On TUESDAY, JANUARY 8 2019, the … TUESDAY, JANUARY 8 2019, the CONSTRUCTION COMMITTEE of the...

On TUESDAY JANUARY 8 2019 the CONSTRUCTION COMMITTEE of the Greater Orlando Aviation Authority met in Conference Room Apo ll oGemini Tau rus 5855 Cargo Road Orlando Internat i ona l Airport Orlando Florida Chair Thornton called the meeting to order at 8 33 a m The meeti ng was pos ted i n accordance with Florida Statutes a nd a q u orum was present

Committee Members present Stanley J Thornton Chair Kathleen Sharman Chief Financial Officer Mike Patterson Director o f Construction Gary Hunt Director of Maintenance Denise Schneider Assistant Director o f Purchasing and Mater i a l Con t rol

Also present Davin Ruohomaki GOAA Senior Director of Planning Engineering and Construction Tom Draper GOAA Senior Director of Airport Operations Robert Alfert Jr Legal Counsel (Nels on Mu ll ins Broad amp Casse l) Karen Ryan Legal Counsel (Nels on Mullins Broad amp Casse l ) Yovannie Rodriguez Legal Counsel (Marchena amp Graham) Meredith Hammock Legal Counsel (Marchena amp Graham) Mark Birkebak GOAA Engineering Pam L Heureux GOAA Finance Debbie McKeown GOAA Project Controls Cheri Baxter GOAA Project Controls Davi Nicholson GOAA Finance Edelis Molina GOAA Small Business Ian Brooks GOAA IT John Carlson GOAA Construction Kathy Anderson GOAA Contracts and Grants Pete Pelletier GOAA IT Somdat Jiawan GOAA Small Business Stephanie Joiner GOAA Construction Finance Steve Pue GOAA Maintenance Tuan Nguyen GOAA Engineering Venus Hinds GOAA Construction Finance Vikki McKay GOAA Construction Finance Wendy Magno GOAA Internal Audit Adam Johnson Kimley- Horn and Associates Inc Al ex Sorondo HNTB Corporation Andy Kacer AECOM Technical Services Inc Az Thomas PSA Constructors Inc Ben Brown WSP USA Blake Herold WSP USA Brent Haworth Geotech Consultants International I nc dba GC I I nc Carl McNutt AECOM Technical Services Inc Charles Sukanek Page One Consultants Inc Chris Kieffer A2 Group Christina Taylor Geotech Consultants International Inc dba GCI Inc Duy Dao Dao Consultants Ejaz Ahmad CMTSHanson JV Eri c Jimenez Ardmore Roderick Erik Lange HNTB Corporation Fritz Girault PSA Constructors Inc Garrett Lacich Breen Construction Services Gunther Zurstach HNTB Corporation Ishne Hobbs CMTS Construct i on Management Services LLC James Pancoast Geotech Consultants International Inc dba GCI Inc Jamie McGonagill Geotech Consultants Internati o nal I nc dba GCI Inc JC Arteaga HNTB Corporation Jennifer Ramski Ramski amp Company Jim Kriss Avcon Inc

Minutes of the Construction Committee Meeting January 8 2019 Page 2 of 16

Joanne Regidor AECOM Technical Services In c John Guirges Geotech Consultants International Inc dba GCI Inc John Scala Geotech Consultants Internationa l Inc dba GCI Inc Ksenia Merck K Merck amp Associates Lance Quick RW Bloc k Consulting Inc Linda George Lind a George CPA Lisa Rainey R W Block Consulting Inc Mark Manning Kimley-Horn and Associates I nc Michael Kurek R W Block Consulting Patrick Aliu PSA Constructors Inc Paul Gula Geotech Con sultants Iniernationa l In c dba GCI Inc Rhonda Fischetti Hahn Integrated Systems Inc Rita Wa tson Schenkel amp Shultz Inc Ryan Allen R W Block Consulting Inc Win Beltran Geotech Consultants Internationa l Inc dba GCI In c Tara Ci aglia Record ing Secretary

