One in Mission: Becoming the Spirit-Led...

One in Mission:

Becoming the Spirit-Led Church

Episcopal Diocese of Southwestern Virginia

Ninety-Seventh Annual Council January 29–31, 2016

Hotel Roanoke and Conference Center

The Rt. Rev. Mark A. Bourlakas, Presiding

O N E I N M I S S I O N O N E I N M I S S I O N O N E I N M I S S I O N

O N E I N M I S S I O N O N E I N M I S S I O N O N E I N M I S S I O N

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TABLE OF CONTENTSCouncil Committees 02Council Agenda 03Announcements/Executive Board Report 07Fall Election Results 08Sample Ballot 10Mailing to All Dioceses 12Dispatch of Business Motions 142016 Proposed Budget 15Report of the Constitution

& Canons Committee 26Resolutions 28 Workshop Descriptions/Locations 32

Finance Committee• Delia Heck— St. Peter’s, Callaway

Chair• Henry Brant – Christ, Marion• Bill Bumgarner – St. Peter’s, Altavista,

and St. Paul’s, Lynchburg• John Hall – St. Paul’s, Salem• Elizabeth McCarthy – St. Luke’s, Hot

Springs• John Church – Good Shepherd, Galax

Resolutions Committee• Emily Sproul— Emmanuel, Staunton

Chair• Pete Beavers – St. Mary’s, Bluefield• Kathy Chase – Ascension, Amherst• Ann Alexander – St. Thomas’,

Christiansburg• John Shaner – St. Paul’s, Salem

Tellers• Deb Hatfield— Stras Memorial,

Tazewell; Chair• Lee Nancarrow – Trinity, Staunton• Mike Lucado – St. Paul’s, Lynchburg• Vickie Church – Good Shepherd,

Galax• Debbie Burchard – Christ, Blacksburg• Tom Bird – St. Paul’s, Salem

COUNCIL 2016 COMMITTEES

Annual CouncilElectionsWorship

Leadership Training FellowshipBusinessMissional

Conversations

Annual CouncilElections

Worship

Leadership Training

Fellowship

Business

Missional Conversations

97th Annual Council of the Episcopal Diocese of Southwestern VirginiaJanuary 29—31, 2016Hotel Roanoke and Conference CenterCouncil Agenda

FRIDAY, JANUARY 29, 2016

9:30 - 10 AM Clergy and Spouses Check-In Begins Crystal FoyerClergy delegates will pick up ballots from Lynn Robertson

between noon and 4:15 PM. Voting begins at noon.

10 AM - Noon Clergy and Spouses/Partners Meeting with Bp. Mark and PocahontasMartha Bourlakas

Noon – 4:30 PM Lay Delegates, Alternates, Visitors Check-In Begins Crystal Foyer(Delegates will cast first ballot at check-in. Voting ends at 4:30 PM.)

11 AM – 2 PM Exhibitors may set up displays. Check in with John Crystal BallroomShaner for table assignment and payment (if required).

12:30 PM Rehearsal for Festival Eucharist St. Andrew’s Catholic Church

1:00 – 7:15 PM Children@Council Check-In and Program St. Andrew’s Catholic ChurchParents pick up children as soon as church is over forCouncil family-style dinner

1:30 PM ORIENTATION TO COUNCIL PROCESS Open to all. Buck MountainRecommended for new lay delegates and new clergy.

Mark Loftis, ChancellorCarey Harveycutter, Dispatch of Business Chair

2 PM OPENING BUSINESS SESSION Roanoke BallroomClergy, Lay Delegates/Alternates assigned seating at tables Friday only. Visitor seating available in chairs all weekend.

Opening Devotions: Nina Salmon—St. John’s, LynchburgEstablishment of a Quorum: Alan Boyce, SecretaryIntroduction of Head Table: Bishop BourlakasIntroduction of Postulants and Candidates, Other Visitors and Guests: Bp. MarkAppointment of Council Committees: Bishop BourlakasElections, nominations to be moved by Bishop Bourlakas as a block:

Secretary - Alan BoyceChancellor - Mark LoftisTreasurer - John HallCanon for Administration - Alan BoyceHistoriographer - Katharine BrownRegistrar - Lynn RobertsonCommission on MinistryTrustees of the FundsSouthwestern Episcopal Fund DirectorsSouthwestern Episcopal Homes Trustees

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Communications/Reports:Report on Council and Dispatch of Business: Carey HarveycutterReceive Late Reports/Recommendations for Disposition:

Melissa Cox, Standing Committee SecretaryCommunications from the Secretary: Alan BoyceResolutions: Reference to the CommitteeVoting Procedures Resolution: Mark Loftis

Nominations: To be elected during Council:Disciplinary Board, Provincial Synod Deputies and Alternates, Standing Committee

2:30 PM Introduction and Moving of the Budget: Delia Heck, Executive Board Finance and Personnel Working Group, Chair

2 – 4:30 PM Exhibit Hall open Crystal Ballroom

3 PM Introduction and Moving of the Constitution and Canons Committee Report:Rick Sorenson, Chair

3:30 PM Open HearingsMark Loftis: Chancellor

Council Finance Committee: Delia Heck, ChairResolutions Committee: Emily Sproul, ChairConstitution and Canons Committee: Rick Sorenson, Chair

Any motions to amend are to be received at the hearing on Friday, just prior toRecess of Council. Changes to the budget require one day layover.Committees will meet after dinner as needed.

