Onboarding Passport

2020

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Introduction The activities and tasks within are designed for you to complete in addition to your tailored orientation for your job and office. It provides step-by-step guidance in getting acclimated to your new role, engaging your supervisor, understanding the University culture, and contributing to the University in a meaningful way. There is a wealth of information, both within this Passport and on the Onboarding website. We encourage you to explore both of these resources to help guide you as you begin your University career.

Table of Contents

Section Page

University of Toledo’s Mission and Vision Statement 3

About the University 4

Budget Overview 5

Public Sector Employment 6

Classification Make-up 7

Bargaining Unit 8

Benefits 9-15

Pay Schedules 16-18

Holiday Schedules 19

Employee Perks 20

Department Agenda 21

Training and Goal Setting 22

Helpful Resources 23

Helpful Contacts 24

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MISSION STATEMENT

The University of Toledo is a national, public, research university where students obtain a world-class education and become part of a diverse community of leaders committed to improving the human condition in the region and the world.

VISION STATEMENT The University of Toledo will be a nationally ranked, public, research university with internationally recognized expertise and exceptional strength in discovery, teaching, clinical practice and service.

THE CORE VALUES ARE: Excellence Student-centeredness Research and Scholarship Professionalism and Leadership Diversity

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ABOUT THE UNIVERSITY OF TOLEDO

The University of Toledo is one of 14 state universities in Ohio. We were established in 1872 and became a member of the state university system in 1967. The University of Toledo and the Medical University of Ohio merged July 2006 to form the third-largest public university operating budget in the state. The University is accredited by The Higher Learning Commission.

Main Campus features nine modern residence halls, a gothic bell tower, a Student Recreation Center, a state-of-the-art classroom center in one of our original buildings, Memorial Field House, opened fall 2008, and a football stadium and new Savage Hall basketball and athletic complex, which opened fall 2008.

Health Science Campus is home to graduate health programs and the UT Medical Center, a Level III trauma center, offering innovative treatments for strokes and cancer found nowhere else in the state. The UT Medical Center, also features the new $5.8-million Orthopedics Center.

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ADMINISTRATION

Division | College Name Title

Office of the President Dr. Gregory Postel Interim President

Chief of Staff Diane Miller Chief of Staff to the Pres, and AVP for Government Relations

Finance & Administration Matt Schroeder Exec VP Finance & Admin, and CFO

Provost Academic Affairs Dr. Karen Bjorkman Provost, Exec VP Academic Affairs

Human Resources & Talent Dept Wendy Davis Associate Vice President & CHRO

Student Affairs Phillip “Flapp” Cockrell Vice President For Student Affairs

Athletics Mike O'Brien VP/Director of Athletics

Facilities & Construction, Auxiliaries Jason Toth Associate Vice President, Facilities

Information Technology William McCreary Vice President CIO/CTO

Diversity and Inclusion Willie McKether VP for Diversity and Inclusion

Office of Communication Adrienne King Associate VP of MKTG & Com

General Counsel & Legal Services Pete Papadimos VP and General Counsel

Office of Research & Innovation Frank Calzonetti VP of Research

Clinical Affairs | College of Medicine Dr. Chris Cooper Dean, College of Medicine

UTMC Dan Barbee Chief Exec Officer of UTMC

Additional information can be found:

http://www.utoledo.edu/campus/administration/gaber.html

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Budget Overview

WHERE THE MONEY COMES FROM

Money comes from: • Tuition and Fees • State Share of Instruction • Other (Grants and Contracts, Gifts, and Sales and Services)

Pays for: • Instruction • Student Services • Financial Aid • Administrative support

Tuition and fees do not pay for: • Construction • Housing • Research activities

Tuition and Fees,

60.8%State Share of

Instruction, 24.3%

Other, 14.9%

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Public Sector Employment

Third-largest Public University

Public Sector Private Sector The public sector is usually composed of organizations that are owned and operated by the government. Ohio Public Records Act The Sunshine Law protects the rights of citizens “Any document, device, or item, regardless of physical form or characteristic, including an electronic record as defined in section 1306.01 of the Revised Code . . .” UT Public Records Policy 3364-10-02

All requests must go thru the office of legal affairs in order to ensure compliance with the Ohio Public Records Act

The private sector is usually composed of organizations that are privately owned and not part of the government. These usually includes corporations (both profit and non-profit), partnerships, and charities. An easier way to think of the private sector is by thinking of organizations that are not owned or operated by the government.

