Ontario Municipal Cycling Infrastructure Program (OMCIP) - Program ...

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Ontario Municipal Cycling Infrastructure Program (OMCIP)

Program Guide

July 3, 2015

5073E_ProgramGuide (2015/06) Page 2 of 16

Table of Contents


Introduction

This Guide describes the Ontario Municipal Cycling Infrastructure Program (OMCIP), a cost-shared, application-based funding program. The Guide provides information about the eligibility criteria and administration of the program.

Program Overview

The Province of Ontario is investing $10 million over two years, 2016 and 2017, to help municipalities build new or improve existing cycling infrastructure. This investment is being made through the OMCIP a cost-shared, application-based funding program. In 2014, the Province committed to the OMCIP in #CycleON Action Plan 1.0, the first of several multi-year plans to implement #CycleON: Ontarios Cycling Strategy, which was issued in 2013.

Building cycling infrastructure is important to achieving the Cycling Strategys vision for cycling to be recognized, respected and valued as a core mode of transportation which provides individuals and communities with health, economic, environmental, social and other benefits. Infrastructure investments help promote cycling safety, which makes cycling more comfortable and appealing for day-to-day travel, recreation and tourism.

Cycling has many benefits: fewer trips by motor vehicles, fewer greenhouse gas emissions, healthy active living, enhanced tourism and an improved quality of life.

Through the OMCIP, the Province is providing funding to municipalities to build and improve cycling infrastructure so that:

Local cycling networks are expanded and better connected with each other and to common trip origins and destinations, such as schools, workplaces and shopping areas.

Safety is promoted by using context-appropriate design and addressing safety issues.

Cycling is better recognized as a viable mode of transportation.

More recreational cycling options and connections to a future provincial cycling network are created to promote active living and economic development through tourism.

Innovation in cycling infrastructure is encouraged.

Research is conducted on cycling infrastructure that can be used to inform decision making in communities throughout Ontario.

Broader community support for cycling is achieved through the expansion of the cycling network, increased ridership, and financial and other partnerships.

Please note that the OMCIP will provide capital funding only. The OMCIP will not provide funding for planning, maintenance or operations.

Program Highlights

Under the OMCIP, each municipality is eligible to apply once for OMCIP Funds for up to 50% of the total Eligible Project Costs of a cycling infrastructure project. The maximum amount of OMCIP Funds for any given Applicant will be $325,000.

Municipalities are also permitted to pursue funding partnerships with third parties, such as other municipalities (upper-, lower- or single-tier), conservation authorities, other ministries, service agencies, etc.

Funding is available for new cycling infrastructure as well as for enhancements to existing cycling infrastructure.

The OMCIP includes a two-stage application process involving the submission of an expression of interest (EOI) and, for those municipalities that are shortlisted, an Application. One EOI is permitted per municipality. The Ministry of Transportation (Ministry) expects to hold a single intake for the two-year OMCIP.

Recipients will be required to gather and submit data on the impact of their respective OMCIP Projects (e.g., user volumes before and after the implementation of the OMCIP Project).

The OMCIP is competitive. As such, there are no assurances that a particular project will receive OMCIP Funds. For greater clarity, projects which meet OMCIP criteria and objectives may not receive support if there are other projects that more effectively meet them.

Subject to annual appropriation of funds by the Legislative Assembly of Ontario, the OMCIP will be in place from April 1, 2016 to March 31, 2018.

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Key Dates

Activity Date

Invitation to submit EOI July 3, 2015

EOI Deadline August 6, 2015

Invitation to submit Applications September 2015

Application Deadline October 2015

Anticipated announcement of Recipients December 2015

How to Reach UsBy Mail: Ontario Municipal Cycling Infrastructure Program Sustainable & Innovative Transportation Office Ontario Ministry of Transportation 777 Bay St., 30th Floor Toronto ON M7A 2J8

By Email: [email protected]

By Phone: 1 844 671-7438

Definitions

When used in this Guide, the words set out below that import the singular include the plural and vice versa:

Applicant means a municipality that submits an EOI or Application.

Application means an application submitted by an Applicant in accordance with the terms and conditions set out in this Guide.

Application Deadline means October, 2015.

Agreement means an agreement entered into between the Ministry and a Recipient that sets out the terms and conditions under which the Ministry agrees to provide OMCIP Funds to the Recipient, and includes any amending agreement entered into pursuant to the agreement.

Cycling Strategy means #CycleON: Ontarios Cycling Strategy, which was issued in 2013.

Eligible Project Cost means an eligible expenditure as described in the Frequently Asked Questions section of this document.

EOI means an expression of interest submitted by an Applicant in accordance with the terms and conditions set out in this Guide.

EOI Deadline means Thursday, August 6, 2015 at 5:00 pm EST.

Guide means this guide entitled Ontario Municipal Cycling Infrastructure Program Guide.

Highway when used in OMCIP materials is synonymous with road or street.

Ineligible Project Cost means an ineligible expenditure as described in the Frequently Asked Questions section of this document.

Linear Project means a cycling project that involves infrastructure that cyclists use to travel from one point to another (e.g., a bike lane, cycle track or off-road path).

Ministry and Minister, respectively, means the Ministry of Transportation which is responsible for the administration of the OMCIP and the Minister responsible for the Ministry.

Non-Linear Project means a cycling project that is not used to travel from one point to another, but rather is installed at a specific location (e.g. bike racks, traffic control devices).

OMCIP Funds means the money the Ministry provides to a Recipient pursuant to an Agreement to be used strictly towards Eligible Project Costs for an OMCIP Project and in accordance with and as set out in the Agreement; OMCIP Funding has the same meaning.

OMCIP means the Ontario Municipal Cycling Infrastructure Program the Ministry has established to provide municipalities with OMCIP Funds.

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OMCIP Project means a project described in an EOI or Application for OMCIP Funding, including any modification to the project which has received the prior written approval of the Ministry, and that has been selected to be a Recipient.

OMCIP Project Budget means the budget for an OMCIP Project described in an Applicants Application.

Recipient means an Applicant whose project the Ministry has selected for OMCIP Funds.

Applying to the OMCIP

The OMCIP uses a two-stage application process. An EOI will be used to pre-screen proposed cycling projects. Applicants that have their proposed projects selected during the EOI stage will be invited to submit an Application.

EOI Requirements

The intent of the EOI is to gather information, including:

Administrative and point of contact; Type of project and project map; Project objectives and potential impact; Partnership support; Project cost estimates and total funding request; and Project/funding timelines.

Application Requirements

The intent of the Application is to:

Obtain a more detailed description of the proposed project (e.g., drawings, description of work to be undertaken); Acquire more detailed information on the demand for the proposed project (e.g., number of residents and jobs within a

catchment area, potential facility use) and the proposed projects alignment with the OMCIP objectives; and Provide the supporting documentation required (e.g., proof of regulatory approvals, project-specific council resolution for

funding, planned OMCIP Project Budget and schedule).

Frequently Asked Questions

Eligibility

Who is eligible for OMCIP Funds?

All Ontario municipalities are eligible for OMCIP Funds. Other organizations (e.g., Aboriginal communities and/or organizations, conservation authorities, school boards, service agencies) are eligible partners for projects being undertaken in collaboration with one or more municipalities.The project proponent must be a municipality in Ontario and the EOI and Application must be submitted by a municipality.

Which projects are eligible for OMCIP Funds?

Projects must focus on infrastructure for cycling. Projects that primarily support walking or other modes of transportation will not be considered.

The following are examples of eligible on-road cycling infrastructure:

Shared roadway with signed bicycle route; Signed bicycle route with paved shoulder; Conventional bicycle lane; Contraflow bicycle lane; Separated bicycle lane (with painted buffer or physical barrier); Raised cycle track; Bicycle priority street; and Construction/modification of bridges, tunnels and access ramps for cycling.

The following are examples of eligible in-boulevard cycling infrastructure:

Multi-use path; and


Bicycle-only facility.

The following are examples of eligible off-road cycling infrastructure:

Multi-use path; and Bicycle-only facility.