4:25 PM Episcopal Relief and Development Announcement: Nick Moga

4:30 PM Recess of Council

5 PM Youth@Council drop-off begins St. John’s Episcopal Church

6 PM FESTIVAL HOLY EUCHARIST St. Andrew’s Catholic ChurchCelebrant - The Rt. Rev. Mark A. Bourlakas Buses depart through thePreacher – The Rev. Dr. Dwight Zscheile Roanoke Ballroom courtyardAbingdon Convocation Choir or you may walk.Plate Offering – Episcopal Relief and Development

7:30 PM Dinner: Cost included in full registration or Roanoke Ballroom A/Bpurchased as a meal ticket.

Introduction of clergy new in the diocese: Convocation Deans

SATURDAY, JANUARY 30, 2016

7 AM Buffet breakfast available Regency Room ORor on your own Roanoke City Market

7:30 – 9 AM Coffee and tea available Roanoke Foyer

8:30 – 9 AM Polls Open for Elections: Only lay and clergy delegates Roanoke Foyermay vote. Be prepared to show your voting card.

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8:30 – 9 AM Late Check-In Open Crystal Foyer

8:30 AM - 8:30 PM Children@Council open Christ Episcopal Church

9 AM – 5 PM Exhibit Hall open Crystal Ballroom

9 AM – 5 PM One in Mission: Becoming a Spirit-Led Church Roanoke Ballroom C/HClergy, Lay Delegates / Alternates at tables of their choice.Visitor seating available in chairs.

Devotions: Becky Crigger—Christ, Blacksburg

9:05 AM Martha Bourlakas’ Address Roanoke Ballroom C/Hand

Bishop’s Address Roanoke Ballroom C/HThe Rt. Rev. Mark A. Bourlakas

Keynote Address: Faithful Innovation in a New Apostolic AgeThe Rev. Dr. Dwight Zscheile

10:30 – 10:45 AM Coffee Break Crystal Ballroom

10:45 AM – Noon The Rev. Dr. Dwight Zscheile continues: Joining God in the Local Roanoke Ballroom C/H

12:05 PM Episcopal Appalachian Ministries Announcement: Roanoke Ballroom C/HThe Rev. L. Gordon Brewer

12:15 PM Lunch: Cost included in full registration or purchased in advance as a meal ticket.Table Offering – Episcopal Appalachian MinistriesCommission on Ministry Lunch with Postulants Shenandoah A

and Candidates and Standing CommitteeClergy Spouses and Partners with Martha Bourlakas Regency Overlook

1:30 PM – 2:40 PM Mission WorkshopsListed on the back cover of this booklet

2:40 PM – 3:10 PM Coffee Break with Exhibitors Crystal BallroomPolls Open for Elections: Only lay and clergy delegates Roanoke Foyer

may vote. Be prepared to show your voting card.

3:10 – 4:40 PM BUSINESS SESSION Roanoke Ballroom C/HReport of the Constitution and Canons Committee: Rick Sorenson, Chair

Vote on the ReportReport of Council Finance Committee: Delia Heck, Chair

Vote on Adoption of the BudgetReport of the Resolutions Committee: Emily Sproul, Chair

Vote on the Report

4:40 PM Devotions followed by Recess of Council: Anne Grizzle—R. E. Lee Memorial, Lexington Interest groups may hold ad hoc meetings 15 minutes following Recess.

4:40 – 5:10 PM (If necessary) Polls Open for Elections: Only lay and clergy Roanoke Foyerdelegates may vote. Be prepared to show your voting card.

4:45 – 5:45 PM Women of the Diocese are invited to join Martha Bourlakas for PocahontasOur One Word. A cash wine bar will be available.

