/ SDE in-charge of work within 30 days ofacceptance and testing and payment shall be made within three months aftersubmission of such bill. The final bill shall be prepared for all items involved inexecution of complete work order. The contractor shall prepare the final billcontaining the following details:

➢ The bill for all the quantities as per Measurements at the approved rates.➢ Adjustment of amount received against running bills.➢ Adjustment of performance security deposit and statutory taxes already

recovered, if applicable.➢ Store reconciliation statement furnishing account of stores received

against the work order and returned to the designated Store godown as surplus with requisite verifications from store in-charge of work.

➢ Letters of grant of E.O.T(s). if work could not be completed within stipulated time.

➢ Six sets of bound documentation.

➢

11.1.2.1 The JTO/ SDE in-charge of work shall scrutinize the final bill against the worksentrusted and accord necessary certificates stating that the work has beenexecuted satisfactorily in accordance with specifications and terms andconditions of the contract. The JTO/ SDE shall verify the quantities of items ofwork with reference to measurements recorded in the measurement book (andalso A/T reports in case of any devotions noted by A/T officer). The JTO/SDE in-charge of work shall submit the final bills, along with other documents mentionedabove, with the documents as mentioned hereunder to the Divisional Engineer,in-charge of work.

➢ Bill prepared by the contractor.➢ Material Reconciliation Statement.➢ Measurement Book.➢ A/T Certificates.➢ The Site Order Book.➢ The Hindrances Register.➢ Extension of time granted if applicable.




➢Details of recoveries/penalties for delays, damages to BSNL/Third partyproperties as per provisions of the contract. In case no recovery is to bemade, NIL report needs to be submitted.

➢Details of empty cable drums cost which needs to be recovered from the bill.

➢The EPF Challan, ESI Challan for the previous month and Service Tax return for the previous quarter.

11.1.2.2 The Divisional Engineer shall exercise the prescribed checks on the bills andaccord necessary certificates on the bills. The Divisional Engineer shall retain thethird copy of the bill along with photocopies of other documents not available inhis estimate file and send first and second copies of the bill, measurement bookand other documents submitted by S.D.E. along with the bills as above to thehigher office for processing and final payment.

11.1.2.3 The office cell dealing with OFC bills shall process the bill in the estimate file ofthe concerned work and scrutinize the bill vis-à-vis work order issued, sanctionedprovisions in the estimate etc. The office cell shall also scrutinize the bill torecover all the liabilities of the contractor and statutory taxes besides 5%payments against security deposit. The bill shall be passed, after necessaryscrutiny by Works Section, by the officer competent to pass the final bill.

11.1.3 No payment will be made for goods supplied by the contractor if rejected at siteon testing.

11.2 Procedure for payment for substandard works:

11.2.1 The contractors are required to execute all works satisfactorily and in accordancewith the specifications. If certain items of work are executed with unsound,imperfect or unskilled workmanship or with materials of any inferior description orthat any materials or articles provided by him for execution of work are unsound orof a quality inferior to that contracted for or otherwise not in accordance with thecontract (referred to as substandard work hereinafter), the Divisional Engineer in-charge shall make a demand in writing specifying the work, materials or articlesabout which there is a complaint.

11.2.2 Timely action by Construction Officers: Timely reporting and action, to a greatextent, can prevent occurrence of substandard work, which will be difficult orimpossible to rectify later on. It is incumbent on the part of Construction Officers topoint out the defects in work in time during progress of the work. The JuniorTelecom Officer/Sub Divisional Engineer responsible for execution andsupervision of work shall without any loss of time submit a report of occurrence ofany substandard work to the Divisional Engineer in-charge besides making an



entry in the site order book. A notice in respect of defective works shall be given tothe contractor by Divisional Engineer-in-charge in writing during the progress ofwork asking the contractor to rectify/replace/remove the substandard item of workand also definite time period within which such rectification/removal/replacementhas to be done. After expiry of the notice period if the contractor fails to rectify/remove/replace the substandard item, the defect shall be gotrectified/replaced/removed by BSNL or through some other agency at the risk andthe cost of the contractor.

11.2.3 Non-reporting of the substandard work in time on the part of ConstructionOfficer(s) shall not in any way entitle the contractor to claim that the defects werenot pointed out during execution and as such the contractor cannot be absolved ofthe responsibility for substandard work and associated liabilities.

11.2.4 Authority and procedure to accept substandard work and payment thereof: Theremay be certain items of work pointed out as substandard which may be difficult torectify and in the opinion of the DGM/GM (Projects), the items in question will notmaterially deteriorate the quality of service provided by the construction, DGM/GM(Projects) shall appoint committee to work out the reduced rates payable to thecontractor for such substandard work. The committee shall constitute oneDivisional Engineer other than the one who is directly in-charge of CableConstruction involving substandard items of work, as Chairman and one S.D.E.and an Accounts Officer as members. The committee shall take into account theapproximate cost of material/work pointed out as substandard and recommend therates payable for substandard work, which shall not exceed 60% of the approvedrates of the item in question.

11.2.5 Record of substandard work: The items adjudged, as substandard shall beentered into the measurement book with red ink.

12. DISPOSAL OF EMPTY CABLE DRUMS:

12.1 The contractor shall be responsible to dispose off the empty cable drums after laying of thecable. The competent authority taking in to account the prevailing market rates has fixed thecost of Optical Fiber cable drums. The cost of empty cable drums shall be deducted from thebill for the work on which the cable along with the drum has been issued or any other amountdue to the contractor or from security deposit.

12.2 Rates fixed for Optical Fiber Cable drums are given in Tender Document (Quantifying Bid).The rates are fixed and there is no percentage above or below applicable on these rates.



12.3 The contractor shall be responsible for the accounting of the cable drums issued and shallmention the number of cable drums in the bill so that the amount is deducted from the billsdue.

12.4 The contractor shall not be allowed to dump the empty cable drums in Govt/public place, whichmay cause inconvenience to Govt/Public. If the contractor does not dispose of the empty cabledrums within 3 days of becoming empty, BSNL is at liberty to dispose of the drum in anymanner deemed fit and also recover the amount fixed in this contract for empty cable drumsalong with the transportation charges (to be decided by the DGM Projects from the bill/securitydeposit/any other amount due to the contractor.

13. PENALTY CLAUSE :

13.1 Delays in the contractor’s performance :

13.1.1 The time allowed for completion of the work as entered in the tender shall bestrictly adhered by the contractor and shall be deemed to be the mostimportant aspect of the contract on the part of the contractor and shall bereckoned from the Seventh day from issue of work order by BSNL. Thework shall, throughout the stipulated period of contract, be proceeded with alldue diligence to achieve the desired progress uniformly, and the contractor shallpay as penalty an amount equal to 0.25 percent of the estimated amount perday of delay in completion of work, subject to a maximum of 10 (ten) percent ofthe cost of the work awarded.

13.1.2On any date the penalty payable as above, reaches 10(ten) percent of theestimated cost of the work, the contractor should proceed with the work furtheronly on getting a written instructions from the Divisional Engineer that, he isallowed to proceed further with the work. It will be in the discretion of theDivisional Engineer to allow the contractor to continue with the work on the basisof any written agreement reached between the contractor and the DivisionalEngineer one of the conditions of such agreement may be a stipulation for thecontractor to agree for realisation of penalty for delay at a higher rate as may beagreed between the Divisional Engineer and contractor.

13.1.3Penalty for delay in completion of the work shall be recoverable from the bills ofthe contractor and/or by adjustment from the security deposit or from the bills ofany other contract. However, adjustment from security deposit will be made onlywhen the contract has been terminated or at the time of final settlement of billson completion of work.



13.1.4 In case of slow progress of the work in a section which have been awarded to aparticular contractor, and the public interest does not permit extension of timelimit for completion of work, the Deputy General Manager will have the full rightto order that the scope of the contractor may be restricted to such fraction of thewhole of the work and get the balance executed at the risk and cost of thecontractor. The details are given in Rescission of the contract clause of the biddocument. All such payments shall be recovered from the contractor’s pendingbills or security deposit.

13.1.5The Deputy General Manager (Projects) reserves the right to cancel the contractand forfeit the security deposit if the contractor fails to commence the work within7 days after issue of the work order.

13.2 Penalty for causing inconvenience to the Public :13.2.1 To ensure progress during the execution of work and to cause minimum

inconvenience to the public, the contractor shall not dig a trench of more than200 meters at a stretch in a route at a time. He shall cause to lay pipe andclose such trenches expeditiously. Under any circumstances a stretch of trenchof maximum 200 meters shall not be kept open for more than 4 days in case ofcable laying by digging paved surfaces. In the event of contractor failing tocomply with, these conditions, a penalty of recovery up to Rs.300/-per day thetrench is kept open beyond the time limit allowed may be imposed by BSNL.This penalty will be in addition to that payable for delay or slow work.

13.2.2 The contractor shall not be allowed to dump the empty cable drums / wastematerials in Govt/ Public place which may cause inconvenience to Govt/ Public.If the contractor does not dispose off the empty drums / waste materials within3 days of becoming empty, BSNL is at liberty to dispose off the drum in anymanner deemed fit and also recover the amount fixed in this contract for emptydrums/ waste materials from the bill/ security deposit/ along with the costsincurred by BSNL in disposing off such materials. BSNL may also levy apenalty upto Rs. One Thousand for each such default.

13.2.3 If any such penalty is levied on a contractor for more than 2 occasions, thenhis/her contract could be terminated. In this regard the decision of DeputyGeneral Manager (Projects) shall be final and binding.

13.3 Penalty for cutting/damaging the old cable / Utilities :

13.3.1 During excavation of trench utmost care is to be taken by the contractor, so thatthe existing underground cables/utilities are not damaged or cut.

Cable owned by BSNL : In case any damage/cut is done to the existing cables owned by BSNL, a penalty as per the schedule given below will be charged from



the contractor or the amount will be deducted from his running bills:

Size of existing UG/OF Amount of penalty per cut / damageCables cut/damaged

Up to 100 pairs cable Rs.10,000.00 (Rupees Ten Thousand only)

Above 100 pairs & upto 400 pairs Rs.20,000.00 (Rupees Twenty thousand only)

Above 400 pairs upto 800 pairs Rs.40,000.00 (Rupees Forty thousand only)Above 800 pairs Rs.75,000.00(Rupees Seventy Five Thousand only)

OF Cable of any size Rs.1,50,000.00 (One Lakh Fifty Thousand only)

Besides the above penalty, the contractor shall carryout such repairs forrestoration of the damaged cable free of charge. The cost of jointing kit shallalso be borne by the contractor. If contractor fails to repair the damage, thecost of repair (including cost of labour + Jointing kit) shall be recovered fromthe contractor.

Cable / Utility owned by Other Agencies : Damage caused to any otherutilities the contractor shall be held fully responsible. The damage chargeswhatever claimed by the affected agency shall be borne by the Contractor. Tothis effect the amount shall be deducted from his bills / Security deposit or anyother amount with BSNL.

13.4 Penalty to damaged stores / materials supplied by BSNL while laying :

13.4.1 The contractor while taking delivery of materials supplied by BSNL at thedesignated place shall thoroughly inspect all items before taking them over. Incase of execution of the work, if any materials are found damaged/workingunsatisfactorily, then a penalty equivalent to the cost of material plus 17.5 % aspenalty shall be recovered from the contractor’s payment/securities.

13.4.2 However, contractor will not be penalised for any defect in workmanship of thematerials, which shall be taken up separately with the supplier of the stores.

14. RESCISSION / TERMINATION OF CONTRACT

14.1 Circumstances for rescission of contract: Under the following conditions the competent authority may rescind the contract.

a If the contractor commits breach of any item of terms and conditions of the contract.

b If the contractor suspends or abandons the execution of work and the engineerin-charge of the work comes to conclusion that work could not be completed bythe due date for completion or the contractor had already failed to complete thework by that date.

c If the contractor had been given by the officer-in-charge of work a notice inwriting to rectify/replace any defective work and he/she fails to comply with therequirement within the specified period.



14.2 Upon rescission of the contract, the security deposit of the contractor shall be liable to be forfeited and shall be absolutely at the disposal of BSNL as under:

14.2.1 Measurement of Works executed since the date of last measurement and uptothe date of rescission of contract shall be taken in the presence of thecontractor or his authorised representative who shall sign the same in the MB.If the contractor or his authorised representative do not turn up for jointmeasurement, the measurement shall be taken by the officer authorised for thispurpose after expiry of due date given for joint measurement. Themeasurement taken by the officer so authorised shall be final and no furtherrequest for joint measurement shall be entertained.

14.2.2 The unused material (Supplied by BSNL) available at site, shall be transportedback by BSNL to the Telecom Store at the risk and cost of the contractor. If anysuch materials is found damaged/lost then the penalty shall also be recoveredfrom the contractor as per conditions in tender documents /bid.

14.2.3 The un-executed work shall be got executed through the qualified bidder fromamongst the bidders, who participated in the bidding process, by giving theoffers in their order of ranking (L-2, L-3...) at their quoted rates. If the work wasawarded on single Bid basis then BSNL shall get the unexecuted workcompleted through any other contractor approved in DGM (Projects) at theapproved rates of that particular section or to execute the work through BSNLemployed labours, as is convenient or expedient to BSNL at the risk and costof the contractor. In such a event no compensation shall be payable by BSNLto the contractor towards any inconvenience/loss that he may be subjected toas a result or such an action by BSNL. In this regard the decision of GM(Projects) shall be final and binding. In all these cases, expenses which may beincurred in excess of the sum which would have been paid to the originalcontractor if the whole work had been executed by him shall be borne and paidby the original contractor and shall be deducted from any money due to him byBSNL under the contract or any other account whatsoever anywhere in BSNLor from a security deposit.

14.2.4 The certificate of the Divisional Engineer in-charge of work as to the value ofwork done shall be final and conclusive against the contractor, provided alwaysthat action shall only be taken after giving notice in writing to the contractor.

14.3 Termination for Insolvency14.3.1 BSNL may at any time terminate the Contract by giving written notice to the

contractor, without compensation to Contractor, if the Contractor becomesbankrupt or otherwise insolvent as declared by the Competent Court providedthat such termination will not prejudice or affect any right or action or remedy



which has accrued or will accrue thereafter to BSNL.

14.4 Optional Termination by BSNL (Other than due default of the contractor):

14.4.1 BSNL may, at any time, at its option cancel and terminate this contract bywritten notice to the contractor, in which event the contractor shall be entitled topayment for the work done up to the time of such cancellation .

14.4.2 In the event of the termination of the contract, the contractor shall forthwithclear the site of all the contractor’s materials, machinery and equipments andhand over possession of the work/operations concerned to BSNL or as BSNLmay direct.

14.4.3 BSNL may, at its option, cancel or omit the execution of one or more items ofwork under this contract and any part of such items without any compensationwhatsoever to the contractor.

Issuance of Notice :14.5

14.5.1 The Divisional Engineer, in-charge of work shall issue show cause noticegiving details of lapses, violation of terms and conditions of the contract,wrongful delays or suspension of work or slow progress to the contractordirecting the contractor to take corrective action. A definite time schedule forcorrective action shall be mentioned in the show cause notice. If thecontractor fails to take corrective action within the stipulated time frame, theDivisional Engineer in-charge shall submit a draft of final notice along with adetailed report to the competent authority who had accepted the contract.

14.5.2 The final notice for rescission of contract to the contractor shall expressly statethe precise date and time from which the rescission would become effective.The following safe guards shall be taken while issuing the final notice:

a During the period of service of notice and its effectiveness, the contractorshould not be allowed to remove from the site any material/equipmentbelonging to BSNL.

b The contractor shall give in writing the tools and plants he would like to takeaway/remove from the site. Such of the materials as belong to him and whichmay not be required for future execution of balance work may be allowed bythe Divisional Engineer in-charge of work to be removed with proper records.

c No new construction beneficial to the contractor shall be allowed.

d Adequate security arrangement by BSNL in replacement of the contractor’swatch and ward shall be made forthwith. Expenses on this account arerecoverable from the security deposit or any amount due to the contractor.



15. INDEMNITIES :

15.1 The contractor shall at all times hold BSNL harmless and indemnify from against allaction, suits, proceedings, works, costs, damages, charges, claims and demands of everynature and descriptions, brought or procured against BSNL, its officers and employeesand forthwith upon demand and without protect or demur to pay to BSNL any and alllosses and damages and cost (inclusive between attorney and client) and all costsincurred in endorsing this or any other indemnity or security which BSNL may now or atany time have relative to the work or the contractors obligation or in protecting orendorsing its right in any suit on other legal proceeding, charges and expenses andliabilities resulting from or incidental or in connection with injury, damages of thecontractor or damage to property resulting from or arising out of or in any way connectedwith or incidental to the operations caused by the contract documents. In addition thecontractor shall reimburse BSNL or pay to BSNL forthwith on demand without protect ordemur all cost, charges and expenses and losses and damages otherwise incurred by it inconsequences of any claim, damages and actions which may be brought against BSNLarising out of or incidental to or in connection with the operation covered by the contractor.

15.2 The contractor shall at his own cost at BSNL’s request defend any suit or otherproceeding asserting a claim covered by this indemnity, but shall not settle, compound orcompromise any suit or other finding without first consulting BSNL.

16. FORCE MAJEURE :

16.1 If any time, during the continuance of this contract, the performance in whole or in part byeither party or any obligation under this contract shall be prevented or delayed by reasonof any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods,explosions, epidemics, quarantine restrictions, strikes, lockouts or act of God (herein afterreferred to as events) provided notice of happenings, of any such eventuality is given byeither party to the other within 21 days from the date of occurrence thereof, neither partyshall by reason of such event be entitled to terminate this contract nor shall either partyhave any such claim for damages against the other in respect of such non-performanceand work under the contract shall be resumed as soon as practicable after such eventmay come to an end or cease to exist, and the decision of BSNL as to whether the workshave been so resumed or not shall be final and conclusive, provided further that if theperformance, in whole or part of any obligation under this contract is prevented or delayedby reason of any such event for a period exceeding 60 days either party may, at his optionterminate the contract.

16.2 Provided also that if the contract is terminated under this clause, BSNL shall be at libertyto take over from the contractor at a price to be fixed by BSNL, which shall be final, allunused, undamaged and acceptable materials, bought out components and stores in thecourse of execution of the contract, in possession of the contractor at the time of suchtermination of such portion thereof as BSNL may deem fit excepting such materialsbought out components and stores as the contracts may with the concurrence of BSNLelect to retain.



17. ARBITRATION :

17.1 Except as otherwise provided elsewhere in the contract, in the event of any disputes,controversy, or differences arising out of or relating to this /agreement, or the breach,termination or invalidity thereof between the parties, such party or the parties shall make arequest to the other party or parties to amicably settle such differences or disputes andparties shall there upon make every effort to settle the same amicably within a period of60 (sixty) days from the date of making of such request.

Where parties are unable to settle the disputes through conciliation, the same shall bereferred to the authority in BSNL (CMD/CGM/GMTD as the case may be) for referral ofsuch disputes to a sole arbitrator (chosen from the name(s) provided by BSNL), to bemutually decided by the parties, as per the provisions of the Arbitration and ConciliationAct 1966, any amendment thereof, and any notification issued or rules made thereunderfrom time to time.

17.2 The arbitrator may from time to time with the consent of parties enlarge the time formaking and publishing the award, Subject to aforesaid Indian Arbitration and ConciliationAct 1996 and the Rules made there under, any modification thereof for the time being inforce shall be deemed to apply to the arbitration proceeding under this clause.

17.3 The venue of the arbitration proceeding shall be the Office of the Chief General Manager,Southern Telecom Projects) or such other places as the arbitrator may decide. Thefollowing procedure shall be followed.

17.3.1 In case parties are unable to reach a settlement by themselves, the dispute should be submitted for arbitration in accordance with contract agreement.

17.3.2 There should not be a joint submission with the contractor to the sole Arbitrator.

17.3.3 Each party should submit its own claim separately and may oppose the claim put forward by other party.

17.3.4 The onus of establishing his claims will be left to the contractor.

17.3.5 Once a claim has been included in the submission by the contractor, a reiteration or modification thereof will be opposed.

17.3.6 The “points of defence” will be based on actual conditions of the contract.

17.3.7 Claims in the nature of ex-gratia payments shall not be entertained by the Arbitrator as these are not contractual.