Public Universities Private Universities The major difference between public universities and private colleges lies in how they are funded. This affects students because funding is tied to tuition prices. Most public universities and colleges were founded by state governments, some as early as the 1800s, to give residents the opportunity to receive public college education. Today, state governments pay for most of the cost of operating public universities. They also oversee these institutions through appointed boards and trustees.

Private colleges don't receive funds from state legislatures. They rely heavily on tuition and private contributions. This means tuition rates are generally higher

Public Hospital Private Hospital A public hospital is completely and entirely run by the government’s funding and money. Everything from the construction to the fees of the doctors to the equipment, medicines are based on the government budget. Hence, each and every single thing is being taken care of by the local government body. Governments operate public hospitals for the health of their people, and not to earn a profit.

A private hospital is one which is owned and governed by a person or many people who are managing the whole finances on their own. Not just finances, even the whole funds process and the administration, staff, all the doctors, everything is under control of that private body.

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Classification Make-up

FLSA STATE BARGAINING UNIT

The Fair Labor Standards Act (FLSA) establishes minimum wage, overtime pay, recordkeeping, and youth employment standards affecting full-time and part-time workers in the private sector and in Federal, State, and local governments All staff positions are identified as either non-exempt (hourly – eligible for overtime) or exempt (salaried – not eligible for overtime) according to the Fair Labor Standards Act (FLSA). The law outlines a set of criteria relating to primary job responsibilities that are used to determine if a job is non-exempt or exempt. An exempt employee has virtually "no rights at all" under the FLSA overtime rules. Nothing in the FLSA prohibits an employer from requiring exempt employees to "punch a clock," or work a particular schedule, or "make up" time lost due to absences. Nor does the FLSA limit the amount of work time an employer may require or expect from any employee, on any schedule.

The civil service is divided into two categories: classified and unclassified Classified: Classified employees hold positions that are awarded based on objective merit and fitness, which is typically determined by a competitive selection process such as competitive examination. If you are a classified employee, you have employment protections under the terms of the Ohio civil service laws Unclassified: Unclassified employees serve at the pleasure of the appointing authority, who is generally the director of your agency. Unclassified employees are not subject to the competitive selection process that may be associated with classified positions. If you are an unclassified employee, you are not entitled to the employment protections under the terms of the Ohio civil service laws. “Employee” means any person holding a position subject to appointment, removal, promotion, or reduction by an appointing officer. “Classification series” means any group of classification titles that have the identical name but different numerical designations, or identical titles except for designated levels of supervision, except for those classification series established by the director of administrative services in accordance with division (A) of section 124.14 of the Revised Code. “Appointing authority” means the officer, commission, board, or body having the power of appointment to, or removal from, positions in any office, department, commission, board, or institution.

The term "bargaining unit members" defines University employees who are represented by a union that negotiates wages, hours and other terms and conditions of their employment.

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University of Toledo Bargaining Units

Bargaining Unit Represents Contract Expiration

Union Leadership

AFSCME Local 2412 (American Federation of State, County and Municipal Employees)

employees in the classified and unclassified service who typically work on the Health Science Campus

June 30, 2020 President – Randy Desposito Vice President – Cheryl Liebich Chief Steward Divisional Steward – Marilyn Fletcher AFSCME Council 8 (Regional Office) Dawn Bailey

CWA Local 4319 (Communication Workers of America)

employees in the classified service who typically work on the Main Campus

December 31, 2019

President - Erika White Vice President – TBD White Collar Unit Director – Kathy Sullivan Blue Collar Unit Director – Wayde Bockert