The following are examples of other eligible cycling infrastructure:

Intersection modification; Active transportation-only bridge or tunnel; Traffic control devices; Bike racks or other bike storage; Cycling specific signs; Automatic bicycle counters; and Lighting on off-road trails for safety purposes.

These are examples. Other projects may be proposed.

Projects may be undertaken on a stand-alone bases or as part of a broader reconstruction/resurfacing project.

Which projects are not eligible for OMCIP Funds?

Ineligible projects include, but are not limited to, those that:

Cannot be completed by March 31, 2018; Involve land acquisition only; Are already completed; Have a full funding commitment from another party; Are deficient in creating a safe cycling environment; Provide parking for cars (e.g., at a scenic lookout where a cycling trail begins/ends); Provide end-of-trip facilities other than bike racks or storage; Provide sidewalks only; Only involve repair and maintenance, as opposed to the construction of new cycling infrastructure

or improvement of existing infrastructure; Are bike-sharing infrastructure or related programs; Involve only: The promotion of cycling (e.g., information campaigns); or Research related to cycling; or The development of a cycling plan; and Are deemed as ineligible at the Ministry's sole discretion.

Is the Ministry looking for a particular type of cycling project?

No. In recognition of the differing contexts among Applicants, a wide variety of cycling infrastructure types are eligible for OMCIP Funding.

Are pilot projects eligible for OMCIP Funds?

Yes. Pilot projects are important to test the feasibility of a proposed design before widespread implementation. Applicants proposing pilot projects may be required to collect and submit additional data. Details will be provided in the application stage.

Are projects that cross provincial transportation infrastructure eligible for OMCIP Funds?

Yes. Proposed projects that cross provincial transportation infrastructure (i.e. provincial right of way such as a Highway or bridge) at-, above- or below-grade are eligible for OMCIP Funds. Projects that cross provincial transportation infrastructure are only eligible with prior approval from the appropriate Ministry Regional office.

Which project costs are eligible or ineligible for reimbursement?

Eligible Project Costs include:


Design/engineering costs; Project management costs; Materials; Construction; and Automatic bicycle counters.

Ineligible Project Costs include:

Property acquisition; Leasing land and other facilities; Landscaping; Educational or promotional signage; Lighting between intersections; New curb and gutter (unless necessitated by project design); New sidewalks (unless necessitated by project design); Interlocking pavers; Shelters and benches for resting; Labour and administrative costs associated with data collection; Costs associated with environmental assessments; Rolling stock (i.e., trucks, graders, etc.); Costs of completing the EOI and/or Application, or both; Administration/overhead; Maintenance work/operational costs; Storage costs for projects which extend for more than one year; Legal fees; and Financing charges.

Please note, these lists are not meant to be exhaustive.

A detailed list of Eligible and Ineligible Project Costs will be outlined in the Agreement to be entered into between the Ministry and Recipients.The work plan for a proposed project, to be provided as part of an Application, must adequately describe the tasks and resources required to implement the project.

Are partnerships permitted?

Yes. Partnerships with third parties are welcomed to promote broader community support and overall project sustainability. Applicants may wish to arrange partnerships related to funding, access to land, maintenance, etc.

Third party partnerships could involve:

Another municipality (upper-, lower- or single-tier); The federal government; Another provincial ministry, agency or fund (e.g., Northern Ontario Heritage Fund, Ontario Trillium Foundation, Metrolinx); An Aboriginal community or organization; A business; A non-government organization; A service organization; A school board; A conservation authority; or Others.


Can two or more municipalities submit a joint project?

Yes, partnerships among municipalities (upper-, lower- and single-tier) are encouraged. Working together could reduce administrative costs, draw on collective resources/expertise, and enhance strategic planning and innovation across a broader geographic area.Acting as a municipal partner for a project proposed by another municipality does not preclude the partner from submitting its own EOI for a different project where it is the project proponent. For example, if municipality A submits an EOI for a project (i.e. municipality A is the Applicant) and municipality B agrees to act as a financial partner for municipality As project, municipality B is still eligible to be an Applicant for its own separate project.

Does the project have to be identified in a council-approved plan?

No. However, projects that are identified in a municipal council-approved plan are more valued since they are more likely to be part of a planned cycling network and the result of a consultation process.

Does the Applicant have to own the land on which the cycling infrastructure or equipment is installed?

An Applicant must either own the land where the OMCIP Project is to be located, or have a legally binding agreement with the land owner that sets out the terms and conditions under which the land owner agrees to allow the Applicant to use the land for the location of such OMCIP Project. A copy of this agreement must be submitted to the Ministry at the application stage.

How many EOIs can an Applicant submit?

Each Applicant may submit only one EOI.

Can more than one project be proposed in an EOI?

For Linear Projects:

Applicants are permitted to submit a single linear project, which may comprise one or more related segments of linear infrastructure, up to the project funding cap amount. Applicants must explain how the segments can be considered a single project and provide evidence of how the projects meet OMCIP objectives (e.g., improve connectivity and safety).An example of an eligible single project with multiple segments is as follows: Street A currently has a conventional bike lane. The proposed project is two 1-km segments of conventional bike lane on Streets B and C, which are on either side of Street A (see diagram below). The segments on Streets B and C would create a continuous east-west route.

For Non-Linear Projects:

Applicants may propose one or more Non-Linear Projects up to the project funding cap amount. Applicants must provide evidence of how the projects meet OMCIP objectives (e.g., improve connectivity and safety). Applicants are not required to explain how these projects can be considered a single project.

Can the installation of non-linear infrastructure that is associated with a Linear Project be considered part of that Linear Project? Or would it be considered a separate project?

A single project may include linear infrastructure as well as associated non-linear infrastructure, up to the project funding cap amount. For example, a single project could include a conventional bike lane as well as traffic control devices for cyclists, cycling-specific signs and bike racks installed along the new bike lane.A project may not include infrastructure that is not related to cycling. For example, if the project is the construction of a new bridge with a cycling lane, only the costs associated with constructing the cycling lane would be eligible.


Will the Ministry approve the design of the proposed project?

The Ministrys role in the Project is limited to making a financial contribution to the Project; the Ministry is not otherwise involved. As such, the Ministry does not approve or take responsibility for the design of the cycling infrastructure it supports through the OMCIP.In Ontario, municipalities have full jurisdiction over their roadways and are responsible for their design, operation, maintenance as well as traffic control devices. The Ministry is only responsible for provincial Highways.It is recommended that Applicants refer to Ontario Traffic Manual Book 18 Cycling Facilities (OTM Book 18) before applying to the OMCIP. OTM Book 18 contains information on standards, best practices, procedures, guidelines and recommendations for the justification, planning, design, timing and operation of bicycle facilities and control measures.

Requirements regarding regulatory approvals

All regulatory approvals must be provided before construction of the OMCIP Project commences.

Do Applicants need to plan for consultations with Aboriginal communities?

Generally speaking, the Crown, including the Government of Ontario, has a legal duty to consult with Aboriginal communities when it has knowledge of an existing or asserted Aboriginal or treaty right and contemplates conduct that may adversely impact that right.Before deciding whether to provide OMCIP Funds for a project, the Ministry will need to assess whether the Crown has a duty to consult for that project. If the Crown has a duty to consult, the Applicant may be required to carry out procedural aspects of the consultation and provide related resources (human and financial).

Financial and Reporting Matters

Is there a minimum municipal contribution?

Yes. Notwithstanding the capital contribution of the Ministry and third parties, the Applicant must contribute at least 20% of the total Eligible Project Costs.

What proportion of Eligible Project Costs can be requested from the Province?

Applicants may request up to 50% of total Eligible Project Costs from the Ministry or $325,000 whichever is the lower amount. Applicants may wish to apply for additional funding from other provincial programs.

Is there a cap for OMCIP Funds for a project?

The maximum amount of assistance available to each Applicant from the Ministry is $325,000. However, Applicants may wish to apply for additional funding from other provincial programs.Applicants are asked to request only the amount of OMCIP Funds that are necessary to move forward with their project.OMCIP Funds are intended to supplement, not replace, regular municipal funding for cycling.

Is there a predetermined allocation of OMCIP Funds for particular municipalities?

No.

Should I report funding from other sources?