17.3.8 The question whether these conditions are equitable shall not receive any consideration in the preparation of “points of defence”.

17.3.9 If the contractor includes such claims in his submission, the fact that they are not contractual will be prominently placed before the Arbitrator.

The award of the sole Arbitrator shall be final and binding on all the



parties to the disputes.

18. SET OFF:

18.1 Any sum of money due and payable to the contractor (including security depositrefundable to him) under this contract may be appropriated by BSNL or the Govt. or anyother person or persons contracting through the Govt. of India and set off the sameagainst any claim of BSNL or Govt. or such other person or persons for payment of a sumof money arising out of this contract made by the Contractor with BSNL or Govt. or suchother person or persons contracting through Govt. of India.



SECTION –VISPECIAL CONDITIONS OF CONTRACT

1. GENERAL :

1.1 The work shall be accepted only after Acceptance Testing carried out by Inspection Circleteam, designated by BSNL, as per prescribed schedule and work/material passing the testsuccessfully.

1.2 BSNL reserves the right to disqualify such bidders who have a record of not meetingcontractual obligations against earlier contracts entered into with BSNL.

1.3 BSNL reserves the right to black list a bidder for a suitable period in case he fails to honourhis bid without sufficient grounds.

1.4 BSNL reserves the right to counter offer Price(s) against price(s) quoted by any bidder.

1.5 Any clarification issued by BSNL, in response to query raised by prospective bidders shallform an integral part of bid documents and it may amount to amendment of relevant clausesof the bid documents.

1.6 Tender will be evaluated as a single package of all the items given in the price schedule.Total cost= (Rate quoted per meter for trenching & reinstatement X Qty floated for trenching& reinstatement in meter) + (Rate quoted per meter for HDD X Qty floated for HDD in meter)Evaluation and comparison shall be done on the basis of total cost arrived.

1.7 All work to be executed under the contract shall be executed under the direction and subjectto the approval in all respects by the Divisional Engineer or Site Engineer, in-charge of worksite who shall be entitled to direct at what point or points and what manner they are to becommenced, and from the time to time carried on.

1.8 The work in each section may be split up between two or more contractors or accept anytender in part and not entirely if considered expedient by the Deputy General Manager/GM(Projects).

1.9 If the contractor shall desire an extension of time for completion of the work on the groundsof unavoidable hindrance in execution of work or on any other ground he shall apply inwriting to the Divisional Engineer within 3 days of the date of hindrance on account of whichhe desires such extension as aforesaid. In this regard the decision of Deputy GeneralManager shall be final.

1.10 If at any time after the commencement of the work, BSNL may feel that execution of wholeor part of work, as specified in the tender is not required to be carried out, then BSNL shallgive notice in writing of the fact to the contractor who shall have no claim to any payment ofcompensation whatsoever on account of any profit or advantage which he might havederived in consequence of the full amount of the work not having been carried out neither



shall he have any claim for compensation by reason of any alterations having been made inthe original specifications, drawings, designs and instructions which shall involve anycurtailment of the work as originally contemplated.

1.11 Whenever any claims against the contractor for the payment of a sum of money arises out ofor under the contract, BSNL shall be entitled to recover such sum by appropriating in part orwhole the security deposit of the contractor, and to sell any BSNL promissory notes etc.,forming the whole or part of such security or running/final bill pending against any contractwith BSNL. In the event of the security being insufficient or if no security has been takenfrom the contractor, then the balance or the total sum recoverable as the case may be, shallbe deducted from any sum then due or which at any time there after may become due to thecontractor under this or any other contract with BSNL. Should this sum be not sufficient tocover the full amount recoverable the contractor shall pay to BSNL on demand the balanceremaining due.

1.12 No official of Gazetted rank or other Gazetted officer employed in Engineering oradministrative duties in an Engineering Department or any other Department of BSNL isallowed to work as a contractor for a period of two years after his retirement from BSNLservice without the previous permission of BSNL. This contract is liable to be cancelled ifeither the contractor or any of his employees is found at any time to be such a person whohadn’t obtained the permission of BSNL as aforesaid before submission of the engagementin the contractor’s service as the case may be.

1.13 In the event of the contractor being, adjudged insolvent or going voluntarily into liquidation ofhaving received order or other order under insolvency act made against him or in the case ofcompany, of the passing of any resolution, or making of any order for winding up whethervoluntarily or otherwise, or in the event of the contractor failing to comply with any of theconditions herein specified. The Deputy General Manager (Projects), shall have the power toterminate the contract without any notice.

1.14 Without prejudice to any of the rights or remedies under this contract, if the contractor dies,the Deputy General Manager (Projects) on behalf of the CMD, BSNL can terminate thecontract without compensation to the contractor. However the Deputy General Manager athis discretion may permit contractor’s heirs to perform the duties or engagements of thecontractor under the contract, in case of his death. In this regard the decision of the DeputyGeneral Manager (Projects) shall be the final.

1.15 In the event of the contractor, winding up his company on account of transfer or merger ofhis company with any other, the contractor shall make it one of the terms and stipulations ofthe contract for the transfer of his properties and business, that such other person orcompany, shall continue to perform the duties or engagement of the contractor under thiscontract and be subject to his liabilities there under.

1.16 Interpretation of the contract document :

1.16.1 The representative of the Deputy General Manager (Projects) and the contractorshall in so far as possible by mutual consultation, try to decide upon the meaning



and intent of the contract document. In case of disagreement, the matter shall bereferred to the Deputy General Manager (Projects) whose decision shall be final.Any change in the contract documents shall be set forth in writing by therepresentative of the parties hereto. It shall be the contractor’s responsibility tothoroughly familiarise all of his supervisory personnel with the contents of all thecontract documents.

1.2 Notification

1.2.1 The contractor shall give in writing to the proper person or authority with a copy tothe Divisional Engineer such notification as may be mandatory or necessary inconnection with the commencement, suspension, resumption, performance and/orcompletion of the contracted work. All notice shall be given sufficiently in advanceof the proposed operation to permit proper co-relation of activities and thecontractor shall keep all proper persons or authorities involved and advised of theprogress of operations through out the performance of the work and/or with suchother information and/or supporting figure and data as may from time to time asdirected or required.

1.3 Shut down on account of weather conditions ::

1.3.1 The contractor shall not be entitled to any compensation whatsoever by reason ofsuspension of the whole or any part of the work made necessary by BSNL ordeemed advisable on account of bad weather conditions or other Force majeureconditions.

2. STORES SUPPLIED BY BSNL :

2.1 At no point of time the contractor shall be issued stores of value more than the contractor’smaterial security as per the relevant clause. If at all the work requires more amount ofmaterials to be issued to the contractor, then the security shall suitably be revised before theissue of the store and the contractor will not have any objection to it.

2.2 The contractor shall transport (including loading and unloading) all stores issued to him fromStore dump of respective Division or any place within the jurisdiction of the Deputy GeneralManager as directed by the Engineer-in-charge, to the site of work at his own cost. BSNLshall not pay any transportation charges to the contractor,

2.3 All materials supplied to the contractor by BSNL shall remain the absolute property of BSNLand shall not be removed from site of the work except for use in the work and shall be at alltimes open to inspection by the Representative of Deputy General Manager. In case thematerials like cable and accessories are taken delivery of by the contractor and stored at thesite office/store of the contractor such site office/store will also be treated “as site” for thispurpose. Any such materials remaining unused at the time of the abandonment, completionor determination of the contract shall be returned to BSNL at a place informed to him by



BSNL, failing which the cost of the unused materials shall be deducted from the contractor’s material security or any of his pending bills or from any other security.

2.4 The contractor shall be responsible for the transportation of store, storage and safe custodyof all material supplied to him by BSNL, which in the contractor’s custody whether, or notinstalled in the work. The contractor shall satisfy himself regularly the quantity and quality ofthe materials supplied to him and he will be responsible for any subsequent deteriorationand discrepancy (inclusive of theft) in the quantity/quality of the materials.

2.5 The contractor shall submit a proper account every month of all the materials supplied to himby BSNL and those consumed for items of work any discrepancy or difference between thematerials issued to the contractor and those consumed in the work as per the “BSNL’scalculation” (which shall be final) will be charged to the contractor or deducted from his billsat 1.5 times of the prevailing standard price including freight, handling charges, storagecharges, etc.

2.6 The contractor shall ensure that only the required materials are issued to him. Uponcompletion of work, the contractor shall return to BSNL at the later designated store in goodcondition, free of charges, any unused materials that were supplied by BSNL.

3. EASEMENTS, PERMITS, LICENCES AND OTHER FACILITIES :

3.1 The contractor shall obtain/provide at his own cost all easements, permits and license necessary to do its work including Right of Way / Way Leave Permission.

PERMISSION (ROW) TO BE OBTAINED BY THE CONTRACTOR:3.1.1 The approved bidder shall obtain way leave permission (right of way) from the

concerned road authorities, including permission for working from Police/Districtauthorities. This will include the works of preparing the requisition for permissionalong with the necessary drawings as required by the highway authorities, get thesame duly signed by the Divisional Engineer (Projects) in charge of the work, andsubmit the same to the road authorities. They shall pursue the case on a continuousbasis and get the permission in the shortest time. The rate quoted for trenching shallalso include the charges for undertaking the work to get permission. No separaterates will be applicable for getting permission.

3.1.2 The contractor shall get the permission within 30 days of Letter of Intent (LOI). Thisintimation may also be conveyed telephonically or through telegram in order toreduce delay. The contractor shall forthwith start the process of survey, preparationand submission of application on behalf of BSNL along with relevant drawings to theconcerned authority and co-ordinate for getting permission.

3.1.3 In case the contractor fails to obtain the permission within the specified time of 30days, from the date of intimation of the acceptance of tender (LOI), a penalty ofRs.20,000/- will be imposed and deducted from the amounts due to the contractor,as time is the essence of the contract.



3.1.4 In cases the permission cannot be obtained within 30 days, due to reasons beyondthe contractor’s ability, the time frame can be further relaxed by 15 days by DGM, ifthe reasons are found to be genuine, without imposing of penalty.

3.1.5 The permission should be obtained in the most cost effective method for BSNL. Thecontractors should pursue to get the least restoration charges, and get the lowest BTcutting charges. The permission shall be applied under the supervision of the SDE-in-charge, and after satisfaction of the Divisional Engineer -in –charge.

3.1.6 The restoration charges shall be paid to the highways authorities directly by BSNL onobtaining the estimate along with written permission; provided, a) the rates are as perstandard rates of the respective agency; b) the stretch of BT/ Berm are not more thanthe actuals. c) the width payable shall be for ≤ 60 cm only. Where the widths beingcharged by the respective agency is higher, the approval of DGM shall be taken.

3.2 The Contractor shall be fully responsible for arranging and obtaining all necessaryeasements, permits and licenses, for moving all construction equipment, tools, suppliedmaterials and men across Railways and Highways, across public or private road as well aspremises of any public utility within the right of user and for bearing all costs that may beincurred in respect of the same.

3.3 The contractor is to confine his operation to the provided construction “Right of User” unlessit has made other arrangement with the particular property owners and/or tenants such otherarrangements shall be entirely at the responsibility of the contractor as to cost andarrangement as also breach and claim shall be entitled with a copy to the DivisionalEngineer.

3.4 The contractor will not be entitled to extra compensation for hardship and increase in cost bythe cable trench being routed adjacent to or across other pipeline, Highways, Railways,telephones or poser poles and wires or guy wires, embankments, cliffs, streams or otherobstacles which may physically or otherwise in any manner, restrict or limit the use of theconstruction “Right of User”. Some construction and such contingency shall be deemed tohave been providing for in the rates.

3.5 At location where the OF Cable trench is routed across or along railways or roads thecontractor shall without extra cost provide and maintain such detours and road controls asare required by the railways or BSNL or local agencies having jurisdiction.

3.6

4.

If BSNL is not able to provide above mentioned permits, etc. in time, then the extension of time limit shall be provided as per EOT clause given in Tender Document

QUALITY OF WORK :



4.1 BSNL shall be the final judge of the quality of the work and the satisfaction of BSNL in respectthereof set forth in the contract documents. Laxity or failure to enforce compliance with thecontract documents by BSNL and/or its representative shall not manifest a change or intent ofwaiver, the intention being that, notwithstanding the same, the contractor shall be and remainresponsible for complete and proper compliance with the contract documents and thespecification there in. The representative of Deputy General Manager (Projects) has the right toprohibit the use of men and any tools, materials and equipment which in his opinion do notproduce work or performance meet the requirement of the contract documents.

5. TAXES AND DUTIES :

5.1 Contractor shall pay all rates, levies, fees royalties, taxes and duties payable or arising fromout of, by virtue of or in connection with and/or incidental to the contract or any of theobligations of the parties in terms of the contractor documents and/or in respect of the works oroperations or any part thereof to be performed by the contractor and the contractor shallindemnify and keep indemnified BSNL from and against the same or any default by thecontractor in the payment thereof.

5.2 Works contract tax will be levied wherever applicable. GST along with cesses if any will be paid/ levied as per the rates in force. The contractor should provide GST registration number toclaim the GST. The GST number has to be reflected on all the bills received from thecontractor for availing GST

6. PROTECTION OF LIFE AND PROPERTY AND EXISTING FACILITIES

6.1 The contractor is fully responsible for taking all possible safety precaution during preparationfor and actual performance of the works and for keeping the construction site in a reasonablesafe condition. The contractor shall protect all life and property from damage or lossesresulting from his construction operations and shall minimize the disturbance andinconvenience to the public.

6.2 If the excavation of trench alters the contours of the ground around road and highway crossingin such locations dangerous to traffic, the contractor shall at his own cost, take all necessaryprecautions to protect public and shall comply with all the department regulations as to placingof warning boards (minimum size 3’ x 2’), traffic signals, barricades, flags etc., at such location.If the contractor does not put the warning signals, as per above directions, then a penalty ofRs.500/- per day shall be levied on the contractor till the directions are complied by thecontractor. The contractor shall take due precautions to avoid damages to other pipe lines,water mains, sewers, telephones, telegraphs and power conduits, laid wires poles and guywires, railways, highways, bridges or other underground or above ground structure and/orproperty crossing or adjacent to the cable trench being excavated.

6.3 Attention of the contractor is drawn to the rules regarding laying of cables at road crossing,along Railways, Bridges, Highways and the safety precautions while working in public street.



The contractor in writing shall obtain the detailed engineering instructions from the Divisional Engineer of the area.

6.4 The contractor shall be solely responsible for location through approved non-destructive meansand ensuring the safety of all existing underground pipeline, electrical cables, and or otherstructures.

6.5 The contractor shall be solely liable for all expense for and in respect of repairs and/or damageoccasioned by injury of or damage to such underground and above structures or otherproperties and undertake to indemnify BSNL from and against all actions, cause of actions,damages, claims and demands what so ever, either in law or in equity and all losses anddamages and costs (inclusive between attorney and client), charges and expenses inconnection therewith and/or incidental thereto. The contractor shall take all responsibilities andrisk in crossing other pipelines and cables and shall be responsible for protecting all suchexisting pipe lines, poles, electric lines, sewers, cables or other facilities from damage by thecontractors operation in connection with the work. The contractor without cost of BSNL shallpromptly repair any damage incurred.

6.6 The current market value of any commodities lost as a result of any damage to the aforesaidexisting facilities shall be paid by the contractor together with such additional sums necessaryto liquidate the personal of property damages, resulting there from.

7. LABOUR WELFARE MEASURES AND WORKMAN COMPENSATION

7.1 Obtaining Licence before commencement of work :

The contractor shall obtain a valid labour licence under the Contract Labour (R&A) Act 1970and the Contract Labour (Regulation and Abolition) Central Rules 1971, beforecommencement of the work, and continue to have a valid licence until the completion of work.The contractor shall also abide by the provisions of the Child Labour (Prohibition andRegulation) Act 1986. Any failure to fulfill this requirement shall attract the penal provisions ofthis contact arising out of the resultant non-execution of work.

7.2 Contractors Labour Regulations:

7.2.1 Working Hours

7.2.1.1 Normally working hours of an employee should not exceed 9 hours a day. Theworking day shall be so arranged that inclusive of interval for rest, if any, it shall notspread over more than 12 hours on any day.

7.2.1.2 When a worker is made to work for more than 9 hours on any day or for more than48 hours in any week he shall be paid over time for the extra hours put in by him.

7.2.1.3 Every worker shall be given a weekly holiday normally on a Sunday, in accordancewith the provisions of Minimum Wages (central ) Rules 1960, as amended from timeto time, irrespective of whether such worker is governed by the minimum wages act



or not.

7.2.1.4 Where the minimum wages prescribed by the Govt. of India, under the minimumwages act, are not inclusive of the wages for the weekly day of rest, the workershall be entitled to rest day wages, at the rate applicable to the next preceding day,provided he has worked under the same contractor for a continuous period of notless than 6 days.

7.2.1.5 Where a contractor is permitted by the Engineer - in - charge to allow a worker towork on a normal weekly holiday, he shall grant a substituted holiday to him for thewhole day, on one of the five days, immediately before or after the normal weeklyholiday, and pay wages to such worker for the work performed on the normalweekly holiday at the overtime rate.

7.2.1.6 When the local authorities like Police, District Collector, Municipalities etc., or theEngineer – in - charge demand that the work be done during night hours, thecontractor shall provide suitable lighting facilities, and other welfare measures to thelabourers. BSNL shall not pay any additional charges for night work.

7.2.2 Display of Notice Regarding Wages Etc.

The contractor shall, before he commences his work on contract, display andcorrectly maintain and continue to display and correctly maintain, in a clear andlegible condition in conspicuous places on the work, notices in English and localIndian languages spoken by the majority of the workers, giving the minimum ratesof the wages fixed under Minimum Wages Act, the actual wages being paid, thehours of work for which such wage are earned, wages periods, dates of paymentsof wages and other relevant information.

7.2.3 Payment of Wages.

7.2.3.1 The contractor shall fix wage periods in respect of which wages shall be payable.

7.2.3.2 No wage period shall exceed one month.

7.2.3.3 The wages of every person employed as contract labour in an establishment or by acontractor, where less than one thousand such persons are employed, shall be paidbefore the expiry of seventh day and in other cases before the expiry of tenth dayafter the last day of the wage period in respect of which the wages are payable.

7.2.3.4 Where the employment of any worker is terminated by or on behalf the contractor,the wages earned by him shall be paid before the expiry of the second working dayfrom the date on which his employment is terminated.

7.2.3.5 All payments of wages shall be made on a working day at the work premises andduring the working time and on a date notified in advance and in case the work is



completed before the expiry of the wage period, final payment shall be made within 48 hours of the last working day.

7.2.3.6 Wages due to every worker shall be paid to him direct or to other person authorizedby him in this behalf.

7.2.3.7 All wages shall be paid in current coin or currency or in both.

7.2.3.8 Wages shall be paid without any deductions of any kind except those specified bythe Central Government by general or special order in this behalf or permissibleunder the payment of Wages Act 1956.

7.2.3.9 A notice showing the wages period and the place and time of disbursement ofwages shall be displayed at the place of work and a copy sent by the contractor tothe Engineer-in-charge under acknowledgement.

7.2.3.10 It shall be the duty of the contractor to ensure the disbursement of wages inpresence of the Site Engineer or any other authorized representative of theEngineer-in-charge who will be required to be present at the place and time of thedisbursement of wages by the contractor to workman.

7.2.3.11 The contractor shall obtain from the site Engineer or any other authorizedrepresentative of the Engineer-in-charge, as the case may be a certificate under hissignature at the end of the entries in the “Register of Wages” or the “Wage-cum-Muster Roll”, as the case may be, in the following form:-

“Certified that the amount shown in the column No………….has been paid to theworkman concerned in my presence on……… at………. “

7.2.4 Fines and deductions which may be made from wages

7.2.4.1 The wages of a worker shall be paid to him without any deduction of any kindexcept the following :-

a Fines

b Deductions for absence from duty i.e. from the place or the places where by theterms of his employment he is required to work. The amount of deduction shall be inproportion to the period for which he was absent.

c Deductions for damage to or loss of goods expressly entrusted to the employedperson for custody, or for loss of money or any other deductions which he isrequired to account, where such damage or loss is directly attributable to hisneglect or default.

d Deduction for recovery of advances or for adjustment of overpayment of wages,



advances granted shall be entered in a register.

e Any other deduction, which BSNL may from time to time, allows.