LOBBYIST DISCLOSURE Parties present were reminded that f or individuals who conduct l obby ing activities with Av iatio n Authorit y empl oyees or Board members registration with the Aviation Authority is required each year prior t o conducting an y lobbying activ ities A statement of expenditures incurred in connection with tho se l obbying instances should also be filed prio r to April 1st of each year f or the preceding year As o f Januar y 16 2013 lobb y ing any Aviation Authority Staff who are members of any commit tee responsible f o r ranking Proposals Letters o f Interest Statements o f Qualifications or Bids and thereafter f o rwarding those re commendations to the Board and o r Boa rd Members is prohibited from the time that a Request for Proposals Request f o r Letters of Interests Request for Qualifications or Request for Bids is released to the time that the Board makes an award As adopted by the Board on September 19 2012 lobbyis ts are now required to sign-in at the Aviation Authority offices p ri o r to an y meetings with Staff or Board members In the event a lobb yist meets with o r otherwise communicates with Staff o r a Board member at a locatio n other than the Aviation Authority o ffices the lobbyist shall file a Not ice o f Lobbying (Form 4) detailing each instance of lobby ing t o the Aviation Authority within 7 calendar days o f such lobb ying As of January 1 6 2013 l obbyi sts will a lso provide a notice t o the Av iation Authori ty when meeting with t he Mayor of t he City of Orlando o r the Mayor of Orange County a t their offices The policy forms and instruc tions a re available in the Av ia t ion Authority s o ffices and the website Please contact the Directo r of Board Services with questions at (407) 825-2032

ANNOUNCEMENT Any appeals of decisions made by the Construction Committee must be filed with the Chi ef Executiv e Officer within five business d ays (n o l ate r than 4 00 p m o n the fifth busines s d a y ) of the rendering o f that decisi o n

CHANGE ORDER AGENDA 1 The following Cha nge Orders were presented f o r cons iderat i on

A Change Order E-00230-05 NO COST TIME EXTENSION This cha nge order to the contract with Electric Services Inc f or Fue l Farm Secur i ty Imp r ovements i s to increase the Contrac t Time for Substantial Completion by 70 ca lenda r days fro m 180 calendar days to 250 calendar days f or a dditional time to p r ocure and receive a dditional Owner - furnished materia l s (ie came r as and mounts)

Ms Sharman asked if the r e were other fe es as soc iated with th is Mr Sorondo replied no

Upon moti o n of Mr Patterson second by Mr Hunt vo te ca rried to r ecommend to the Aviati on Authority Board approval of Change Order E- 00230 - 05 f o r a


total amount of $0 00 and a 70 calendar day time extension to Substantial Completion there is no funding impact

B Change Order E-00247-01 VARIOUS REVISIONS This change order to the contract with Electric Services Inc for Air sides 1 and 4 Biometric Boarding Gate Power is to 1 Provide additional labor materials and equipment necessary to modify the Bi ome tric Boarding Gate location work in accordance with the layout f o r Gates 81 83 8 4 and 85 at Airside 4 This change orde r replaced Field Change Order (FCO) No 1 ADD $3 90132 2 Furnish and install electrical cords to the new Biometric Boarding Gates at 27 gate l ocations and terminate on the equipment ADD $4 97352 and 3 Provide additional labor materials and equipment necessary to modify the Bi ome tric Boarding Gate location work in accordance with the layout for Gate 9 at Airside 1 ADD $1 44390

Mr Patters o n asked if all of the 90i Gates were complete Mr Pancoast replied yes Mr Patterson then asked about the 20s Gates Mr Pancoast stated that all but three are complete and he is getting pricing for these three remaining gates

Upon motion of Ms Schneider second by Mr Hunt vote carried to approve Change Order E- 00247 - 01 for a total amount of $10318 74 and no time extension with funding from Capital Expenditure Fund

C Change Order L-S00002-01 NO COST CONTRACT REVISION This c hange order t o the contract with Or ion Management Services Inc f or On - Call Low Voltage Services (FY19 - ORION ) is a No Cost Change Order to update the L- S00002 - MCO contract with a current Consumables Common Use Items List provided as Attachment A NO COST

Upon motion of Ms Sharman second by Mr Patterson vote carried to approve Change Order L- S00002-01 for a total amount of $0 00 and no time extension there is no fiscal impact

D Change Order V-00856-01 NO COST CONTRACT REVISION This change order t o the contract with R L Burns Inc for Additional Ticket Lobby Baggage Take - Away Belts is a no cost administrative change order to remove Specification Section 01 21 00 Allowances from the Contract Documents NO COST

Upon motion of Mr Hunt second by Mr Patterson vo te carried t o approve Change Order V-00 856 -01 for a total credit amount o f $0 00 an d no time extension there is no fiscal impact