Yes, an Applicant is required to inform the Ministry of any financial contribution it receives from a third party towards Eligible Project Costs.

How will OMCIP Funds be provided?

Any amount of OMCIP Funds provided to a Recipient will be subject to adjustment as set out in an Agreement.

Funding will be disbursed at specific project milestones. Although this may be modified at the discretion of the Ministry, the Ministrys intent is for OMCIP Funding to be provided as follows:

Milestone Percentage of total eligible project costs

Award of design contract 25%

Award of construction contract 25%

Submission of Certificate of Substantial Completion 35%

Submission of Final Report 15%

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Details will be included in the Agreement.

Funding for project milestones will be disbursed once the Recipient provides proof to the Ministry that a milestone has been reached.Please note that OMCIP Funds will not be disbursed before April 1, 2016. Eligible Project Costs incurred for OMCIP Projects in advance of this date are still Eligible Project Costs, but payment will not be received from the Ministry before April 1, 2016.Prior to entering into an Agreement with a Recipient, the Recipient will be required to provide the Ministry with copies of the municipal by-law(s) designating the signing officers for and authorizing the execution of the Agreement, and any certificates of insurance, or other proof the Ministry may request to confirm the insurance coverage required pursuant to the Agreement. The by-law(s) and any insurance certificate will need to specifically reference the OMCIP Project.

What financial due diligence is required upon receipt of OMCIP Funds?

A Recipient will be responsible for ensuring the OMCIP Project for which those funds are provided are carried out in accordance with the terms and conditions set out in the Guide and Agreement. Failure to do so could result in a recovery of OMCIP Funds by the Province.

What happens if a Recipient incurs higher Eligible Project Costs during the design and construction of an OMCIP Project than were estimated when we applied for OMCIP Funds?

Recipients are responsible for any overruns related to the OMCIP Project Budget.

When do OMCIP Projects need to be finished?

OMCIP Projects must be completed by March 31, 2018 to be eligible. If an OMCIP Project is delayed, the Ministry will not provide OMCIP Funding toward any costs incurred after March 31, 2018.

What are the reporting requirements?

Reporting requirements will be specified in the Agreement. Generally, there are two components:

a financial report of the expenditures, to be submitted following the completion of the OMCIP Project (the Final Report); and

collection of performance data illustrating the OMCIP Projects impact, which is to be forwarded to the Ministry two years after the OMCIP Projects completion.

Failure to provide a Final Report will result in either a delay or suspension of disbursement of OMCIP Funds. Failure to provide cycling data could result in a recovery of OMCIP Funds by the Province.There will be greater data collection requirements for OMCIP Projects that include a request for OMCIP Funds for data collection equipment.Unless otherwise approved in writing by the Ministry, all reports provided by the Recipient will have to be signed by a municipal chief administrative officer.

What post-construction performance data is required?

It will be important to demonstrate the impacts of the investments made. To this end, before and after counts of cyclists using the infrastructure will be required. (Note: this requirement will only apply for Linear Projects in locations where cyclists have access even before construction commences.)Applicants invited to submit an Application must include a count of cyclists using the current infrastructure, if applicable. At a minimum, two 2-hour counts will be required:

One between 5 and 7 p.m. on a Tuesday, Wednesday or Thursday; and

Another on the previous or following Saturday between noon and 2 p.m.

The dates, times and weather conditions of the counts will need to be specified. Where applicable, cyclists using adjacent sidewalks should also be counted and reported separately. Applicants that already have counting programs are welcome to submit more comprehensive data as long as the minimum requirements noted above are met.Recipients of OMCIP Funds will also be required to conduct a count after the completion of construction. The minimum requirements of these after counts are as described in the table below:


Counting Method Minimum Requirement Counting Date

Manual or existing counter Two 2-hour counts, as described above Approximately two years after construction is completed

Portable automated counter receiving OMCIP Funds Two weeks, 24 hours/day

Approximately two years after construction is completed

Permanent automated counter receiving OMCIP Funds Three years, continuous From date of counter installation

After counts on sidewalks will only be required in locations where before counts of sidewalk riding were completed. After counts of sidewalk cycling can be limited to the two 2-hour minimum described above, as long as the timing and weather conditions are comparable between the before and after count periods.

Further information on counting cyclists can be accessed from the website from the National Bicycle and Pedestrian Documentation Project and from the National Cooperative Highway Research Program report Methods and Technologies for Pedestrian and Bicycle Volume Data Collection.

Please note that the Ministry may gather supplementary data after OMCIP Projects are completed. If so, Recipients will bear none of the associated expenses.

Assessment of EOIs and Applications

How will EOIs and Applications be assessed?

Advancement from the EOI stage to the application stage and the award of funding will be determined through a competitive process.

The Ministry will consider the criteria described in the Evaluation Considerations section below when evaluating EOIs and Applications.

Scores will be assigned according to each of the criteria and projects will be prioritized for OMCIP Funds based on their total score.

Projects with stronger evidence of benefit will be ranked higher than those with evidence that is less clear. It is understood in some cases that only qualitative information on project impacts can be provided.

The Ministry reserves the right to exercise its discretion to select a range of projects based on how well they meet its objectives.

Evaluation Considerations

While many factors will be considered during the evaluation of EOIs and Applications, the key considerations will be the degree to which a proposal improves cycling access to common trip destinations and whether it does so safely. This is consistent with the priorities identified by the public and stakeholders in response to the program proposal posted on the Environmental Registry in fall 2014.

Factors that will be considered during evaluation are described below.

Connectivity

Effective cycling projects serve common trip origins and destinations, such as downtowns or main streets (or, in the Greater Golden Horseshoe, intensification areas), educational institutions, sport/recreation/leisure areas and tourism destinations. They also extend or complete networks or routes and provide more direct connections than are currently available. Projects that achieve this are valued.

These projects can be within a municipality or across two or more neighbouring municipalities. Projects that connect to or form part of a planned or existing inter-municipal cycling route, such as the Waterfront Trail and Greenbelt Route in Ontario, La Route Verte in Quebec, US Bike Routes 20 and 35 in Michigan, or State Bicycle Route 5 in New York are also valued.

Projects that enhance intermodal transportation by providing access to public transit, intercity/commuter and bus/train stations, ferries, and park-and-ride lots are valued as well.

The Ministry is also interested in understanding whether the project helps overcome a major obstacle or significant deterrent to cycling.

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Safety and Security

Safety is one of the most important factors in encouraging more Ontarians to cycle.

If your project is intended to address a specific safety issue, such as inadequate operating space, poor sightlines or dangerous intersections, please tell us about the nature and severity and the impact the project will have on the issue.

Additionally, all projects will be expected to be appropriate for the local context (e.g., traffic volume and speed). It is recommended that Applicants consult OTM Book 18 for guidance on designing for safety.

Applicants are responsible for ensuring designs for cycling infrastructure meet engineering standards for safety. The Ministry does not approve or take responsibility for the design of infrastructure supported through OMCIP and is under no obligation to provide funding for a project to address a safety issue.

Consideration will be given to projects to address security issues, such as inadequate lighting or the persistent theft of bicycles.

Applicants will be requested to provide evidence of the safety or security issue during the application stage.

Municipal Priority

The Ministry wishes to understand the projects strategic importance to the Applicant (e.g., encouraging a mode shift, providing greater safety, promoting tourism and local business, enhancing health through physical activity, etc.) and how it relates to its overall transportation vision.

Projects that are the first part of a cycling network in a community that currently does not have such infrastructure are of particular interest as they promote culture shift.

Cost Effectiveness

The Eligible Project Costs proposed in all Applications should be reasonable and related to the cycling project and problem/opportunity at hand.

Eligible Project Costs should be consistent with industry standards or similar types of projects in comparable municipalities.

Synergies may be achieved if the cycling infrastructure is installed as part of a larger construction project such as a road widening or utility relocation; such benefits are valued.

In addition, the benefit of leveraging will be acknowledged (e.g. attracting projects with a total value of greater than $1 million).

Feasibility

Please note that an Applicants financial capacity to fund the project will be considered in project evaluation. Municipal financial capacity will be assessed based on the proposed municipal contribution and Financial Information Returns submitted to the Province.