7.2.4.2 No fines should be imposed on any worker save in respect of such acts andomissions on his part as have been approved of by the Labour Commissioner.

7.2.4.3 No fine shall be imposed on a worker and no deduction for damage or loss shall bemade from his wages until the worker has been given an opportunity of showingcause against such fines or deductions.

7.2.4.4 Every fine shall be deemed to have been imposed on the day of the act or omissionin respect of which it was imposed.

7.2.5 Labour records

7.2.5.1 The contractor shall maintain a Register of Persons employed on work on contractin Form XIII of the Contract Labour (R&A) Central Rules 1971.

7.2.5.2 The contractor shall maintain a Muster Roll register in respect of all workmenemployed by him on the work under contract in Form XVI of the Contract Labour(R&A) Central Rules 1971.

7.2.5.3 The contractor shall maintain a Wage Register in respect of all workmen employedby him on the work under contract in Form XVII of the Contract Labour (R&A)Central Rules 1971.

7.2.5.4 Register of Accidents – The contractor shall maintain a register of accidents insuch form as may be convenient at the work place but the same shall include thefollowing particulars

a Full particulars of the labourers who met with accident

b Rate of wages

c Sex

d Age

e Nature of accident and cause of accident

f Time and date of accident

g Date and time when admitted in hospital

h Date of discharge from the hospital

i Period of treatment and result of treatment

j Percentage of loss of earning capacity and disability as assessed by Medical



officer.

k Claim required to be paid under workmen’s Compensation Act.

l Date of payment of compensation

m Amount paid with details of the person to whom the same was paid.

n Authority by whom the compensation was assessed

o Remarks.

7.2.5.5 The contractor shall maintain a Register of Fines in the form XII of the CL (R&A)Rules 1971. The contractor shall display in a good condition and in a conspicuousplace of the work the approved list of acts and omission for which fines can beimposed.

7.2.5.6 The contractor shall maintain a Register of deduction for damage or loss in formXX of the CL (R&A) Rules 1971.

7.2.5.7 The contractor shall maintain a Register of Advances in form XXIII of the CL(R&A) Rules 1971.

7.2.5.8 The contractor shall maintain a Register of Overtime in form XXIII of the CL (R&A)Rules 1971. The contractor shall maintain a Register of Advances in form XXIII ofthe CL (R&A) Rules 1971.

7.2.6 ATTENDENCE CARD-CUM WAGE SLIP :

7.2.6.1 The contractor shall issue an Attendance Card-cum-Wage Slip to each workmanemployed by him.

7.2.6.2 The card shall be valid for each wage period.

7.2.6.3 The contractor shall mark the attendance of each workman on the card twice eachday, once at commencement of the day and again after the rest interval, before heactually starts work.

7.2.6.4 The card shall remain in possession of the worker during the wage period underreference.

7.2.6.5 The contractor shall complete the wage slip portion on the reverse of the card atleast a day prior to the disbursement of wages in respect of the wage period underreference.

7.2.6.6 The contractor shall obtain the signature or thumb impression of the worker on thewage slip at the time of disbursement of wages and retain the card with him.



7.2.7 EMPLOYMENT CARD :

The contractor shall issue an Employment Card in the Form XIV of CL (R&A)Central Rules 1971 to each worker within three days of the employment of theworker.

7.2.8 SERVICE CERTIFICATE :

On termination of employment for any reason whatsoever the contractor shall issueto the workman whose services have been terminated, a service certificate in theForm XV of the CL (R&A) Central Rules 1971.

7.2.9 PRESERVATION OF LABOUR RECORDS :

The Labour Records and Records of Fines and Deductions shall be preserved inoriginal for a period of three years from the date of last entries made in them andshall be made available for inspection by the Engineer-in-charge or Labour Officeror any other officers authorised by the Ministry of Communication in this behalf.

7.3 POWER OF LABOUR OFFICER TO MAKE INVESTIGATIONS OR ENQUIRY :

The Labour Officer or any person authorised by BSNL on their behalf shall have power tomake enquiries with a view to ascertaining and enforcing due and proper observance of fairwage clauses and provisions of these regulations. He shall investigate into any complaintregarding the default made by the contractor in regard to such provision.

7.4 REPORT OF INVESTIGATING OFFICER AND ACTION THEREON :

The Labour Officer or other person authorised as aforesaid shall submit a report of result of hisinvestigation or enquiry to the Engineer in-charge indicating the extent, if any, to which thedefault has been committed with a note that necessary deductions from the contractor’s bill bemade and the wages and other dues be paid to the labourers concerned. The Engineer in-charge shall arrange payments to the labour concerned within 45 days from the receipt of thereport from the Labour Officer or the authorised officer as the case may be.

7.5 INSPECTION OF BOOKS AND SLIPS :

The contractor shall allow inspection of all the prescribed labour records to any of his workersor to his agent at convenient time and place after due notice is received or to the labour officeror any other person, authorised by BSNL on his behalf.

7.6 SUBMISSION OF RETURNS :

The contractor shall submit periodical returns as may be specified from time to time.



7.7AMENDMENTS :

BSNL may from time to time add to or amend the regulations and on any question as to theapplication/interpretation or effect of those regulations.

7.8 EPF and Misc. provisions Act 1952 :

7.8.1 The contractor shall comply with all provisions available towards fulfillment/complianceof the provisions of EPF and Misc. provisions Act 1952 and Employees Provident FundScheme 1952 in respect of Labourers/Employees engaged by them for performing theworks of BSNL.

7.8.2 Each Claim bill of the Contractor must accompany i) the list showing the details ofemployees engaged, ii) duration of their engagement, iii) amounts of wages paid tosuch employees/labours for the duration in question, iv) amount of EPF contributions(both employer’s & employee’s contribution) for the duration of engagement in question,paid to the EPF Authorities, v) copies of authenticated documents of payment of suchcontribution to EPF authorities and vi) a declaration from the contractors regardingcompliance of the conditions of EPF Act, 1952.

7.8.3 If the certificate and the challan/receipt as above are not furnished, further bills will notbe processed for payment.

8. INSURANCE :

8.1 Without limiting any of his other obligations or liabilities, the contractor shall, at his ownexpense, take and keep comprehensive insurance including third party risk for the plant,machinery, men, materials, etc. brought to the site and for all the work during the execution.The contractor shall also take out workmen’s compensations insurance as required by law andunder take to indemnify and keep indemnified BSNL from and against all manner of claims anddemands and losses and damages and cost (including between attorney and client) chargesand expenses that may arise in regard the same or that BSNL may suffer or incur with respectto and/or incidental to the same. The contractor shall have to furnish originals and/ or selfattested copies as required by BSNL of the policies of insurance taken within 15 (fifteen) daysof being called upon to do so together with all premium receipts and other papers relatedthereto which BSNL may require.

8.2 The contractor shall have necessary insurance for payment of compensation in case of anydamages. The contractor is liable to pay damages to all third party damages whether thesedamages are as a direct consequence to the work or indirect consequence. The damagesshall also be payable to BSNL in case of damages to BSNL property like cables, concrete



ducts, pipes etc.,

9. COMPLIANCE WITH LAWS AND REGULATION :

9.1 During the performance of the works the contractor shall at his own cost and initiative fullycomply with all applicable laws of the land and with any and all applicable by-laws rules,regulations and orders and any other provisions having the force of law made or promulgatedor deemed to be made or promulgated by the Government, Governmental agency orDepartment, municipal board, Government of other regulatory or Authorised body or personsand shall provide all certificates of compliance therewith as may be required by such applicablelaw. By-laws, Rules, Regulations, orders and /or provisions. The contractor shall assume fullresponsibility for the payment of all contributions and pay roll taxes, as to its employees,servants or agents engaged in the performance of the work specified in the contractordocuments. If the contractor shall require any assignee or sub-contractor to sham any portionof the work to be performed hereunder may be assigned, sub-leased or sub-contracted tocomply with the provisions of the clause and in this connection the contractor agrees as toundertake to save and hold BSNL harmless and indemnified from and against any/all penalties,actions, suits, losses and damages, claims and demands and costs (inclusive betweenattorney and client) charges and expenses whatsoever arising out or occasioned, indirectly ordirectly, by failure of the contractor or any assignee or sub-contractor to make full and propercompliance with the said By-laws, Rules, Regulations, Laws and order and provisions asaforesaid.

10. TOOLS AND PLANTS :

10.1 The contractor shall provide at his own cost all tools, plants appliances, implements, measuringinstruments etc., required for proper execution of works. The contractor shall also supplywithout charge the requisite number of persons with the means and materials necessary for thepurpose of setting out works, counting, weighing and assisting the measurements forexamination at any time and from time to time. The contractor shall be responsible to make allarrangements, at his own cost for de-watering of trenches/ducts and de-gasification of theducts before carrying out the work. The contractor shall also be responsible to makearrangements, at his own cost, for water required for carrying of works at sites including curingof CC/RCC/DWC works. Failing his so doing the same may be provided by the Engineer-in-charge at the expense of the contractor and the expenses shall be deducted from any moneydue to the contractor under this contract or otherwise.



SECTION VIISCOPE OF WORK AND JURISDICTION OF CONTRACT

1. SCOPE OF WORK

Obtain Right of way / way leave permission from Road/ Railway/ Municipal BSNL/ Localbodies/ Police/ other authorities etc., in the most cost effective manner as detailed in Clause3.1.5 and 3.1.6 of section-VI.

1.1 The Optical Fibre is laid through HDPE/PLB pipes buried at a nominal depth of 165cms.The steps involved in OF cable construction are as under:

i (a) Excavation of trench to a nominal depth of 165 cms, according to theConstruction Specifications along National/State Highways/other roads and also incity limits as mentioned in the Notice Inviting Tender.

(b) Horizontal Direction Drilling up to a depth more than 250 cm according to the Construction Specifications as mentioned in the Notice Inviting Tender.

ii (a) Laying of HDPE/PLB pipe coils coupled by HDPE/PLB sockets/PLB couplers inexcavated trenches, on bridges and Culverts, drawing of 6mm Polypropylene Parapro rope (P.P. rope) through the HDPE/PLB Pipe coils as per ConstructionSpecifications and sealing of pipe/coil ends at every manhole by end caps of suitablesize.(b) Laying of HDPE/PLB pipe coils through horizontal directional drilling method & coupled by HDPE/PLB sockets/PLB couplers.

iii Providing of mechanical protection by R.C.C. Pipes/GI pipes/DWCs pipes and/or concreting/chambering according to construction specifications, wherever required.

iv Fixing of GI pipes/troughs with clamps at culverts/bridges and/or chambering or concreting of G.I.Pipes/troughs, wherever necessary.

v Back filling and dressing of the excavated trenches according to construction specifications.

vi Opening of manholes (of size 3 meters x 1 meters x 1.65 meters depth) replacingexisting 6mm P.P. ropes, if required (from manhole to manhole) for ensuring smoothpassage for pulling / blowing the cable. Pulling / Blowing of Optical Fiber Cable withproper tools and accessories as per construction specifications. Sealing of both endsof the manholes by hard rubber bush of suitable size to avoid entry of rodents intothe HDPE/PLB pipes, putting split HDPE/PLB pipes and split RCC/DWC pipes with



proper fixtures offer cable in the manhole to protect the bare cable in the pulling manhole. Back filling and dressing of manholes.

vii Digging of pit of size 2 meter x 2 meter x 1.8 meter (depth) for construction of jointingchamber at approximately every two kilometers of internal size of 1.5 meter x 1.5meter x 1.2 meter using bricks and mortar or fixing pre-cast jointing chamber ofinternal diameter of 1.2 meter filling of jointing chamber with clean sand, placingeither pre-cast RCC/DWC cover or stone of suitable size on jointing chamber toprotect the joint and back filling of jointing chamber with excavated soil.

viii Digging of pits 1 meter towards jungle side at every manhole and jointing chamber toa depth of 60cms, fixing of route indicator/joint indicator, concreting and back filling ofpits. Painting of route indicators with yellow colour and joint indicator by red colourand sign writing denoting route/joint indicator number, as per constructionspecifications.

ix Documentation.

1.2 ALLIED ACTIVITIES :

1.2.1 Transportation of Materials: The materials required for executing the workentrusted to the contractors against a work order shall be made available at Storedump of respective Division or any place within the jurisdiction of the Deputy GeneralManager, and the contractor shall collect the store as directed by the Engineer-in-charge. The contractor shall be responsible for transporting the materials, to besupplied by BSNL or otherwise to execute the work under the contract, to site athis/their own cost. The costs of transportation are subsumed in the standardSchedule Rates and therefore no separate charges are payable on this account.

1.2.2 Disposal of empty cable Drums: The contractor shall be responsible to dispose ofthe empty cable drums after laying of the cables. The cost of various sizes of emptycable drums recoverable from the contractor has been fixed taking into account theprevailing market rates as mentioned in this document.

1.2.2.1 It shall be obligatory on part of the contractor to dispose of the empty cabledrums at his/their level and amount fixed for various empty cable drums shall berecovered from the bill for the work for which the drum(s) was/were issued or fromany other amount due to contractor or the Security Deposit.

1.2.2.2 The contractor shall not be allowed to dump the empty cable drums inGovt./Public place which may cause inconvenience to the department/public. If thecontractor does not dispose off the empty cable drums within 3 days of becomingempty, the department shall be at liberty to dispose off the drums in any mannerdeemed fit and also recover the amount fixed in this contract from the bill/SD/any



other amount due to contractor.

1.2.3 Supply of Materials: There are some materials required to be supplied by thecontractor for execution of works under this contract like Bricks, Cement, Wire Meshand Steel for protection, etc., besides using other consumables which do/don’tbecome the part of the asset. The contractor shall ensure that the materials suppliedare of best quality and workmanship and shall be strictly in accordance with thespecifications.

1.2.4 DIT: Duct integrity test shall be done as per specifications for all pipes laid and noseparate charges are payable.

1.2.5 Sub Ducting : Sub-ducting shall be done in existing telecom ducts/ troughs, as perthe specification given for the work

1.2.6 Leading In work: The cable shall be led in, into the exchange or desired site likeBTS etc. This may involve laying in ducts or trenching in exchange compound/desired site, extending to the desired room by laying GI pipes, PVC pipes etc., bothvertically & horizontally along the wall , roof etc., Leading in will also involve layingPLB ducts to the existing RCC/DWC Manhole chambers by making holes throughconcrete walls.

1.2.7 Road restoration work: Normalization of the BT/Concrete road after Open trenching/ HDD / DIT /Cable blowing etc. Road restoration work is done with cement concrete1:4:8 mix for thickness of 225 mm to evenly match the road. Further by bituminousmacadam for semi grouting 50 mm thick and premix Carpet surfacing 25 mm thickover the grouted surface .( if required). The rates are payable as per prefixed rates.

Any other associated works including the various items for which the rates are 1.2.8 prefixed in Section XIV of Part III of the tender document, will be in the scope of the

work and shall be done on the directions of the Engineer-in-charge.

2. COST OF WORK:

The estimated cost of work is as mentioned in the Notice Inviting Tenders which has beenworked out based on standard scheduled rates mentioned in this tender document. Theactual value of work may vary based on the actual requirement but generally being limited to+/- 25% of the indicated value.



SECTION VIIIOPTICAL FIBRE CABLE CONSTRUCTION PRACTICES

The guidelines in the form of Engineering Instructions (E.Is.) on Construction Practices ofOptical Fibre Cables are issued by Inspection Circle of BSNL from time to time, and thepresent practices are summarized hereunder. The work has to be carried out as per thespecifications given below.

1. GENERAL :

The Optical Fibre Cable is planned considering the following objectives of the scheme.

i Minimum possible route length vis-à-vis route having maximum number of towns withpotential telecom growth.

ii Linking of small exchanges off main road by leading in O.F.C. vis-à-vis routing the main cable itself via. such exchanges.

After deciding the above mentioned issues, a detailed measurement of lengths of cableroute along with details of rail/road crossings, culverts, causeways, etc. may be recorded inthe detailed survey register. The probable locations of joints, terminations and re-generatorsmay also be decided and marked on the route map.

On the basis of surveys, general permission from road and rail authorities for laying theOptical Fibre Cable along the decided routes and permission for rail / road crossings willhave to be obtained. Generally, O.F.C. is laid straight as far as possible along the road nearthe boundaries, away from the burrow pits. The O.F.C. is laid along the roads at a minimumdistance of 15 meters from the centre line of the road or in accordance with the permissionfrom the concerned road authorities in view of their road-widening plan. As the O.F.C.carries high capacity traffic and is planned for 40 years of life, it is imperative that the cableis laid after obtaining due permission from all the concerned authorities to avoid anydamage/shifting at a later stage and also disruption of services / revenue loss.

In special cases where it may be necessary to avoid burrow pits or low lying areas, theCable may be run underneath the shoulders at a distance of 0.6 meter from the outer edgeof the road embankment provided the same is located at least 4.5 meters away from centreline of road and 1.2 meter below the road surface.

1.1 Soil Categorization:Soil is categorized only under two broad categories i.e. "Rocky" and "Non Rocky", forpurpose of deciding the depth at & which the cable is to be laid. The soil is categorized asrocky if the cable trench cannot be dug without blasting and / or chiseling. All other types ofsoils shall be categorized as “Non rocky” including Murrum & soil mixed with stone or soft



rock. However for the purpose of execution of trenching contracts, project authorities mayclassify the soil in more than one group and decide contractual obligations suitably.

1.2 Types of pipe to be used for Optical Fibre Cable:Optical Fibre Cables should be pulled through Permanently Lubricated HDPE/PLB Duct of40 mm-OD / 33 mm ID Pipes (for 12F/24F/48F/96F) and 50mm-OD/42mm-ID pipes(for288F) available in 200/500/1000 Meter Coil . Which meets the specification as given in G/RNo-G/CDS-08/01 Dec 99 with latest amendments shall only be used for laying the O.F.Cable.Wherever DWC pipe or GI pipes or R.C.C. pipes are used for protection, the two ends ofthe pipe should be properly sealed to protect HDPE/PLB pipe from sharp edge of GI pipeand to bar the entry of rodents. For providing additional protection Split RCC/DWC/GI pipesshould be used from top instead of full RCC/DWC/GI pipes.

Use of normal duty DWC (Double Walled Corrugated) HDPE/PLB pipe – ISI marked andanti-rodent conforming to IS 14930 (Part - II) can also be utilized as preferable choice dueto economic consideration for protection of optical fibre cable (choosing suitable DWC fromnominal OD/ID dia 50/38,63/50,77/63,90/76,120/103,145/126,160/136,175/148 mm).

It is recommended that where ever OFC is passing over the ground surface (exposedoutside) and more prone to damage, GI pipe may be used preferablyDepending upon the site conditions and cost consideration one of the protection vizDWC /GI / RCC pipe may be used.

1.3 All Depths should be measured from the top of pipe. However the depth is consideredacceptable if it is not less by more than 8 cm from the specified depth of 1.5 m in non rockysoil and 0.9m in case of rocky soil. This margin of 8 cm is not applicable for the minimumdepth prescribed for providing protection i.e. 1.2 m in non rocky / rocky soil and 0.5 m incase of rocky soil.

2. OF Cable construction practices:

2.1 The OF cable is laid through HDPE/PLB pipes buried at a nominal depth of 165 cm The steps involved in OF cable construction are as under:

2.1.1 Excavation of trench up to a nominal depth of 165 cms. According to constructionspecifications along National/State Highways/Other roads and also in city limits asmentioned in the Notice Inviting Tender.

2.1.2 Laying of HDPE/PLB pipes/coils coupled by HDPE/PLB sockets in excavatedtrench, on bridges and culverts, drawing of 6 mm. Polypropylene para pro rope (PPrope) through the HDPE/PLB pipes/coils as per construction specification andsealing of HDPE/PLB pipe ends at every manhole by HDPE/PLB end caps ofsuitable size.

2.1.3 Providing of mechanical protection by RCC pipes/GI pipes/DWC pipes and/orconcreting/chambering according to construction specifications, wherever required.

2.1.4 Fixing of GI pipes/troughs with clamps at culverts/bridges and/or chambering or



concreting of GI pipes/troughs wherever necessary.