SOUTH TERMINAL C PHASE 1

REQUEST FOR RECOMMENDATION OF APPROVAL OF AN AMENDMENT TO ADDENDUM NO 16 TO THE CONSTRUCTION MANAGEMENT AT RISK (CMR) ENTITY SERVI CES FOR THE SOUTH TERMINAL C PHASE 1 AGREEMENT WITH TURNER- KIEWIT JOINT VENTURE FOR BP-S00156 SOUTH TERMINAL C PHASE 1 - CENTRAL ENERGY PLANT AND EPG BUILDING (GMP NO 14-S) AT THE ORLANDO INTERNATIONAL AIRPORT 2 [A handout was presented which incl udes an Office of Small Business Development Participation Memorandum ] Mr Guirges presented the memorandum dated January 8 2019 for the Guaranteed Maximum Price (GMP) Amendment to Addendum No 16 to the Cons tru c ti o n Ma nageme nt a t Risk Agreement f or the South Terminal C Phase 1 Program which adds scope due to the Phase 1 Expansion This amendment will revise the original GMP v alue as indicated in t he tab le be l ow


Upon approval the Revised GMP value is as f o llows

GMP Original GMP

Budget Current GMP

Balance Proposed GMP

Amendment Proposed GMP

Direct Cost of Work (DCOW )

$5 6 359 0 73 00 $56 359 073 00 $5 193 670 00 $61 552 74300

Unbought Scop e $1488 236 00 $1 488 236 00 $10 83 00 $1 489 319 00 Allowances (DCOW) $1 615000 0 $161 5 00 00 $0 0 0 $161 50000 CM Contingency $2 320 353 00 $2 320 35 3 00 $216 346 00 $2 536 699 00 Owner Contingency $58008800 $580 0880 0 $64 781 00 $644 869 00 PampP Bond $42440500 $424 405 00 $38 1 55 00 $462 560 00 Fee $2 58 2 76 100 $2 582 761 00 $232 1 96 00 $2 814 95 7 00 TOTAL $6391641600 $6391641600 $574623100 $69662647 00

This ac ti o n adds Direc t Cost o f Work Unb ought Scope CM Contingency Owner Contingency PampP Bond a nd Fee for scopes associated with Phase 1 Expansion for a new GMP total

Cost of c ontingencies a nd a llowances wi ll not be incurred until approved by the Aviation Authoritys Construction Committee No te that paymen t wil l be f o r the ac tual cost of the work and services perfo rmed in accordance with the CM R Agreement The total payments shall not exceed the Total GMP Amount

The following subcontract modificati on s are recommended

Subcontractor Bid Scope Subcontract

Modification Value Kirlin Fl o rida LLC BP 23 0 0 Mechanica l $1 11 6 4 46 I on Electric LLC BP 26 0 0 Electrical $4 055 224 MOM Servi ces In c BP 23 1 0 Fuel $ 22 000

Turner-Kiewi t J o int Venture i s committed to 2 0 MWBE and 4 LOB participati on for Cons truction Services Turner - Kiewit J o int Venture is committed t o achieving 57 MWBE par ti cipati on on this Amendmen t t o Addendum No 16 for Construction Se r vices The Prime subcontracto r s f or this award are Ion Electr ic LLC Kirlin Florida LLC and MDM Services Inc (MWBE)

Mr Patterson stated that the small business part i cipat i on f or this item is in keeping with the Off i ce of Small Business Devel opment goals f o r the project

Ms Sharman stated that fun d ing for th is item will be fr om the Av i a ti on Aut h o rity s Line o f Credit to be r e imbursed by fut ure Ge ne ral Airport Revenue Bonds and requires ratif i cation b y the Construction Finance Oversight Committee (CFOC )

Upon motion of Mr Patterson secon d b y Mr Hunt vo te c arried to recomme nd t o the Aviation Authorit y Board approval o f a n Amendment to Addendum No 1 6 to the Const ruction Manageme nt a t Risk (CMR) Entity Services for the South Terminal C Phase 1 Agreement with Turner - Kiewit J o in t Venture f o r BP - S00 15 6 South Termina l C Phas e 1 - Central Energ y Plant and EPG Building (GMP No 14 - S) f o r the total negotiated GMP amendment amount o f $5 746 23 1 00 resu l t i ng in a r evised GMP amount of $69 662 64700 wi th fun d ing from t he Avia t ion Authority s Line of Credit to be reimbursed b y future General Airport Revenue Bo nds subject to funding ratificati o n b y the CFOC [Subsequent to t he Construction Committee meeting the CFOC co nsensed the funding a t the meet i ng held on Jan uary 8 2 019 as out lined above ]