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7 PM Banquet: Cost included in full registration or purchased Roanoke Ballroom A/Bas a meal ticket

Presentation of the Annual St. Nicholas Day Appeal ChecksUnited Thank Offering Announcement: Dena Lee

8:30 PM concert with Live Hymnal and Coffee House with St. John’s Episcopal ChurchYouth@Council Buses depart through the

Roanoke Ballroom courtyard

SUNDAY, JANUARY 31, 2016

7 AM Buffet breakfast available Regency Room ORor on your own Roanoke City Market

7:30 – 8:45 AM Coffee and tea available Roanoke Foyer

8 AM Rehearsal for Holy Eucharist Roanoke Ballroom C/H

8:30 – 9 AM (If necessary) Polls Open for Elections: Only lay and clergyRoanoke Foyerdelegates may vote. Be prepared to show your voting card.

8:30 – 9 AM Children@Council gather prior to the service Roanoke Foyer

8:45 – 9 AM Youth@Council offer musical prelude Roanoke Foyer

9 AM HOLY EUCHARIST: Adults, Youth@Council, Roanoke Ballroom C/Hand Children@Council

Celebrant and Preacher - The Rt. Rev. Mark A. BourlakasPlate Offering – United Thank OfferingNecrologyInstallation of Canon Missioner, Standing Committee, Executive Board,

Convocation Deans and Presidents, Disciplinary Board, Provincial Synod Deputies and Alternates

10:30 AM BUSINESS SESSION (if necessary) Roanoke Ballroom C/HUnfinished BusinessClosing PrayersAdjournment

Standing Committee meeting immediately following adjournment

On-Line Post-Meeting Response form online at www.dioswva.org

Ninety-Eighth Annual Council: January 27—29, 2017

RULES OF ORDER

The general rules of parliamentary procedure set forth in the latest edition of Robert's Rules of Order shall govern the conduct of the session of Council except wherein other procedure is provided by the Diocesan Constitution or Canons. Any motion or resolution within the scope of authority of any committee of Council may be presented directly to such committee by the proposer. Any motion may be offered on the floor of Council (unless ruled out of order by the President of the Council) in which event it shall, if seconded, and if at least two-thirds of the delegates present and voting then vote to permit its consideration (see diocesan Canon 29), be referred to the appropriate committee of Council for consideration without discussion or debate. The committee to which such a motion or resolution has been presented or referred shallreport motion either favorably or unfavorably prior to the adjournment of Council.

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Announcements Annual Executive Board Reportfrom the Secretary

• Your table number for the Friday business session is printed on your name tag. We will not have assigned seating during meals or during business on Saturday.

• Council Committees are requested to meet near the podium for a brief check-in immediately following the Friday afternoon business session.

• Clergy and Lay Delegates each have a turquoise voting card inserted in their name tag holders. Please do not lose your voting card. This card informs the tellers of your voting status at the balloting area for the election of diocesan leadership positions and at the onsite convocation meetings. This card also allows tellers to count your vote in open legislative sessions of council.

• Lynn Robertson will certify delegates in the check-in area using the Certificates of Election as filed by parishes. Remember that Alternates serve in the order listed on the Certificate of Election.

• Your name tag serves as your meal ticket and must be worn for Friday dinner, Saturday lunch, and/or the Saturday banquet. If you are registered for the Commission on Ministry lunch or the Clergy Spouse lunch, your nametag will have a special designation.

• There are no oral Program Reports during Council this year. During this Council weekend, you will have ample opportunity to visit and view program displays of the Episcopal Diocese of Southwestern Virginia in the Crystal Ballroom.

Thank you!

Line of Credit established for the Diocese of Southwestern Virginia:

In accordance with diocesan Canon 7, Section 8, and as Secretary of the diocese, I inform this Ninety-Seventh Annual Council, as was also reported to nine prior Councils, that in 2004 a $100,000 line of credit was established with Wachovia Bank. This credit line was established for the primary purpose of providing financial resources for the cash flow needs of the Phoebe Needles Center, Inc. There is a letter of agreement in place between the Diocese of Southwestern Virginia and the Board of Directors of the Phoebe Needles Center, Inc. which outlines the process by which Phoebe Needles borrows money from the diocesan line of credit and outlines the process for repayment from Phoebe Needles. The line of credit is now held by Union Bank and Trust. As of December 31, 2015, the outstanding balance on the line of credit was $38,100.

Furthermore, the Executive Board at its meeting of January 7, 2006, authorized the Treasurer and Secretary of the Diocese to increase this line of credit to an amount not to exceed $250,000. It is the policy of the Executive Board that no funding will be obtained from the line of credit without the prior approval of the Executive Board. In 2009 the Executive Board authorized the use of $115,000 from the diocesan line of credit for the purchase of the former Ruth Caperton house next door to Evans House. In 2015, the Executive Board paid off the entire balance from the purchase of this house.

