Online Application Procedure for Displaced HEI Personnel...

2

Online Application Procedure for Displaced HEI Personnel to Grants under the K to 12 Transition Program

Call for Applications AY 2016-2017

Before Online Application (Preparation of Supporting Documents)

1. The Applicant shall download the Return Service Plan and Medical Certificatetemplates from this link: chedk12.wordpress.com/interagency/.

a. The Return Service Plan should be accomplished by the Applicant in English, typewritten or printed in black ink. Upon accomplishment of the Return Service Plan, the Applicant shall affix his/her signature on the document using a permanent black pen to ensure that the document will not be tampered or altered.

b. The Medical Certificate must be accomplished by a physician.

2. The Applicant shall scan the following supporting documents, which shall be uploaded during online application, following the naming convention. Attachments that do not follow the prescribed naming convention shall not be recognized.

Attachment Requirement Save Scanned Document As

A Original Certificate of Employment indicating Applicant’s previous position and/or nature of employment in his former HEI

“Last Name, Given Name_A.pdf”(ex. Dela Cruz, Juan_A.pdf)

B Self-certified true copy of any valid government issued ID with picture showing Proof of Filipino Citizenship (i.e. Passport, Driver’s License, Voter’s ID)

“Last Name, Given Name_B.pdf”(ex. Dela Cruz, Juan_B.pdf)

C Original or Certified True Copy of Transcript of Records;

“Last Name, Given Name_C.pdf”(ex. Dela Cruz, Juan_C.pdf)

D Original accomplished Medical Certificate “Last Name, Given Name_D.pdf”(ex. Dela Cruz, Juan_D.pdf)

E “Last Name, Given Name_E.pdf”(ex. Dela Cruz, Juan_E.pdf)

F

Two (2) pieces 1 x 1 pictures taken within the last six months

“Last Name, Given Name_F.pdf”(ex. Dela Cruz, Juan_F.pdf)

Original accomplished and signed Return Service Plan

3

During Online Application(Filing of Online Application and Scanned Supporting Documents)

1. The Applicant shall go to the Online Application link: bit.ly/chedgrantsfordisplaced2. The Applicant shall encode the corresponding responses to the following:

a. Online Curriculum Vitaeb. Online Application Form

3. The Applicant shall choose three (3) grants in order of preference. This will allow for the concurrent evaluation of the Applicant for the preferred grants.

4. The Applicant shall then upload all the abovementioned supporting documents (Attachment A to F), named using the prescribed format.

5. After uploading all necessary files, the Applicant shall certify to the “Omnibus Certification of Authenticity” clause indicated in the Online Application. By certifying to the Omnibus Certification of Authenticity, the Applicant assumes full responsibility and accountability on the validity, authenticity and veracity of the documents submitted.

6. The Applicant shall also acknowledge agreement to the “ Terms and Conditions” clause indicated in the Online Application. By agreeing to said “Terms and Conditions”, the Applicant understands, accepts and agrees to all the terms and conditions indicated in these Guidelines on Eligibility of Displaced HEI Personnel to the Grants under the K to 12 Transition Program.

After Online Application(Submission of Executed Application and Hard Copy Supporting Documents)

1. The Applicant will receive an email from the Commission three (3) to five (5) working days from submission of the application notifying the Applicant of the success and completion of the application. This email shall include the Notification of Receipt of Application, the Reference Number, and a soft copy of the online “Application Form.” The Applicant must download the Application Form and affix his/her signature on the said document.

2. The signed hard copy of the “Application Form” shall be submitted to the Applicant’s respective Regional K to 12 Transition Program Management Unit, together with the hard copies of all supporting documents, from Attachment A to F. Applications submitted with incomplete requirements shall NOT be processed.

5

Article II

Rationale and Objectives

1. The Commission aims to mitigate the effects of the K to 12 Transition Period on HEIs, as well as HEI personnel. This is line with the Commission’s mandate to provide government assistance to HEI personnel affected by the K to 12 Transition Period. Thus, in line with this mandate, the Commission hereby expands the coverage of applicable K to 12 Transition Program Grants to ensure that displaced HEI personnel will be eligible for the same.

2. The implementing guidelines herein set forth shall define the implementation procedures

and over-all regulations for the eligibility and subsequent availment by HEI personnel, both teaching and non-teaching, who were displaced by the implementation of the K to 12 Transition Period.

Article III Definition of Terms

3. In these Guidelines, each of the following terms shall have the meaning stated below,

unless its context as used herein clearly indicates otherwise:

a. Delivering HEI (DHEI) refers to an HEI approved to deliver graduate programs for the scholarships for graduate studies in the K to 12 Transition Period, authorized under CHED Memorandum Order (CMO) No. 4, series of 2016.

b. Deloaded HEI personnel refers to a higher education personnel, whether

teaching or non-teaching, who is retained as an employee in the HEI but received reduced or no workload due to the implementation of the K to 12 Basic Education Program.

c. Displaced HEI personnel refers to a former higher education personnel,

whether teaching or non-teaching, who is separated from employment with the HEI due to the implementation of the K to 12 Basic Education Program, regardless of manner of displacement (i.e., retrenchment, redundancy, non-renewal of contract, or other analogous circumstances of displacement).

d. Full-time employment refers to the employment of an HEI personnel who

meets all the following requirements, regardless of tenure: i. Is paid monthly or hourly, based on the regular work load as provided in

the policies, rules and standards of the Commission and the institution; ii. Who devotes not less than eight (8) hours of work a day for five (5) days,

for a total of 40 hours worth of work per week, or the regular teaching load for the teaching personnel;

iii. Who have no other remunerative occupation elsewhere requiring regular hours of work, except when permitted by the HEI; and

iv. Who is not working full-time in any other HEI.

e. Grant Contract refers to the voluntary and legally binding written agreement executed by the Commission and the Grantee binding the Grantee to undertake the grant and complete the requirements thereof, including the rendering of return service. Every grant contract shall specify shall specify the grant received, term and nature of the grant, date of effectivity, and such terms and conditions of employment as may be consistent with laws, and CHED’s policies, rules and regulations. The personnel concerned shall be furnished a copy of the grant contract.