2.1.5 Back filling and dressing of the excavated trenches according to constructionspecifications.

2.1.6 Opening of manholes (of size 3 meters x 1 meters x 1.65 meters depth), replacingexisting 6mm P.P. ropes by 8 mm P.P. ropes (from manhole to manhole) forensuring smooth passage for Blowing/Pulling the cable. Blowing/Pulling of OFcable with proper tools and accessories as per construction specifications. Sealingof both ends of the manholes by hard rubber bush of suitable size to avoid entry ofrodents into the HDPE/PLB pipes, putting split HDPE/PLB pipes and splitRCC/DWC pipes with proper fixtures over cable in the manhole to protect the barecable in the pulling manhole. Back filling and dressing of manholes.

2.1.7 Digging of pits of size 2meter x 2meter x 1.8meter depth for construction of jointingchamber at approximately every two kilometers of internal size of 1.5meter x1.5meter x 1.2meter using bricks and mortar or fixing pre-cast jointing chamber ofinternal diameter of 1.2meter filling of jointing chamber with clean sand, placingeither pre-cast RCC/DWC cover or stone of suitable size on jointing chamber toprotect the joint and back filling of jointing chamber with excavated soil.

2.1.8 Digging of pits 1meter towards jungle side at every manhole of jointing chamber toa depth of 60 cms., fixing of route indicator/joint indicator, concreting and backfilling of pits. Painting of route indicators with yellow colour and joint indicator by redcolour and sign writing denoting route/joint indicator number, as per constructionspecifications.

2.1.9 Documentation

3. Excavation of Trenches:

3.1.1Location and Alignment of the Trench:

3.1.1.1In city areas, the trench will normally follow the foot-path of the road except where it may have to come to the edge of the carriage way when cutting across road withspecific permissions from the concerned authorities maintaining the road (such permissions shall be obtained by BSNL). Outside the city limits, the trench will normally follow the boundary of the roadside land. However, where the road sideland is full of burrow pits or afforestation or when the cable has to cross culverts/bridges or streams, the trench may come closer to the road edge or in some cases, over the embankment or shoulder of the Road (Permissions for such deviations for cutting the embankment as well as shoulder of the road shallbe obtained by the contractor.

3.1.1.2The alignment of the trench will be decided by a responsible departmental official,not below the rank of a Junior Telecom Officer. Once the alignment is marked,

no deviation from the alignment is permissible except with the approval ofEngineer-in-charge. While marking the alignment only the centre line will bemarked and the Contractor shall set out all other work to ensure that, theexcavated trench is as straight as possible. The Contractor shall provide all



necessary assistance and labour, at his own cost for marking the alignment.Contractor shall remove all bushes, undergrowth, stumps, rocks and otherobstacles to facilitate marking the centre line without any extra charges. It is tobe ensured that minimum amount of bushes and shrubs shall be removed toclear the way and the contractor shall give all consideration to the preservationof the trees.

3.1.1.3 The line up of the trench must be such that HDPE/PLB Pipes shall be laid in astraight line, both laterally as well as vertically except at locations where it has tonecessarily take a bend because of change in the alignment or gradient of thetrench, subject to the restrictions mentioned elsewhere.

3.1.2 Lineup:

3.1.2.1 The line-up of the trench must be such that HDPE/PLB pipes/coils shall be laid ina straight line except at locations where it has to necessarily take a bendbecause of change in the alignment or gradient of the trench, subject to therestrictions mentioned elsewhere.

3.1.3 Method of Excavation:

3.1.3.1 In city limits as well as in built up areas, the contractor shall resort to use ofmanual labour only. This is to ensure no damage is caused to any undergroundor surface installations belonging to other public utility services and/or privateparties.

3.1.3.2 However, along the Highways and cross country there shall be no objection tothe Contractor resorting to mechanical means of excavation, provided that nounderground installations exist in the path of excavation, if any, are damaged.

3.1.3.3 The contractor shall resort to horizontal boring to bore a hole of required sizeand to push through G.I. Pipe through horizontal bore wherever required asdecided by the Engineer-in-charge (at road crossing of National Highways orCorporation/Municipal Roads or rail crossing or small hillocks etc.).

3.1.3.4 All excavation operations shall include excavation and ‘getting out’. ‘Gettingout’ shall include throwing the excavated materials at a distance of at least onemeter or half the depth of excavation, whichever is more, clear off the edge ofexcavation. In all other cases ‘getting out’ shall include depositing the

excavated materials as specified.

3.1.3.5 In Rocky strata excavation shall be carried out by use of electro mechanicalmeans like breakers or by blasting wherever permissible with expresspermission from the competent authority. If blasting operations are prohibited or



not practicable, excavation in hard rock shall be done by chiseling.

3.1.3.6 Trenching shall as far as possible be kept ahead of the laying of pipes.Contractors shall exercise due care that the soil from trenching intended to beloose for back filling is not mixed with loose debris. While trenching, theContractor should not cause damage to any underground installations belongingto other agencies and any damage caused should be made good at his own costand expense.

3.1.3.7 Necessary barricades, night lamps, warning boards and required watchman shallbe provided by the contractor to prevent any accident to pedestrians or vehicles.While carrying out the blasting operations, the contractor shall ensure adequatesafety by cautioning the vehicular and other traffic. The contractor shall employsufficient man power for this with caution boards, flags, sign writings etc.

3.1.3.8 The contractor should provide sufficient width at the trench at all such places,where it is likely to cave in due to soil conditions without any extra payment. Aminimum free clearance of 15 cms. should be maintained above or below anyexisting underground installations. No extra payment will be made towards this.

3.1.3.9 In order to prevent damage to HDPE/PLB pipes over a period of time, due to thegrowth of trees, roots, bushes etc., the contractor shall cut them whenencountered in the path of alignment of trench without any additional charges.

3.1.3.10 In large burrow pits, excavation may be required to be carried out for more than165 cms in depth to keep gradient of bed less than 15 degrees with horizontal. Ifnot possible as stated above, alignment of trench shall be changed to avoidburrow pit completely.

4. Major Specifications for Trenching are:

i Normally depth of the trench should be more by 10 cm. with respect to the depth which is required to be attained as prescribed in Clause 5.

ii Top and bottom width of the trench should normally be 45 cm and 30 cmrespectively. In loose soils it may be necessary to increase the width at the top toavoid collapsing of trench.

iii Trenching wherever possible, should be at the road boundary and as far as possible straight.

iv Whenever curves or deviations are encountered it should be a very smooth curve, the radius of curvature should be more than 50cm. at least.



v Bottom of the trenches should be at uniform level without any abrupt ups and downs.After the trenching is done for sufficient length, the bottom leveling should beinspected for uniformity to ensure that pipe should be laid without sharp bends.

vi In exceptional cases, the depth of the trench could be much more than 1.60 m due toundulating terrain.

vii In certain cases, in a uniform terrain a sudden burrow pit of short length might beencountered. In such cases, the HDPE/PLB pipe can be further protected byDWC /GI / RCC pipes of suitable size.

viii In water logged area digging should be done in shorter sections and dewatering should be got done before pipe laying.

ix When trenching is done close to power cables precautions detailed in Clause 18.1 should be observed.

x When trenching is undertaken along streets and railway lines, safety precautions given in Clause 18.3 should be observed.

xi Caution boards should be provided at each end of the trench to caution the traffic.Red flags may also be planted at suitable intervals throughout the trench. If trench isto remain open at night red lamps or luminous caution boards on either ends shouldbe provided.

xii After the trench is ready, bed of trench is prepared by even & soft layer of 5.0 cmsieved earth and properly leveled. Now the trench is ready for laying the PLB/HDPE/PLB pipe.

5. Laying / Construction practices.

5.1 In cross - country routes.

5.1.1 Optical Fibre cables shall be laid through HDPE/PLB pipes at a depth of 1.5M asmeasured from top of HDPE/PLB pipe. Taking into account the diameter of theHDPE/PLB pipe and provision of soft soil below HDPE/PLB pipe, it will be desirableto have the trench dug to depth better than, 1.60 meters. In case of obstructionsetc, the cables can be laid at a lesser depth provided.

a A minimum depth of 0.90m is achieved in case of rocky soil.In case of non-rocky soil where due to any obstructions in built up areas it is not

possible to dig deeper, a minimum depth of 1.00 meter from top of pipe shall bemaintained. Wherever the minimum depth of 0.9M in rocky soil cannot be adheredto, depth can further be reduced up to 0.5M but for such cases CGM project shouldgrant relaxation on specific recommendation of GM (Proj) and GM (Maintenance)concerned who have jointly visited the sites. In all such cases where the depth isless than 0.9m, mechanical protection by reinforced concrete casing 4" round



should be provided.

b Suitable mechanical protection by using DWC / RCC / GI pipes to be provided forall cables laid at a depth less than 1. 2M. No protection, however, need be given ifthe cable depth is more than 1. 2m.

c The reasons for not laying the cable at stipulated depth of 1.5m are recorded and certified by the D. E. I / C of cable laying.

Note : Where rocky soil is encountered for a distance of 50 meters or less,the cable depth will be maintained at 1.5m as in case of adjoining non-rockysoil.

5.2 In hilly areas:

5.2.1 Optical Fiber cables shall be laid on the valley side where depth may beachievable, if the permission for laying the OF Cable on the valley side is available.If the permission for laying the OF Cable is not available, then O.F.Cable shall belaid on the hill side. The PLB pipe laid, in hilly areas at depths lower than one metercan be protected by direct concreting instead of using GI pipe and concretingthereafter. Laying of overhead OFC may be the third option. Laying of cable onvalley side or overhead should be approved by GM concerned if the deviatedtrench is not more than 1km and in case stretches longer than 1km, CGM shouldapprove it.

5.2.2 Normal standard of 25X25 cm of concreting cannot be followed in the hilly terrainas the groove /trench made in the rocks are generally are not of standard size of25X25 cm. Hence the PLB pipe may be laid in the trench/groove of the requisitepipe width and at least 20 cm of concreting may be done above the pipe coveringthe entire width of the trench at 20 cm above the pipe.

5.3 In built up areas:

5.3.1 City / Town, urban areas falling within municipal / Corporation limits shall normallyfall under this category where the following laying / Construction practices shall beadopted. For other inhabited villages / towns etc. not falling under any municipal /corporation limits suitable cable depth/protection is to be decided jointly by DGM(Project) and DGM (SSA/Mtce) .

5.3.2 On ducted route:

Optical fibre cables may .be laid through the existing ducts wherever the ducts areavailable. As far as possible the cable may be diverted to the new ducts laidsubsequently. When the cables are laid in ducts, no particular depth is prescribed.End of the ducts should be properly sealed and necessary protection by way ofDWC / G. I. pipe / RCC/DWC pipe should be provided at the entry and exit of theduct till the cable is buried to a depth of 1.5m. The above is applicable in town or



'any other ducts laid cross country.

5.3.3 On Non-ducted routes:

As the non-ducted routes in built up areas are more vulnerable to faults due tocables / pipes of other services laid close to BSNL Cables, it is essential to takespecial care while laying optical fibre cables on these route. The OF cable shall belaid through HDPE/PLB pipes at a depth of 1.5m, and additional protection byusing DWC / RCC / GI pipes shall be provided. If need be the OF cable can be laidbelow the cables and pipes of other agencies including local telephone cables andif required cable may be laid via alternate longer route. Only in exceptional casesthe depth of cable laying may be relaxed to 1.00m in non rocky soil and 0.9m inrocky soil as in case of cross country routes, provided the reasons for not layingthe cables at a stipulated depth of 1.5m are recorded and certified by D.G.M, l / Cof cable laying, The minimum depth of 0.9m in rocky soil may further relaxed to0.5m for location where permission for blasting is not granted by local authoritieseven after taking up for the same at G.M. (Project) level. In all such casesmechanical protection by reinforced concrete casing 4" round shall be provided.

5.4 On Culverts / bridges Nullahs :

5.4.1 Nullahs dry for nine months in a year:

The Cable shall be laid at 1.5m depth below the bed of nullah through HDPE/PLBpipe and protection provided by using DWC of suitable dia / RCC/DWC pipe ofminimum internal dia of 100mm. The DWC / RCC pipe shall extend 2M minimumbeyond the end Nullah on either side. Depth of 1.5m can further be reduceddepending on nature of soil & other conditions in accordance with Clause 5.1 & 5:2.with a view to minimise the damage to the OF Cable during flood season the cableshould be laid on upstream side of causeway at an approximate distance of about 4times than depth of the flow during high floods.

5.4.2 On culverts / bridges over other nallahs:

Various options are available for laying the O. F.Cable along the parapet wall of theculverts / bridges. Suitable option, may be adopted depending upon site conditionsas per the instructions of the Engineer-In-Charge. On approach roads to thesebridges / culverts also, protection by using DWC / RCC pipes shall be provided for2M on both sides.

5.4.3 On rail bridges / crossings :

On rail bridges / crossings the optical fibre cables shall be laid through HDPE/PLBpipe which shall be encased in suitable cast iron / RCC/DWC pipe as prescribed byRailway authorities.



5.4.4 On road crossings:

The optical fibre cable shall be laid at a depth of 1.5m through HDPE/PLB pipeencased in DWC/RCC pipes which shall extend three meters on either side of theend road to take care of any future expansion. Depth of 1.5M can further be reduceddepending on nature of soil & other conditions in accordance with Clause 5.1 & 5.2.

6. Blasting :

6.1 For excavation in hard rock, where blasting operations are considered necessary,the contractor shall obtain approval of the Engineer-In-Charge in writing for resortingto blasting operation.

6.2 The contractor shall obtain license from the competent authority for undertakingblasting work as well as for obtaining and storing the explosive as per the ExplosiveAct, 1884, as amended upto date and Explosive Rules, 1983. The contractor shallpurchase the explosives fuses, detonators, etc. only from a licensed dealer.Transportation and storage of explosives at site shall conform to the aforesaidExplosive Act and Explosive Rules. The contractor shall be responsible for the safecustody and proper accounting of the explosive materials. Fuses and detonatorsshall be stored separately and away from the explosives. The Engineer-In-Charge orhis authorized representative shall have the right to check the contractor’s store andaccount of explosives. The contractor shall provide necessary facilities for this.

6.3 The contractor shall be responsible for any damage arising out of accident toworkmen, public or property due to storage, transportation and use of explosiveduring blasting operation.

6.4 Blasting operations shall be carried out under the supervision of a responsibleauthorised agent of the contractor (referred subsequently as agent only), duringspecified hours as approved in writing by the Engineer-In-Charge. The agent shall beconversant with the rules of blasting.

6.5 All procedures and safety precautions for the use of explosives drilling and loading ofexplosives before and after shot firing and disposal of explosives shall be taken bythe contractor as detailed in IS : 4081 safety code for blasting and related drillingoperation.

7. LAYING OF HDPE/PLB PIPES:

7.1 After the trench is excavated to the specified depth, the bottom of the trench has tobe cleared of all stones or pieces of rock and leveled up properly. A layer of soft



soil / or sand (in case the excavated material contains sharp pieces of rock / stones)of not less than 5 cms. is required for leveling the trench to ensure that the cablewhen laid will follow a straight alignment. Adequate care shall be exercised whilelaying so that the OF cables are not put to undue tension / pressure after being laidas this may adversely affect the optical characteristics of cables with passage oftime.

7.2 The contractor shall ensure that trenching and pipe laying activities are continuous,without leaving patches or portions incomplete in between. In case intermediatepatches are left, measurement of the completed portions will be taken only afterwork in such left over patches are also completed in all respects.

7.3 PLB pipes are uncoiled from the PLB coils using the roller jack mechanism.Removing the pipes from the coil in this manner will avoid the coil effect, whichmakes the pipes to wind in curls even though the pipes are laid straight. Pipes maybe cut from the original coil using the duct cutter only.

7.4 Preparatory to aligning the pipe for jointing, each length of the HDPE/PLB pipe shallbe thoroughly cleaned to remove all sand, dust or any other debris that may clog,disturb or damage the optical fibre cable when it is pulled at a later stage. The endsof each pipe and inside of each Socket/Pushfit couplers shall be thoroughly cleanedof any dirt or other foreign materials.

7.5 After the trench is cleaned the HDPE/PLB pipes/Coil shall be laid in the cleanedtrench, jointed with “O” ring type Sockets/Couplers & 6mm PP rope should be drawnthrough the HDPE/PLB pipes at the time of laying the pipes to facilitate cable pullingat a later stage . At every manhole approximately at every 200m or at bends or turnsthe PP rope will be tied to the HDPE/PLB end caps used for sealing the HDPE/PLBpipes, to avoid entry of rodents/mud etc.

7.6 At the end of each day work, the open ends of the pipes sections shall be tightlyclosed with end caps to prevent the entry of dirt/mud, water or any foreign matterinto HDPE/PLB pipes until the work is resumed.

7.7 In City, Town, Urban area falling within Municipal/Corporation limits, the HDPE/PLBpipes shall be laid with protection using DWC/RCC/G.I. Pipes/ Concreting reinforcedwith weld mesh. Moreover, in cross country routes, if depth is less than 1.2 meters,protection by using RCC/DWC/G.I. Pipe/ Concreting reinforce with weld mesh shallbe provided. Engineer-in-Charge shall decide about such stretches and type ofprotection to be provided in view of the site requirements. Normally 100 mmRCC/DWC Pipes shall be used for protecting HDPE/PLB pipe but if more than oneHDPE/PLB pipe is to be laid and protected, RCC/DWC Pipe of suitable size toaccommodate the required number of HDPE/PLB Pipes shall be used.



7.8 The HDPE/PLB Pipes shall be laid in RCC/DWC Full Round spun Pipes/GI Pipes asrequired at road crossings. The RCC/DWC pipes / GI pipes shall extend at least 3meters on either side of the road at road crossings. At road crossings, extra GI /HDPE/PLB Pipes may be laid as per the direction of the Engineer-In-Charge. OnRail bridges and crossings, the HDPE/PLB Pipes shall be encased in suitable castiron as prescribed by the Railway Authorities.

7.9 Wherever RCC/DWC pipes are used for protection, the gaps between theRCC/DWC Collars and the RCC/DWC pipes shall be sealed using cement mortar1:3 (1:53 grade cement of reputed brand, 3: fine sand without impurities) to bar entryof rodents. Every third collar of RCC/DWC pipes (normally 2 meters length) and alsoboth ends of RCC/DWC Pipes will be embedded in a concrete block of size 40 cms(L) x 40 cms (W) x 25 cms. (H) of 1:2:4 cement concrete mix (1:53 grade cement ofreputed brand, 2: coarse sand, 3: stone aggregate of nominal size of 20 mm.) sothat the alignment of RCC/DWC pipes remain firm and intact and to avoid entry ofrodents.

7.10 Wherever GI Pipes are used, special care should be taken to ensure that G.I. Pipesare coupled properly with the sockets so as to avoid damage to HDPE/PLB Pipeand eventually the OF Cable in the event of pressure coming on the joint and G.I.Pipe joint giving its way. Rubber bushes shall be used at either ends of the GI pipesto protect HDPE/PLB Pipe. Both the ends of G.I. Pipe will be embedded in aconcrete block of size 40 cms. (L) x 40 cms. (W) x 25 cms. (H) of 1:2:4 cementconcrete mix (1:53 grade cement of reputed brand, 2: coarse sand, 3: stoneaggregate of nominal size of 20 mm) so that the alignment of G.I. Pipes remain firmand intact and to avoid entry of rodents.

7.11 In case of protection by concreting at site, the nominal dimension of concreting shallbe 250 mm. X 250 mm. Section. Cement Concrete Mixture used shall be of 1:2:4composition i.e., 1:53 grade Cement of a reputed company, 2: Coarse Sand, 4:Graded Coarse Stone aggregate of 20 mm. nominal size, reinforced with MS weldmesh. As the RCC/DWC is cast at site, it is imperative to ensure that special care istaken to see that proper curing arrangements are made with adequate supply ofwater. The contractor shall invariably use mechanical mixer at site for providingRCC/DWC protection, to ensure consistency of the mix.