Partnerships

Partnerships with third parties (see list of potential partners under Are partnerships permitted?) are welcomed and valued since they promote broader community support and overall project sustainability. Applicants that do not arrange partnerships are still eligible for OMCIP Funds.

Innovation

Innovation will be rewarded during evaluation because it promotes learning, particularly when other Ontario municipalities face similar issues. The Ministry intends to facilitate the sharing of learning from innovative OMCIP Projects.

Applicants are invited to explain how their project would be an innovative solution to a common problem. For a project to be considered innovative in this sense, an Applicant must also commit to gathering and sharing specialized data on the performance of the innovation with the Ministry. For Recipients, details about additional data gathering will be outlined during the development of the Agreement.

Projects that represent an Applicants first experience with a specific type of infrastructure will also be considered innovative as they promote culture shift.

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Tourism and Economic Development

Marketing a specific area as a cycling destination can promote local economic development as visitor spending on accommodation and food helps create local jobs and generates tax revenue. For this reason, the Ministry is interested in understanding whether proposed cycling projects will help attract cycle tourism.

Cycling can also promote economic development by increasing day-to-day spending in local retail outlets and by creating construction jobs.

Questions about connections to National and Provincial Parks, major tourist attractions, downtowns and retail areas are included in the EOI to gauge impacts on tourism and economic development.

Project Readiness

The Ministry is interested in understanding the stage of readiness that proposed projects are in (e.g., whether a project-specific council resolution or bylaw is in place, whether all regulatory approvals and permits have been obtained).

Projects that are not yet ready for implementation are still eligible for OMCIP Funds. Applicants should be realistic when estimating the projects timeline and ensure it is capable of being completed by March 31, 2018.

Ridership

Another consideration is the potential usage of the infrastructure. For example, how many, if any, cyclists currently travel along the corridor? How many people live or work near the project? The Ministry is also interested in understanding whether the project addresses the needs of various groups of citizens (e.g., children, seniors, people with disabilities).

If available, the Ministry also welcomes information on expected future usage and whether any increase is the result of shifts from other routes or modes or if new trips are generated.

The Ministry recognizes the differing contexts among Ontario municipalities and will take this into consideration during project evaluation.

Please note that ridership will be an evaluation consideration at the Application stage only.

Quality of Cycling Experience

Improving the cycling experience will encourage more Ontarians to adopt cycling, take more trips by bike and cycle longer distances. This can be achieved in a number of ways, such as by providing appropriate separation between transportation modes, informative signs, bike racks and other cycling-supportive amenities; using high-quality surface treatments (e.g., asphalt instead of gravel); re-routing to avoid changes in elevation; removing missing links in a cycling network to provide more continuous kilometres or situating cycling routes in scenic areas, green spaces, etc.

Please note cycling experience will be an evaluation consideration at the Application stage only.

Submitting the EOI

Who can submit an EOI?

Only municipalities may submit an EOI. EOIs submitted by an organization partnering with a municipality will not be considered.

What does an EOI need to include?

A completed EOI form; and A map showing the location of the proposed project as well as connected or surrounding cycling routes and trip origins and

destinations.

The EOI submitted to the Ministry must include:


How do I submit an EOI?

Applicants are encouraged to submit the EOI electronically, where possible.

To submit an EOI, please complete all of the following steps:

1) Complete the EOI form

2) Attach an electronic copy of the project map to the completed EOI form or email the map to [email protected] with the EOI number included in the subject line. If you are unable to submit an electronic copy of the project map, please send a hard copy to the address below.

3) Save the completed form

4) If you are using Microsoft Outlook, click the Submit button on the form and send the email that is generated. If you are using a different email program, please send the form as an email attachment to [email protected]. Please note: Do not print/scan the EOI form. A signature is not required on the electronic copy of the EOI form . The deadline for submitting electronic copies of the EOI is Thursday, August 6, 2015 at 5:00 pm EST. If you are unable to submit an EOI by email, the Ministry will accept a hard copy postmarked by this date.

5) Send the original, signed hard copy of the completed form to:

Ontario Municipal Cycling Infrastructure Program Sustainable & Innovative Transportation Office Transportation Policy Branch Ministry of Transportation 777 Bay Street, Suite 3000 Toronto ON M7A 2J8

Hard copies can be submitted to the Ministry by postage, pre-paid mail (regular mail) or personal delivery.

What is the deadline for submitting an EOI?

The EOI Deadline is 5 p.m. (EST) on Thursday, August 6, 2015. Hard copies of EOIs must be postmarked by this date.

Will confirmation of receipt of an EOI be provided?

Once the completed EOI has been submitted, an acknowledgement of receipt will be sent to the Applicant via email within 5 business days.

How many EOIs or Applications can be submitted?

Only one may be submitted per Applicant.

How many intakes will there be?

The Ministry expects to hold a single intake for the two-year OMCIP.

Will MTO notify Recipients?

Yes, Recipients and unsuccessful Applicants will be notified. Provincial staff will be available to provide feedback to unsuccessful Applicants, if requested.

Can changes be made to the EOI or Application package after the EOI or Application Deadline?

No, changes cannot be made after the EOI or Application Deadline. However, as part of the review process, the Ministry may seek clarification and supplementary information.

The ministry may choose not to consider a submission, which in the ministry's opinion contains misrepresentations or any inaccurate, misleading or incomplete information.

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Where can I get more information?

Electronic mail: [email protected]

Website: http://www.mto.gov.on.ca/english/safety/ontario-municipal-cycling-infrastructure-program.shtml

Telephone: 1 844 671-7438

Regular mail: Ontario Municipal Cycling Infrastructure Program c/o Sustainable & Innovative Transportation Office Transportation Policy Branch Ministry of Transportation 777 Bay Street, Suite 3000 Toronto ON M7A 2J8

mailto:[email protected]://www.mto.gov.on.ca/english/safety/ontario-municipal-cycling-infrastructure-program.shtml

Grow Your Own Nurse Practitioner Initiative - Program GuidelineTable of ContentsTable of Contents

Program OverviewProgram HighlightsKey DatesHow to Reach UsDefinitionsApplying to the ProgramEOI RequirementsApplication Requirements

Frequently Asked QuestionsEligibilityWho is eligible for OMCIP Funds?Which projects are eligible for OMCIP Funds?Which projects are not eligible for OMCIP Funds?

Is the Ministry looking for a particular type of cycling project?Are pilot projects eligible for OMCIP Funds?Are projects that cross provincial transportation infrastructure eligible for OMCIP Funds?Which project costs are eligible or ineligible for reimbursement?Are partnerships permitted?Can two or more municipalities submit a joint project?Does the project have to be identified in a council-approved plan?Does the municipality have to own the land on which the cycling infrastructure or equipment is installed?How many EOIs can an Applicant submit?Can more than one project be proposed in an EOI?Can the installation of non-linear infrastructure that is associated with a Linear Project be considered part of that Linear Project? Or would it be considered a separate project?Will the Ministry approve the design of the proposed project?Requirements regarding regulatory approvalsDo applicants need to plan for consultations with Aboriginal communities?Financial and Reporting MattersIs there a minimum municipal contribution?What proportion of Eligible Project Costs can be requested from the Province?Is there a cap for OMCIP Funds for a project?Is there a predetermined allocation of OMCIP Funds for particular municipalities?Should I report funding from other sources?How will OMCIP Funds be provided?What financial due diligence is required upon receipt of OMCIP Funds?What happens if a Recipient incurs higher Eligible Project Costs during the design and construction of an OMCIP Project than were estimated when we applied for OMCIP Funds?When do OMCIP Projects need to be finished?

What are the reporting requirements?What post-construction performance data is required?Assessment of EOIs and ApplicationsHow will EOIs and Applications be assessed?

Evaluation ConsiderationsConnectivitySafety and SecurityMunicipal PriorityCost EffectivenessPartnershipsPartnershipsInnovationTourism and Economic DevelopmentProject ReadinessRidershipQuality of Cycling ExperienceSubmitting the EOIWho can submit an EOI?What does an EOI need to include?How do I submit an EOI?What is the deadline for submitting an EOI?Will confirmation of receipt of an EOI be provided?How many EOIs or Applications can be submitted?How many intakes will there be?