6

f. Grantee refers to a displaced HEI personnel awarded with a K to 12 Transition

Program Grant.

g. Host Institution refers to the institution that has agreed to receive Grantees for a specific period, and wherein a Grantee is formally accepted to undertake the grant. This may refer to:

i. A DHEI for the Scholarship for Graduate Studies; ii. A Sectoral Engagement Partner for Sectoral Engagement Grants; iii. A program provider for Professional Advancement and Postdoctoral

Study Grant; and iv. An HEI permitted by the Department of Education (DepEd) to offer SHS

for SHS Support Grants

h. K to 12 Basic Education Program encompasses at least one (1) year of kindergarten education, six (6) years of elementary education, and six (6) years of secondary education, in that sequence. Secondary education includes (4) years of junior high school and two (2) years of senior high school education.1

i. K to 12 Transition Program refers to the program established by the

Commission through CEB Resolution No. 210-2015, providing grants to HEI personnel to advance content knowledge, promote knowledge production, and build capability through scholarships, research work and engagements with partners in various sectors.

j. Non-teaching personnel refers to HEI personnel undertaking the following

functions: i. Occupying supervisory positions involved in the Implementation of the

policies of the HEI; ii. Perform certain prescribed academic functions directly supportive of

teaching, such as registrars, librarians, guidance counselors, researchers and others performing similar functions including institution officials responsible for academic matters and affairs; and

iii. Rank-and-file employees of the HEI engaged in administrative functions and maintenance of the institution.

k. Part-time employment refers to the employment of an HEI personnel who do

not meet all the requirements for full-time employment.

l. Provisional Notice of Award refers to the written communication so titled, issued by the Commission to the Grantee, requiring, among others, the fulfillment of post-award requirements in order to be entitled to the Grant that he/she has applied for under the K to 12 Transition Program.

m. Return Service refers to the service to be rendered by the Grantee as part of

Grantee’s obligations under the grant after undertaking the grant in a host institution. Under this return service obligation, the Grantee is required to work in any CHED-recognized HEI or any other institution providing allied services to the academia in the Philippines for a period equivalent to a 1:1 ratio, with one year of return service for every year of privilege or any fraction thereof, within five (5) years after availment of the grant but preferably in the semester immediately after availment.

n. Regional K to 12 Transition Program Management Unit refers, collectively, to

all the personnel in every CHED Regional Office primarily tasked to support the

1 Republic Act No. 10533, Enhanced Basic Education Act of 2013, Section 4.

7

rollout and implementation of the K to 12 Transition Program and its component projects to ensure the timely and efficient delivery of services, availability of up-to-date information on relevant policies and guidelines and the readiness of support to various stakeholders in their respective regions.

o. Sectoral Engagement partner refers to the Host Institution for Sectoral

Engagement Grants that has agreed to receive Grantees for sectoral engagement for a specific period, and wherein said Grantee is formally accepted to undertake the grant. A Sectoral Engagement Partner is either a CHED-approved industry, civil society, or government partners offering sectoral engagements for the K to 12 Transition Program under the Sectoral Engagement Grants.

p. Senior High School (SHS) refers to two (2) years of compulsory specialized

upper secondary education where students may choose a specialization based on aptitude, interests, and school capacity. The choice of career track defines the content of the subjects a student shall take in Grades 11 and 12. DepEd is the government authority tasked with granting permits for schools to offer SHS.

q. Teaching personnel refers to HEI personnel who are formally engaged in

actual teaching or in research assignments, either on full-time or part-time basis.

r. Transition Period in the context of these Guidelines and higher education in general, it refers to the five-year period from SY 2016-2017 until SY 2020-2021, in which students nationwide will enroll in Senior High School instead of going straight to college thereby resulting in multi-year low enrollment.

s. Vetting Panel refers to grant-specific group of experts representing different but

related disciplines or sectors, created to ensure that the selection of grantees and award of grants shall be consistent with the principles and standards set in the Implementing Arrangements for every grant under the K to 12 Transition Program.

Article IV Available Grants for Displaced HEI Personnel

Displaced HEI personnel may avail of the following grants:

1. Graduate Education Scholarships (Refer to Appendix A for full Implementing Arrangements). In view of strengthening higher education, the K to 12 Transition Program provides displaced HEI personnel opportunities to avail of graduate education scholarships that aim to upgrade qualifications of said personnel and thus, lay the foundation for a strong, quality education system.

a. Full Scholarship for Doctoral Degree. Displaced HEI personnel may either take a

new doctoral degree, or complete ongoing doctoral studies in the Philippines. Provided, that the doctoral degree is connected or relevant to the previous subjects taught, or previous designation of said personnel. Provided, further, that the scholar may study only in programs offered by DHEIs, as approved by the Commission.

b. Full Scholarship for Master’s Degree. Displaced HEI personnel may take a new

master’s degree, or complete ongoing master’s studies in the Philippines. Provided, the master’s program must require a thesis and the master’s degree is connected or relevant to the to the previous subjects taught, or previous designation of said personnel. Provided, further, that the scholar may study only in programs offered by DHEIs, as approved by the Commission.