7.12 For carrying out concreting work in trenches, yellow PVC Sheets of width not lessthan 1.0 M and of weight not less than 1 Kg. per 8 sq. meters shall be spread andnailed on sides of the trench to form trapezoidal section for concreting in the cleanedtrench, to avoid seepage of water into the soil. A bed of cement concrete mixture ofappropriate width and 75 mm. thickness shall be laid on the PVC Sheet, beforelaying HDPE/PLB Pipes. The HDPE/PLB Pipes shall then be laid above this



bed of concrete. After laying the HDPE/PLB Pipes, MS weld mesh is wrappedaround and tied and concrete mix is poured to form the cross sectional dimensionsas instructed by the Engineer-In-Charge. The strength of RCC/DWC is dependenton proper curing; therefore, it is imperative that water content of RCC/DWC mixdoes not drain out into the surrounding soil. Portions where cement concreting havebeen carried out shall be cured with sufficient amount of water for reasonable timeto harden the surface. After curing, refilling of the balance depth of the trench has tobe carried out with excavated soil.

7.13 The HDPE/PLB Pipes/RCC/DWC/GI Pipes shall be laid only in trenches acceptedby Engineer-In-Charge or his representative. The Contractor shall exercise due careto ensure that the HDPE/PLB Pipes are not subjected to any damage or strain.

7.14 Water present in the trench at the time of laying the HDPE/PLB Pipes shall bepumped out by the contractor before laying the pipes in the trench to ensure that nomud or water gets into the pipes, thus choking it.

8. LAYING OF PIPES ON BRIDGES, CULVERTS etc.

8.1 In small bridges and culverts across canals, different methods as given below could be followed.

8.1.1 If the bridge or culvert is broad and is having sufficient cushioning, the pipes can be buried inside the cushioning.

8.1.2 If the bridge/culvert is provided with raised and hollow foot - path or wheel guard,the pipe encased in GI can be buried inside the hollow foot - path or can be laid over the wheel guard and chambered.

8.1.3 If the supporting pillars are having projections and between pillars the distance isless, then the pipes HDPE/PLB with GI encasing could be laid over the pillarprojections.

8.1.4 If none of the solutions is possible, then outside the parapet wall, GI troughs can befitted with suitable clamps. For smaller bridges, the HDPE/PLB pipes can be laidinside the trough. However, for long bridges, HDPE/PLB pipes need not be laidinside the trough. While laying the cable, glass wool or other cushioning items maybe used. In either case, the gaps between two troughs after putting the lids shouldbe thoroughly covered to prevent entry of rodents.

8.1.5 Special type of bridges such as cantilever type requires special type of troughs to belocally manufactured to withstand the vertical and horizontal movement of the jointsof cantilever bridge.

9. BACKFILLING AND DRESSING OF TRENCH:

9.1 The earth used for filling shall be free from all roots, grass, shrubs, vegetation, trees, saplingsand rubbish. Provided that the HDPE/PLB Pipes have been properly laid in the



trench at the specified depth, the back filling operation shall follow as closely as practicable.The back filling operation shall be performed in such a manner so as to provide firm supportunder and above the pipes and to avoid bend or deformation of the HDPE/PLB Pipes whenthe HDPE/PLB Pipes get loaded with the back filled earth.

9.2 At locations where the back filled materials contains stones / sharp objects which maycause injury to the HDPE/PLB Pipes and where the excavated or rock fragments areintended to refill the trench in whole or in part, the trench should be initially filled, with alayer of ordinary soil or de-rocked loose earth of not less than 10 cms above the pipes.

9.3 Back filling on public, private roads, railway crossings, footpaths in city areas shall beperformed immediately after laying the HDPE/PLB pipes. Back filling at such locations shallbe thoroughly rammed, so as to ensure original condition and made safe for traffic. Allexcess soil / material left out on road / footpath/railway crossing shall be removed bycontractor. However, along the high ways and cross-country, the dug up material left outshould be kept as heap above the trench while refilling.

9.4 In city limits, no part of the trench should be kept open for more than 50 metre length at anytime and in all places where excavation has been done, no part of the trench should be keptopen over night to prevent any mishap or accident in darkness.

10. LAYING PRACTICES OF OPTICAL FIBRE CABLE BY HDD METHOD : (HORIZONTAL DIRECTIONAL DRILLING)

10.1 General

The methods to be adopted in laying of HDPE/PLB pipes for Optical Fibre Cable usingHorizontal Directional Drilling (HDD -) (HDD - also called as the trench less technology ormicro tunnelling) and laying of Optical Fiber Cable using the cable blowing method aregiven here under .However for regular open trench OF cable laying work involved inbetween HDD works,the laying practices for open trench may be followed.

10.1.1 In the cities where the Overlay Access Network (OAN) is being planned, the OF cablealignment may be planned on the footpath or along the edge of the road. Manholes mayalso be located along the alignments.

10.1.2 HDD may be deployed mainly within the corporation / municipality limits of the District HeadQuarters. The HDD may also be used for the water canal crossings, highway crossings andrailway crossings also. These crossings may be made as part of the open trench work itselfafter exactly assessing the crossing requirement.

10.1.3 Multiple ducts used in HDD should essentially have different colours. More than twelvedifferent colours are prescribed for laying in the Overlay Access Network.



10.1.4 Deployment of HDD may be the choice in congested roads where open trenching is notpossible (mainly in District Head Quarters). In addition, in some states/cities Black Toproads, Pre-stressed Cement Concrete roads are made from end to end leaving no marginfor PLB pipe laying by open trenching.

10.1.5 HDD may not be deployed in the cross country areas. It may be deployed only for the watercanal crossings, Highway crossings and Railway crossings. Exceptional cases where theHDD needs to be deployed may be decided by the DGM (Project) after recording the samesuitably.

10.1.6 The route survey may be done by planning the manholes / new buildings for OF cableterminations on main route or housing the terminations in the existing exchange buildingson the routes.

10.1.7 Ground Probing Radar (GPR) may be used, to identify the Cable duct path and theproposed manhole locations, in the roads where the underground assets are denselylocated.

10.1.8 The areas of the deployment of HDD and the Conventional open trenching should beindicated clearly in the preliminary survey report of the OF cable route proposed. Financialjustification is to be incorporated in the survey reports. The SSA heads/ GM (Projects) mayapprove the areas of the deployment as per the above guidelines.

10.2 Major specifications for trenching are:-

i Normally depth of the drilled portion should be more than 250 cm. This depth maybe achieved at a distance of 10 meters from the leading edge of the proposedManhole.

ii Manhole to be opened for the entry pit and the exit pit shall be minimum of 1.5 x 1.5 x 1.7 mtrs. Both entry and exit pits are opened before drilling is commenced

iii Drilling wherever possible, should be at the road boundary and as far as possible, straight.

iv Where 4 PLB pipes are less are to be laid, 100mm dia bore may be done by theHDD machine. Where 5 to 8 PLB pipes are to be laid, 200 mm dia bore may bedone by the HDD machine.

v The machines should be capable of drilling for minimum 150 mtrs at a time withoutfail in the soft soil. The drill lengths of 200 to 250 mtrs are also desirable. In general,the machines with 10 tonnes or more thrust capacity are having the capability forthis purpose.



vi The depth at the entry pit shall be 165 cms. For achieving this depth in the manholea pilot entry pit shall be opened with min 20 cm depth for enabling the drill pilot toenter. The pilot entry pit shall be at least 4 meters away from the manhole.

vii Whenever curves or deviations are encountered it should be a very smooth curve,the deviations should not be more than 100 cm from the mean line joining the centreof entry pit and the centre of the exit pit. A nylon wire shall be fixed between thesetwo pits before the drilling operation commences, for identifying the deviations.

viii After the drilling operation commences, the depth and offset of the pilot is to berecorded at every 3 mtrs using the hand held tracker. The tracker should have beenproperly calibrated. The offset of the drill shall be recorded with reference to theedge of the road and also the deviation with reference to the mean line representedby the Nylon rope on the ground.

ix The depth, deviations and offset readings may be provided by the machine automatically, apart from the manual records made.

x Bottom of the trenches should be at uniform level without any abrupt ups anddowns. After the trenching is done for sufficient length, the bottom levelling shouldbe inspected for uniformity to ensure that pipe could be laid without sharp bends.

xi In exceptional case, the depth of the trench could be less than 2.50 m due to undulating terrain. However, in no case it should be less than 1.20m.

xii In certain cases, in a uniform terrain a sudden burrow pit/old culvert of short lengthmight be encountered. In such case, the HDPE/PLB pipe can be further protectedby GI/RCC/DWC pipes of suitable size.

xiii In water logged area drilling should be done in the dry areas and dewatering should be got done before pipe laying.

xiv When trenching is done close to power cables precautions detailed in clause 18.1 should be observed.

xv When trenching is undertaken along streets and railway lines safety precautions given in clause 18.3 should be observed.

xvi Caution boards should be provided at each entry, exit and pilot pit of the trench tocaution the traffic. Caution tapes/red flags may also be planted around the workingarea throughout the drilling path. This is essential to track the drill pilot with thetracker and to record the accurate depth and offset.

xvii If the manholes are to remain open at night red lamps or luminous caution boards



on either ends should be provided.

xviii After the pipe laying is completed, bed of manhole may be prepared for constructingthe RCC/DWC manhole .After the manhole is constructed the PLB duct is ready forlaying the OF cable.

xix It is very much necessary to use the ground penetrating radar to localizing otherutilities in the absence of accurate documents depicting the position of other utilities.Hence, the ground penetrating radar is a must during survey and as well as whilecarrying out the job to follow the path of the horizontal drilling.

xx All the trenching drilling operations are to be continuously monitored by the SDE (Project). SDE(Mtce) should also visit the site during the execution.

10.3 The pipe laying shall be done as described in Clause 10.2. Due to intangible undergroundhindrances / old buried structures, HDD work may be converted as the open trenchingwork. DET (Project) or the DET who is the in-charge of the work should inspect the site andrecord the reasons for the same. Where the PLB pipe is to be laid at deeper depths (morethan 350 cm), DET in charge should inspect the site and record the reasons.

10.4 The multiple PLB pipes are bunched together at the exit pit. At every one meter length, thepipes are bundled using the flexible iron wire tightly. The end plugs shall be tightly fixed onboth ends. Chinese fingers are to be used as the pulling grips for all these bundled pipes.All the Chinese fingers shall be combined and tightened together to connect to the backreamer of the HDD machine. The machine pulls the pipes towards it. After the pipes arepulled out for about one and half meter from the drill entry point in the Entry pit which isnear the HDD machine, the pipes may be de linked from the back reamer. The Chinesefingers may be detached from the PLB pipes. Leaving one and half meter length of thebunch of pipes in the exit pit, the additional pipes may be cut and necessary.

10.5 During execution, in many cities where soil is sandy or otherwise not compact, themaximum length of drilling and subsequent pipes pulling is less than even 100 meters. So,while execution all the lengths of pipes are brought to road surface, keeping them peepabout 1 ft. when subsequently they are lowered down at the depth of the trench, they arecut and thus there is wastage of pipe.

10.6 The pipe may be laid in the most economical manner. The total length of the PLB pipes leftunused may not be more than 5% of the length measured between the centre of the twomanholes (entry pit and exit pit).

10.7 The start reading and the end reading for each PLB pipe shall be recorded by the Engineer-In-Charge.

10.8 The pipes may be laid in the manholes so that the bunch of pipes shall overlap on the pipes



laid from the other side.

10.9 Push-fit couplers may be used for joining the PLB pipes.

10.10 Protection of ducts: No protection is required for pulling pipes in HDD method.

11. DUCT INTEGRITY TEST (DIT):

11.1 Continuity of the pipe is to be tested and ensured. It is quite possible that the pipe may getelongated and its bore may get reduced in the process of pulling up the pipe which mayultimately result into difficulty in pulling cables. The DIT should be conducted after the pipesare laid either in open trench method or in the HDD method for verifying this problem. TheDIT involves two tests. In one test one side of the PLB pipe laid is sealed using the endplug. On the other side air compressor/blower is used to hold the 5 Kg/sq.cm. pressure inside the pipe under test. The pressure should be held for 1 hour without any leakage. In thesecond test a wooden bullet having 80% of the diameter of inner diameter of PLB pipe andhaving a length of 2 inches may be blown from one side of the PLB pipe. The other side ofthe pipe shall be left open. The bullet should fly out without any blockage. Then the PLBpipe laying is successful. Care should be taken by covering the end of the PLB pipe with anylon/wire mesh so that the flying bullet shall not hit anyone.

12. CABLE LAYING: GENERAL PRECAUTIONS

12.1 Handling of cable drums:

12.1.1 The optical fibre cable drums should be handled with utmost care. The drumsshould not be subjected to shocks by dropping etc. The drum should not be rolledalong the road for long distances and when rolled, should be in the directionindicated by the arrow. The covering planks should be removed only at the time ofactual laying.

12.1.2 The previously laid pipes manholes and portion of bends etc. on the cable route asrecords maintained at the time of laying pipes, should be got cleaned of earth andthe pipes may be cleaned thoroughly before pulling of cable is started.

12.1.3 Depending upon the length of the drum (1km/2km) and coiling required for jointingpurposes, chain measurement is taken from the starting end of section and exactjoint location is marked. If it does not fall at the existing man hole location, aseparate manholes of 2M x 2M is t. be made to accommodate the joint box as wellas coil.. All the joint locations are fixed in a similar manner. The intermediatemanholes of 2M x 2M are also to be kept ready for pulling purposes.

12.1.4 As the cable drums are standardized for 2km for highways, it is preferable to laythe cable by placing the cable drum at the manhole point nearest to 1kr from thejoint locations.



12.1.5 The standard practice to keep the clock wise end of the cable to the 'A’ side of theroute and the anti clock wise end to 'B' side. Also, it is the practice to have theclockwise end on top and anti clock wise at the bottom of ' the drum. With theabove in view, cable drum is to be mounted on the jack and wheel with drum shaft(Axle) in horizontal. Position.

12.1.6 The rope end is to be fixed at one end of a swivel (Anti twist device) permanentlyor by means of a shackle. The other end of the swivel is tied to the pulling eye ofthe cable. If a pulling eye is not available, then a cable grip is to be used.

12.1.7 As the cable length is 2 km, during cable laying work, proper communication is tobe established. This can be done with walkie talkies or magneto telephones withdrop wire.

The two most common methods are generally used for installation of O.F. Cable intoHDPE/PLB Telecom duct, which are:1. Cable Pulling.2. Cable Blowing.

12.2 Cable Pulling:

12.2.1 List of tools & other items required for cable laying is given below.This can be taken as a check list.a) Jack - one pairb) Rope for unloading/loading. Metallic ramp for loading / unloading.c) Cable winch.e) Nylon rope drum of 1250M (For machine pulling) .f) 4mm rope.g) swivel and Shackle.h) pulling socks or cable grip.i) Lubricant. .j) plastic bowls for lubricant.k) sponge.l) Walkie-Talkie 6 Nos.m) Mangneto Telephone 6n) Drop wire 2.kms. (for magneto).o) Rubber 2/manhole.p) Half round (split) pipes 2/manhole.q) polythene tape 5m/manhole.r) Clamps 4/prs,/manhole.s) Cleaning brush for cleaning pipes.t) Mandrill.

Sometimes there is considerable lapse of time between the pipe laying and cablelaying. This intervening period could have heavy rains too. Therefore there ispossibility of entering dissolved muddy water into the HDPE/PLB pipes. This



dissolved muddy water may transform into a thick paste or solid mud. Cleaning ofthe pipes before the cable laying is absolutely necessary to remove any suchobstructions. A 4mm nylon rope is already laid in HDPE/PLB pipe. One end of thisrope is connected to Mandrill. The other end of mandrill is connected to anotherrope of 4 mm size and suitable length to cover the distance between twomanholes. The existing 4 mm rope is pulled from other manhole and thus themandrill will clear the pipes. Similar operation is then done by replacing mandrillwith nylon brush and rugs.

12.2.2 The pulling of the cable can be done in three ways:a) By Cable winchb) By cable winch assisted by manual pulling at inter. mediate manholes.c) By manual pulling at all the manholes.

12.2.3 For manual pulling, the rope may be attached to 9 diameter and then to the pullingeye which is fixed to the cable end by supplier. The pulling may be done eithermanually under close supervision watching all the time. the pulling tension or bymeans of .winch with automatic cut off at set tension monitored throughdynamometer fitted in the pulling winch.

12.2.4 To reduce the friction between the cable and pipe, a suitable lubricant may becontinuously applied with a sponge to the cable surface during pulling at everyintermediate man-hole. The standard lubricants with low frictional coefficient maybe used.

12.2.5 As soon as 1km cable or so is pulled towards one side of the route, sufficientoverlap of cable may be kept at splicing location so that the ends may be takeninto the Air conditioned splicing van placed at a convenient and nearby place.15metre cable may be the maximum requirement.

12.2.6 Laying the remaining half of the cable:a) Take out the winch to the other end if, machine pulling is done.b) Uncoil the cable and make the formation of 8. This should be done manually

with sufficient care and minimum bending radius.c) Repeat the process of connecting the end of the cable with eye or pulling grip

to the swivel to which the pulling rope is attached.d) Repeat the process of pulling the cable by winch or manual with special attention

to lubricant super vision and coiling the overlapping length in the pit. .e) The mouth of the HDPE/PLB pipes at every man hole is closed by rubber

bush. This is mainly required for prevention of rodent entry.f) The cable at the intermediate man holes are to be covered by split 65mm OD

10kg/cm2 HDPE/PLB, pipes, covered with polythene tapes and clamped at4 places. Thereafter re-instatement of the man holes is to be done.

12.3 Cable Blowing:

This advanced method is based on the concept of a consistent high-pressure airflow,equally distributed along the entire cable throughout the duct. The cable is mechanically fedinto the pressurized space to overcome the pressure drop at the entry point. The additional



pushing force at the entry point is important to increase the total blow able length. A cablejet-blowing machine is combination with an appropriate Compressor is essential for optimalblowing. For an effective Cable Blowing the Compressor should have at an average speedof 50-60 meter /min.

The basic Rules and Recommendations for Blowing Cable into HDPE/PLB Telecom Duct:

12.3.1 Use a proper compressor, Never underestimate the compressor parameters.

12.3.2 Before starting the Cable blowing, be sure that duct is free of any obstacles ordamage. Use a proper mandrel equipped with a transmitting device. This methodwill quickly locate the damaged areas if any, which must be replaced immediately.

12.3.3 When cable blowing is carried in high temperatures, protect cable from directsunlight where possible. High temperature drastically reduces blowable lengths.

12.3.4 The blowing method is far less sensitive to bends and curves along the routecompared to the pulling technique. When using state-of-the art HDPE/PLBTelecom Duct and Cable jet.

12.3.5 Blowing machines, it is possible to safely install fibre optic cable around 30° to 90°bends without any additional lubricant.

12.3.6 Before beginning the cable blowing survey the route to determine the bestlocations, for access points for blowing machines and compressors. This can saveconsiderable materials and labour. Always blow downhill wherever possible. Up-hill slopes located at the beginning of the route reduce the blowable length.

12.3.7 The blowing technique can be used in almost any situation and reduces costsrelative to the pulling method in many cases, blowing exerts less stress on thecable.

12.3.8 This lowered stress combined with fewer splices to the fibre optic cable increasesoverall network quality.

12.3.9 The average blow able distance with one machine ranges between 700 and 2000metres depending on the above-mentioned parameters. Longer utilizing severalblowing machines in tandem can accommodate blowing lengths, positioned in aseries of access points along the route. Another technique for achieving extra longcable installation, distances is to access, the cable at manholes like 8 then pull outthe cable and continue installation from this point along the route.

13. JOINTING:

13.1 These are required at the termination locations. The distance of the Splice Chambersdepends upon the length of the Optic Fibre Cable being used. Generally 2 Kms. length ofOptical Fibre Cable is used. Pit size must be chosen carefully, taking into account length



of Splice Closure and cable loop required for splicing and future repair. Joint Pit is alwaysgreater than Splice Closure length plus twice the minimum bending radius of the cable. A pitlength of 1 metre is sufficient for most of the splice Closures Generally size of the manholeis 1.5 m x 1m x 1.65 (length x width x depth).

13.2 Construction of Jointing Chamber

The joint chambers are provided at every joint to keep the O.F.C. joint well protected andalso to keep extra length of cable, which may be, required to attend the faults at a laterdate. Jointing chambers are to be prepared normally at a distance of every 2 kms. Actuallocation of jointing chamber depends on length of cable drum and appropriateness oflocation for carrying out jointing work. The location is finalized by Engineer-in-charge. Thejointing chambers are constructed either of brick masonry work at site & pre cast RCC/DWCslabs for covers or by way of fixing pre-cast RCC/DWC chambers and covers as per theinstructions from Engineer-In-Charge.