Respectfully submitted,

Alan N. Boyce Secretary

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AUGUSTA CONVOCATION

Elected

DeanShelby Owen, Staunton-Emmanuel

Executive Board Lay and PresidentSharon Massie. Lexington-RE Lee Memorial

Executive Board ClergyHarrison Heidel, Hot Springs-St. Luke’s

Nominated

Standing Committee Lay MemberJohn Kappes, Waynesboro-St. John’s

Standing Committee Clergy MemberTom Crittenden, Lexington-RE Lee Memorial

Disciplinary Board Lay MemberJames Keane, Lexington-RE Lee Memorial

Disciplinary Board Clergy MemberWithdrawn:Ed Covert, Retired

Provincial Synod Lay DeputySharon Massie, Lexington-RE Lee Memorial

Provincial Synod Clergy DeputyPaul Nancarrow, Staunton-Trinity

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ABINGDON CONVOCATION

Elected

DeanNo election this year

Executive Board Lay Jack Barrow, Abingdon-St. Thomas’

Executive Board Clergy:Emily Edmondson, Marion-Christ

Nominated

Standing Committee Lay MemberChris Brown, Tazewell-Stras Memorial

Standing Committee Clergy MemberRobert Beauchamp, Norton-All Saints & St. Paul-St. Mark’s

Disciplinary Board Lay MemberJack White, Abingdon-St. Thomas

Disciplinary Board Clergy MemberEllie Novak-Scofield, Marion-Christ

Provincial Synod Lay DeputyJack Barrow, Abingdon-St. Thomas'

Provincial Synod Clergy DeputyJoe Dunagan, Bristol-Emmanuel

NEW RIVER CONVOCATION

Elected


Executive Board LayEllie Sturgis, Blacksburg-Christ

Executive Board ClergyEmily Lukanich, Blacksburg-Christ

Nominated

Standing Committee Lay MemberJack Brockway, Radford-Grace

Standing Committee Clergy MemberNo nominee

Disciplinary Board Lay MemberNo nominee

Disciplinary Board Clergy MemberNo nominee

Provincial Synod Lay DeputyBob Miller, Blacksburg-Christ

Provincial Synod Clergy DeputyNo nominee

ROANOKE CONVOCATION

Elected


Executive Board Lay & President Eric Shelley, Roanoke-Christ

Executive Board ClergyWhitney Burton, Roanoke-St. John’s

Nominated

Standing Committee Lay MemberJim Arend, Roanoke-St. John’s

Standing Committee Clergy MemberJim Lively, Salem-St. Paul’s

Disciplinary Board Lay MemberCarey Harveycutter, Salem-St. Paul’s

Disciplinary Board Clergy MemberAlexander MacPhail, Roanoke-Christ

Provincial Synod Lay DeputyWithdrawn: Dan Karnes, Roanoke-St. John’s

Provincial Synod Clergy DeputySue Bentley, Roanoke-St. James'

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LYNCHBURG CONVOCATION

Elected

DeanWilson Brown, Bedford-St. John’s

Executive Board Lay & PresidentJo Kelley, Altavista-St. Peter’s

Executive Board ClergyJim Young, Boonsboro-Trinity

Nominated

Standing Committee Lay MemberWithdrawn:Roy Edwards, Forest-St. Stephen's

Standing Committee Clergy MemberBill Watson, Lynchburg-St. John’s

Disciplinary Board Lay MemberDavid Bice, Lynchburg-St. John’s

Disciplinary Board Clergy MemberDiane Vie, Lynchburg-St. Paul’s

Provincial Synod Lay DeputySarah Mays, Amherst-Ascension

Provincial Synod Clergy DeputyWithdrawn: Kimberly Glenn, Lynchburg-St. John’s

S MPLE B LLOT

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Action ItemsReport on Program and Dispatch of Business

Mr. Carey Harveycutter

Motion #1That the Rules of Order as printed on page 6 of this Council booklet be adopted.

Motion #2That the reading of the minutes of the previous day's session of this Council be omitted and the approval of the minutes of the entire Council be left to the Bishop and the Secretary.

Motion #3That the printed agenda in this 2016 Council booklet be adopted as the official agenda of the Council.

Motion #4That seat and voice be given to the following:— All lay employees of the diocese—Official representatives of the following diocesan institutions:

Boys' Home, CovingtonStuart Hall, StauntonWestminster-Canterbury of Lynchburg, Inc.Virginia Episcopal School, LynchburgThe Phoebe Needles Center, Inc.Grace House

—The Rev. Gordon Brewer—Postulants and candidates for Holy Orders—Diocesan Youth@Council—All program chairs not otherwise seated—Members of the Monacan Indian Nation—The Rev. Dr. Dwight Zscheile

Motion #5The President of the Standing Committee shall meet with a representative of the parishes that have not submitted a parish audit report for the year ended 2014, and make a recommendation to this Council concerning seat, voice, and vote.