UTPPA (University of Toledo Police Patrolman’s Association)

University Police who work on the main campus

December 31, 2018

President – Jonathan Williams Vice President – James Grothaus

FOP (Fraternal Order of Police)

University Security Guards December 31, 2019

Staff Representative: - Jackie Wegman Union Associate – Edward Gust Randy Huner

AAUP (American Association of University Professors)

Comprised of Faculty Contract#1: Effective July 1, 2014 through June 30, 2017 Contract #2: Effective July 1, 2017 through June 30, 2018

President Harvey Wolff

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Benefits The Benefits Department administers university-sponsored benefit programs for approximately 7,000 faculty/staff and their families. Programs encompass basic insurance coverages (medical, prescription, dental, life, and disability), supplemental insurance options (life and accident), retirement programs (pension plan, savings plans), and educational benefits (fee waiver). Additional information can be found: https://www.utoledo.edu/depts/hr/benefits/new-hire.html

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UNIVERSITY OF TOLEDO—Benefits Overview

Medical

Choice of medical plans (effective on date of hire) *Coverage available for out-of-area dependents.

Bronze FrontPath PPO.

Silver Paramount Employer Select PPO.

Blue Paramount CDHP & Health Savings Account with employer contributions ($500 single/$750 single +1/$1,000 family- $800 single/ $1,200single +1/$1,600 family if HealthyU Wellness completed).

Dental Delta Dental (effective date of hire). Gold Plan or Blue Plan

Vision Vision Service Plan (effective date of hire). Gold Plan or Blue Plan

Flexible Spending Accounts

Medical & Dependent Care FSA’s (effective date of hire).

Retirement Plan

Effective date of hire with minimum 5-year vesting schedule dependent on plan option: Ohio Public Employer’s Retirement System (OPERS) – Staff (minimum 5-year vesting).

Employee contribution = 10% / Employer contribution = 14%.

Three options to select from: Traditional, Member-Directed, Combined. State Teachers Retirement System (STRS) – Faculty (minimum 5-year vesting).

Employee contribution = 14% / Employer contribution = 14% (Defined Contribution= 9.5%).

Three options to select from: Defined Benefit, Defined Contribution, Combined. Alternative Retirement Plan – must select within 120 days of eligibility (immediate vesting).

Employee contribution = 10%.

Employer contribution = 11.56% (OPERS) / 9.53% (STRS).

403(b) / 457 Voluntary tax-deferred programs (eligible date of hire).

Annual Limits: $19,000 under age 50 / $25,000 Age 50 and over.

Life & AD&D

Term life insurance effective date of hire.

MC: 2.05 times base annual salary/maximum $350,000.

HSC: Reference the Sun Life Financial Life Insurance Certificate on the Benefits webpage and refer to your employment classification.

Voluntary Life

Eligible to purchase additional life for self, spouse and/or eligible children effective date of hire.

MC: .82 times base annual salary on self.

HSC: Up to 5 times salary, max $1 million on self.

Spouse/Dependent coverage available.

Long Term Disability

Effective date of hire

MC: 70% salary continuation/$5,000 maximum.

HSC: 60% salary continuation/$10,000 maximum.

Employee Wellness “Healthy U” is a voluntary program open to all University of Toledo employees. This program has opportunities for employees to gauge current health status and their healthcare needs to develop a customized program to ensure a healthy you.

Tuition Waiver Eligible spouse, domestic partner, or dependents eligible after one year of service

(Undergraduate Only).

Vacation/ Sick Leave

Accrued each pay period; (please reference respective classification for availability).

Employee Assistance Program

University of Toledo offers confidential support to you and your household members, dependents living away from home, and parents & parents-in-laws.

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Eligible OPERS members have 180 days from the date their employment begins to select one of the

OPERS retirement plans. Your retirement plan selection is effective retroactive to the first day of the

enrollment period.