13.3 Construction of brick chamber at site

13.3.1 For constructing brick chamber, first a pit of size 2m x 2m x 1.8m depth is requiredto be dug. Then, base of the chamber is made using concrete mix of 1:5:10 (1:cement, 5: coarse sand, 10: graded stone aggregate 40mm nominal size) of sizeof 1.7 m x 1.7 m x 0.15 m (thickness). Walls of brick chamber having internaldimensions of 1.2 m x 1.2m x 1 m (H) should be constructed on this base havingwall thickness of 9” using cement mortar mix of 1:5 (1:cement, 5: fine sand). Thebricks to be used for this purpose should be of size 9”x4.5”x3”, best qualityavailable and should have smooth rectangular shape with sharp corners and shallbe uniform in colour and emit clear ringing should when struck. The joint chambershould be so constructed that HDPE/PLB pipe/PLB Blowing Type/Pre-installedropes ends remain protruding minimum 5 cms inside the chamber on completionof plastering. The HDPE/PLB pipes should be embedded in wall in such a way sothat, the bottom brick should support the pipe and upper brick should be providedin a manner that HDPE/PLB pipe remains free from the weight of the construction.The joint chamber should be plastered on all internal surfaces and top edges withcement mortar of 1:3 (1: cement, 3: coarse sand), 12mm thick finished with afloating coat of complete cement as per standard. Pre-cast RCC/DWC slab withtwo handles to facilitate easy lifting, of size 0.7 m x 1.4 m and of thickness of 5 cmhaving one handle for each half in center and word ‘OFC’ engraved on it are to beused to cover the joint chamber. Two numbers of such slabs are required for onejoint chamber. This precast slab should be made of cement concrete mix of 1:2:4(1: cement, 2: coarse sand, 4: stone aggregate 6mm nominal size) reinforced withsteel wire fabric 75 x 25 mm mesh of weight not less than 7.75 Kg per sq. meter.The joint chamber is filled with clean sand before closing. Lastly, back filling of



joint chamber pit with excavated soil is carried out.

13.4 Pre cast RCC/DWC chamber.

13.4.1 For fixing pre cast RCC/DWC chamber, first a pit of size 2m x 2m x 1.8 m depth isrequired to be dug. Pre cast RCC/DWC chamber consists of three parts (i) roundbase plate in two half of 140 cm dia and 5 cm thickness (ii) full round RCC/DWCjoint chamber with dia of 120 cm and height of 100 cm and thickness of 5 cm (iii)round top cover will be in two halves with dia of 140 cm and thickness of 5 cmhaving one handle for each half in center and word ‘OFC’ engraved on it. The fullround RCC/DWC chamber may be of different height or in two halves, as per therequirement of local conditions. Pre cast RCC/DWC chamber (which is coming inpart) should be placed in the pit and parts should be fixed by applying cementmortar. The pre cast RCC/DWC chamber will be supplied by the corporation.After, fixing the pre cast RCC/DWC joint chamber, the joint chamber is filled withclean sand before closing. Lastly, back filling of joint chamber pit with excavatedsoil should be carried out up to normal ground level and compacted.

14. FIXING OF ROUTE INDICATORS/JOINT INDICATORS:

14.1 Pits shall be dug 1M. towards jungle side at every manhole and jointing chamber for fixingof Route/Joint Indicator. In addition, Route Indicators are also required to be placed whereO.F. Cable changes directions like road crossing etc. The route/joint indicators made of pre-cast RCC/DWC shall be supplied by BSNL and have the following dimensions approx :Base - 250 mm x 150 mm; Top - 200 mm x 75 mm; Height- 1250 mm.

14.2 The pits for fixing the indicator shall be dug for a size of 60 cms. x 60 cms. and 75 cms.(depth). The indicator shall be secured in upright position by ramming with stone andmurrum upto a depth of 60 cms. and concreting in the ratio of 1:2:4(1: cement, 2: coarsesand, 4 stone aggregate 20 mm nominal size) for the remaining portion of 15 cms.Necessary curing shall be carried out for the concreted structure with sufficient amount ofwater for reasonable time to harden the structure.

14.3 The route and joint indicator shall be painted with primer before painting with oil paint. Thematerial used should bear ISI mark. The word ‘BSNL OFC’ should be engraved on theroute/joint indicators, along with the route name. The size of each written letter should be atleast 3.5 cms. The colours of painting and sign writing is as under:

(1) For Joint Indicator Yellow and letters with Black.

(2) For Route Indicator Orange and letters with White

14.4 The numbering scheme for route indicators will be Joint No./Route Indicators No. for thatjoint. For example 2/6 indicator means 6th route indicator after 2nd joint. Additional joints onaccount of faults at a later date should be given number of preceding joint with suffix A,B,C



and D. For example sign writing 2A on a joint indicator means, additional joint between jointNo.2 and 3. The numbering existing route/joint indicator should not be disturbed on accountof additional joints. Enamel paints of reputed brand should be used for painting and signwriting of route as well joint indicators. It is at the discretion of BSNL to change the coloursand no additional payment shall be made. The contractor shall confirm the colour to bepainted from the Engineer-in-charge before commencement of the work.

15. PROVIDING OPTICAL FIBRE CABLE STORAGE BOXES:

15.1 The optical cable should be coiled by providing 760 mm x 760 mm x 200 mm size box madeof iron sheet of 20 SWG thick with 2 doors and locking arrangements as per directions ofSite engineer. Proper sign writing shall be done on the OF storage box. The work involvesthe cost of providing and fixing OF cable storage box, coiling OFC and sign writing.

16. DOCUMENTATION:

The documentation, consisting of the following shall be prepared exchange to exchange forintra SSA OFC links and for each section in case of inter SSA/National Long distanceroutes.

16.1 Route Index Diagrams – General: This diagram shall consist of Cable Route Details onGeographical Map drawn to scale with prominent land marks and alignment of cable withreference to road. This shall be prepared on A-3 sheets of 80 GSM.

16.2 Route Index Diagrams – Profile: These diagrams will contain:• Make and size of the cable.• Two point Offset of cable i.e., one from centre of the road and one from the

nearest compound wall / fixed structure, each taken at every 10 meters;• Depth profile of cable at every 10 meter;• Details of protection with type of protection depicted on it;• Location of culvert and bridges with their lengths and scheme of laying of

HDPE/PLB Pipe thereon.• Location of Crossings with Three Point Offset i.e., from nearest permanent

structures taken in different directions.• Important landmarks, Name of the Roads to be facilitated for locating the

cable in future.• Locations of joints and pulling manholes with Three Point Offset i.e., from

nearest permanent structures taken in different directions.

These diagrams shall be prepared on A-4 sheets of 80 GSM. On one sheet profile of maximum 200 meters shall be given to ensure clarity.

16.3 Joint location Diagram: This diagram will show:• Geographical location of all the joints.



• Location of joints manholes with Three Point Offset i.e., from nearest permanent structures taken in different directions.

• Depth of Joint Chamber covers from ground level.• Type of Chamber (Brick/Pre-cast)• Length of O.F. Cable kept inside the joint chamber from either direction.

This shall be prepared on A-4 sheets of 80 GSM.

16.4 All the diagrams 16.1,16.2 & 16.3 shall bear the signatures of the contractor, the Engineer-In-Charge as a proof of accuracy of the details. The diagrams shall be bound in A-4 sizebook with cover. The cover sheets shall be of 110 GSM and laminated.

16.5 The front cover shall have the following details.

1. Name of the SSA/Project Organisation.2. Name of the OFC link.3. Name of the Contractor4. Date of commencement of work.5. Date of completion of work.

16.6 For each route/section 6 sets of above mentioned document along with 1 set of Softcopy in CD format (Microsoft / AutoCAD compatible) shall be submitted.

17. ALLIED OFC WORKS

17.1 SPECIFICATIONS FOR SUB – DUCTING

17.1.1 The work involves laying of HDPE/PLB/ PVC pipes through existing telecomducts/ troughs. Normally 3 nos of 40 mm PLB pipes can be sub ducted in a 100mm ducts. The rates are prefixed as given in the tender schedule.

17.1.2 The following are approximate amount of work involved in sub-ducting for 1 Km:

a) Arranging barricades, protection and caution boards etc.,b) Opening manholes (average 7 per Km), dewatering, exhaust of trapped

airc) Cleaning of PVC ducts, removal of blocks in the duct indicated by site –

engineerd) Inserting of 12 / 16mm Nylon rope in duct for pulling the PLB pipes.e) Transportation of PLB pipe from store godown, and arranging pipes as

per spec, bundling 1 or upto 3 nos and pulling in one PVC duct of 100mm size. No. of pipes to be pulled depends on size of PVC duct andmay vary. Spools should be decoiled using jack mechanism and bendsremoved by proper forming so that the pipes are straight.



f) Clamping in manholesg) Duct integrity test and preparation of route diagrams.

17.1.3 The manholes available between 100 – 200 mtr approx have to be opened, usingkeys, and should be dewatered by using pumps, and subsequently left open for some time for the air to exhaust, before persons enter inside the manhole.

17.1.4 The Contractor should himself provide the necessary digging tools, campingmaterials for his workers, caution boards, red lamps during night, etc. at his owncost and he should also observe all prescribed precautions during this work forsafety of pedestrians, vehicular traffic, etc. Before opening the manholes,barricades and warning boards should be provided at sufficient distance from themanholes, to protect the pedestrians/ workers/ traffic.

17.1.5 16/12 mm dia nylon rope should be inserted into the duct by blowing/ rodding etc,or by using 4 mm rope if available in the duct. With the help of this 16 / 12 mm diarope PLB pipe should be pulled. The PLB pipes should be placed in position,uncoiled using decoiling tools. The 16/12 mm rope will be tied to the PLB pipeand pulled. Lubricant should be provided by the contractor and it should be put inthe ducts before pulling the pipes. If more number of pipes are to be pulled, thepipes will be pulled in a bunched form as per the decision of Engineer-in-charge.The number of pipes to be laid and the structure to be followed could change asper the requirement of BSNL and this is within the scope of the contract.

17.1.6 After pulling the PLB pipes, the exposed pipes in the manhole are to be protectedby suitable protection as instructed by site engineer and suitably clamped. PLBpipes at manholes should be lead along the walls & suitable MS clamps shouldbe provided (4 on each side). Additional protection if required shall be provided atmanholes.

17.1.7 If needed, rodding has to be done in the allotted duct pipe, for which the pipeshave to be hired by the contractor. In certain cases if there are no free slots,existing unutilized cable may have to be pulled out to make the slot free.In the entire work only 40 mm PLB pipes (or HDPE/PLB , PVC pipe of about 50 mm size) will be supplied by BSNL.

17.1.8 Supply and fixing of Galavanised MS clamps for suspending PLB pipes inmanholes has to be done by the contractor. After fixing the clams the PLB pipesshould be securely fixed.

17.1.9 Making openings in concrete manholes, by drilling etc., for the desireddimensions for leading out PLB pipes.

17.1.10 Duct integrity Test : Testing of the pipe before and after laying for holding of pressure, detection of air leak etc.,



17.1.11 Preparation of 3 – dimensional offset diagram in computer showing duct, offsetfrom Center line, edge of road, road boundary with cross- sectional views, detailsof all important buildings, landmarks etc., shall be incorporated.

17.2 SPECIFICATION FOR LEADING IN:

The cable shall be led in into the specified room of the exchange or desired site like BTSetc. This may involve laying in ducts or trenching in exchange compound / desired site, andextending to the desired room by laying GI pipes, PVC pipes etc., both vertically &horizontally along the wall , roof etc., as per the site conditions. The rate payable is as perprefixed rates.

17.2.1 Leading in using existing support: In sites, where existing support structure isavailable, GI pipes along with Rigid PVC pipes / PVC hose, shall be clamped onthe support structure. This particular work shall be taken up with utmost care notto damage the telecom/ power cables. The work involves supplying and fixingPVC pipes (32 mm dia and 4 mm thickness) or PVC hose, inside GI pipe, withclamps at every 1 metre, cable ties to the supporters and drawing cable throughthem. The work may be required to be carried out in multistoried buildings alsowith appropriate clamps fixing In case Engineer-in-charge decides GI pipe is notrequired, direct PVC pipe/ hose will be clamped. In certain buildings, where morenumber of cable are not expected, only one or two pipes may be clamped directlyon the wall of the building using GI clamps by embedding in the structure of thebuilding. The pipe shall be led in into the desired room as directed by the siteengineer. It will also involve making holes in the walls, foundations; slabs etc., bydrilling etc., All items are to be supplied by the contractor, except GI pipe whichwill be supplied by the Corporation.

17.2.2 Leading in where existing support is not available: Wherever support is notavailable new support and runways have to be fixed by the contractor. Thisparticular work shall be taken up with utmost care not to damage the telecom/power cables. The work involves supplying and fixing runways with angle supportat every 1 metre, by embedding in the structure of the building, laying PVC pipes,cable ties to the supporters and drawing cable through them, and the work may berequired to be carried out in multistoried buildings also. The pipe shall be led ininto the desired room as directed by the site engineer. It will also involve makingholes in the walls, foundations; slabs etc., by drilling etc., All items are to besupplied by the contractor, except GI pipe which will be supplied by BSNL.

17.2.3 After leading in pipes upto the inside of the desired room at the desired location,as decided by the site in charge, OF cable shall be led in. In the leading in portionsboth vertical and horizontal, the cable shall be clipped to GI wire, and the GI wireshall be fixed at intermediate locations, so that the cable is not put to strain.



17.3 ROAD RESTORATION WORKRoad restoration work is required to be performed in private roads, in VVIP roads, and inpremises of corporate customers where OFC trenching is carried out. The requirement forthe road restoration shall be decided by the Engineer-in-charge. The work is to becompleted within 5 days of pit closure by back filling. The restoration is to be carried out asper the specifications of the local agencies. The quality of the work should be high andshould not cause any hindrance to the traffic. The restoration work is to be carried out withinthe time allotted, for execution. Necessary material/ labour logistics are to be planned bythe contractor for proper completion of work in stipulated time. The restoration workconsists of two components :

17.3.1 Cement concreting

17.3.1.1 The Sand settled in the pit is to be engraved for a depth of 300mm from thesurface. The bed is to rammed for firm settlement.

17.3.1.2 The bed is to be filled with cement concrete of thickness 225mm.The cementconcrete should be done with 1:4:8 mixes(1: Cement,4:coarse sand,8: gradedstone) using 25mm down crushed stone to aggregate thickness of 225mm. theconcrete has to rammed well for firm settlement. Proper water curing is to becarried out.

17.3.1.3 The sand to be covered for smooth vehicular movement.

17.3.1.4 Any sand spilled over is to be cleaned and the area is to be swiped to clear anydebris.

17.3.1.5 Daily water curing of the pit is to be carried for a period of 3 days.

17.3.2 Black Topping

17.3.2.1 4 days from the concreting, the black topping of the pit is to be carried out. Roadrestoration with bitumen macadam for semi grouting 50 mm thick and premixcarpet surfacing of 25 mm thick over the grouted surface total upto 75 mm thickincluding supply of Asphalt, etc., evenly to match the road surface includingconsolidation and rolling as per standard specifications of CPWD.

17.3.2.2 After completion of black topping any excess earth or sand available in the areais to be cleared and the area is to be cleanly swiped.

17.3.2.3 Storm water drain inlets available in the vicinity to be cleared.

17.3.2.4 The contractor is responsible for refilling and redoing the work at his own cost ifthe surface found sunk / cave-in at later date. The time period for this is taken as6 months from the completion of work.



18. SAFETY PRECAUTIONS:

18.1 Safety Precautions when excavating or working in excavations close to electriccables :

18.1.1 The Engineer-In-Charge of the work should get full information from Electricityundertaking regarding any electric cables, which are known or suspected to existnear the proposed excavation and unless this is done, excavation should not becarried out in the section concerned. The electricity undertaking should be askedto send a representative and work should be preceded in close consultation withthem.

18.1.2 Only wooden handled hand tools should be used until the electric cables havebeen completely exposed. Power cables, not laid in conduits, are usuallyprotected from above by a cover slab of concrete, brick or stone. They may ormay not be protected on the sides. It is safer, therefore, always to drive the pointof the pickaxe downwards then uncovering a cable, so that there is less chanceof missing such warning slabs. No workman should be permitted to work alonewhere there are electric cables involved. At least one more man should beworking near by so that help can be given quickly in case of an accident. Ifdisconnection of power could be arranged in that section it will be better. Noelectric cables shall be moved or altered without the consent of the ElectricAuthority and they should be contacted to do the needful. If an electric cable isdamaged even slightly, it should be reported to the electric Authority and anywarning bricks disturbed during excavation should be replaced while back fillingthe trench. Before driving a spike into the ground, the presence of otherunderground properties should be checked. Information on plans regarding thelocation of power cables need not to be assumed as wholly accurate. Fullprecautions should be taken in the vicinity until the power cable is uncovered. Allelectric cables should be regarded as being live and consequently dangerous.Any power is generally dangerous, even low voltage proving fatal in severalcases.

18.2 Electric shock-Action and Treatment :

18.2.1 Free the victim from the contact as quickly as possible. He should be jerked awayfrom the live conductors by dry timber, dry rope or dry clothing. Care should betaken not to touch with bare hands as his body may be energized while incontact. Artificial respiration should begin immediately to restore breathing even iflife appears to be extinct. Every movement of delay is serious, so, in themeanwhile, a doctor should be called for.

18.3 Safety precautions while working in public street and along railway lines

18.3.1 Where a road or footpath is to be opened up in the course of work, special careshould be taken to see that proper protection is provided to prevent any accidentsfrom occurring. Excavation work should be done in such a manner that



it will not unduly cause inconvenience to pedestrians or occupants of buildings orobstruct road traffic. Suitable bridges over open trenches should be so plannedthat these are required for the minimum possible time. Where bridges areconstructed to accommodate vehicular traffic and is done near or on railwayproperty, it should be with the full consent and knowledge of the competentrailway authorities.

18.4 Danger from falling material:

18.4.1 Care should be taken to see that apparatus, tools or other excavating implementsor excavated materials are not left in a dangerous or insecure position so as tofall or be knocked into the trench thereby injuring any workman who may beworking inside the trench.

18.5 Care when working in Excavations :

18.5.1 Jumping into a trench is dangerous. If it is deep, workmen should be encouragedto lower themselves. Workers should work at safe distance so as to avoid strikingeach other accidentally with tools. If the walls of the trench contain glass bits,corroded wire or sharp objects they should be removed carefully. If an obstructionis encountered, it should be carefully uncovered and protected if necessary. Caremust be taken to see that excavated material is not left in such a position that it islikely to cause any accident or obstruction to a roadway or waterway. If possiblethe excavated material should be put between the workmen and the trafficwithout encroaching too much on the road.

18.6 Danger of Cave in:

18.6.1 When working in deep trenches in loose soil, timbering up / shoring the sides willprevent soil subsidence. The excavated material should be kept at sufficientdistance from the edge of the trench or pit. Vehicles or heavy equipment must notbe permitted to approach too close to the excavation. When making tunneledopening, it should be ensured that the soil is compact enough to prevent cave ineven under adverse conditions of traffic. Extra care should be taken whileexcavating near the foundations of buildings or retaining walls. In such cases,excavation should be done gradually and as far as possible in the presence ofthe owners of the property.

18.7 Protection of Excavations :

18.7.1 Excavations in populated areas, which are not likely to be filled up on the sameday should be protected by barriers or other effective means of preventingaccidents and the location of all such openings must in any event be indicated byred flags or other suitable warning signs. During the hours from dusk to dawn,adequate number of red warning lamps should be displayed. Supervisory Officersshould ensure that all excavations are adequately protected in this manner asserious risk and responsibility is involved. Notwithstanding adoption



of the above mentioned precautions, works involving excavations should be soarranged as to keep the extent of opened ground and the time to open it to aminimum.