Additional Appointments and Nominations:

• That the nominees for 5-year terms to the Trustees of the Funds be approved as follows:March 1, 2016, through February 28, 2021—Dr. Jake Neathawk; Salem-St. Paul’s—Mr. Hank Long; Martinsville-Christ—The Rev. Diane Vie; Lynchburg-St. Paul’s—The Rev. Kim Webster; Waynesboro-St. John’s— Ms. Avis Aheron; Roanoke-St. James’

• That the nominees for 5-year terms to the Southwestern Virginia Episcopal Fund be approved as follows:May 1, 2016, through April 30, 2021—Ms. Avis Aheron; Roanoke-St. James’—Ms. Amy Woodruff; Pearisburg-Christ

• Appointments and Reappointments to the Commission on Ministry beginning in 2016: — To Be Announced

REPORT OF THE CONSTITUTION AND CANONS COMMITTEE

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REPORT OF THE CONSTITUTION AND CANONS COMMITTEE

December 2015

As discussed at the Fall Convocation meetings, the Constitution and Canons Committee is proposing an amendment that will begin the process of changing the name of the annual meeting of the Diocese of Southwestern Virginia from “Council” to “Convention.”

The Diocese of Virginia commissioned its Historiographer to research and report on the history of the use of the term “Council” to refer to an annual meeting of a Diocese. Her report, delivered in January 2015, is available here:

http://www.thediocese.net/customer-content/www/cms/files/council_2015/council2015_report_historical_meetingname.pdf

As a result of this research, the 220th Annual Council of the Diocese of Virginia approved a proposed amendment to the Diocesan Constitution to change the name of its annual meeting from “Council” to “Convention.” That proposed amendment will be presented again at the 221st Annual Council of the Diocese of Virginia, in January 2016, and if approved for a second time will become effective. At the same time, the Diocese of Virginia will vote on a proposed amendment to its Canons to change the name of its annual meeting from “Council” to “Convention.” These materials are available here:

http://www.thediocese.net/Governance/AnnualCouncil/221st-Annual-Council-2016-/Constitutional-and-Canonical-Amendments/

As was discussed at the Fall Convocation Meetings, there are compelling reasons for this change in order to move the Diocese away from the troublesome history surrounding the term “Council,” and to conform our terminology to the terminology used in the Constitution and Canons of The Episcopal Church. Accordingly, to begin this process in the Diocese of Southwestern Virginia, the Committee proposes adoption of the resolutions set forth herein.

Amendment to Constitution of the Diocese of Southwestern Virginia

After deliberation, the Committee proposes that the Constitution be amended by adoption of following resolution:

RESOLVED, that the Constitution be amended so that the words “council” and/or “Council” wherever they appear therein referring to the annual meeting of the Diocese are deleted and replaced with “Convention.”

Amendments to the Diocesan Constitution must be approved by two successive Councils in order to take effect. Const. Art. 16. If this proposed amendment is approved by

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REPORT OF THE CONSTITUTION AND CANONS COMMITTEE (cont.)

the 97th Annual Council of the Diocese, then the Committee will bring it back to the 98th Annual Council of the Diocese in 2017 for a second vote and, if approved again at that time, the amendment would become effective. At the same time, the Committee will bring a similar proposed amendment to the Diocesan Canons to change the name of the annual meeting of the Diocese from “Council” to “Convention.” That Canonical amendment, if approved, would take effect immediately. Canon 30, Sec. 3.

Additional Implementing Resolutions

Pending the formal amendment of the Constitution and Canons, the Committee also proposes the adoption of the following resolutions, which if adopted will allow the Diocese to use the term “Convention” for its 98th Annual Meeting in 2017, even in advance approval of the formal amendments:

RESOLVED, that the name of the annual meeting of the Diocese of Southwestern Virginia be changed from “Council” to “Convention.”

BE IT FURTHER RESOLVED, that until such time as the Constitution and Canons of the Diocese of Southwestern Virginia have been amended to reflect this name change, the term “Convention” shall be deemed to substitute for the term “Council” and any act of the Convention shall be deemed to satisfy any requirement in the Constitution or Canons of the Diocese of Southwestern Virginia that an act be performed or approved by Council.

Respectfully submitted,

Eric J. Sorenson, Jr.Chair, Constitution and Canons Committee

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four (4) lay elected, i.e., two (2) lay delegates and two (2) lay alternates; and that the balloting for Standing Committee and Ecclesiastical Trial Court proceed among the three (3) remaining candidates and that on the second ballot, the one (1) candidate for each office receiving the fewest votes shall be eliminated.