What education and resources will be provided to assist me in making my retirement

plan selection?

A combination of educational tools and resources, including OPERS counselors, are available to

help eligible members decide which of the OPERS retirement plans is best for their situation. In

addition to the Selection Kit, you will have a number of other educational tools and resources,

including a “How to Select” webinar, informational seminars conducted throughout Ohio, a

Retirement Plan Comparison Calculator on the OPERS Web site, and individual counseling

available over-the-phone or at OPERS offices in Columbus.

For more information on how to access these tools and resources, you can review the Web site

https://www.opers.org/members/plan-select/index.shtml or call the OPERS Help Line at 1-866-

OPERS-4-U (1-866-673-7748).

How do I inform OPERS of my retirement plan selection?

Once you have selected the OPERS retirement plan that is right for you, you can inform OPERS of

your retirement plan selection in three different ways:

Complete and return the Retirement Plan Selection Form found in the Selection Kit.

Call the OPERS Help Line at 1-866-OPERS-4-U (1-866-673-7748) with PIN.

Log in to the My Benefits System and make your selection online with PIN.

Important: If you enroll over the telephone or on the OPERS Web site, you will need an OPERS

Personal Identification Number (PIN) for security reasons. Your PIN can be requested through the

Web site or by phone at 1-866-OPERS-4-U (1-866-673-7748). It takes five to seven business days

to receive a PIN. After you notify OPERS of your retirement plan selection, you will receive a

confirmation of your selection in the mail.

5. What happens if I do not select a plan?

If you do not select a retirement plan on or before the last day of your one hundred eighty (180)-day

enrollment period, you will automatically become a participant in the Traditional Pension Plan.

How much time do I have to decide?

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If you are unsure about which OPERS retirement plan is most appropriate for you, review the

materials contained in your Selection Kit. The Member Handbook and Retirement Plan Selection

Guide will provide you with detailed information about the OPERS retirement plans and will educate

you on the basics of investing.

UT Health Services for Employees who are Sick

We will get you an appointment to see a Provider within 24 hours

Main Campus and Scott Park Employees

Use of Patient Centered Medical Home, 1735 West Rocket Drive

Call for an appointment: 419-530-3581 (STATE YOU ARE AN EMPLOYEE WHO IS SICK)

Hours of operation: 8:30 am to 5:00 pm

Physician and Nurse Practitioner appointments

Outpatient pharmacy located in the building: Hours of operation M-F 7:30 am -5:30 pm. 419-

530-3472

For CWA members this visit will be free of charge, no co-pay. For all other employees this visit

will be billed to your insurance and any co-pays will be expected at the time of service.

Health Science Campus Employees

Use of Family Medicine Clinic, Glendale Medical East, 3333 Glendale Ave.

Call for an appointment: 419-383-5555 (STATE YOU ARE AN EMPLOYEE WHO IS SICK)

Hours of operation: 7:45 am to 5:00 pm

Physician, Nurse Practitioner and Physician Assistant appointments

Outpatient Pharmacy located in Medical Pavilion. Hours of operation: M-F 7 am -7 pm, Sat 9-

5 pm. 419-383-3750

These visits will be billed to your insurance company and any co-pays will be expected at the

time of service.

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The University of Toledo is required per OSHA regulation 29 CFR 1910.1020 to inform

employees at the time of hire and then annually thereafter, where they may access

their medical records on campus.

The University of Toledo employee medical records are maintained in the following

offices. Employees may contact the following people to access their records.

Contact Department Phone Number

Agnes Lasu Family Practice (HSC) 419-383-5000

Brenda Humberston Risk Mgmt. Worker's Comp 419-530-3655

Martin May Human Resources 419-530-1481

Nancy Gauger, RN Main Campus Medical Center 419-530-3499

Employee Medical Records

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As a new employee, you are taking on the very important role of an ambassador

for the University and are invited to be a part of our continued success. When you

encounter a prospective student, whether direct from high school, transfer, post-

graduate, or an adult who is considering returning to school or attending for the first

time, please be an informed cheerleader by directing them to our website:

www.utoledo.edu. There they will be able to submit an online inquiry card to begin

receiving valuable information as well as important deadlines and dates.