18.8 Precautions while working on roads :

18.8.1 The period between half an hour after sun-set and half an hour before sunrise,and any period of fog or abnormal darkness may also be considered as night forthe purpose of these instructions, for the purpose of providing the warning signs.Excavation liable to cause danger to vehicles or the public must at all times beprotected with fencing of rope tied to strong uprights or bamboo poles at asuitable height or by some other effective means. Any such temporary erectionwhich is likely to cause obstructions and which is not readily visible should bemarked by posts carrying red flags or boards with a red background by day andby continuously lighted lamps at night.

18.8.2 The flags and the lamps should be placed in conspicuous positions so as toindicate the pedestrians and drivers of vehicles the full expanse i.e. both widthand length of the obstruction. The distance between lamps or between floorsshould not generally exceed 1.25m. along the width and 6 m along length of theobstruction in non-congested areas, but 4 meters along the length in congestedareas. If the excavation is extensive, sufficient notice to give adequate warning ofthe danger, should be displayed conspicuously not less than 1.25m above theground and close to the excavation. Where any excavation is not clearly visiblefor a distance of 25m to traffic approaching from any direction or any part of thecarriage way of the road in which the excavation exists ,a warning notice shouldbe placed on the kerb or edge all such roads from which the excavation or asnear the distance as is practicable but not less than 10m from the junction of anentering or intersecting road in which the excavation exists. All warnings, in theseshould have a red background and should be clearly visible and legible. Allwarning lamps should exhibit a red light, but white lights may be used in additionto facilitate working at night. Wherever required a passage for pedestrians withfootbridge should be provided. At excavations, cable drums, tools and allmaterials likely to offer obstructions should be properly folded round andprotected. This applies to jointer’s tents as well. Leads, hoses etc. stretched andacross the carriageway should be guarded adequately for their own protectionand also that of the public.

18.9 Traffic Control :

18.9.1 The police authorities are normally responsible for the control of traffic and mayrequire the setting up of traffic controls to reduce the inconvenience occasionedby establishment of a single line of traffic due to restriction in road width or anyother form of obstruction caused by the work. As far as possible, sucharrangements should be settled in advance. If there are any specific regulationsimposed by the local authorities, these should be followed.



18.10 Work along Railway Lines :

18.10.1 Normally all works at Railway crossing is to be done under supervision of therailway authorities concerned, but it is to be borne in mind that use of white, redor green flags by the Departmental staff is positively forbidden to be used whenworking along a railway line as this practice may cause an accident throughengine drivers mistaking them for railway signals. When working along a doubleline of railway, the men should be warned to keep a sharp look on both the “UP”and “DOWN” lines to avoid the possibility of any accident when trains pass orhappen to cross one another near the work spot.

18.11 Procedure and Safety precautions for use of explosives during blasting for trenching :

18.11.1 In areas where the cable trench cannot be done manually on account ofboulders and rocks, it is necessary to blast the rocks by using suitableexplosives. The quality of explosive to be used depends on the nature of therocks and the kind of boulders. A few types of explosive fuses and detonatorsnormally used for making trenches for cable works are detailed below:

i) Gun powderii) Nitrate Mixtureiii) Gelatineiv) Safety fusev) Electric Detonatorvi) Ordinary Detonator

18.11.2 Procedure:18.11.2.1 A detailed survey of the route is to be done to assess the length of the section

where trenching is to be done with the help of blasting. A route diagram of therocky section may be prepared indicating the length of the route where theexplosives are to be used. For the purpose of obtaining license, a longer lengthof route should be given in the application as in many cases, after digging,rocks appear were blasting was not initially anticipated.

18.11.2.2 Next a license will have to be obtained for use and storing of explosive in thatsection. If the area falls under a police commissioner, the authority for grantingsuch license is the police commissioner of the concerned area. When the routedoes not fall in the jurisdiction of a police commissioner, the authority forissuing license is the District Magistrate.

18.11.2.3 The concerned authority should be applied in prescribed form with a route map.The concerned authority will make an enquiry and issue a license for using /storing explosives for cables trenching work. Such license will be valid for 15days only. The license should be got renewed if the blasting operation need tobe extended. Once the license is granted, it is the responsibility of the holdersof the license for the proper use of explosives, its transportation and storing.



18.11.3 Method of using :

18.11.3.1 The safest explosive is the gelatine and electric detonator. Gelatine is in theform of a stick. Electric detonator is a type of fuse used for firing the explosiveelectrically. Holes are made at suitable intervals on rocky terrain or boulderseither by air compressor or by manual chipping. The depth of the holes shouldbe 2 to 3 ft. Fill up the holes with small quantity of sand for about 6”. First theelectric detonator is to be inserted into the gelatine and the gelatine is to beinserted into the holes keeping the +ve and –ve wirings of electric detonatorsoutside the holes. Again refill the holes with sand. These +ve and –ve insulatedwires of detonator are then extended and finally connected to an EXPLODERkept at a distance of not less than 100m.

18.11.3.2 Now the explosive is ready for blasting. But, before connecting wires toexploder for blasting, all necessary precautions for stopping the traffic, use ofred flags, exchange of caution signals, etc., should be completed and only thenExploder should be connected and operated.

18.11.4 Operation of exploder (IDL Schaffler type 350 type exploder):

The type 350 blasting machine consists of a bearing block with blastingmachine system and the explosion proof light – alloy injection mouldedhousing. The exploder is held with the left hand. The twist handle is applied tothe drive pin, clapped with the right hand turned in the clock wise direction incontinuous measurements at the highest speed from the initial position until itreached to a stop. At this stage an indication lamp will glow. When theindication lamp glows, "press button switch" should be pressed. This willextend the electric current to detonator and gelatine will be detonated. The rockwill be blasted out of the trench. Number of holes can be blasted in a singlestroke by connecting all such detonators in series connection and finally to theexploder. After blasting, again mazdoors are engaged on the work to clear thedebris. If the result of the first blasting is not satisfactory, it should be repeatedagain on the same place.

18.11.5 Warning :

18.11.5.1 There may be two reasons for unsatisfactory results of the blasting :a) Misfire of gelatine due to leakage of current from detonator;b) Over loading because of overburdens.

18.11.5.2 Never pull the broken wire pieces from the holes in such cases. Attempt shouldnot be made to re-blast the misfired gelatine. The safest way is to make a freshhole by its side and put fresh gelatine in that hole and blast it.

18.11.6 Precautions :



The abstract of Explosives Rules, 1983 which are relevant to our work is given below:

18.11.6.1 Restriction of delivery and dispatch of explosives :

No person shall deliver or dispatch any explosives to anyone other than a person whoa) is the holder of a license to possess the explosives or the agent of a holder

of such a license duly authorized by him in writing on his behalf.O R

b) is entitled under these rules to possess the explosives without a license.

18.11.6.2 The explosives so delivered or dispatched shall in no case exceed the quantity,which the person to whom they are delivered or dispatched is authorised topossess with or without a license under these rules.

18.11.6.3 No person shall receive explosives from any person other than the holder of alicense granted under these rules. No person shall receive from or transferexplosives to any person for a temporary storage or safe custody in a licensedpremise unless prior approval is obtained from the Chief Controller.

18.11.6.4 A person holding license for possession of explosives granted under these rulesshall store the explosives only in premises specified in the license.

18.11.7 Protection from Lightening During Storing :

18.11.7.1 Every magazine shall have attached there to one or more efficient lighteningconductors designed and erected in accordance with the specification laiddown in Indian Standard Specifications No.2309 as amended from time to time.The connections to various parts of earth resistance of the lightening conductorterminal on the building to the earth shall be tested at least once in every yearby a qualified electrical engineer or any other competent person holding acertificate of competency in this behalf from the State Electricity Department. Acertificate showing the results of such tests and the date of the last test shall behung up in conspicuous place in the building.

18.11.8 Precautions during thunder-storm :

When a thunder-storm appears to be imminent in the vicinity of a magazine orstore house, every person engaged in or around such magazine and storehouse shall be withdrawn to a safe distance from such magazine or storehouse and the magazine and store house shall be kept closed and locked untilthe thunder storm has ceased or the threat of it has passed.

18.11.9 Maintenance of Records:



Every person holding a license granted under these rules for possession, saleor use of explosives shall maintain records in the prescribed forms and shallproduce such record on demand to an Inspection Officer.

18.11.10 Explosives not to be kept in damaged boxes :

The licensee of every magazine or store house shall ensure that, theexplosives are always kept in their original outer package. In case, the outerpackage gets damaged so that the explosive contained therein cannot bestored or transported, such explosives shall be repacked only after the sameare examined by controller of explosives.

18.11.11 Storage of Explosives in excess of the licensed quantity:

The quantity of any kind of explosives kept in any licensed magazine or storehouse shall not exceed the quantity entered in the license against such kind ofexplosives. No explosives in excess of the licensed quantity shall be stored inthe magazine or store house unless a permit in this behalf is obtained from thelicensing authority by a letter or telegram.

18.11.12 Precautions to be observed at site:

18.11.12.1 The electric power at the blasting site shall be discontinued as far as practicablebefore charging the explosives. No work other than that associated with thecharging operations shall be carried out within 10 meters of the holes unlessotherwise specified to the contrary by the licensing authority.

18.1112.2 When charging is completed, any surplus explosive detonators and fuses shallbe removed from the vicinity of the hole and stored at a distance which shouldprevent accidental detonation in the event of a charge detonating prematurelyin any hole. The holes which have been charged with explosives shall not beleft unattended till the blasting is completed. Care shall be taken to ensure thatfuse or wires connected to the detonation are not damaged during the placingof stemming materials and tamping.

18.11.13 Suitable Warning Procedure to be maintained :The licensee or a person appointed by the licensee to be in charge of the useof explosives at the site shall lay down a clear warning procedure consisting ofwarning signs and suitable signals and all persons employed in the area shallbe made fully conversant with such signs and signals.

18.11.14 Precautions to be observed while firing:

18.11.14.1 The end of the safety fuse, if used in place of a detonator should be freshly cutbefore being lighted. The exploders shall be regularly tested and maintained ina fit condition for use in firing. An exploder shall not be used for firing a circuit



above its rated capacity. The electric circuits shall be tested for continuitybefore firing. All persons other than the shot-firer and his assistant, if any, shallbe withdrawn from the site before testing the continuity.

18.11.14.2 For the purpose of jointing, the ends of all wires and cables should have theinsulation removed for a maximum length of 5 cms., and should, then be madeclear and bright for a minimum length of 2.5 cms., and the ends to be joinedshould be twisted together so as to have a positive metal contact. Then theseshould be taped with insulation to avoid leakage when in contact with earth.

18.11.14.3 In case of blasting with dynamite or any other high explosive, the position of allthe bore holes to be drilled shall be marked in circles with white paint. Theseshall be inspected by the Contractor’s agent. Bore holes shall be of a size thatthe cartridge can easily pass down. After the drilling operation, the agent shallinspect the holes to ensure that drilling has been done only at the markedlocations and no extra hole has been drilled. The agent shall then prepare thenecessary charge separately for each bore hole. The bore holes shall bethoroughly cleaned before a cartridge is inserted. Only cylindrical woodentamping rods shall be used for tamping. Metal rods or rods having pointed endsshall never be used for tamping. One cartridge shall be placed in the bore holeand gently pressed but not rammed down. Other cartridges shall then be addedas may be required to make up the necessary charge for the bore hole. The topmost cartridge shall be connected to the detonator which shall in turn beconnected to the safety fuses of required length. All fuses shall be cut to thelength required before being inserted into the holes. Joints in fuses shall beavoided. Where joints are unavoidable, a semi-circular niche shall be cut in onepiece inserted into the niche. The two pieces shall then be wrapped togetherwith string. All joints exposed to dampness shall be wrapped with rubber tape.

18.11.14.4 The maximum of eight bore holes shall be loaded and fired at one occasion.The charges shall be fired successively and not simultaneously. Immediatelybefore firing, warning shall be given and the agent shall see that all personshave retired to a place of safety. The safety fuses of the charged holes shall beignited in the presence of the agent, who shall see that all the fuses areproperly ignited.

18.11.14.5 Careful count shall be kept by the agent and others of each blast as it explodes.In case all the charged bore holes have exploded, the agent shall inspect thesite soon after the blast but in case of misfire the agent shall inspect the siteafter half an hour and mark red crosses (X) over the holes which have notexploded. During this interval of half an hour, nobody shall approach themisfired holes. No driller shall work near such bore until either of the followingoperations have been done by the agent for the misfired boreholes.

18.11.14.6 a) The contractor’s agent shall very carefully (when the tamping is a damp

clay) extract the tamping with a wooden scraper and withdraw the primer



and detonator.

b) The holes shall be cleaned for 30 cm. of tamping and its directionascertained by placing a stick in the hole. Another hole shall then be drilled15 cm away and parallel to it. This hole shall be charged and fired. Themisfired holes shall also explode along with the new one.

18.11.14.7 Before leaving the site of work, the agent of one shift shall inform the anotheragent relieving him for the next shift, of any case of misfire and each suchlocation shall be jointly inspected and the action to be taken in the matter shallbe explained to the relieving agent.

18.11.14.8 The Engineer-In-Charge shall also be informed by the agent of all cases ofmisfire, their causes and steps taken in that connection.

18.11.15 General Precautions:

18.11.15.1 For the safety of persons red flags shall be prominently displayed around thearea where blasting operations are to be carried out. All the workers at site,except those who actually ignite the fuse, shall withdraw to a safe distance of atleast 200 meter from the blasting site. Audio warning by blowing whistle shallbe given before igniting the fuse.

18.11.15.2 Blasting work shall be done under careful supervision and trained personnelshall be employed. Blasting shall not be done within 200 meters of an existingstructure, unless specifically permitted by the Engineer-In-Charge in writing.

18.11.16 Precautions against misfire:

18.11.16.1 The safety fuse shall be cut in an oblique direction with a knife. All saw dustshall be cleared from inside of the detonator. This can be done by blowingdown the detonator and tapping the open end. No tools shall be inserted intothe detonator for this purpose.

18.11.16.2 If there is water present or if the borehole is damp, the junction of the fuse anddetonator shall be made water tight by means of tough grease or any othersuitable material. The detonator shall be inserted into the cartridge so thatabout one-third of the copper tube is left exposed outside the explosive. Thesafety fuse just above the detonator shall be securely tied in position in thecartridge. Water proof fuse only shall be used in the damp borehole or whenwater is present in the borehole.

18.11.16.3 If a misfire has been found to be due to defective fuse, detonator or dynamite,the entire consignment from which the fuse, detonator or dynamite was takenshall be got inspected by the Engineer-In-charge or his authorised



representative before resuming the blasting or returning the consignment.

18.11.17 Precaution against stray currents:

Where electrically operated equipments is used in locations having conductiveground or continuous metal objects, tests shall be made for stray current toensure that electrical firing can proceed safely.

18.12 Precaution against damage by termites & rodents:

In the rodent prone areas Optical fibre cable joint closures should be applied with BHC 10%dust (Benzene Hydro chloride 10%) to prevent rodent & termite damage. The methodsuggested is "BHC 10% dust of 1Kg. is to be mixed in I an approximate 2Kg of sand andapplied around the optical fibre cable joint enclosures.

19. DEPTH A/T:

19.1 Before the cable is actually pulled through the pipe, the project circle should offer the routefor A/T of the depth and position of the cable and correctness of the route diagram. Thebest way should be to offer it in stretches of 10-20kms soon after the HDPE/PLB pipe isburied.

19.2 The route diagram should be prepared and made over to the A/T unit in advance. The A/Tunit will specify the spots roughly two per km for checking of depth and position of thecable, sound laying practices and prescribed protection. Wherever depths are prescribedthe tolerance upto minus 8 cm is permissible. For checking accuracy of the route diagramand position of the cable, the permissible tolerance will be +/- 0.5 meter. For checkingposition of the cable, standard survey tapes will be used.

19.3 If the pipe is found to be at depth less than prescribed, O.F. Cable should not be drawnthrough HDPE/PLB pipe and pipe should be lowered to the proper depth at the locationswhere necessary relaxation of competent authority as mentioned in earlier paras is notavailable.



SECTION – IXMATERIAL SECURITY BOND FORM

Whereas ________________ (Herein after called “the Contractor”) has beenawarded the contract of trenching and pipe laying work, as per tender number__________________________________

KNOW ALL MEN by these Presents that WE_____________OF__________________________having our registered office at_________________________________________________(hereinafter called the“the contractor”) are bound unto ______________(Hereinafter called “theCorporation”) in the sum of __________for which payment will and truly to be made

of the said Corporation, the Bank binds itself, its successors and assigns by thesepresents.

THE CONDITIONS of the obligation are :

1. If the Contractor is unable to keep stores issued to him, properly, i.e. the store provided to the contractor., by the Corporation are damaged or

2. The stores issued to the contractor by the Corporation are stolen or

3. The contractor is not able to provide proper account of the stores issued to him/her/them by the Corporation.

We undertake to pay to the Corporation up to the above amount upon receipt of itsfirst written demand without the Corporation having to substantiate its demand,provided that in its demand, the Corporation will not that the amount claimed by it isdue to it owing to the occurrence of one or two or all of three conditions specifying theoccurred condition or conditions.

This guarantee will remain in force up to and including One hundred and eighty (180)days after the Period of Contract validity, and any demand in respect thereof shouldreach the bank not later than the above date.

Signature of the Bank

Signature of the Witness

Name of WitnessAddress of Witness



SECTION – XAGREEMENT

The successful tenderer shall have to execute the following agreement :

This agreement made on this ______day of __________(month)__________year between M/s._____________________________________________________________________________________________________________________________

________________________________ herein after called “The contractor”(Whichexpression shall unless excluded by or repugnant to the context, include itssuccessors, heir, executors, administrative representative and assignee) of the onepart & the CMD BSNL here in after referred to as BSNL, of other part.

Where as the contractor has offered to enter into contract with the said BSNLfor the execution of work of trenching & pipe laying and other associated works insection No.----------------- of -------------------------------------------------------------------- routein the jurisdiction of DGM Transmission Projects on the terms and conditions hereincontained and the rates approved by BSNL Rs.----------- (Rupees ----------------------------

------------------------------------------ only ) per meter have been duly accepted and whereas the necessary security deposits have been furnished in accordance with theprovisions of the tender document and whereas no interest will be claimed on thesecurity deposits.

Now these presents witness and it is hereby agreed and declared by andbetween the parties to these presents as follows.

1) The contractor shall, during the period of this contract that is to say from_____________to _____________or completion of work for Rs_________________

(In words) __________________________________ whichever is later or until thiscontact shall be determined by such notice as is herein after mentioned, safelycarryout, by means of labours employed at his own expenses and by means of tools,implements and equipment etc. to be supplied by him to his labour at his ownexpenses, all trenching, pipe laying and other associated works as described in tenderdocuments (annexed to the agreement), when BSNL or Deputy GeneralManager(Projects) or any other persons authorised by Deputy GeneralManager(Projects) in that behalf require. It is understood by the contractor that thequantity of work mentioned on the schedule is likely to change as per actualrequirements as demanded by exigencies of service.



2) The NIT (notice inviting tender) vide ----------------------------------------------------------------------------------, Bid documents (Qualifying and Financial), letter of intent vide ---------------

-------------------------------------------------------------------, approved rates, annexed heretoand such other additional particulars instructions, drawings, work orders as may befound requisite to be given during execution of the work shall be deemed and taken tobe an integral part of the contract and shall also be deemed to be included in theexpression “The Agreement ” or “The Contract” wherever herein used.

3) The contractor shall also supply the requisite number of workmen with means &materials as well as tools, appliances, machines, implements, vehicles fortransportation, cartage etc. required for the proper execution of work within the timeprescribed in the work orders.

4) The contractor hereby declares that nobody connected with or in the employment ofthe Corporation of Telecommunications/DTs/BSNL is not/shall not ever be admittedas partner in the contract.

5) The contractor shall abide by the terms and conditions, rules, guidelines, constructionpractices, safety precautions etc. stipulated in the tender document including anycorrespondence between the contractor and BSNL having bearing on execution ofwork and payments of work to be done under the contract.

6) In addition to the agreement, subsequent notices issued are also binding on the contractor.

In witness whereof the parties presents have here into set their respective hands and seals the day and year in ____________________

Above written :Signed sealed & Delivered by

the above named contractor inthe presence of

Witness :1.

2.

Signed & Delivered on behalfCMD, BSNL in the presence of

Witness :1.2.