REQUEST FOR RECOMMENDATION OF APPROVAL OF AN ADDENDUM TO THE CONSTRUCTION MANAGEMENT AT RISK (CMR) ENTITY SERVICES FOR THE SOUTH TERMINAL C PHASE 1 AGREEMENT WITH TURNER-KIEWIT JOINT VENTURE FOR BP-S00176 SOUTH TERMINAL C PHASE 1 - SITE LOGISTICS RELOCATION (GMP NO 18-S) AT THE ORLANDO INTERNATIONAL AIRPORT 3 [A handout was presented which includes an Office of Small Business Development Participation Memorandum] Mr Guirges presented the memorandum dated January 8 2019 f o r a Guaranteed Maximum Price (GMP) Addendum to the Cons truction Management at Risk Agreement for the South Terminal C Phase 1 (ST C- Pl) Program with Turner - Kiewit Joint Venture t o perform the site l ogisti cs relocation serv i ces that are necessar y to accommodate the South Terminal C Phase 1 Program expansion project including sitework and utilities for the new j obs i te office comp l ex installatio n of 10 new trailers and relocation and installation o f 14 existing trailers The STC - Pl Agreement allows Turner - Kiewit J o int Venture to self-perform work up to a maximum va lue of 20 o f the direct cost of the work for the Program This proposal is less than 7 of the t o tal direct cost o f wo rk f or the expansion based upon the control budget ($344 million) Turner-Kiewit J o int Venture s total self- performed work f or the entire Program is approximately $65 million which is less than 5 and is far below the contractual cap

The Aviation Authority s Operational Procedure 130 - 03 provides that self- perform proposals may be submitted when the Aviation Authority determines that the proposal is for Work for which a n accelerated schedu l e is required t o complete component parts of the project The expansion o f the STC-Pl Program requires that th i s s i te logistics relocation work be performed as quic kly as possible to minimize impacts to the Airside Concourse and Airfield Construction Management at Risk Entity (ie Hensel Phelps Construction ) Turner - Kiewit J o in t Venture s schedule for this work includes Substantial Completi on of this project component by November 20 20 19 Any other procurement method would create additiona l impacts to the Prog ram schedule as the expansion area needs to be turned over to Hensel Phelps Construction s responsibility as soon as possible

Turner - Kiewit Joint Venture proposes t o comp l ete the site l ogis tics relocation work for the negotiated GMP amount of $24 989 457 00 as shown be l ow

Direct Cost of Work $22 231 359 Allowances $ 220 000 CMR Contingency $ 688 843 Owner Contingency $ 673 541 SUBTOTAL $23 813 743 Perf amp Payment Bond (0 664 of GMP Contract Value ) $ 165930 Fee ( 4 211 ) $ 1 009 784 Total GMP Addendum Cost $24 989 457

Turner-Kiewit Joint Venture is committed to 20 MWBE and 4 LOB participation for Construction Serv ices The Off i ce of Small Business Development has reviewed the qualifications of the subject contract s MWB E LDB specifications and determined that Turner-Kiewit Jo int Venture proposes 23 8 MWBE and 04 LOB part i c ipation o n this GMP No 18 - S

Mr Patterson stated that the comb ined small business partic i patio n for this item exceeds the Office of Small Business Devel opment g oals for the project

Upon motion of Mr Hunt second by Mr Patters on vote carried to recommend to the Aviation Authority Board approval of an Addendum to the Construction Management at Risk (CMR) Entity Services for the South Terminal C Phase 1 Agreement with Turner shyKiewit J oint Venture for BP-S00l 76 South Termina l C Phase 1 - Site Logistics Relocation (GMP No 18-S) f or the t o t al negotiated GMP amount of $24 989 457 00 which inc l udes the Direct Cost of Work amount of $22 231 35900 the All owances amount of $220 000 00 the CMR Contingency amount o f $688 843 00 the Owner


Cont ingency amount o f $673 54100 and the PampP Bonds amount of $165 93 000 and the maximum Fee amount o f $1 009 78400 wi th funding from the Aviation Authoritys Line of Credit to be reimbursed by Future General Airport Revenue Bonds

REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 10 TO THE SOUTH AIRPORT APM COMPLEX - PRIME DESIGN CONSULTANT AGREEMENT WITH HKS INC OBA HKS ARCHITECTS INC FOR ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR FOOT FUNDED GMPS THROUGH SEPTEMBER 2015 FOR W-S00106 SOUTH AIRPORT APM COMPLEX CONCEPT VERIFICATION AND DESIGN SERVICES AT THE ORLANDO INTERNATIONAL AIRPORT 4 Mr Guirges p resented the memorandum dated January 8 2019 along with a propo sa l from HKS Inc dba HKS Architects I nc dated December 5 20 18 for additional Cons tru c ti o n Administration Services f or FOOT Funded GMPs through September 2015 for W-S00106 South Airport APM Complex Concept Verif i cat i o n and Design Services On May 5 2015 t he Construction Committee re commended approval of Addendum No 10 to the above-referenced agreement i n the amoun t of $783 373 00 (which the Av iation Authority Board approved o n May 20 20 15) for Construction Administration Services Since that time it has been determined tha t additiona l Construction Administration Services were needed to comp l ete the FOOT Funded GMP s The consultant s proposal dated December 5 2018 is to prov i de Cons truc ti o n Administration and CMAR support services These services will assis t t o incorporate c hanges and additional informati on into the construc tion documents for formal issuance via bulletins to the CMAR f or project comp letion and c l ose out The scope for this phase would support services for W- S00 1 06 South Te rminal C Phase 1 -South Airport APM Complex Concept Veri fic ation and Des ign Services

If app roved these services would be effective July 1 20 18

The Off i ce of Smal l Business Development ha s determined that there is no small business participation associated with the proposed Amendment t o Addendum No 10

Ms Sharman stated that the effect i ve date is July 1 20 1 8 to present and asked if there was additi o n a l work t o be performed Mr Guirges answered no that this is to facilitate the payment of subcontractors

Upon motion of Ms Schne ider second by Mr Hunt vote carried approve an Amendment to Addendum No 10 to the South Airport APM Comp l ex - Prime Design Consultant Agreement with HKS Inc dba HKS Architects Inc f or Addi t i ona l Cons truc tion Administration Services for FOOT Funded GMPs through September 20 15 for W- S00 106 South Airport APM Comple x Concept Verification and Design Services f or the t otal not - to-exceed fee amount of $62 227 26 with f undi ng from General Airpor t Revenue Bonds and FOOT Grants to the extent e ligib l e

REQUEST FOR RECOMMENDATION OF APPROVAL OF AN ADDENDUM TO THE ARCHITECT OF RECORD SERVICES FOR THE SOUTH TERMINAL C PHASE 1 AGREEMENT WITH HNTB CORPORATION FOR DESIGN SERVICES FOR AIRFIELD CIVIL TAXIWAY MODIFICATIONS FOR W-S00110 SOUTH TERMINAL C PHASE 1 - ARCHITECT OF RECORD (amp MAJOR SUBS) AT THE ORLANDO INTERNATIONAL AIRPORT 5 [A handout was presented which includes a revised Office of Small Business Development Participation Memorandum ] Mr Guirges presented the memorandum dated January 8 2019 a l ong with the proposa l from HNTB Corporation dated December 27 2018 to prov ide design services for the Airfield Civi l (AFC ) Taxiway Modifications This proposal is based upon direction given d u ring final design documents review with Airfield Operations The scope includes redesign o f pavement geometry grading drainage and associated items related t o the taxiway modifications primar il y the extension of Taxiway C to the Sout h These services wi ll provide support for project W- S00ll0 South Terminal C Phase 1 - Architect of Record Serv ices The proposal includes an annual 3 escalation of rates as previously reflected in the approved Addendum No 20 (Reference Agenda Item No 26 fr om the October 2 2018 Construction Committee Meeting)


If approv ed these services would be effective on January 16 2019

Consultant shall with each monthly invoice certify that the assigned work and services are on schedule to be completed within the contracted lump sum price or provide at time of certification a written not i ce to the Avia ti on Authority o f any deviations

The Off ice o f Sma l l Business Development has reviewed the q ua lifications of the subject contract s MWBELDBVBE specifications and determined that HNTB Corporation is committed to achieving 37 4 MWBE and 3 0 LDBVBE participation on this Addendum

Chair Thorn t on asked if this i tern is to remove the turn - of f at the end o f the concourse Mr Guirges responded that this is for the crossover of the two taxiways where the grassy area is to be paved Chair Thornton asked if a ll parking and taxiway areas will be eliminated Mr Ruohomaki answered yes