8

c. Thesis or Dissertation Grant. Displaced HEI personnel with completed master’s or

doctoral coursework, and thus do not require a full scholarship, may still receive a grant to undertake research for completion of a master’s thesis or doctoral dissertation, as applicable. The grant may be awarded to personnel who will be completing a thesis or a dissertation in a CHED-recognized HEI, even if not a DHEI, provided that the displaced HEI personnel completed his/her coursework in said institution.

2. Sectoral Engagement Grants (Refer to Appendix B for full Implementing Arrangements). The K to 12 Transition Program offers Sectoral Engagement Grants, wherein the Commission affirms the role of HEIs to engage in extension activities in order for communities to benefit from knowledge generated and technology developed in HEIs, thereby creating synergies and supporting the education ecosystem, and contributing to local, regional and national development. a. Industry. Displaced HEI personnel may engage with industry partners such as

industry associations, organizations, coalitions, networks and private companies, in order to combat the perennial problem of job skills mismatch in the labor sector, which stems from, among others, the misalignment of classroom instruction and curriculum with industry needs, and the outdated experience of teaching personnel in industry, or lack thereof.

b. Civil Society. Displaced HEI personnel may immerse in duly accredited civil society

organizations (CSOs), whether individual, or umbrella organizations, coalitions or network thereof. Provided, in the case of CSO umbrella organizations and networks, they must also be duly accredited by the Department of Social Welfare and Development (DSWD) to access public funds.

c. Government. Displaced HEI personnel may engage with government agencies,

regional line agencies, local government units (LGUs), government-owned and controlled corporations (GOCCs), and affiliates and seek to open avenues for the technical expertise of HEI personnel to be used to solve local problems and fuel innovation through close collaboration with partners beyond the higher education sector.

3. Professional Advancement Grant (Refer to Appendix C for full Implementing

Arrangements). Displaced HEI personnel may build expertise in their fields of specialization by undertaking non-degree professional advancement courses, under any of the following categories:

a. Graduate Certificate/Diploma Programs. Displaced HEI personnel may

pursue certificate or diploma courses at the graduate level to deepen expertise in a specialized area. Displaced HEI personnel may also pursue ladderized programs that lead towards the attainment of a graduate degree. Provided, these programs must be offered by reputable institutions in the Philippines.

b. Leadership Development Programs. Displaced HEI personnel who have

previously held leadership positions in their respective institutions may pursue leadership development programs offered by reputable business, professional, or higher education institutions in the Philippines.

9

4. Postdoctoral Study Grant (Refer to Appendix C for full Implementing Arrangements). Displaced HEI personnel with doctoral degrees may undertake research leading to a postdoctoral qualification, hosted by a reputable institution in the Philippines.

5. Senior High School Support Grant (Refer to Appendix D for full Implementing Arrangements). Displaced HEI personnel may engage in research programs and projects about Senior High Schools (SHS) that will ultimately benefit HEIs. The Commission shall provide support for action research geared towards the implementation of evidence-based and well-documented teaching and learning practices in SHS.

Article VMinimum Eligibility Requirements

Displaced HEI personnel may apply for the grant provided that the Applicant complies with the following minimum eligibility criteria:

1. Filipino citizen; 2. Of good moral character; 3. Holder of minimum educational attainment as prescribed in the grant applied for, thus:

Highest Educational Attainment

Scholarship for Doctoral

Degree

Scholarship for Master’s

Degree

Thesis or Dissertation

Grant

Sectoral Engagement

Grants

Professional Advancement

Post-doctoral Studies

Senior High School Support

Grants

Bachelor’s Degree

ü ü

ü

ü

ü

ü

ü ü

ü

ü

ü

Master’s Degree (New)

ü(Ongoing) (Completed

Coursework)

Doctoral Degree

(Ongoing) (Completed

Coursework)

4. Former HEI personnel, whether teaching or non-teaching, of a CHED-recognized HEI, including private HEIs, State Universities and Colleges (SUCs) and Local Universities and Colleges (LUCs), with at least one (1) year of service in his/her previous HEI;

5. Displaced between AY 2015-2016 to AY 2020-2021 due to the implementation of the K to 12 Basic Education Program. An HEI personnel shall be deemed displaced if he/she is separated from employment with the HEI due to the implementation of the K to 12 Basic Education Program, regardless of manner of displacement (i.e., retrenchment, redundancy, non-renewal of contract, or other analogous circumstances of displacement).

6. Able to fulfill all the Terms and Conditions of the grant, including a return service obligation consistent with these guidelines.

Once an Applicant complies with the minimum eligibility requirements, grant-specific eligibility requirements shall also apply, as necessary, based on choice of grant.

ü

ü ü

ü

10

Article VI Qualifying and Selection Process

1. The Call for Applications, in order for displaced HEI personnel to avail of the grants,

shall be issued twice a year through a Memorandum from the Office of the Chairperson. This Call for Applications for displaced HEI personnel shall be separate and distinct from the regular application period for deloaded HEI personnel.

2. To apply for a grant, the displaced HEI Personnel applicant (hereinafter, the “Applicant) shall apply online and submit his/her complete documentary requirements to the Commission (Refer to Appendix E: Checklist of Application Requirements). In the interest of efficiency in the application process, the Commission may implement mechanisms such as the use of online portals

3. In the application, the Applicant shall choose three (3) grants in order of preference. This will allow for the concurrent evaluation of the Applicant for the preferred grants.

4. The Applicant assumes full responsibility and accountability on the validity, authenticity and veracity of the documents submitted, as evidenced by the Omnibus Certification of Authenticity. Any violation shall automatically disqualify the Applicant from the application process, cause the revocation of his/her privileges as Grantee of the Transition Program, and imposition of appropriate sanctions.