SECTION-XILETTER OF AUTHORISATION FOR ATTENDING BID OPENING

Tender No:___________________________________________________________

Subject: Authorization for attending bid opening on _________________ (Date) in the

Tender of _______________________________________________

Following persons are hereby authorized to attend the bid opening for thetender mentioned above on behalf of _________________________ (Bidder) in orderof preference given below.

Order of preference Name Specimen Signatures

I.

II.

Alternate

Representative

Signatures of Bidder

or

Officer authorized to sign the bid

Documents on behalf of the bidder.

Note:

1. Maximum of two representatives will be permitted to attend bid opening. In caseswhere it is restricted to one, first preference will be allowed. Alternaterepresentative will be permitted when regular representatives are not able toattend.

2. Permission for entry to the hall where bids are opened, may be refused in case authorization as prescribed above is not recovered.



SECTION-XIILIST OF THE DOCUMENTS TO BE SUBMITTED ALONG WITH BID

The tenderer will have to submit the following documents/deposits with the Bid. Anybid not accompanying the below mentioned documents/deposits will be liable to berejected.

1. Bid Security in accordance to Clause 8 and cost of tender document.

2. Tender document (s) in original, duly filled in and signed by tenderer or his authorizedrepresentative along with seal on each page. All corrections and overwriting must be signedwith date by the tenderer or his authorised representative.

3. Self attested copy of PAN card (Income Tax card).

4. The registration of the firm, Authenticated copy of Partnership deed in cases of Partnership firm.

5. Solvency certificate from the Banker of the tenderer – up to works costing Rs.20 lakhs is Rs. 2lakhs; For works costing more than Rs. 20 lakhs is Rs. 5 lakhs. The solvency certificate shallbe valid for the current financial year.

6. Bid Form, duly filled in as per the Section II.7. Tenderer’s profile, duly filled in as per Section III of the tender document.

8. Original “Power of Attorney” in case persons other than the tenderer has signed the tenderdocuments.

9. List of qualified experienced personnel, who are working for the tenderer, who will be deployed for the work.

10. Certificate by the contractor to the effect that he is not near relative of any BSNL employee as per the prescribed pro-forma given in Tender document.

11. Declaration towards compliance of the conditions of EPF/ESI & Misc provisions Act 1952.

12. Self attested copy of GST Registration certificate.

13. Self attested copy of Experience Certificate issued by an officer not below the rank ofDivisional Engineer or equivalent in other organizations for experience during past five yearsimmediately preceding to the date of NIT for OFC trenching works, Cable blowing / HDD notless than 5 Km from BSNL / PSU / Govt. Dept.

14. If the tender is for only HDD work (not composite tender), the contractor should own at leastone HDD machine in his/her name /in the name of the Firm or should have HDD machine onlease.(only for HDD tenders)

a. For establishment of ownership of HDD machine the contractor should submit the following



documents:i. Registration certificate of the HDD machine

ii. Make of HDD machine , its capacity and serial no.

iii. Bill of lading and customs clearance receipt.

iv. Valid insurance copy for HDD machine

b. Those having HDD machine on lease should enclose a notarized Lease Deed for minimumof one year which should be valid for at least six months from the date of opening of tender along with above supporting documents mentioned in 14(1).

15. If the firm is registered with National Small Scale Industries Corporation (MSME/NSIC) ,contractor should enclose the latest and valid enlistment certificate of MSME/NSIC for thetendered item.



SECTION – XIIIA. RATES OF EMPTY CABLE DRUMS

These are the rates of the empty cable drums, which have to be deducted from contractor’s bills asper tender document if cable pulling/blowing is to be carried out by the same contractor.

Sl.no. Size of drum Rate of disposal

1. Optical Fiber cable drum 6F/12F/24F Rs.200 per empty cable drum

2. Optical Fiber cable drum 96F/288F Rs.400 per empty cable drum


Southern Telecom Projects Tender for Excavation of Trenches, HDD,

Laying of pipes, OF Cable and other allied works

SECTION – XIVa) PROFORMA - B

MANDATE FORM FOR TRANSFER OF PAYMENT THROUGH ELECTRONIC CLEARANCE/ ELECTRONIC FUND TRANSFER

To,

The Deputy General Manager………………. Project, BSNL………………….

Sir,

Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic Clearance / Electronic Fund Transfer mode and oblige.

1. NAME OF THE BIDDER :

2. NAME OF THE BANK :

3. NAME OF THE BRANCH :

4. NATURE OF ACCOUNT :

5. ACCOUNT NUMBER :

6. BANK CODE (IFC CODE) :

7. ADDRESS :

DATE: SIGNATURE OF BIDDER

(TO BE FILLED IN BY THE BANK AUTHORITIES)

The information furnished above is correct as per our records.

DATE: SIGNATURE OF MANAGER WITH BANKSEAL

(TEL. No. :………………………..)


Southern Telecom Projects Tender for Excavation of Trenches, HDD,Laying of pipes, OF Cable and other allied works

b) CERTIFICATE(FOR NEAR RELATIVES IN BSNL)

I……………………………. S/o……..………………..hereby certify that none ofmy relative(s) as defined in the Tender document is/are employed in BSNL unit as perdetails given in tender document. In case at any stage, it is found that the informationgiven by me is false/incorrect, BSNL shall have the absolute right to take any action asdeemed fit/without any prior intimation to me.

I/We hereby declare that the information furnished above is true and correct.

Signature of tenderer/AuthorizedPlace : Signatory

Date :Name of the Tenderer

Seal of the Tenderer

c) CERTIFICATE(FOR DOWNLOADING OF TENDER DOCUMENT FROM WEB SITE)

“I……………………………………….(authorized signatory) hereby declare thatthe tender document submitted has been downloaded from the website”http://www.tender.bsnl.co.in and no addition / deletion / correction has been madein the proforma downloaded. I also declare that I have enclosed a DD forRs……………………………….towards the cost of tender document along with theEMD.







d) DECLARATION(FOR EPF & Misc provisions Act 1952)

I --------------------------------------------(name of the contractor/agency) herebydeclare compliance towards conditions of the EPF and Misc provisions Act 1952 andauthorize BSNL to recover any payment that arises due to failure to comply with anyof the Labour legislations and statutory conditions viz., Labor, EPF,ESI etc., or anyother acts dealing with the same and all other acts mentioned in the tender document.






e) UNDERTAKING AND DECLARATION

FOR HAVING UNDERSTOOD THE TERMS & CONDITIONS OFTENDER AND SPECIFICATION OF WORK

a) Certified that:

1. I / We……………………………………………………………………………have read, understood and agree with all the terms and conditions,specifications included in the tender documents & offer to execute thework at the rates quoted by me/us in the tender form.

2. If I/We fail to enter into the agreement & commence the work in time, the EMD/SD deposited by me/us will stand forfeited to the BSNL.

b) The tenderer hereby covenants and declares that:1. All the information, Documents, Photo copies of the

Documents/Certificates enclosed along with the Tender offer arecorrect.

2. If anything is found false and/or incorrect and/or reveals anysuppression of fact at any time. BSNL reserves the right to debar ourtender offer/cancel the LOA/Purchase/Work order if issued and forfeitthe EMD/SD/Bill amount pending with BSNL in addition, BSNL maydebar the contractor from participation in its future tenders.

Place Signature of tenderer/Authorized Signatory

DateName of the Tenderer




Form No. DTS/OFCC/006

BHARAT SANCHAR NIGAM LIMITED

f) Site Order Book

Work Order No. :_______________________________

___

Name of the Contractor :_______________________________

___

Name of work :_______________________________

___

Date of commencement of work :_______________________________

___

Period of Completion :

S.No. Remarks of the Inspecting Action taken & RemarksOfficer or Contractor by whom


Southern Telecom Projects Tender for Excavation of Trenches, HDD, Laying of pipes, OF Cable and other allied works

Form No. DTS/ OFCC/016

BHARAT SANCHAR NIGAM LIMITEDg) PART-A

APPLICATION FOR EXTENSION OF TIME(To be filled in by the contractor)

1. Name of the Contractor : __________________________________

2. Agreement No. : __________________________________

3. Work Order No. : __________________________________

4. Date of commencement of work : __________________________________

5. Due date of Completion of work : __________________________________

6. Period for which E.O.T have been given earlier

S.No. Extension Letter No. & Period of Whether E.O.T.No. Date extension was granted with

L.D. or without L.D.

1. First

2. Second

7. Total extensions previously given : __________________________________(copies of previous letters of grant ofE.O.T(s). shall be enclosed)

8. Period for which extension is applied for : ___________________________________

9. Hindrance on account of which :extension is applied for with details



S.No. Nature of Date of Period for Period for Overlapping Net RemarksHindrance Occurrence which it which period , if any, extension if any

of is likely extension with reference appliedHindrance to last required for to item for

thisparticularhindrance

10.Submitted to ( Engineer-in-charge :__________________________________

through site Engineer )

Signature of the Contractor :_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __ _ _

Date :

For Office use onlyDate of receipt Inward serial Signature of receiving

number official with date

The scrutiny of details submitted by the contractors has been done and the report is mentioned hereunder.______________________________________________________________________________________________________________________________________________________________________________________________________________________________

Signature of Site Engineer

Date :




BHARAT SANCHAR NIGAM LIMITEDh) PART-B

APPLICATION FOR EXTENSION OF TIME(To be filled in by the Engineer in-charge of work)

1. Date of Receipt of Application forExtension of time

2. Name of the Contractor

3. Work Order No.

4. Estimated amount of work orderedagainst the Work Order

5. Date of commencement of work

6. Due date of completion of work

7. Period for which extension is applied for

8. Hindrance on account of which extension is applied for with details:

S.No. Nature of Date of Period Period for Overlapping Net ExtensionHindrance occurrence for which period, if extension recommended

of which extension any, with applied forhindrance it is required for reference to

likely this itemto last particular

hindrance

9. Submitted to competent authority for consideration

Signature of EngineerDate




BHARAT SANCHAR NIGAM LIMITEDName of SSA/ Director (Projects)__________________

i) HINDRANCE REGISTER ( FRONT PAGE )

Sl. No

1. Name of route/section

2. Name of work

3. Name of Contractor

4. Agreement No.

5. Work order no. and date

6. Date of commencement of work

7. Due date of completion of work

8. Actual date of completion

9. Engineer-in-charge of work

10. Site Engineer



BHARAT SANCHAR NIGAM LIMITED(A Government of India Enterprise)

O/o DE OFC Projects 3rd Floor, New Administrative Building,

GMTD Compound, Tirupati-517501

BID DOCUMENT

(FINANCIAL)O/o DE OFC Projects

3rd Floor, New Administrative Building,GMTD Compound, Tirupati-517501

BID DOCUMENT

Composite E-Tender for Excavation of Trenches, HDD, Laying of pipes, OF Cable, Blowing and other allied works

E -TENDER No: DE/OFC/TRP/Tender/2017-18/18 Dated 03.08.2017



TABLE OF CONTENTS

Section Content Page No.

Financial Bid

XV Standard Schedule of Rates for Trenching and PLB Pipe 118-122Laying Works and Prefixed rates

XVI Financial Bid 123



SECTION - XVSTANDARD SCHEDULE OF RATES FOR PLB PIPE LAYING

BY OPEN TRENCHING AND HDD AND CABLE BLOWING WORKS

I. ESTIMATED RATE FOR OT/HDD :Through rates for excavating trenches upto a depth of 165 cms and back filling the excavated trenches after laying the PLB Pipe with or without protection.

Chittoor-Karvetinagaram OFC Route

SLNo.

Route detailsSection

No.Sectionlength inmetres

EstimatedCost per meter

Estimated costof work in Rs.

Bid Securityin Rs

Cost of biddocument in

Rs.(nonrefundable)

Time limit tocomplete thework ( in

weeks)

1.

T/E Chittoor-Km 8/2 (Trenching)

I

5390 193.77

2957171 74000 1180 15T/E Chittoor-Km 8/2 (HDD) 2130 500.00


2.Km 8/2 to Km 15/8 (Trenching)

II

7621188.76 1898072 47500

118013


3.Km Ref 15/8 to 23/2(Trenching)

III7424 188.80

1823497 45600 1180 13Cable Blowing 8200 12.50

4.

Km Ref 23/2 to Km Ref 30/6 ( Trenching) IV

7425 184.251686284 42200 1180 12


5.

Km Ref 30/6 to Km Ref 38/0 (Trenching)

V7420 187.20

1797058 45000 1180 13


6.

Km ref 38/0 to Km 45/2 (Trenching)

VI7208

172.30

1536684 38500 1180 12Cable Blowing 8000 12.50

7.

Km ref 45/2 to T/E K.Nagaram (Trenching)

VII 7382

177.86

1656491 41500 1180 13Cable Blowing 8100 12.050



Note:- 1. If HDD fails in any stretch pipe laying should be completed by Open trenching in the same approved rate for trenching.

2. The Contractor should be own the HDD Machine in his name or should have the HDDMachine on lease.

3) Cable blowing and its associated works including Joint Indicator fixing has to be carried out by the trenching contractor of the concerned section at the prefixed rates as per the terms & conditions of the tender. The cable pulling is not allowed.

4) Cost of bid document and EMD has to be drawn separately for each section.

PREFIXED RATES FOR ALLIED OFC WORKS

RevisedRevised Revised

PrefixedPrefixed Prefixed

rate in Rs.Sl. rate in Rs. rate in

Item code Item Units for TamilNo for Andhra Rs. for

Nadu &Pradesh Kerala

KarnatakaState State

States

Laying of PLB Pipes coupledPer

1 2PLB with sockets(PLB pipe 40mm 4 4 5metre

OD)

2 2PLB-SDSub ducting in existing ducts Per

7 7 7per pipe(PLB pipe 40mm OD) metre

Leading in of OF cable fromExchange manhole to

33LI- Transmission room by Per

52 52 55ES/WS supplying and providing Rigid metre

PVC pipes/ PVC Hoses onexisting / with supports

Road/Rail crossing throughHorizontal boring/ HDD and

Per4 4HDD1 inserting GI pipes (<150 mm 500 500 500

metredia), pushing PLB pipes anddrawing 6 mm PP rope

5 4HDD2Road/Rail crossing through Per 600 600 600



Horizontal boring/ HDD and metreinserting GI pipes (>= 150 mmdia ), pushing PLB pipes anddrawing 6 mm PP rope

6 5GITR1Laying & fixing <=100mm dia Per

5 5 7GI pipes in trenches metre

7 5GITR2Laying & fixing >100mm dia GI Per

6 6 8pipes in trenches metre

Laying & fixing <= 100 mm diaPer

8 5GIBR1 GI pipes in troughs/ bridges 10 10 15metre

and culverts

Laying & fixing > 100 mm diaPer

9 5GIBR2 GI pipes in troughs/ bridges 12 12 18metre

and culverts

10 5GICLFabrication and Supply of

Per Kg 90 90 90Galvanised clamps

Providing CC protection (1:2:4) at

11 6CCsite for encasing PLB Pipe /GI Per Cu.

3500 3500 3500pipe in roads, bridges, crossings, Mtrculverts etc.,

12 6WLDSupply of weld wire mesh 50mm Per Sq.

125 125 125x 100 mm , 12 SWG Mtr.

137RCC/DWC- Laying full round RCC/DWC

Per metre 7 7 8FR pipes in trenches

147RCC/DWC- Laying RCC/DWC troughs/

Per metre 3 3 4HR Napah/RCC/DWC slabs



Opening of manholes, insertion of4 mm Nylon rope, pulling of OFcable, Digging of pit for jointingchamber, fixing of Pre-cast

15 8-OFCPRCC/DWC Chamber, filling of

Per metre 5 5 6RCC/DWC Chamber with cleansand ,placing of pre-castRCC/DWC slabs on RCC/DWCchamber and back filling ofjointing pit.

Cable blowing including DIT,fixing of Pre-cast RCC/DWCChamber, filling of RCC/DWC

16 8-OFBL Chamber with clean sand , Per metre 10 10 10placing of pre-cast RCC/DWCslabs on RCC/DWC chamber andback filling of jointing pit.

Digging of pit 1 meter towardsjungle side on each MH for fixing

17 9ORJFof route indicator, fixing & Per

250 250 250concreting of routes indicator, Indicatorpainting and sign writing of routeindicators.

Cost of recovery of empty drums18 11REDR Per drum 250 250 250

Supply and installation of Iron OFCable Storage box, as per

19 12OFSBspecification in the transmission

Per each 1500 1500 1600room.

Road restoration work with

13RRCC/Dcement concrete 1:4:8 mix for

Per Cu.20 thickness of 225 mm including 2100 2100 2400

WC Mtrsupply of concrete to evenlymatch the road.



Road restoration work withbituminous macadam for semigrouting 50 mm thick and premixCarpet surfacing 25 mm thickover the grouted surface (total

Per Cu.21 13RRBT upto 75 mm thick) including 4500 4500 4500

Mtrsupply of asphalt etc. to evenlymatch the road, includingConsolidation and rolling as perstandard specification of DSR2007

22 14DWCT3Laying & fixing >= 63 mm dia

Per metre 3 3 6DWC Ducts in trenches

23 14DWCB1Laying & fixing >= 63 mm dia

Per metre 4 4 8DWC Ducts in Bridges/ Culverts

24 15PLB50Laying of PLB Pipes coupled with

Per metre 3 3 6sockets(PLB pipe 50mm OD)

2515PLB50- Sub ducting in existing ducts per

Per metre 8 8 8SD pipe(PLB pipe 50mm OD)

DIT including localization of fault,

26 16DIT FCfault clearance and replacing the

Per metre 10 10 10old damaged pipe (excludingcable blowing)



SECTION- XVIFINANCIAL BID

( for Open trenching and HDD ) For view onlyTo

The Divisional Engineer,OFC Projects,Tirupati.

Subject : Our Financial Bid for Excavation of Trenches /HDD laying of pipe, OF cable and otherallied works for Optical Fibre Route : _____________________________________

Ref : NIT NO: DE/OFC/TRP/Tender/2017-18/18 Dated 03.08.2017.

Dear Sir,

Having examined the tender documents, terms and conditions stipulated therein, specifications of work etc., we the undersigned offer to execute the trenching and pipe layingworks, and Cable blowing works and all other associated works in conformity with the said specifications and conditions of contract in

Section No. Section Location :

Route Name:

1. Trenching & Rate per metre Rate per metrereinstatement (in Figures) (in words)

2. Pipe laying by HDD Rate per metre Rate per metre(in Figures) (in words)

Rate quoted above is inclusive of all taxes and levies etc., but exclusive of GST(@18%). GST will be paid extra asapplicable, as per rules. The construction workers welfare cess is also applicable as per rules.

If our Bid is accepted, we shall submit the securities as per conditions mentioned in the contract. We agree to abideby this Bid for a period of 240 days from the date of opening of bid and it shall remain binding upon us and may beaccepted at any time before the expiry of that period. We are willing to carry out the allied OFC works whereverrequired as per the prefixed rates mentioned in the tender document.

Place : Signature of tenderer/Authorized Signatory

Date : Name of the Tenderer




SECTION- XVIIFINANCIAL BID

( for Cable Blowing ) For view onlyTo

The Divisional Engineer,OFC Projects,Tirupati.

Subject : Our Financial Bid for Cable Blowing and other allied works for Optical Fibre Route : _____________________________________

Ref : NIT NO: DE/OFC/TRP/Tender/2017-18/18 Dated 03.08.2017.

Dear Sir,

Having examined the tender documents, terms and conditions stipulated therein, specifications of work etc., we the undersigned offer to execute Cable blowing works and all other associated works in conformity with the said specifications and conditions of contract in

Section No. Section Location :

Route Name:

1. Cable Blowing works Rate per metre Rate per metre(in Figures) (in words)

Rate quoted above is inclusive of all taxes and levies etc., but exclusive of GST(@18%). GST will be paid extra asapplicable, as per rules. The construction workers welfare cess is also applicable as per rules.

If our Bid is accepted, we shall submit the securities as per conditions mentioned in the contract. We agree to abideby this Bid for a period of 240 days from the date of opening of bid and it shall remain binding upon us and may beaccepted at any time before the expiry of that period. We are willing to carry out the allied OFC works whereverrequired as per the prefixed rates mentioned in the tender document.

Place : Signature of tenderer/Authorized Signatory

Date : Name of the Tenderer



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