Will I be notified if my EOI or Application is successful or unsuccessful?Can changes be made to the Application package after the Application deadline?Where can I get more information?

5073E_ProgramGuide (2015/06) Queen's Printer for Ontario, 2015 Disponible en franaisPage of5073E_ProgramGuide (2015/06) Page ofGrow Your Own Nurse Practitioner Initiative - Program Guideline0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page1.header.FormTitle.somExpression)..\..\..\..\Ontario logo\NEW Ont Trillium logo blk.bmpGovernment of OntarioOntario Municipal Cycling Infrastructure Program (OMCIP) Program GuideJuly 3, 2015Table of Contents0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page2.tableOfContents.sectionHeader.somExpression)Table of Contents0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page2.tableOfContents.businessInfo.sectionHeader.somExpression)Table of ContentsIntroductionThis Guide describes the Ontario Municipal Cycling Infrastructure Program (OMCIP), a cost-shared, application-based funding program. The Guide provides information about the eligibility criteria and administration of the program.Program Overview0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page4.programOverView.sectionHeader.somExpression)Program OverviewThe Province of Ontario is investing $10 million over two years, 2016 and 2017, to help municipalities build new or improve existing cycling infrastructure. This investment is being made through the OMCIP a cost-shared, application-based funding program. In 2014, the Province committed to the OMCIP in#CycleON Action Plan 1.0, the first of several multi-year plans to implement#CycleON: Ontarios Cycling Strategy, which was issued in 2013.Building cycling infrastructure is important to achieving the Cycling Strategys vision for cycling to be recognized, respected and valued as a core mode of transportation which provides individuals and communities with health, economic, environmental, social and other benefits. Infrastructure investments help promote cycling safety, which makes cycling more comfortable and appealing for day-to-day travel, recreation and tourism.Cycling has many benefits: fewer trips by motor vehicles, fewer greenhouse gas emissions, healthy active living, enhanced tourism and an improved quality of life.Through the OMCIP, the Province is providing funding to municipalities to build and improve cycling infrastructure so that: Local cycling networks are expanded and better connected with each other and to common trip origins and destinations,such as schools, workplaces and shopping areas. Safety is promoted by using context-appropriate design and addressing safety issues. Cycling is better recognized as a viable mode of transportation. More recreational cycling options and connections to a future provincial cycling network are created to promoteactiveliving and economic development through tourism. Innovation in cycling infrastructure is encouraged. Research is conducted on cycling infrastructure that can be used to inform decision making in communities throughoutOntario. Broader community support for cycling is achieved through the expansion of the cycling network, increased ridership, andfinancial and other partnerships.Please note that the OMCIP will provide capital funding only. The OMCIP will not provide funding for planning, maintenance or operations.Program Highlights0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page4.programHighlights.sectionHeader.somExpression)Program HighlightsUnder the OMCIP, each municipality is eligible to apply once for OMCIP Funds for up to 50% of the total Eligible Project Costs of a cycling infrastructure project. The maximum amount of OMCIP Funds for any given Applicant will be $325,000.Municipalities are also permitted to pursue funding partnerships with third parties, such as other municipalities (upper-, lower- or single-tier), conservation authorities, other ministries, service agencies, etc.Funding is available for new cycling infrastructure as well as for enhancements to existing cycling infrastructure.The OMCIP includes a two-stage application process involving the submission of an expression of interest (EOI) and, for those municipalities that are shortlisted, an Application. One EOI is permitted per municipality. The Ministry of Transportation (Ministry) expects to hold a single intake for the two-year OMCIP.Recipients will be required to gather and submit data on the impact of their respective OMCIP Projects (e.g., user volumes before and after the implementation of the OMCIP Project).The OMCIP is competitive. As such, there are no assurances that a particular project will receive OMCIP Funds. For greater clarity, projects which meet OMCIP criteria and objectives may not receive support if there are other projects that more effectively meet them.Subject to annual appropriation of funds by the Legislative Assembly of Ontario, the OMCIP will be in place from April 1, 2016 to March 31, 2018.Key Dates0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.keyDates.sectionHeader1.somExpression)Key DatesActivityDateInvitation to submit EOI July 3, 2015EOI DeadlineAugust 6, 2015Invitation to submit ApplicationsSeptember 2015Application Deadline October 2015Anticipated announcement of RecipientsDecember 2015How to Reach Us0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.howToReachUs.sectionHeader.somExpression)How to Reach UsBy Mail:Ontario Municipal Cycling Infrastructure ProgramSustainable & Innovative Transportation OfficeOntario Ministry of Transportation777 Bay St., 30th FloorToronto ON M7A 2J8By Email: [email protected] Phone:1 844 671-7438Definitions0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.definitions.sectionHeader.somExpression)DefinitionsWhen used in this Guide, the words set out below that import the singular include the plural and vice versa:Applicant means a municipality that submits an EOI or Application.Application means an application submitted by an Applicant in accordance with the terms and conditions set out in this Guide.Application Deadline means October, 2015.Agreement means an agreement entered into between the Ministry and a Recipient that sets out the terms and conditions under which the Ministry agrees to provide OMCIP Funds to the Recipient, and includes any amending agreement entered into pursuant to the agreement.Cycling Strategy means #CycleON: Ontarios Cycling Strategy, which was issued in 2013.Eligible Project Cost means an eligible expenditure as described in the Frequently Asked Questions section of this document.EOI means an expression of interest submitted by an Applicant in accordance with the terms and conditions set out in this Guide.EOI Deadline means Thursday, August 6, 2015 at 5:00 pm EST.Guide means this guide entitled Ontario Municipal Cycling Infrastructure Program Guide.Highway when used in OMCIP materials is synonymous with road or street.Ineligible Project Cost means an ineligible expenditure as described in the Frequently Asked Questions section of this document.Linear Project means a cycling project that involves infrastructure that cyclists use to travel from one point to another (e.g., a bike lane, cycle track or off-road path).Ministry and Minister, respectively, means the Ministry of Transportation which is responsible for the administration of the OMCIP and the Minister responsible for the Ministry.Non-Linear Project means a cycling project that is not used to travel from one point to another, but rather is installed at a specific location (e.g. bike racks, traffic control devices).OMCIP Funds means the money the Ministry provides to a Recipient pursuant to an Agreement to be used strictly towards Eligible Project Costs for an OMCIP Project and in accordance with and as set out in the Agreement; OMCIP Funding has the same meaning.OMCIP means the Ontario Municipal Cycling Infrastructure Program the Ministry has established to provide municipalities with OMCIP Funds.OMCIP Project means a project described in an EOI or Application for OMCIP Funding, including any modification to the project which has received the prior written approval of the Ministry, and that has been selected to be a Recipient.OMCIP Project Budget means the budget for an OMCIP Project described in an Applicants Application.Recipient means an Applicant whose project the Ministry has selected for OMCIP Funds.Applying to the Program0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.applyingToTheProgram.sectionHeader.somExpression)Applying to the OMCIPThe OMCIP uses a two-stage application process. An EOI will be used to pre-screen proposed cycling projects. Applicants that have their proposed projects selected during the EOI stage will be invited to submit an Application.EOI Requirements0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.applyingToTheProgram.eoiRequirements.sectionHeader.somExpression)EOI RequirementsThe intent of the EOI is to gather information, including: Administrative and point of contact; Type of project and project map; Project objectives and potential impact; Partnership support; Project cost estimates and total funding request; and Project/funding timelines.Application Requirements0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page5.applyingToTheProgram.applicantRequirements.sectionHeader.somExpression)Application RequirementsThe intent of the Application is to: Obtain a more detailed description of the proposed project (e.g., drawings, description of work to be undertaken); Acquire more detailed information on the demand for the proposed project (e.g., number of residents and jobs within acatchment area, potential facility use) and the proposed projects alignment with the OMCIP objectives; and Provide the supporting documentation required (e.g., proof of regulatory approvals, project-specific council resolution forfunding, planned OMCIP Project Budget and schedule).Frequently Asked Questions0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page6.FAQ.sectionHeader.somExpression)Frequently Asked QuestionsEligibility0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page6.FAQ.eligibility.sectionHeader.somExpression)EligibilityWho is eligible for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page6.FAQ.eligibility.whoIsEligible.sectionHeader.somExpression)Who is eligible for OMCIP Funds?All Ontario municipalities are eligible for OMCIP Funds. Other organizations (e.g., Aboriginal communities and/or organizations, conservation authorities, school boards, service agencies) are eligible partners for projects being undertaken in collaboration with one or more municipalities.The project proponent