5. The Applicant shall initially be evaluated based on compliance with the Minimum Evaluation Criteria, and shall be granted equivalent scores and ranked accordingly. (Refer to Appendix F: Minimum Evaluation Criteria). Once an Applicant complies with the minimum eligibility requirements, the Applicant shall be screened according to grant choices, based on grant-specific eligibility requirements, and in the order specified by the Applicant. (Refer to Appendices A to D for the grant-specific requirements).

6. Applications shall be ranked based on garnered scores during evaluation, then screened according to grant choices in the order specified by the Applicant. The top-ranking Applicants per grant will qualify based on the grant quota and cutoff score as determined by the grant’s Vetting Panel. An Applicant that does not qualify for its first choice shall be automatically screened for its second choice, and so on until the last choice indicated. (Refer to Appendix G: Procedure Flowchart).

7. The CEB shall approve the award of grants based on the recommendations of the respective Vetting Panels.

Article VII Award of Grants

1. The Commission shall post the list of Grantees in conspicuous places in its Central

Office and Regional Offices, as well as in the websites of the Commission and the K to 12 Transition Program.

2. The Provisional Notice of Award of the grants are contingent on Grantee’s compliance with post-award requirements, thus:

a. For Scholarship Grants, Grantee’s admission to a CHED-recognized DHEI, b. For Sectoral Engagement Grants, Grantee’s acceptance to a sectoral partner, c. For Professional Advancement and Postdoctoral Grants, Grantee’s acceptance

into an approved program; d. For Senior High School Support Grants, acceptance of Grantee’s action

research proposal by the host institution; 3. The Commission shall advise the Grantee to commence the grant as soon as the grant

papers are in order. During the entire period of the grant, the Grantee must fully comply with the grant-specific requirements necessary for disbursement. (Refer to Appendices A to D for the grant-specific requirements). Grants with incomplete requirements shall not be processed for disbursement.

4. The Provisional Notice of Award is valid and may only be availed of by the Grantee within one year from date of issuance. After the expiration of the Provisional Notice of Award, the Grantee may re-apply in the next call for applications.

11

Article VIIIGeneral Terms and Conditions

1. A Grantee with executed grant contract shall be entitled to receive financial benefits and privileges as stipulated in their respective grants. Provided, all necessary requirements are submitted to the Commission. Delays in submission will also entail delays in the receipt of these benefits.

2. Grantee may not change the program of study or engagement without first securing the written permission from the Commission. The Commission reserves the right to withhold benefits, or terminate the grant for Grantees that do not submit complete and current documentary requirements.

3. The Grantee shall finish the grant within the allowable period indicated for said grant.4. Grantee may leave the country while the grant contract is in force. Provided, Grantee

seeks written clearance from the Commission at least two (2) weeks before leaving the country.

5. The Grantee shall submit monitoring and evaluation reports as required by the grant to the Commission. The Commission may conduct monitoring activities and seek additional information and reports from the Grantee as the need arises. Grantee shall submit oneself to the monitoring activities and timely comply to said requests by participating in surveys and other forms of communication and information requests made by the Commission through the K to 12 Program Management Unit. The Commission reserves the right to use data and information gathered from these monitoring and evaluation reports in furtherance of its programs. (Refer to Appendices A to D for the grant-specific requirements.

6. The Grantee shall submit the Liquidation Report, together with documentary proof of all disbursals and expenses, to the Commission as required by the grant, if any. (Refer to Appendices A to D for the grant-specific requirements.)

7. For the Grantee who wishes to go on Leave of Absence (LOA) from his/her host institution, as applicable, an approved LOA must first be obtained from the latter, then submitted to the Commission, along with a written request for an LOA. If found acceptable, the Commission shall approve said request in writing but may require the Grantee to repay the financial privileges received, as deemed appropriate.

8. Grantee is allowed to defer or withdraw from availment of the grant through the submission of a formal letter addressed to the Chairperson of the Commission, detailing the reasons for the deferment or withdrawal. Deferment or withdrawal shall be subject to the approval of the Commission.

9. The Grantee shall maintain up-to-date profiles and supply other information required on the CHED Online Portal, when available or any other online presence of the Commission.

Article IXReturn Service

1. The Applicant shall provide the Commission a Return Service Plan, according to the standards set by the Commission. The template shall be provided by the Commission, and shall be submitted by the Applicant during application.

2. Once issued a Provisional Notice of Award, the Grantee shall sign a Grant Contract that requires him/her to work in any CHED-recognized HEI or any other institution providing allied services to the academia in the Philippines. Grantee shall render return service provided it follows a 1:1 ratio, (i.e., one year of service for every year or a fraction thereof, whether full- or part time, in which the grant was availed). Return service must be undertaken by the Grantee within five (5) years after availment of the grant but preferably in the semester immediately after availment. Should the Grantee fail to meet this obligation, the Commission shall impose pertinent sanctions as indicated in Article XII of these Guidelines.

12

3. The Grantee is mandated to serve in any CHED-recognized HEI in the country, or anyother institution providing allied services to the academia, whether public or private,preferably in accordance with the roles and nature of their respective professions, butnot limited to teaching, training, research, or extension. An institution providing alliedservices to the academia is any institution concerned with the pursuit of research, highereducation, and scholarship.

4. Upon completion of the return service, the Grantee shall submit to the Commission awritten notice showing completion of the return service obligation, together with theCertificate of Employment covering the period of the return service. Thereafter, theCommission shall issue a Certificate of Completion to the Grantee and relieve him/herof all obligations under the grant.

