Online Encoding of School Building Inventory

8/10/2019 Online Encoding of School Building Inventory

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1

National Inventory of DepEd

Public School Buildings Orientation


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HOW TO ENCODE

IN THE

ENHANCED BASIC

EDUCATION

SYSTEM (EBEIS)


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ebeis.deped.gov.ph/beis/

Go to EBEIS website

on December 1, 2014


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TAKE NOTEBe careful.No reversion.

Once submitted, ITSFINAL.


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DECEMBER 1, 2014 TODECEMBER 12, 2014

oday until November 30, 2014

Official Date of Encoding

PRACTICE


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beistestonly.deped.gov.ph


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Click Sign In


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Log In using your EBEIS

username and password


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EBEIS Dashboard


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Click School Building

Inventory (Below Data Entry)


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At the School Building Facilities

Inventory Main page, reportparameters are displayed

Click on the Cutoff Datelink to encode or view

inventory page

Click the Date below the

Cut-Off Date


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Four Tabs


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First Tab


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Use Table 1 Form as your

reference.


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On first entry, the message School

building list is empty is displayed

Click Add School Building to encode data


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Complete Needed Data. Use Table 1

Form. * means required fields.


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Click Down Arrow to select


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Save School Building data before

encoding rooms (Table 2)


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TIP:

Encode all

buildings first.before updating classrooms


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View School Buildings Inventory page

Click View/Updateto encode room

inventory per building


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reference.


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Auto Room

Number

1

8


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Update Rooms Inventory page

Ctrl+Left Click for multiple selection

Click Save once final.


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Second Tab


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reference.


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Click Existing Makeshift Rooms

Tab if Done with Tables 1 & 2


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Encode Number of Makeshift Rooms

Enter no. of makeshift

rooms then Save

Click to update

makeshift roomdetails


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Makeshift Rooms Update page


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To add, reduce or

correct the numberof makeshift rooms,

update total number

first



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No. of

makeshift

rooms isautomatically

updated



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Third Tab

U T bl 4&5 F


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Use Table 4&5 Form as

your reference.


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Other Facilities & Structures Update page

Click Save once final.


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Other Facilities & Structures Update page


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Fourth Tab


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TAKE NOTEIntegrated Schools should have onesite development plan only and the

same School Building Inventory Form

and Encoding, but should be

submitted twice, once under theElementary School ID and once under

the Secondary School ID.

TAKE NOTE


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TAKE NOTEA school annex that has its own

School ID should submit a

separate and different SiteDevelopment Plan, School

Building Inventory Form andOnline encoding to Mother

School

TAKE NOTE


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TAKE NOTEAn annex school that does

not yet have its own SchoolID shall reflect its resources

in the submission of motherschool.

TAKE NOTE


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TAKE NOTESchools with multiple sites must reflect all

data resources in all its sites in one site

development plan, one School BuildingInventory Form and one encoded data.

Number of the buildings and makeshiftrooms must be continuous and start with

the main site before proceeding to the

other sites.

BUT ONCE YOU CLICK THE SUBMIT BUTTON ALL DATA


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BUT ONCE YOU CLICK THE SUBMIT BUTTON, ALL DATA

ENCODED ARE FINAL.

SO MAKE SURE ALL DATA ARE CHECKED BEFORE

SUBMITTING.


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TAKE NOTEOnce submitted, ITSFINAL.

No reversion.Be careful.


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REFERENCES:

DepED Order No. 44, s.

2014Division Memorandum

No. 245, s. 2014


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REMINDERS:

1. Today up to November

30, 2014Completion ofFilled-up forms and online

practice of data encoding


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REMINDERS:

2. December 1, 2014

simultaneous conduct ofinventory of Public

School Buildings in all

schools


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REMINDERS:

3. December 1-12, 2014

encoding and submissionof printed forms to

Division Office.


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REMINDERS:

4. School Heads, Physical

Facilities Coordinator/PropertyCustodian and Barangay

Councilor In-Charge ofEducation are the key players


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REMINDERS:

5. Data must reflect

school building inventory,actual usage and

condition as of November

30 2014


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REMINDERS:

6. Division Office deadline

is December 12, 2014.

REMINDERS


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REMINDERS:

7. Submit signed printedcopy of the Inventory (form

Table 1-5) and printed from

EBEIS if available) toRecords Section

consolidated b District


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REMINDERS:

8. Central Office deadline

is December 19, 2014.


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REMINDERS:9. All personnel involved at school anddivision office are allowed to render

overtime services during weekdays,weekends and holidays when

necessary to meet target schedules. At

the school level, overtime services can

be converted to service credits.


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THANK YOU!

Online Encoding of School Building Inventory

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