Encourage them to make an appointment by contacting the appropriate

admission office:

Undergraduate Admission (Direct for High School, Transfer, Adult & Military):

419.530.8888 -or- 800.5TOLEDO -or- enroll@utoledo.edu

Graduate Admission: 419.530.GRAD (4723) -or- grdsch@utnet.utoledo.edu

College of Law: 419.530.4131 -or- law.admissions@utoledo.edu

Medical College:

MD Programs: 419.383.4229 -or- medadmissions@utoledo.edu

Graduate Programs: 419.383.4112 -or- grdsch@utnet.utoledo.edu

Prospective Students

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University of Toledo

Main Campus ‐ Faculty and Salary (PSA)

2019 Pay Schedule

Pay Period Pay Day

12/21/2019 ‐ 1/3/2020 1/3/2020

1/4/2020 ‐ 1/17/2020 1/17/2020

1/18/2020 ‐ 1/31/2020 1/31/2020

2/1/2020 ‐ 2/14/2020 2/14/2020

2/15/2020 ‐ 2/28/2020 2/28/2020

2/29/2020 ‐ 3/13/2020 3/13/2020

3/14/2020 ‐ 3/27/2020 3/27/2020

3/28/2020 ‐ 4/10/2020 4/10/2020

4/11/2020 ‐ 4/24/2020 4/24/2020

4/25/2020 ‐ 5/8/2020 5/8/2020

5/9/2020 ‐ 5/22/2020 5/22/2020

5/23/2020 ‐ 6/5/2020 6/5/2020

6/6/2020 ‐ 6/19/2020 6/19/2020

6/20/2020 ‐ 7/3/2020 7/3/2020

7/4/2020 ‐ 7/17/2020 7/17/2020

7/18/2020 ‐ 7/31/2020 7/31/2020

8/1/2020 ‐ 8/14/2020 8/14/2020

8/15/2020 ‐ 8/28/2020 8/28/2020

8/29/2020 ‐ 9/11/2020 9/11/2020

9/12/2020 ‐ 9/25/2020 9/25/2020

9/26/2020 ‐ 10/9/2020 10/9/2020

10/10/2020 ‐ 10/23/2020 10/23/2020

10/24/2020 ‐ 11/6/2020 11/6/2020

11/7/2020 ‐ 11/20/2020 11/20/2020

11/21/2020 ‐ 12/4/2020 12/4/2020

12/5/2020 ‐ 12/18/2020 12/18/2020

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University of Toledo

Main Campus ‐ CWA/UTPPA/Students/Hourly

2020 Pay Schedule

Pay Period Pay Day

12/14/2019 ‐ 12/27/2019 1/3/2020

12/28/2019 ‐ 1/10/2020 1/17/2020

1/11/2020 ‐ 1/24/2020 1/31/2020

1/25/2020 ‐ 2/7/2020 2/14/2020