Article X Regional Monitoring and Evaluation

In support of these grants, the Regional K to 12 Transition Program Management Unit shall implement these grants, regularly monitor the same and ensure strict compliance with the provisions of these guidelines in their respective regions, as follows:

1. Dissemination to and discussion of these guidelines with displaced HEI personnel;2. Receipt and acknowledgment of hard copy submissions;3. Assistance to displaced HEI personnel in the online applications and the provision of

other related technical assistance to potential applicants;4. Briefing and information-sharing with teacher organizations and other local and regional

stakeholders;5. Tracking and accounting of Grantees in their respective regions for proper monitoring;6. Gathering of data and information in relation to the displaced HEI personnel in support

of policy formulation, program implementation, monitoring and evaluation;7. Provision of support to the K to 12 Transition Program Unit at the Central Office in the

implementation of the grant through, among others, facilitating receipt of applicationsand documentary requirements and processing of disbursements;

8. Regular monitoring, analysis and evaluation of the implementation of the grants andpreparation of monitoring reports and feedback;

9. Submission of monitoring, analysis and evaluation reports on a quarterly basis to theCommission through the K to 12 Program Management Unit;

10. Liaising with interagency counterparts in the Department of Education (DepEd),Department of Labor and Employment (DOLE) and the Technical Education SkillsDevelopment Authority (TESDA) Regional Offices to ensure streamlined implementationof all mitigation efforts for displaced HEI personnel in all agencies; and

11. Such other analogous undertakings as may be deemed necessary by the Commissionto ensure successful implementation of the grants.

Article XI Termination of the Grant

The Commission has the right to terminate the grant, under any of the following circumstances:

1. The Grantee fails to obtain the approval of the Commission before changing courses orengagements, as originally approved;

2. The Grantee fails to obtain the approval of the Commission before deferring, filing aleave of absence or withdrawing during the period of the grant;

3. Other justifiable grounds which prove the inability of the Grantee to complete his/hergrant (e.g. poor health);

4. Death of the Grantee;5. Non-availability or exhaustion of funds;

13

6. The Grantee fails to complete the grant within the specified period; 7. The Grantee fails to comply with any of the Terms and Conditions of the grant and these

guidelines; 8. The Grantee fails to comply with relevant CHED issuances, issued, and to be issued in

the future; 9. Any act of immorality, drunkenness, dishonesty, and any other form of misconduct; 10. Conviction of any crime by a court or proper administrative body; and 11. Such other acts as may be considered by the Commission as inimical to the interest of

the government of the Republic of the Philippines and those that adversely affect the integrity of the K to 12 Transition Program.

In addition, except for cases of poor health or death of the Grantee, he/she will no longer be eligible for further grants from the Commission.

Article XII

Sanctions and Payment of Obligations Failure to fulfill the obligations stated herein shall result in administrative or criminal action, and shall disqualify the Grantee from any other further CHED grant. Further, all financial support extended to the Grantee shall be repaid by the Grantee to the Commission in case any of the grounds for termination as indicated in this Order occur, except when the grant is terminated due to lack of funds, death of the Grantee or other justifiable grounds which prove the inability of the Grantee to complete his/her grant (e.g. poor health)

Article XIII Waiver of Accountabilities

Upon successful completion of return service, the Grantee shall be relieved of all accountabilities under the grant contract and the K to 12 Transition Program.

Article XIV Harmonization with Existing CMOs on the K to 12 Transition Program Grants

These Guidelines shall supplement existing CMOs on the K to 12 Transition Program Grants and shall apply only to the eligibility of displaced HEI personnel to said grants. All other provisions of said CMOs shall remain in effect. In the event of any inconsistency or conflict between these Guidelines and said CMOs as applied to displaced HEI personnel, the terms, provisions and conditions contained in these Guidelines shall govern and control.

Article XV Separability Clause

If any part or provision of this Order is declared unconstitutional or inconsistent with other rules and regulations of the Commission, any part or provision not affected thereby shall remain in full force and effect.

15

CHED Memorandum Order No. 51, series of 2016

Appendix A: Full Implementing Arrangements for Graduate Education Scholarships

A. Qualifying and Selection Process 1. Scholarship Applicants who pass the minimum eligibility criteria are further evaluated

according to the following general areas of consideration, by the duly appointed Technical Working Group for Graduate Scholarships sitting as the National Screening Committee. The criteria are evaluation are as follows:

a. Alignment of the chosen field of study with previous teaching discipline or previous work assignment; and

b. Potential of each individual Applicant to become a leader or a productive researcher in the field, in the region, or country as evidenced by academic track record and past research outputs.

2. The scholarship shall commence after the Grantee has been awarded the Provisional Notice of Award, contingent upon the scholar’s admission to a CHED-recognized DHEI,and subject to compliance with the criteria, processes, and policies of the said DHEI.

B. Privileges and IncentivesGrantees awarded with full masters or full doctoral scholarships shall receive a scholarship package inclusive of tuition and other fees; annual book allowance; monthly living allowances; transportation assistance; thesis, dissertation, special/capstone project allowance; and group insurance, while thesis, dissertation, special/capstone projects Grantees shall be entitled to the corresponding thesis, dissertation, special / capstone project allowance only to the exclusion of the other privileges and incentives, thus:

Items Master’s Doctorate

1. Tuition and other Fees* Actual tuition and other fees

2. Book Allowance* P10,000.00/academic year

3. Living Allowance* P20,000.00/month P28,000/month

4. Transportation Assistance* (for those studying outside their province)

P10,000.00/academic year

5. Thesis, Dissertation, Special / Capstone project allowance

P50,000.00 P100,000.00

6. Group Insurance** P500.00/year** P500.00/year**

* Not to be provided for thesis or dissertation Grantees who are entitled to receive the thesis or dissertation allowance only. ** Subject to availability.

16

The thesis, dissertation, or special/capstone project allowance aims to support the

Grantee during the completion of the thesis, dissertation, or special/capstone project. The

process for disbursement of the grant amounts is provided in the table below:

Component 1st Tranche (80%) 2nd Tranche (20%)

Master’s thesis and

doctoral dissertation

Upon submission to the

Commission of the thesis or

dissertation proposal duly

approved or endorsed by the

Dean of the College or the

President of the DHEI.