And be it further resolved by the 97th Council of the Diocese of Southwestern Virginia that if, in any round of balloting for Standing Committee or Ecclesiastical Trial Court as described above there should be a tie among one or more persons for the privilege of remaining on the ballot, then all of such persons receiving the same number of votes shall remain on the ballot and shall proceed to the next round of balloting, and in such next round of balloting the number of persons equal to the number receiving the same number of votes in the prior round of balloting shall be eliminated (i.e., if two persons should receive the same number of votes, then each shall remain on the ballot for the next round of balloting at which time the two candidates receiving the lowest number of votes shall be eliminated).

Resolution Regarding Voting

Submitted by the Chancellor of the Diocese

Whereas the 97th Council of the Diocese of Southwestern Virginia will have the privilege of electing:

A) One lay and one clergy member to the Standing Committee, each to serve for a term of three (3) years;

B) Two lay and two clergy (one of whom has, by tradition, been the Bishop) delegates, and two lay and two clergy alternate delegates to the Provincial Synod;

C) One lay and one clergy member to the Ecclesiastical Trial Court, each for a term of three (3) years;

Whereas each of the five (5) Convocations may submit a nominee for each of the positions; and,

Whereas it has in the past proved unduly cumbersome to elect such persons by majority vote, as the election procedures have only allowed the elimination of that person receiving the lowest number of votes per ballot; and

Whereas in order to expedite the balloting procedures, the Council has expressed its wish to reduce the number of ballots for election to such positions to not more than three (3);

Now therefore be it resolved by the 97th Council of the Diocese of Southwestern Virginia as to elections among multiple nominees for Standing Committee and Ecclesiastical Trial Court; that on the first ballot there be eliminated all but the three (3) candidates for each office receiving the highest number of votes; and in the case of clergy and lay delegates to Provincial Synod, those clergy candidates receiving the most votes on the first ballot will be the three (3) clergy elected, i.e., one (1) clergy delegate and two (2) clergy alternates, and those lay candidates receiving the most votes on the first ballot will be the

A Resolution Regarding Site of Council

Submitted by Executive Board

Whereas the Dispatch of Business Committee oversees the planning for Annual Council; be it

Resolved that Council hold its 97th Annual meeting at the Hotel Roanoke & Conference Center, Roanoke, Virginia, on January 29, 30, 31, 2016, and that Council hold its 98th Annual meeting at the Hotel Roanoke & Conference Center on January 27, 28, 29, 2017.

A Resolution Regarding Changing the Name of the MDG Committee

Submitted by the Diocesan MDG Committee

Whereas the Diocese of Southwestern Virginia established a Millennium Development Goals (MDG) Committee to raise awareness of these goals and promote them in parishes of the Diocese and,

Whereas the Millennium Development Goals ended their activity in 2015, and

Whereas the new goals to end poverty, protect the planet, and ensure prosperity for all as part of a new sustainable development agenda will be called the Global Goals for Sustainable Development, and

RESOLUTIONS BEFORE THE 97TH ANNUAL COUNCIL

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Whereas they will run through the year 2030; therefore be it

Resolved that the diocese MDG committee change its name to the Global Goals Committee; and be it further

Resolved that the committee continue on its mission to raise awareness of these goals that affect ending poverty, eliminating hunger and preventable illness, promoting education and gender equality in the world.

Additional information: The MDG Committee unanimously voted to change its name at its December Committee meeting and asks that Council confirm this name change.

A Resolution Regarding the “Council Endowment Fund”

Submitted by the Executive Board

WHEREAS, the 95th Annual Council of the Diocese of Southwestern Virginia approved a "Resolution Concerning the Fund for Mission and Outreach" which directed that the funds contained in the "Council Endowment Fund" be made available to the Phoebe Needles Center, Inc. for use in the construction of an Adult and Family Lodge subject to a number of conditions which the Phoebe Needles Center, Inc. was required to satisfy in order to receive the funds; and

WHEREAS, the Phoebe Needles Center, Inc. was not able to satisfy the conditions required for it to receive the funds contained in the "Council Endowment Fund"; and

WHEREAS, all of the deadlines for the Phoebe Needles Center, Inc. to satisfy the conditions required for it to receive the funds in the "Council Endowment Fund" have passed; and

WHEREAS, the "Resolution Concerning the Fund for Mission and Outreach" provided that, in the event the Phoebe Needles Center, Inc. was not able to satisfy the conditions required for it to receive the funds, that the Executive

Board was to make a recommendation to the 2016 Annual Council regarding the future use of the funds contained in the "Council Endowment Fund"; and

WHEREAS, the Executive Board considered this matter at its meeting on November 14, 2015; and

WHEREAS, the Executive Board's recommendation to Annual Council is that the "Council Endowment Fund" remain under the control of the Trustees of the Funds of the Protestant Episcopal Church in the Diocese of Southwestern Virginia, Inc. (the "Trustees of the Funds"), to be invested along with the other funds under the control of the Trustees of the Funds;

Therefore be it resolved that the 97th Annual Council of the Diocese of Southwestern Virginia directs that all of the funds in the "Council Endowment Fund" remain under the control of the Trustees of the Funds, to be invested along with the other funds under the control of the Trustees of the Funds, until such time as a future Annual Council (or Annual Convention) shall pass a resolution directing the expenditure of all, or some portion, of such funds.