must be a municipality in Ontario and the EOI and Application must be submitted by a municipality.Which projects are eligible for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page6.FAQ.eligibility.eligibleFunding.sectionHeader.somExpression)Which projects are eligible for OMCIP Funds?Projects must focus on infrastructure for cycling. Projects thatprimarily support walking or other modes of transportation willnot be considered.The following are examples of eligibleon-road cycling infrastructure: Shared roadway with signed bicycle route; Signed bicycle route with paved shoulder; Conventional bicycle lane; Contraflow bicycle lane; Separated bicycle lane (with painted buffer or physical barrier); Raised cycle track; Bicycle priority street; and Construction/modification of bridges, tunnels and access ramps for cycling.The following are examples of eligiblein-boulevard cycling infrastructure: Multi-use path; and Bicycle-only facility.The following are examples of eligibleoff-road cycling infrastructure: Multi-use path; and Bicycle-only facility.The following are examples ofother eligible cycling infrastructure: Intersection modification; Active transportation-only bridge or tunnel; Traffic control devices; Bike racks or other bike storage; Cycling specific signs; Automatic bicycle counters; and Lighting on off-road trails for safety purposes.These are examples. Other projects may be proposed.Projects may be undertaken on a stand-alone bases or as part of a broader reconstruction/resurfacing project.Which projects are not eligible for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page6.FAQ.eligibility.notEligibleForFunding.sectionHeader.somExpression)Which projects are not eligible for OMCIP Funds?Ineligible projects include, but are not limited to, those that: Cannot be completed by March 31, 2018; Involve land acquisition only; Are already completed; Have a full funding commitment from another party; Are deficient in creating a safe cycling environment; Provide parking for cars (e.g., at a scenic lookout where a cycling trail begins/ends); Provide end-of-trip facilities other than bike racks or storage; Provide sidewalks only; Only involve repair and maintenance, as opposed to the construction of new cycling infrastructureor improvement of existing infrastructure; Are bike-sharing infrastructure or related programs; Involve only: The promotion of cycling (e.g., information campaigns); or Research related to cycling; or The development of a cycling plan; and Are deemed as ineligible at the Ministry's sole discretion.Is the Ministry looking for a particular type of cycling project?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page7.particularCyclingProject.sectionHeader.somExpression)Is the Ministry looking for a particular type of cycling project?No. In recognition of the differing contexts among Applicants, a wide variety of cycling infrastructure types are eligible for OMCIP Funding.Are pilot projects eligible for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page7.pilotProjects.sectionHeader.somExpression)Are pilot projects eligible for OMCIP Funds?Yes. Pilot projects are important to test the feasibility of a proposed design before widespread implementation. Applicants proposing pilot projects may be required to collect and submit additional data. Details will be provided in the application stage.Are projects that cross provincial transportation infrastructure eligible for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page7.crossProvincial.sectionHeader.somExpression)Are projects that cross provincial transportation infrastructure eligible for OMCIP Funds?Yes. Proposed projects that cross provincial transportation infrastructure (i.e. provincial right of way such as a Highway or bridge) at-, above- or below-grade are eligible for OMCIP Funds. Projects that cross provincial transportation infrastructure are only eligible with prior approval from the appropriate Ministry Regional office.Which project costs are eligible or ineligible for reimbursement?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page7.eligibleCosts.sectionHeader.somExpression)Which project costs are eligible or ineligible for reimbursement?Eligible Project Costs include: Design/engineering costs; Project management costs; Materials; Construction; and Automatic bicycle counters.Ineligible Project Costs include: Property acquisition; Leasing land and other facilities; Landscaping; Educational or promotional signage; Lighting between intersections; New curb and gutter (unless necessitated by project design); New sidewalks (unless necessitated by project design); Interlocking pavers; Shelters and benches for resting; Labour and administrative costs associated with data collection; Costs associated with environmental assessments; Rolling stock (i.e., trucks, graders, etc.); Costs of completing the EOI and/or Application, or both; Administration/overhead; Maintenance work/operational costs; Storage costs for projects which extend for more than one year; Legal fees; and Financing charges.Please note, these lists are not meant to be exhaustive.A detailed list of Eligible and Ineligible Project Costs will be outlined in the Agreement to be entered into between the Ministry and Recipients.The work plan for a proposed project, to be provided as part of an Application, must adequately describe the tasks and resources required to implement the project.Are partnerships permitted?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.partnerShipsPermitted.sectionHeader.somExpression)Are partnerships permitted?Yes. Partnerships with third parties are welcomed to promote broader community support and overall project sustainability. Applicants may wish to arrange partnerships related to funding, access to land, maintenance, etc.Third party partnerships could involve: Another municipality (upper-, lower- or single-tier); The federal government; Another provincial ministry, agency or fund (e.g., Northern Ontario Heritage Fund, Ontario Trillium Foundation, Metrolinx); An Aboriginal community or organization; A business; A non-government organization; A service organization; A school board; A conservation authority; or Others.Can two or more municipalities submit a joint project?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.jointProject.sectionHeader.somExpression)Can two or more municipalities submit a joint project?Yes, partnerships among municipalities (upper-, lower- and single-tier) are encouraged. Working together could reduce administrative costs, draw on collective resources/expertise, and enhance strategic planning and innovation across a broader geographic area.Acting as a municipal partner for a project proposed by another municipality does not preclude the partner from submitting its own EOI for a different project where it is the project proponent. For example, if municipality A submits an EOI for a project (i.e. municipality A is the Applicant) and municipality B agrees to act as a financial partner for municipality As project, municipality B is still eligible to be an Applicant for its own separate project.Does the project have to be identified in a council-approved plan?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.councilApproved.sectionHeader.somExpression)Does the project have to be identified in a council-approved plan?No. However, projects that are identified in a municipal council-approved plan are more valued since they are more likely to be part of a planned cycling network and the result of a consultation process.Does the municipality have to own the land on which the cycling infrastructure or equipment is installed?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.ownTheLand.sectionHeader.somExpression)Does the Applicant have to own the land on which the cycling infrastructure or equipment is installed?An Applicant must either own the land where the OMCIP Project is to be located, or have a legally binding agreement with the land owner that sets out the terms and conditions under which the land owner agrees to allow the Applicant to use the land for the location of such OMCIP Project. A copy of this agreement must be submitted to the Ministry at the application stage.How many EOIs can an Applicant submit?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.howManyEOIS.sectionHeader.somExpression)How many EOIs can an Applicant submit?Each Applicant may submit only one EOI.Can more than one project be proposed in an EOI?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.moreThanOneProject.sectionHeader.somExpression)Can more than one project be proposed in an EOI?For Linear Projects:Applicants are permitted to submit a single linear project, which may comprise one or more related segments of linear infrastructure, up to the project funding cap amount. Applicants must explain how the segments can be considered a single project and provide evidence of how the projects meet OMCIP objectives (e.g., improve connectivity and safety).An example of an eligible single project with multiple segments is as follows: Street A currently has a conventional bike lane. The proposed project is two 1-km segments of conventional bike lane on Streets B and C, which are on either side of Street A (see diagram below). The segments on Streets B and C would create a continuous east-west route.For Non-Linear Projects:Applicants may propose one or more Non-Linear Projects up to the project funding cap amount. Applicants must provide evidence of how the projects meet OMCIP objectives (e.g., improve connectivity and safety). Applicants are not required to explain how these projects can be considered a single project.Can the installation of non-linear infrastructure that is associated with a Linear Project be considered part of that Linear Project? Or would it be considered a separate project?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.installationOfNonLinearInfrastructure.sectionHeader.somExpression)Can the installation of non-linear infrastructure that is associated with a Linear Project be considered part of that Linear Project? Or would it be considered a separate project?A single project may include linear infrastructure as well as associated non-linear infrastructure, up to the project funding cap amount. For example, a single project could include a conventional bike lane as well as traffic control devices for cyclists, cycling-specific signs and bike racks installed along the new bike lane.A project may not include infrastructure that is not related to cycling. For example, if the project is the construction of a new bridge with a cycling lane, only the costs associated with constructing the cycling lane would be eligible.Will the Ministry approve the design of the proposed project?