Upon submission of the DHEI to

the Commission of one (1)

electronic copy of the approved

thesis/dissertation.

Special / Capstone

Project

Upon submission to the

Commission of project proposal

duly approved or endorsed by

the Dean of the College of the

President of the DHEI.

Upon submission of the DHEI to

the Commission of one (1)

electronic copy of the approved

project documentation.

The Commission shall update the scholarship amount regularly, benchmarking with other

scholarship-granting bodies and adjusting for inflation, as required.

Upon verification of the required thesis, dissertation, or special/capstone project

submissions by the Commission, the Grantee shall be provided a Certificate of Acceptance

by the Commission through the K to 12 Transition Program Management Unit which shall

serve as part of the Grantee’s clearance from his/her obligations.

The Grantee may also avail of the following incentives and auxiliary grants:

1. Early Completion Incentive. The Grantee who obtains his/her respective degree at

least one regular term (semester, trimester or quarter) ahead of the approved plan of

study shall be entitled to a cash incentive equivalent to the total remaining stipend for

the scholarship period.

2. Dissemination Grant. The Grantee may apply for a grant to participate in paper

presentations or conferences in the Philippines or abroad, subject to the evaluation and

approval of the Commission, and availability of funds. The grant amount will be set on

an annual basis and benchmarked with other grants of the same nature. (Separate

guidelines shall be issued by the Commission)

C. Grant-Specific Terms and Conditions

1. The Grantee may pursue the degree in any DHEI, regardless of the prospective DHEI

indicated in the application, and without requiring prior approval from the Commission,

provided, that the Grantee pursues the approved degree program2.

2. The Grantee must enroll in the program of study and field of specialization and may not

change the program of study or specialization without first securing the written

permission from the Commission.

3. The Grantee for master’s or doctoral degrees shall enroll based on the approved plan of

study or at least nine (9) units study load per term except during the last term, except in

cases which the Grantee has no control of, such as non-availability of subjects. In such

2 Memorandum from the Chairperson dated May 10, 2016.

17

cases, the Grantee shall secure a letter from the DHEI, through the Grants Management

Office, informing the Commission of such a case. Failure to comply may cause the

Commission to revoke or suspend the benefits of the Grantee during the semester.

4. Generally, the Grantee is required to finish the degree within two (2) years for master’s

and three (3) years for doctoral degree, with a maximum of four (4) years allowed for the

latter for the purpose of further dissertation research. However, exceptions may be

allowed by the Commission based on the plan of study of the Grantee duly approved by

the DHEI. The time limit shall be adjusted accordingly for the Grantee who avails of the

grant for ongoing master’s or doctoral degrees according to the units of coursework or

amount of research still to be undertaken.

D. Monitoring and Evaluation

Each Grantee shall be required to make the following submissions to the Commission for

the duration of the scholarship, through the DHEI or the CHED Online Platform, when

available:

Document Submission Period

1. Plan of Study approved by the DHEI* Immediately after registration, not later than two weeks after the beginning of class. These three documents should be submitted as a set.

2. Authenticated copies of registration / Proof of Enrolment* If under the Thesis or Dissertation grant, the Grantee must also submit a proposal, duly approved by the adviser, and endorsed by the College Dean.

3. Grant Contract

4. Authenticated copies of grades per term

On or before the beginning of the next term immediately following completed term

5. Copy of thesis / dissertation / special / capstone project**

Before the start of the last semester of the degree program’s completion

7. Certified True Copy of Diploma and Transcript of Records (TOR)

Within one (1) month after graduation

8. Final hardbound copy of thesis / dissertation / special / capstone project

*prerequisite to the Grant Contract. Information indicated must match the information in the Grant Contract.

**may be in the form of an electronic copy of the thesis, dissertation, special / capstone project output, as

completed in the first semester of the last year of study. The submitted copy must be certified as a completed

requirement for the first semester by the thesis, dissertation, special / capstone project adviser, or college dean,

whichever is applicable.

18


Appendix B: Full Implementing Arrangements for Sectoral Engagement Grants

A. Qualifying and Selection Process 1. Sectoral Engagement Grant Applicants who pass the minimum eligibility criteria are

further evaluated by the Sectoral Engagements Vetting Panel based on the following general areas of consideration:

a. Competencies in handling work outside of the academe (i.e. extra-curricular work, previous work experience); and

b. Strategic direction of the Personnel specifically aligned to the objectives3 of the Sectoral Engagement Grants:

i. Update of Personnel’s own knowledge and alignment to practice in the relevant sector/s; and

ii. Insights gained from on-the-ground experience to inform classroom instruction, particularly in intentionally preparing and equipping learners with knowledge and skills needed for the workplace.

2. Upon receipt of the Provisional Notice of Award, the Grantee shall proceed to the matching phase.

a. For those undertaking the grant under CHED-initiated Partnerships, upon receipt of Provisional Notice of Award, each Grantee may apply for an engagement under the Sector approved for him / her by the Commission, andmay select from the menu of possible engagements. The Grantee may apply to different CHED-accredited partners, subject to screening by the same. Once the Sectoral Engagement Partner approves the application, the Grantee will provide confirmation to the Partner and to the Commission.

b. For those undertaking the grant under personnel-initiated partnerships, these partnerships are likewise submitted to the Commission for approval. Upon receipt of the Provisional Notice of Award, and approval of the partnership, the Grantee is automatically admitted to the personnel-initiated partnership.

c. Upon confirmation of the Grantee’s engagement for the semester or academic year, and completion of the necessary documentary requirements, the Commission shall facilitate the disbursal of funds to each individual Grantee.