2/8/2020 ‐ 2/21/2020 2/28/2020

2/22/2020 ‐ 3/6/2020 3/13/2020

3/7/2020 ‐ 3/20/2020 3/27/2020

3/21/2020 ‐ 4/3/2020 4/10/2020

4/4/2020 ‐ 4/17/2020 4/24/2020

4/18/2020 ‐ 5/1/2020 5/8/2020

5/2/2020 ‐ 5/15/2020 5/22/2020

5/16/2020 ‐ 5/29/2020 6/5/2020

5/30/2020 ‐ 6/12/2020 6/19/2020

6/13/2020 ‐ 6/26/2020 7/3/2020

6/27/2020 ‐ 7/10/2020 7/17/2020

7/11/2020 ‐ 7/24/2020 7/31/2020

7/25/2020 ‐ 8/7/2020 8/14/2020

8/8/2020 ‐ 8/21/2020 8/28/2020

8/22/2020 ‐ 9/4/2020 9/11/2020

9/5/2020 ‐ 9/18/2020 9/25/2020

9/19/2020 ‐ 10/2/2020 10/9/2020

10/3/2020 ‐ 10/16/2020 10/23/2020

10/17/2020 ‐ 10/30/2020 11/6/2020

10/31/2020 ‐ 11/13/2020 11/20/2020

11/14/2020 ‐ 11/27/2020 12/4/2020

11/28/2020 ‐ 12/11/2020 12/18/2020

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University of Toledo

Health Science Campus 2019 Pay Schedule

Pay Period Pay Day

12/8/2019 ‐ 12/21/2019 1/3/2020

12/22/2019 ‐ 1/4/2020 1/17/2020

1/5/2020 ‐ 1/18/2020 1/31/2020

1/19/2020 ‐ 2/1/2020 2/14/2020

2/2/2020 ‐ 2/15/2020 2/28/2020

2/16/2020 ‐ 2/29/2020 3/13/2020

3/1/2020 ‐ 3/14/2020 3/27/2020

3/15/2020 ‐ 3/28/2020 4/10/2020

3/29/2020 ‐ 4/11/2020 4/24/2020

4/12/2020 ‐ 4/25/2020 5/8/2020

4/26/2020 ‐ 5/9/2020 5/22/2020

5/10/2020 ‐ 5/23/2020 6/5/2020

5/24/2020 ‐ 6/6/2020 6/19/2020

6/7/2020 ‐ 6/20/2020 7/3/2020

6/21/2020 ‐ 7/4/2020 7/17/2020

7/5/2020 ‐ 7/18/2020 7/31/2020

7/19/2020 ‐ 8/1/2020 8/14/2020

8/2/2020 ‐ 8/15/2020 8/28/2020

8/16/2020 ‐ 8/29/2020 9/11/2020

8/30/2020 ‐ 9/12/2020 9/25/2020

9/13/2020 ‐ 9/26/2020 10/9/2020

9/27/2020 ‐ 10/10/2020 10/23/2020

10/11/2020 ‐ 10/24/2020 11/6/2020

10/25/2020 ‐ 11/7/2020 11/20/2020

11/8/2020 ‐ 11/21/2020 12/4/2020

11/22/2020 ‐ 12/5/2020 12/18/2020

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Holiday Calendar Fiscal Years 2019 - 2021