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.ministryApprovedDesign.sectionHeader.somExpression)Will the Ministry approve the design of the proposed project?The Ministrys role in the Project is limited to making a financial contribution to the Project; the Ministry is not otherwise involved. As such, the Ministry does not approve or take responsibility for the design of the cycling infrastructure it supports through the OMCIP.In Ontario, municipalities have full jurisdiction over their roadways and are responsible for their design, operation, maintenance as well as traffic control devices. The Ministry is only responsible for provincial Highways.It is recommended that Applicants refer toOntario Traffic Manual Book 18 Cycling Facilities (OTM Book 18) before applying to the OMCIP. OTM Book 18 contains information on standards, best practices, procedures, guidelines and recommendations for the justification, planning, design, timing and operation of bicycle facilities and control measures.Requirements regarding regulatory approvals0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page8.regulatoryApprovals.sectionHeader.somExpression)Requirements regarding regulatory approvalsAll regulatory approvals must be provided before construction of the OMCIP Projectcommences.Do applicants need to plan for consultations with Aboriginal communities?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.consultations.sectionHeader.somExpression)Do Applicants need to plan for consultations with Aboriginal communities?Generally speaking, the Crown, including the Government of Ontario, has a legal duty to consult with Aboriginal communities when it has knowledge of an existing or asserted Aboriginal or treaty right and contemplates conduct that may adversely impact that right.Before deciding whether to provide OMCIP Funds for a project, the Ministry will need to assess whether the Crown has a duty to consult for that project. If the Crown has a duty to consult, the Applicant may be required to carry out procedural aspects of the consultation and provide related resources (human and financial).Financial and Reporting Matters0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.sectionHeader.somExpression)Financial and Reporting MattersIs there a minimum municipal contribution?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.minimumMunicipalContribution.sectionHeader.somExpression)Is there a minimum municipal contribution?Yes. Notwithstanding the capital contribution of the Ministry and third parties, the Applicant must contribute at least 20% of the total Eligible Project Costs.What proportion of Eligible Project Costs can be requested from the Province?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.proportionOfProjectCosts.sectionHeader.somExpression)What proportion of Eligible Project Costs can be requested from the Province?Applicants may request up to 50% of total Eligible Project Costs from the Ministry or $325,000 whichever is the lower amount. Applicants may wish to apply for additional funding from other provincial programs.Is there a cap for OMCIP Funds for a project?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.capOfProvincialFunding.sectionHeader.somExpression)Is there a cap for OMCIP Funds for a project?The maximum amount of assistance available to each Applicant from the Ministry is $325,000. However, Applicants may wish to apply for additional funding from other provincial programs.Applicants are asked to request only the amount of OMCIP Funds that are necessary to move forward with their project.OMCIP Funds are intended to supplement, not replace, regular municipal funding for cycling.Is there a predetermined allocation of OMCIP Funds for particular municipalities?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.predeterminedAllocation.sectionHeader.somExpression)Is there a predetermined allocation of OMCIP Funds for particular municipalities?No.Should I report funding from other sources?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.reportFunding.sectionHeader.somExpression)Should I report funding from other sources?Yes, an Applicant is required to inform the Ministry of any financial contribution it receives from a third party towards Eligible Project Costs.How will OMCIP Funds be provided?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.funding.sectionHeader.somExpression)How will OMCIP Funds be provided?Any amount of OMCIP Funds provided to a Recipient will be subject to adjustment as set out in an Agreement.Funding will be disbursed at specific project milestones. Although this may be modified at the discretion of the Ministry, the Ministrys intent is for OMCIP Funding to be provided as follows:MilestonePercentage of total eligible project costsAward of design contract25%Award of construction contract25%Submission of Certificate of Substantial Completion35%Submission of Final Report15%Details will be included in the Agreement.Funding for project milestones will be disbursed once the Recipient provides proof to the Ministry that a milestone has been reached.Please note that OMCIP Funds will not be disbursed before April 1, 2016. Eligible Project Costs incurred for OMCIP Projects in advance of this date are still Eligible Project Costs, but payment will not be received from the Ministry before April 1, 2016.Prior to entering into an Agreement with a Recipient, the Recipient will be required to provide the Ministry with copies of the municipal by-law(s) designating the signing officers for and authorizing the execution of the Agreement, and any certificates of insurance, or other proof the Ministry may request to confirm the insurance coverage required pursuant to the Agreement. The by-law(s) and any insurance certificate will need to specifically reference the OMCIP Project.What financial due diligence is required upon receipt of OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.fundingProvided.sectionHeader.somExpression)What financial due diligence is required upon receipt of OMCIP Funds?A Recipient will be responsible for ensuring the OMCIP Project for which those funds are provided are carried out in accordance with the terms and conditions set out in the Guide and Agreement. Failure to do so could result in a recovery of OMCIP Funds by the Province.What happens if a Recipient incurs higher Eligible Project Costs during the design and construction of an OMCIP Project than were estimated when we applied for OMCIP Funds?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.municipalHigherCosts.sectionHeader.somExpression)What happens if a Recipient incurs higher Eligible Project Costs during the design and construction of an OMCIP Project than were estimated when we applied for OMCIP Funds?Recipients are responsible for any overruns related to the OMCIP Project Budget.When do OMCIP Projects need to be finished?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page9.financialAndReportingMatters.OMCIPProject.sectionHeader.somExpression)When do OMCIP Projects need to be finished?OMCIP Projects must be completed by March 31, 2018 to be eligible. If an OMCIP Project is delayed, the Ministry will not provide OMCIP Funding toward any costs incurred after March 31, 2018.What are the reporting requirements?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.reportingRequirements.sectionHeader.somExpression)What are the reporting requirements?Reporting requirements will be specified in the Agreement. Generally, there are two components: a financial report of the expenditures, to be submitted following the completion of the OMCIP Project (the Final Report);and collection of performance data illustrating the OMCIP Projects impact, which is to be forwarded to the Ministry two yearsafter the OMCIP Projects completion.Failure to provide a Final Report will result in either a delay or suspension of disbursement of OMCIP Funds. Failure to provide cycling data could result in a recovery of OMCIP Funds by the Province.There will be greater data collection requirements for OMCIP Projects that include a request for OMCIP Funds for data collection equipment.Unless otherwise approved in writing by the Ministry, all reports provided by the Recipient will have to be signed by a municipal chief administrative officer.What post-construction performance data is required?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.postConstruction.sectionHeader.somExpression)What post-construction performance data is required?It will be important to demonstrate the impacts of the investments made. To this end, before and after counts of cyclists using the infrastructure will be required. (Note: this requirement will only apply for Linear Projects in locations where cyclists have access even before construction commences.)Applicants invited to submit an Application must include a count of cyclists using the current infrastructure, if applicable. At a minimum, two 2-hour counts will be required: One between 5 and 7 p.m. on a Tuesday, Wednesday or Thursday; and Another on the previous or following Saturday between noon and 2 p.m.The dates, times and weather conditions of the counts will need to be specified. Where applicable, cyclists using adjacent sidewalks should also be counted and reported separately. Applicants that already have counting programs are welcome to submit more comprehensive data as long as the minimum requirements noted above are met.Recipients of OMCIP Funds will also be required to conduct a count after the completion of construction. The minimum requirements of these after counts are as described in the table below:Counting MethodMinimum RequirementCounting DateManual or existing counterTwo 2-hour counts, as described aboveApproximately two years after construction is completedPortable automated counter receiving OMCIP FundsTwo weeks, 24 hours/dayApproximately two years after construction is completedPermanent automated counter receiving OMCIP FundsThree years, continuousFrom date of counter installationAfter counts on sidewalks will only be required in locations where before counts of sidewalk riding were completed. After counts of sidewalk cycling can be limited to the two 2-hour minimum described above, as long as the timing and weather conditions are comparable between the before and after count periods.Further information on counting cyclists can be accessed from the website from theNational Bicycle and Pedestrian Documentation Project and from the National Cooperative Highway Research Program reportMethods and