A Resolution Regarding Policy for the Use of Alcohol at Church Functions in the Diocese of Southwestern Virginia

Submitted by the Rev. Shelby Ochs Owen 12/1/15, based on General Convention 2015 Resolution A158.

Resolved, that the 97th Annual Council of the Diocese of Southwestern Virginia acknowledge The Episcopal Church’s long-standing tolerance for the use of alcohol, which in some cases has contributed to its misuse and undermined a climate of wholeness and holiness for all; that our Church culture too often avoids hard conversations about alcohol use and the role of

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forgiveness and compassion in healing and recovery; and that The Episcopal Church in General Convention has committed itself to increased awareness about alcohol, substance misuse, and addiction, and called others to do the same; and be it further

Resolved, that Council adopt the following Policy for the Use of Alcohol at Church Functions

and call on congregations, conference and retreat centers, and all ministry programs in the diocese to observe its provisions when offering alcohol for consumption; and be it further

Resolved, that Council urges the Executive Board to ratify this policy as the policy of the Diocese to replace “The Use of Alcohol at Church Functions,” guidelines adopted by Executive Board in April of 1979, and to review the policy from time to time to consider whether it should be revised or updated, all as contemplated by General Convention Resolution A158; and be it further

Resolved, that rectors or other clergy members in charge of congregations, directors of conference and retreat centers, leaders of ministry groups, and all others who have responsibility for our organizational and program life as a diocese instruct both their leaders and (where applicable) their members in the provisions of this policy.

Policy for the Use of Alcohol at Church Functions in the Diocese of Southwestern Virginia

1. The Episcopal Church in the Diocese of Southwestern Virginia seeks to provide a safe and welcoming environment for all people, including people in recovery. To that end, we affirm the following practices for the use of alcohol in church settings, which are intended to remove unnecessary stumbling blocks from the paths of our members and friends.

2. Some congregations and ministry groups* may decide not to serve alcohol at events or gatherings. Others may decide to permit a limited use of alcoholic beverages at events they sponsor. Both can be appropriate if approached mindfully.

3. Groups or organizations sponsoring activities or events at which alcoholic beverages are to be served must have permission from the rector or clergy member in charge (if in a parish setting) or other designated leader (in non-parish settings). Such groups or organizations must also assume responsibility for those persons who might become intoxicated and must provide alternative transportation for anyone whose capacity to drive may be impaired. Consulting with liability insurance carriers is advised.

4. All applicable federal, state and local laws should be obeyed, including those governing the serving of alcoholic beverages to minors.

5. Serving alcoholic beverages at events where minors are present is strongly discouraged. If minors are present, alcohol must be served at a separate station that is monitored at all times to prevent underage drinking.

6. Alcoholic and non-alcoholic beverages must be clearly labeled as such. Food prepared with alcohol does not need to be labeled provided the alcohol is completely evaporated by the cooking process; however, it is recommended that even in this case the use of alcohol in cooking be noted on a label.

7. Whenever alcohol is served at a congregational event or other ministry setting, leaders must make it clear that alcohol consumption is not the focus of the event and that drinking alcohol is not required to participate.

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8. The serving of alcoholic beverages at church events should not be publicized as an attraction of the event, e.g. “wine and cheese reception,” “cocktail party,” and “beer and wine tasting.”

9. If alcohol is served, appealing non-alcoholic alternatives must always be offered with equal prominence and accessibility..

10. Food must be served when alcohol is present.

11. Whenever alcohol is served, the rector or clergy member in charge (or designated leader of a ministry group) must appoint a trusted adult to oversee its serving. That adult may not drink alcoholic beverages during the time of his or her execution of this responsibility.

12. When alcohol is served, its use must be monitored and anyone showing signs of intoxication must not be served.

13. Recognizing the effect of alcohol as a mood-altering drug, alcoholic beverages shall not be served when the business of the Church is being conducted, nor shall it be offered immediately beforehand.

14. Clergy shall consecrate an appropriate amount of wine when celebrating the Eucharist and perform ablutions in a way that does not foster or model misuse.

15. Clergy are encouraged to acknowledge the efficacy of receiving the sacrament in one kind and to consider providing non-alcoholic wine where appropriate.

*The term “ministry groups” is intended to refer to a variety of non-parish settings. This would include (but not be limited to) diocesan meetings, retreat and conference centers, campus ministry settings, or any other official gathering of Episcopalians under diocesan sponsorship.