Fiscal Year 2019 Academic on both Campuses Clinical/UTPPA

Independence Day Wednesday, July 4, 2018 Same as Academic

Labor Day Monday, September 3, 2018 Same as Academic

Veterans Day [Observed] Monday, November 12, 2018 Sunday, November 11, 2018

Thanksgiving Day Thursday, November 22, 2018 Same as Academic

President’s Day (Flex) Friday, November 23, 2018 Same as Academic

Columbus Day (Flex) Monday, December 24, 2018 Same as Academic

Christmas Day Tuesday, December 25, 2018 Same as Academic

New Year’s Day Tuesday, January 1, 2019 Same as Academic

Martin Luther King Day Monday, January 21, 2019 Same as Academic

Memorial Day Monday, May 27, 2019 Same as Academic

Fiscal Year 2020 Academic on both Campuses Clinical/UTPPA

Independence Day Thursday, July 4, 2019 Same as Academic

Labor Day Monday, September 2, 2019 Same as Academic

Veterans Day Monday, November 11, 2019 Same as Academic

Thanksgiving Day Thursday, November 28, 2019 Same as Academic

President’s Day (Flex) Friday, November 29, 2019 Same as Academic

Columbus Day (Flex) Tuesday, December 24, 2019 Same as Academic

Christmas Day Wednesday, December 25, 2019 Same as Academic

New Year’s Day Wednesday, January 1, 2020 Same as Academic

Martin Luther King Day Monday, January 20, 2020 Same as Academic

Memorial Day Monday, May 25, 2020 Same as Academic

Fiscal Year 2021 Academic on both Campuses Clinical/UTPPA

Independence Day [Observed] Friday, July 3, 2020 Saturday, July 4, 2020

Labor Day Monday, September 7, 2020 Same as Academic

Veterans Day Wednesday, November 11, 2020 Same as Academic

Thanksgiving Day Thursday, November 26, 2020 Same as Academic

President’s Day (Flex) Friday, November 27, 2020 Same as Academic

Columbus Day (Flex) Thursday, December 24, 2020 Same as Academic

Christmas Day Friday, December 25, 2020 Same as Academic

New Year’s Day Friday, January 1, 2021 Same as Academic

Martin Luther King Day Monday, January 18, 2021 Same as Academic

Memorial Day Monday, May 31, 2021 Same as Academic

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Employee Perks http://www.utoledo.edu/depts/hr/benefits/employeeresources/EmployeeResources.html

Perk Where to Find Discount

Athletics Tickets Call (419)530-Gold Full-time employees receive 2 tickets per event 50% off.

Bookstores Rockey’s Locker Barnes & Noble Rockets Bookstore

Savage Door & Secor 3047 W Bancroft Street

10% 10% 20%

Discounted Software MyUT portal in the UT Community Tab. http://www.utoledo.edu/it/facstaff.html

IT provides University of Toledo faculty and staff with discounts on personal purchases of Microsoft products and Adobe products. Clicking the links below will take you to the websites for these purchases. (Note: These links are for personal purchases only which will be your responsibility for ordering, paying, and maintaining.) Microsoft Software Packages Adobe Software Packages Faculty and Staff are licensed to use SPSS, EndNote, and ForeFront Anti-Virus software at no cost on their personal machines. To download these software packages, log into your MyUTAccount and click on the download links available in the middle of the screen.

Discounted Computers

http://www.utoledo.edu/it/facstaff.html Dell / Apple Discounts/Lenovo

Fitness Centers MyUT portal under Employee Tab, Other HR Information and Rec Center Access

Individual $260 Family $390 (living in same household) July 1st to June 30th

Rocket Wireless For telephone assistance please call 419.530.4807 or email rocketwireless@utoledo.edu and leave a message.

Rocket Wireless has provided cellular voice and data services exclusively to students, faculty, staff and alumni of The University of Toledo for over ten years. We provide service through Verizon, AT&T and Sprint networks.

Library Access to UT’s library as well as you can access Electronic Resources on your MyUT potal under Library Tab then scroll down to Electronic Resources on left side.

Free service

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Department Agenda Your direct manager and your colleagues can help you complete these activities during your first day.

Meet your team

Have a conversation with your manager and develop your Week 1 plan -- Your relationship with your new manager will be built through a series of conversations. Department Information

Confirm you have building security and access o Do you have a University ID?

Identify the “open” hours of your building/work location, and any security access you will need.

Tour facilities o Know the layout of your building, where important rooms and routes are, and the location of

other key University facilities.

Parking information and tips from your colleagues -- know where to park

Know your Work Schedule

Ask about the procedures for sick time, and what to do if you need to come to work late or leave early

Know how to record your time and what the over-time policy and procedures are for your department, if applicable

Ask about lunch and break guidelines

Ask about the department dress code and norms

Know your building emergency and safety Procedures

Can you order business cards?

30 Days

• Develop individual goals/performance expectations • Identify any additional job training you need to add to your onboarding plan (processes, procedures, knowledge)?

60 Days

Continue one-on-one meetings with your manager (minimum of two per month) • Have a professional development conversation with manager. Discuss timing, opportunities, and performance evaluation processes.