B. Privileges and Incentives 1. The Grantee shall be entitled to monthly grants according to the nature of engagement

(full-time or part-time), duration of engagement, and his/her highest educational attainment. Grants are disbursed upon the submission and acceptance of the monthly accomplishment report. The grant amounts are as follows:

Mode Grant Amount

Full-timeFor the Grantee with a doctoral degree, Php 40,000 / monthFor the Grantee with a master’s degree, Php 30,000 / monthFor the Grantee with a bachelor’s degree, Php 22,000 / month

3 CHED Memorandum Order No. 14, s. 2016.

19

Part-time

For the Grantee with a doctoral degree, Php 20,000 / month

For the Grantee with a master’s degree, Php 15,000 / month

For the Grantee with a bachelor’s degree, Php 11,000 / month

2. Partners may provide for additional allowances on top of the grants provided by the

Commission.


1. The grant may be undertaken in two (2) possible modes for each semester availed:

(1) full-time or (2) part-time, operationalized as 40 hours and 20 hours worth of output

per week respectively. The mode of engagement shall depend on the needs of the

Grantee and the terms of engagement with the Sectoral Partner.

2. Each Grantee may avail of Sectoral Engagement Grants for a maximum cumulative

duration of two (2) academic years. In the computation of the maximum duration, one

full time semester will be deemed as one-half (½) of an academic year, and one part

time semester will be deemed as one fourth (¼) of an academic year. The semesters

covered by the grant do not have to be consecutive.

3. The Grantee may seek to be hosted by CHED-accredited partners, or initiate their own

partnerships, subject to the approval of the Commission.

4. Engagements must be in accordance to the modes and lengths previously approved by

the Commission.

5. During the course of the engagement, the Grantee takes on various roles and tasks with

the Sectoral Partners, including work immersion arrangements, the provision of

technical services, or the conduct of commissioned research.



the duration of the engagement:


1. Certificate of Acceptance from Partner*

Immediately after the acceptance of the partner

2. Notarized Grant Contract

3. Monthly Accomplishment Report4** Every 25th of the Month

4. Quarterly Evaluation Report from Partner At the end of three (3) months worth of engagement

5. Certificate of Compliance from Partner

At the end of the whole engagement

*Prerequisite to the processing of the Grant Contract **Prerequisite to the processing of monthly grants

4 Template found in CMO No. 48, s. 2016.

20


Appendix C: Full Implementing Arrangements for Professional Advancement Grant and Postdoctoral Study Grant

A. Qualifying and Selection Process1. Professional Advancement Grant or Postdoctoral Study Grant Applicants who pass the

minimum eligibility criteria are further evaluated by the Vetting Panel based on the following general areas of consideration:

a. The Applicant must be able to demonstrate the suitability of the course taken and its relevance to his/her teaching specialization, research, creative or extension practice; or its importance in building local, regional or national competence, consciousness and conscience, in line with CMO No. 3, series of 2016, Appendix 1.

b. The program must be delivered by a CHED--recognized HEI, or a reputable HEI affiliate, business or professional organization, in the Philippines.

2. The grant shall commence upon successful admission to the intended program, as well as the presentation of the proof of admission (e.g. signed letter of acceptance).

3. Upon receiving the Provisional Notice of Award, the Grantee must submit the following: a. Grant Contract; b. Proof of Admission to Professional Advancement Program/Postdoctoral

Fellowship;c. Work and Financial Plan (for Postdoctoral Study Grant); andd. Notarized Affidavit of Support (for Postdoctoral Study Grant with counterpart

funding).

B. Privileges and Incentives 1. The maximum value of award per grant type are as follows:

Type of Grant Maximum Value of Award

Graduate Certificate/Diploma Actual Tuition Cost

Leadership Development Programs Actual Tuition Cost

Postdoctoral Study Grant Actual Tuition Cost Research Grant: Php 100,000

The amounts herein indicated are applicable to AY 2016-2017, and may be updated by the Commission in succeeding years, adjusting for inflation and other factors.

2. In cases where the funding of the Commission is not enough to cover the costs of the program, specifically for Postdoctoral Study Grant, the Grantee is encouraged to seek counterpart funding, to be disclosed through the Work and Financial Plan. The template of the Work and Financial Plan shall be provided by the Commission.

C. Grant-Specific Terms and Conditions1. The Grantee must fully disclose to the Commission all counterpart funding through a

notarized Affidavit of Support, in order to avoid duplication of funds;

21

2. The funding provided under the grant must only be used for the purposes indicated in the Work and Financial Plan approved by the Commission, when applicable;

3. Updates must be submitted to the Commission on the implementation of the grant at the end of every semester, when applicable.

4. A Liquidation Report, along with other pertinent documents, relating to the funds

awarded under the grant must be submitted within one month of completion of the

program. The template of the Liquidation Report shall be provided by the Commission

upon receipt of the Provisional Notice of Award.



the duration of the grant:

Type of Grant Document Submission Period

Professional Advancement Grant

1. Certificate of registration/ Enrollment in the course

Two weeks after registration/enrollment

2. Official receipt for all amounts received under the grant

Upon completion of program/course

3. Certified true copy of the Certificate of Completion

Postdoctoral Study Grant 1. Copy of final research Proposal, duly approved by research adviser and the college dean

Upon approval of the HEI

2. Final hardbound copy of the research paper

Within one (1) month after completion of postdoctoral fellowship

3. Certificate of completion of postdoctoral fellowship

4. Accomplished Liquidation Report

22


Appendix D: Full Implementing Arrangements for Senior High School Support Grant

A. Qualifying and Selection Process1. Applicants for the Senior High School Support Grant who pass the minimum eligibility

criteria must partner with a host institution, which must be an HEI permitted by the Department of Education to offer SHS during the K to 12 Transition Period. The Commission will endeavor to provide a list of potential host institutions, through the K to 12 Transition Program website or the online portal, when available.