Technologies forPedestrian and Bicycle Volume Data Collection.Please note that the Ministry may gather supplementary data after OMCIP Projects are completed. If so, Recipients will bear none of the associated expenses.Assessment of EOIs and Applications0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.assessmentOfEOISApplications.sectionHeader.somExpression)Assessment of EOIs and ApplicationsHow will EOIs and Applications be assessed?0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.assessmentOfEOISApplications.eoiApplications.sectionHeader.somExpression)How will EOIs and Applications be assessed?Advancement from the EOI stage to the application stage and the award of funding will be determined through a competitive process.The Ministry will consider the criteria described in the Evaluation Considerations section below when evaluating EOIs and Applications.Scores will be assigned according to each of the criteria and projects will be prioritized for OMCIP Funds based on their total score.Projects with stronger evidence of benefit will be ranked higher than those with evidence that is less clear. It is understood in some cases that only qualitative information on project impacts can be provided.The Ministry reserves the right to exercise its discretion to select a range of projects based on how well they meet its objectives.Evaluation Considerations0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.evaluationConsiderations.sectionHeader.somExpression)Evaluation ConsiderationsWhile many factors will be considered during the evaluation of EOIs and Applications, the key considerations will be the degree to which a proposal improves cycling access to common trip destinations and whether it does so safely. This is consistent with the priorities identified by the public and stakeholders in response to the program proposal posted on the Environmental Registry in fall 2014.Factors that will be considered during evaluation are described below.Connectivity0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page10.connectivity.sectionHeader.somExpression)ConnectivityEffective cycling projects serve common trip origins and destinations, such as downtowns or main streets (or, in the Greater Golden Horseshoe, intensification areas), educational institutions, sport/recreation/leisure areas and tourism destinations. They also extend or complete networks or routes and provide more direct connections than are currently available. Projects that achieve this are valued.These projects can be within a municipality or across two or more neighbouring municipalities. Projects that connect to or form part of a planned or existing inter-municipal cycling route, such as the Waterfront Trail and Greenbelt Route in Ontario, La Route Verte in Quebec, US Bike Routes 20 and 35 in Michigan, or State Bicycle Route 5 in New York are also valued.Projects that enhance intermodal transportation by providing access to public transit, intercity/commuter and bus/train stations, ferries, and park-and-ride lots are valued as well.The Ministry is also interested in understanding whether the project helps overcome a major obstacle or significant deterrent to cycling.Safety and Security0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.safetyAndSecurity.sectionHeader.somExpression)Safety and SecuritySafety is one of the most important factors in encouraging more Ontarians to cycle.If your project is intended to address a specific safety issue, such as inadequate operating space, poor sightlines or dangerous intersections, please tell us about the nature and severity and the impact the project will have on the issue.Additionally, all projects will be expected to be appropriate for the local context (e.g., traffic volume and speed). It is recommended that Applicants consultOTM Book 18 for guidance on designing for safety.Applicants are responsible for ensuring designs for cycling infrastructure meet engineering standards for safety. The Ministry does not approve or take responsibility for the design of infrastructure supported through OMCIP and is under no obligation to provide funding for a project to address a safety issue.Consideration will be given to projects to address security issues, such as inadequate lighting or the persistent theft of bicycles.Applicants will be requested to provide evidence of the safety or security issue during the application stage.Municipal Priority0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.municipalPriority.sectionHeader.somExpression)Municipal PriorityThe Ministry wishes to understand the projects strategic importance to the Applicant (e.g., encouraging a mode shift, providing greater safety, promoting tourism and local business, enhancing health through physical activity, etc.) and how it relates to its overall transportation vision.Projects that are the first part of a cycling network in a community that currently does not have such infrastructure are of particular interest as they promote culture shift.Cost Effectiveness0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.costEffectiveness.sectionHeader.somExpression)Cost EffectivenessThe Eligible Project Costs proposed in all Applications should be reasonable and related to the cycling project and problem/opportunity at hand.Eligible Project Costs should be consistent with industry standards or similar types of projects in comparable municipalities.Synergies may be achieved if the cycling infrastructure is installed as part of a larger construction project such as a road widening or utility relocation; such benefits are valued.In addition, the benefit of leveraging will be acknowledged (e.g. attracting projects with a total value of greater than $1 million).Partnerships0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.partnership.sectionHeader.somExpression)FeasibilityPlease note that an Applicants financial capacity to fund the project will be considered in project evaluation. Municipal financial capacity will be assessed based on the proposed municipal contribution and Financial Information Returns submitted to the Province.Partnerships0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.partnership.sectionHeader.somExpression)PartnershipsPartnerships with third parties (see list of potential partners under Are partnerships permitted?) are welcomed and valued since they promote broader community support and overall project sustainability. Applicants that do not arrange partnerships are still eligible for OMCIP Funds.Innovation0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.innovation.sectionHeader.somExpression)InnovationInnovation will be rewarded during evaluation because it promotes learning, particularly when other Ontario municipalities face similar issues. The Ministry intends to facilitate the sharing of learning from innovative OMCIP Projects.Applicants are invited to explain how their project would be an innovative solution to a common problem. For a project to be considered innovative in this sense, an Applicant must also commit to gathering and sharing specialized data on the performance of the innovation with the Ministry. For Recipients, details about additional data gathering will be outlined during the development of the Agreement.Projects that represent an Applicants first experience with a specific type of infrastructure will also be considered innovative as they promote culture shift.Tourism and Economic Development0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.tourismAndEconomicDevelopment.sectionHeader.somExpression)Tourism and Economic DevelopmentMarketing a specific area as a cycling destination can promote local economic development as visitor spending on accommodation and food helps create local jobs and generates tax revenue. For this reason, the Ministry is interested in understanding whether proposed cycling projects will help attract cycle tourism.Cycling can also promote economic development by increasing day-to-day spending in local retail outlets and by creating construction jobs.Questions about connections to National and Provincial Parks, major tourist attractions, downtowns and retail areas are included in the EOI to gauge impacts on tourism and economic development.Project Readiness0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page11.projectReadiness.sectionHeader.somExpression)Project ReadinessThe Ministry is interested in understanding the stage of readiness that proposed projects are in (e.g., whether a project-specific council resolution or bylaw is in place, whether all regulatory approvals and permits have been obtained).Projects that are not yet ready for implementation are still eligible for OMCIP Funds. Applicants should be realistic when estimating the projects timeline and ensure it is capable of being completed by March 31, 2018.Ridership0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page12.ridership.sectionHeader.somExpression)RidershipAnother consideration is the potential usage of the infrastructure. For example, how many, if any, cyclists currently travel along the corridor? How many people live or work near the project? The Ministry is also interested in understanding whether the project addresses the needs of various groups of citizens (e.g., children, seniors, people with disabilities).If available, the Ministry also welcomes information on expected future usage and whether any increase is the result of shifts from other routes or modes or if new trips are generated.The Ministry recognizes the differing contexts among Ontario municipalities and will take this into consideration during project evaluation.Please note that ridership will be an evaluation consideration at the Application stage only.Quality of Cycling Experience0,0,0normalrunScriptxfa.form.form1.variables.oUtility.goBookMark(xfa.form.form1.page12.qualityOfCyclingExperience.sectionHeader.somExpression)Quality of Cycling ExperienceImproving the cycling experience will encourage more Ontarians to adopt cycling, take more trips by bike and cycle longer distances. This can be achieved in a number of ways, such as by providing appropriate separation between transportation modes, informative signs, bike racks and other cycling-supportive amenities; using high-quality surface treatments (e.g., asphalt instead of gravel); re-routing to avoid changes in elevation; removing missing links in a cycling network to provide more continuous kilometres or situating cycling routes in scenic areas, green spaces, etc.Please note cycling experience will

Ontario Municipal Cycling Infrastructure Program (OMCIP) - Program ...

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