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Training Plan

Goal Setting Guide

Objectives Key Results Lookback

Key Results Win When Status/Comments What do you want to achieve

What does success look like

When do you want to achieve it? mm/dd

Review what was achieved

Training Where to Find What Training

New Hire Orientation

Placed on new hire list depending on date of hire

Overview of the most significant University policies, and information on the University’s Anonymous Reporting Line and the State of Ohio’s Ethics Hotline. Learn where and how to find additional guidance on these subjects

First 30 Days of Employment

The link is located in myUT portal, in the employee tab, under the Training & Career Development box Training

a) Ohio Ethics (including conflict of interest – all employees) b) Title IX – VAWA (including supervisor anti-harassment – all

employees) c) IT Security and Privacy (includes FERPA – all employees) d) ADA (supervisors only) e) HIPAA Basics (employees working in the healthcare “hybrid

entity” only) f) Medicare Fraud, Waste, and Abuse (healthcare “hybrid entity”

only)

Recurring Training

The link is located in myUT portal, in the employee tab, under the Training & Career Development box Training

One-Year Cycle HIPAA (healthcare “hybrid entity” only) Medicare Fraud, Waste, and Abuse (healthcare “hybrid entity”

only) Clery Act (employees designated as Campus Security

Authorities only) Two-Year Cycle Ohio Ethics (all employees) Title IX – VAWA (all employees) IT Security and Privacy (all employees) Form I-9 for Managers (supervisors only) Alternating Years Drugs and Alcohol at Work (all employees) Recognizing Drug and Alcohol Abuse (all employees)

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Helpful Resources:

Resource Usage | Located

Fringe Benefit Table

Banner codes, Employee types http://www.utoledo.edu/offices/budget/FringeBenefitTables.html

The MyUT Portal / Employee Self Service

http://myut.utoledo.edu, is the one-stop location for most of your online computing needs at The University of Toledo. You'll use it to get class lists, enter final grades, check your vacation and sick time, get your check stubs, view personal info, get to E-mail, and much more.

Policies http://www.utoledo.edu/policies/

Z drive & H drive from home files.utoledo.edu or virtual lab or VPN

Email access email.utoledo.edu

Paystubs MyUT Portal

Parking MyUT Portal

UTAD

To activate your account use your Internet browser to go to: http://myutaccount.utoledo.edu

Vacation Accruals http://www.utoledo.edu/depts/hr/benefits/vacation.html

Systems and Applications Different roles at the University require access to different systems and applications. Make sure that you are discussing with your manager all of the online tools that you may need to perform your job or make your job easier.

System/Application Where/How to Access Contact for Support

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Helpful Contacts

Contacts Phone Email

Anonymous Reporting Line (888)416-1308

Athletics Ticket Office (419)530-GOLD VMAthleticTicketOffice@utoledo.edu

Benefits (419)530-4747 Benefits@utoledo.edu

Federal Credit Union at HSC (419)383-4470 www.uoftfcu.com

Federal Credit Union at MC (419)530-2316 www.uoftfcu.com

Human Resources (419)530-4747 HumanResourcesDepartment@utoledo.edu

IMPACT Employee Assistance Program

(800)227-6007 www.myimpactsolutions.com

IT at HSC (419)383-2400 ITHELPDESK@utoledo.edu

IT at MC (419)530-2400 ITHELPDESK@utoledo.edu

Leave of Absence (FMLA) (419)530-1497 (419)530-1481

LeaveOfAbsence@utoledo.edu

Morse Fitness Center at HSC (419)383-5370

Parking Services (419)530-4100 Parking@utoledo.edu

Payroll (419)530-8780 Payroll@utoledo.edu

Pharmacy at HSC (419)383-3750

Pharmacy at MC (419)530-3471 mcpharmacy@utoledo.edu

Police/Fire/Medical Response at MC (419)530-2600 UTPolice@utoledo.edu

Police Non-Emergency at MC (419)530-2601 UTPolice@utoledo.edu

Police/Fire/Medical Response at HSC (419)383-2600 UTPolice@utoledo.edu

Police Non-Emergency at HSC (419)383-2601 UTPolice@utoledo.edu

Rocket Wellness (419)530-1412 RocketWellness@utoledo.edu

Student Rec Center at MC (419)530-3700