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Conversations

NOTES

Almighty and everliving God, source of all wisdom and understanding, be present with those who take counsel for the renewal and mission of your Church at the Ninety-Seventh Annual Diocesan Council of the Diocese of Southwestern Virginia. Teach us in all things to seek first your honor and glory. Guide us to perceive what is right, and grant us both the courage to pursue it and the grace to accomplish it; through Jesus Christ our Lord. Amen.

Book of Common Prayer, page 818

“For a Church Convention or Meeting”

Almighty and everliving God, source of all wisdom and understanding, be present with those who take counsel

for the renewal and mission of your Church at the Ninety-Sixth Annual Diocesan Council.

Teach us in all things to seek first your honor and glory. Guide us to perceive what is right, and grant us

both the courage to pursue it and the grace to accomplish it; through Jesus Christ our Lord.

Amen.

Book of Common Prayer, page 818

1. . �� . �� . ��

�� . �� . �� . �� .��

2.

Notes:

1. . �� . �� . ��

. �� . �� . �� .��

2.

Notes:

A. Saving Lives from the Inside Out ~ “GraceInside,” Virginia’s Prison Chaplain Service: Southwestern Virginia is home to almost half of Virginia’s 30 major prisons. The Rev. Lynn Litchfield, GraceInside’s Director of Development, shares how we can support the part-time chaplain in each prison to share the Gospel. The Rev. Canon Kathy Dunagan hosts. Tinker Mountain Room

B. Deacons ~ The Original Clergy Order (About Which We Know the Least): Come hear about the history and call of deacons, what they do in our diocese—and how to become one, if you feel the call. (the Rev. Preston Mitchell, the Rev. Canon Melissa Hays-Smith) Mill Mountain Room

C. 35 Years a Friend ~ Indaba Reflection ~ Sudan and Southwestern Virginia as Companions in God’s Mission: Now is a season of celebrating the variety of our diocese’s relationships in Sudan. Bring your stories and your memories of our missionary connections over the years with our brothers and sisters in Sudan. What has God been up to? For what has God prepared us? (the Rev. Dr. Rich Jones) Bent Mountain Room

The Episcopal Diocese of Southwestern Virginia

Saturday@CouncilJanuary 30, 2016

Hotel Roanoke and Conference Center

* Please note:— Workshop rooms with Mountain in their names are directly down the hall from the Council meeting room (Roanoke Ballroom), on the Ballroom level. — For those registered in advance, the Commission on Ministry lunch will be in the Shenadoah A Room and the Clergy Spouses lunch will be in the Regency Overlook. The Shenadoah Room and Regency Overlook are located on the Lobby level.

Saturday@Council begins in the Roanoke Ballroom at 9 AM. Martha Bourlakas will speak; the Rt. Rev. Mark A. Bourlakas will give the Bishop’s Address to Council; and keynote speaker, the Rev. Dr. Dwight Zscheile, will present Faithful Innovation in a New Apostolic Age. Today's cultural context seems full of uncertainty and insecurity, both for the church and beyond. This session will offer insights into cultural shifts that are affecting the church, along with lessons from the world's most innovative organizations, for how Episcopalians can translate and share their treasures with new populations and generations. After a short break, Zscheile will follow up with Joining God in the Local. This session will utilize concrete stories and practices from an ordinary Episcopal church that has been on a journey of missional experimentation and renewal by joining God in the local.

D. Project Resource ~ Financial Consulting and Resources for Parishes: Project Resource was designed to create a team of diocesan coach-consultants who each have the training and digital resources to lead any church in any situation concerning resource development of money, vision, or people—three great resources of a church’s mission. Our team of the Very Rev. Jim Lively, Tripp Duerson, the Rev. Emily Edmondson, and Avis Aheron travelled with our bishop to Denver last fall to be equipped for this ministry. Come and hear how these resources can be employed in your parish. Buck Mountain Room

E. Moving from the Millennium Development Goals (MDGs) to the Sustainable Development Goals (SDGs): Come hear a review of how the world did with the MDGs and what is proposed in the new Sustainable Development Goals (SDGs). Learn how your parish has been involved and can get involved in meeting our charge to help our neighbors in the world. (Jenny Fife, Nick Moga) Brush Mountain Room

Saturday@Council continues in the afternoon with Mission Workshops from 1:30--2:40 PM. All are welcome, and no preregistration is required.

Joining God in the Local: Continuing the Conversation

Gather in the main Roanoke Ballroom to continue the missional discussion begun in the morning by our Keynoter. During this session, we will view mission videos of initiatives in our diocese, following each with table discussion and question and answer time. Led by the Bishop and Canon Missioners

Other Afternoon Workshops

One in Mission: Becoming the Spirit-Led...

Documents

Transcript of One in Mission: Becoming the Spirit-Led...