2. Further, upon partnership with the host institution and receipt of the Provisional Notice of Award, the Grantee shall submit an Action Research Proposal to the Commission following the prescribed format to be provided by the Commission. This proposal shall be further evaluated by the Vetting Panel based on the following general areas of consideration:

a. The Action Research Proposal of the Grantee must be geared towards the improvement of college instruction, upgrade HEI’s research outputs, solve real-world problems, and apply up-to-date instructional methods in the implementation of SHS.

b. The Action Research Proposal itself must be: i. Research driven

● The design is based on a clear, researchable, and relevant problem.● The design includes prior research on the context of the problem.● The design uses evaluation methods coming from multiple data

sources.ii. Valuable to HEI instruction

● The result of the research generates new information and knowledge for college curriculum that can help align HEIs with K to 12.

● The results of the research enhances the delivery of HEI instruction, potentially impacting classroom practices, teaching strategies, materials development, and assessment tools.

iii. Feasible and viable● The budget and work schedule is reasonable to achieve the project

objectives.● The budget and work schedule ensures transparent, accountable,

and responsible use of funds.

B. Privileges and Incentives1. The support provided by the Commission under the SHS Support Grants shall take the

form of funding. A maximum of Php 50,000 shall be awarded. The Grantee shall submit a Work and Financial Plan to the Commission following the prescribed format to be provided by the Commission.

2. The Grantee shall be entitled to a grant for the duration of one (1) semester only, and shall be in accordance with the following disbursal schedule:

23

Tranche Deliverable

50% Upon submission of (1) Action Research Proposal, (2) Work and Financial Plan and (3) Grantee Contract

50% Final Action Research Paper Liquidation Report

3. A Liquidation Report, along with other pertinent documents, relating to the funds

awarded under the grant must be submitted within one month of completion of the

program. The template of the Liquidation Report shall be provided by the Commission

upon receipt of the Provisional Notice of Award.

4. The grant may be used to cover expenses used for materials, research, transportation,

and other logistical requirements.

5. The Grantee may also use the grant for the honorarium of experts or resource persons,

as included in the Work and Financial Plan. The cost of the said honorarium may be

computed based on the provisions of DBM Budget Circular 2007-001.

6. The award of the grant shall be subject to the availability of funds.

7. The Grantee may apply for an extension of the grant by submitting a letter of extension

and justification, subject to the approval of the Commission.


1. The Grantee must conduct the approved Action Research in at least one (1) Senior

High School class in an HEI permitted by the Department of Education to offer SHS

during the K to 12 Transition Period.

2. The Grantee must secure all documents necessary for the conduct of the Action Research such as approval of the host institution, consent forms, waivers and the like;

3. The Grantee must fully disclose to the Commission all counterpart funding in order to avoid duplication of funds;

4. The funding provided under the grant must only be used for the purposes indicated in the Work and Financial Plan approved by the Commission, according to the general guidelines, when applicable; and

5. Updates must be submitted to the Commission on the conduct of the grant at the end of every semester, when applicable.


Each Grantee will be required to make the following submissions to the Commission for the

duration of the engagement:


1. Five (5) hard copies of the finalized Action Research Paper*

Within one (1) month of the completion of the grant.

2. Liquidation Report**

* documenting the Grantee’s classroom interventions, methodologies to gather evidence, and insights from

conducting the action research. ** The total amount of the grant must be liquidated within the prescribed period either by returning the

unutilized funds or by the presentation of expenses in accordance with the approved Work and Financial Plan and further supported by receipts and other evidences of payment.

24


Appendix E: Checklist of Application Requirements and Application Procedure

To qualify for the minimum eligibility requirements, Applicants must submit the following to the Regional K to 12 Transition Program Management Unit:

1. Original Certificate of Employment indicating Applicant’s previous position and/or nature of employment in his former HEI;

2. Self-certified true copy of any valid government issued ID with picture showing Proof of Filipino Citizenship (i.e. Passport, Driver’s License, Voter’s ID);

3. Original or Certified True Copy of Transcript of Records;4. Original accomplished Medical Certificate;5. Two (2) pieces 1 x 1 pictures taken within the last six months;6. Original accomplished and signed Return Service Plan; and7. Application document sent to the Applicant after applying online, duly signed by the same.

Applications submitted with incomplete requirements shall NOT be processed.

25


Appendix F: Minimum Evaluation Criteria

The following minimum eligibility criteria shall apply:

Evaluation Criteria Weights Full Points

A. Scholastic Record 20% 20

Educational Attainment: Bachelor’s Degree = 10 points Master’s Degree = 15 points Doctoral Degree = 20 points

20

B. Professional Experience 40% 40

Years of experience in teaching/work in HEI: Less than three (3) years of experience = 10 points 3 to 10 years of experience = 20 points More than ten (10) years of experience = 15 points

20

Other professional experience and research work: Publications in an International Journal Publications in a Local Journal Presentations in any Academic Forum

20

C. Potential Outcomes 35% 35

Justification for Award of Grant: Contribution to prospective HEI = +5 points Contribution to the discipline = +5 points Contribution to regional and/or national development = +10 points

20

Strategic direction of the HEI personnel in light of the K to 12 transition

15

D. Recognitions 5% 5

Relevant Awards Received 5

TOTAL 100% 100

26


Appendix G: Procedure Flowchart

Online Application Procedure for Displaced HEI Personnel...

Documents

Transcript of Online Application Procedure for Displaced HEI Personnel...