Upon motion of Mr Hunt second by Ms Sharman vote carr ied to recommend t o the Aviation Authorit y Board approval o f an Addendum to the Arch i tect of Record Servi ces for South Terminal C Phase 1 Agreement wi th HNTB Corporation for Design Services for the Airfield Civil (AFC) Taxiway Modi ficati ons for W-S00ll0 South Terminal C Phase 1 - Architec t of Reco rd (amp Major Subs) for the total lump sum fee amount of $396 087 00 with funding from General Airport Revenue Bonds

REQUEST FOR RECOMMENDATION OF APPROVAL OF AN ADDENDUM TO THE ARCHITECT OF RECORD SERVICES FOR THE SOUTH TERMINAL C PHASE 1 AGREEMENT WITH HNTB CORPORATION FOR ADDITIONAL DESIGN SERVICES FOR PHASE 1 GROUND TRANSPORTATION FACILTIY (GTF) BOULEVARD PEDESTRIAN BRIDGERENT-A-CAR (RAC) COUNTERS AND OFFICES FOR W-S00110 SOUTH TERMINAL C PHASE 1 - ARCHITECT OF RECORD ( amp MAJOR SUBS) AT THE ORLANDO INTERNATIONAL AIRPORT 6 Mr Guirges presented the memorandum dated January 8 2019 along with the proposal from HNTB Corporation dated December 28 20 18 for Additional Des i gn Services for Phase 1 GTF Boulevard Pedestrian BridgeRAC Counters and Offices f or W- S00ll0 South Terminal C Phase 1 - Architect of Record (amp Major Subs) On May 4 2018 the Construction Committee recommended approval o f Addendum No 11 in the amount of $3 994 76000 to the above - referenced agreement Since that time it has been determined that additional design services for the GTF Pedestrian Bridge are required for the Value Engineering (VE ) Redesign concept connecting the Landside Terminal to the Parking Ga rage and the existing APM ITF as further described in the Consultants proposal dated December 28 2018 This proposa l is based upon direction given dur ing design meetings The scope includes severa l VE modifications including the redesign of a s i mple curved beam roof structure with metal decking similar to the existing APMITF increase of speci fi c grids to e liminate additiona l co lumns foundations and interst i t i al structural co n c rete floor revise and redesign vertical chases to overhead ceil ing d istribution and e l iminate ductwork on the interstiti a l level reduction of light fixtur e pa c kage var i ous bu ilding mater i a l finishes including exterior metal panel changes and reductions o f inter i or t e rrazz o to specify carpet in the RAC queue and seating areas These services will provide support for W-S00ll0 South Terminal C Phase 1 - Arch i tect of Record Servi ces The proposal includes an a nnual 3 escalation o f rates as previously reflected in the approved Addendum No 20 (Reference Agenda I tem No 26 from the Oc tober 2 2018 Construction Committee Meeting )

If approved these services wou l d be ef fec tive o n January 1 6 20 19

Consultant shall with each monthly invoice cert ify that the ass i gned work and services are on schedule to be completed within the cont r ac ted l ump sum price or prov ide at time of certification a written not i ce to the Av i a tion Authority o f any deviations


The Office of Small Business Development has reviewed the qualifications of the subject contract s MWBELDBVBE specifications and de termined that HNTB Corporation is committed to achieving 68 9 MWBE and 26 LDBVBE participation on this Addendum

Chair Thornton asked if there was an order of magnitude o f savings being prepared Mr Ruohomaki answered yes that it had been completed Ms Sharman asked if a copy could be provided to her Mr Ruohomaki replied yes

Upon motion of Ms Schneider second by Mr Hunt vo te carried to recommend to the Aviation Au thor ity Board approval of an Amendment to Addendum No 11 to the Architect of Record Services for South Terminal C Phase 1 Agreement with HNTB Corporation for Additional Design Services for Phase 1 GTF Boulevard Pedestrian BridgeRAC Counters and Offices for W- S00ll0 South Terminal C Phase 1 - Ar chitect of Record ( amp Major Subs ) f or the t o t a l lump sum fee amount o f $1 264 04500 with funding from General Airport Revenue Bonds

REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 3 TO THE PROGRAM AND PROJECT MANAGEMENT SERVICES FOR THE SOUTH TERMINAL C PHASE 1 AGREEMENT WITH KRAUS-MANNING INC FOR A NO COST TIME ADJUSTMENT TO PROVIDE ADDITIONAL PROGRAM MANAGEMENT SUPPORT SERVICES FOR W-S00200 SOUTH TERMINAL C PHASE 2 - PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR) AT THE ORLANDO INTERNATIONAL AIRPORT 7 [A handout was presented which includes an Office of Small Business Development Participation Memorandum ] Mr Guirges presented the memorandum dated January 8 2019 to request an Amendment t o Addendum No 3 to the Program and Project Management Services for the South Terminal C Phase 1 Agreement with Kraus - Manning Inc for a No Cost Time Adjustment to provide Additional Program Management Support Services f or W- S00200 South Terminal C Phase 2 - Program and Project Management Services (OAR ) at the Orlando International Airport On January 30 2018 the Construction Committee approved Addendum No 3 in the total not -to - exceed amount of $158 45600 to_ the above - referenced agreement for Initial Program and Project Management Services effective February 1 2018 through on or about June 20 2018 Since that time it has been determined that services will continue to be required until project completion or until further notice The refore it is respectfully requested that the completion date for Addendum No 3 be removed so t hat the Consultant may continue to submit invoices f or services rendered

The Office of Small Business Development has determined that the proposed No-Cost Time Adjustment does not have any impac t on the small business participation

Mr Patterson stated that this was specific to the South Terminal C Expansion so the end date needed to be removed and that it has not been billed because it is waiting for final completion

Upon motion of Mr Patterson second by Mr Hunt vote carried to approve an Amendment to Addendum No 3 to the Program and Pro j ect Management Services for the South Terminal C Phase 1 Agreement with Kraus - Manning Inc for a No Cost Time Adjustment to provide Additional Program Management Support Services for W- S00200 South Terminal C Phase 2 - Program and Project Management Services (OAR) there is no fiscal impact associated with this item

GENERAL

REQUEST FOR RECOMMENDATION OF APPROVAL OF AN AMENDMENT TO ADDENDUM NO 8 TO THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENT WITH WSP USA INC TO PROVIDE ADDITIONAL CONSTRUCTION PHASE OAR SERVICES FOR BP-00467 TAXIWAY J REHABILITATION AND RELATED WORK AT THE ORLANDO INTERNATIONAL AIRPORT 8 [A handout was presented which includes a revised Memorandum and new Supporting Documentation ] Mr Brown presented the memorandum dated January 8 2019 along with the proposa l from WSP USA Inc dated January 8 2019 to provide


Additional Construction Phase OAR Services for BP- 00467 Taxiway J Rehabilitation and Related Work at the Orlando International Airport On Ju ly 11 2017 the Construction Committee recommended approva l o f Addendum No 8 in the amount of $1 199 74613 to the above - referenced agreement Since that time it has been determined that construction will take l onger than the originally anticipated 330 contract days and the pro j ect is being extended by 140 ca l endar days as further described in the Consul t ant s proposal dated January 8 2019 The new Substantial Completion date is February 26 2019 with a n additional 45 days for Final Comp l et i on

If approved these services would be effective the date of Aviation Authority Board approval

The Off ice of Small Business Development has determined that due to the limited scope o f the required services WSP USA Inc does not propose any DBE part i c ipation on this Amendment

Mr Patterson asked if a correspondi ng item for The Middlesex Corporation is anticipated Mr Brown answered yes

Mr Patterson stated that the work had to be de l ayed unti l the light cans were rece i ved Chair Tho rnton asked i f the process had been l ooked at to prevent this issue on future projects Mr Patters on responded yes

Upon motion of Ms Schne i der second by Mr Hunt vote carried to recommend to t he Aviation Author i ty Board approval of an Amendment to Addendum No 8 the Continuing Program and Project Management Services (OAR Prime Entity ) Agreement with WS P USA Inc for Additional Construction Phase OAR Services f or BP - 00467 Tax iway J Rehabilitation and Related Work for the total not - to-exceed fee amount o f $133 29200 with funding from FAA and FOOT Grant and Capital Expenditure Fund to the extent eligible

REQUEST FOR APPROVAL OF AN AMENDMENT TO ADDENDUM NO 2 TO THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENT WITH A2 GROUP INC TO PROVIDE ADDITIONAL CONSTRUCTION PHASE OAR SERVICES FOR BP-00478 AIRSIDE 1 AND 3 APRON REHABILITATION PHASE 2 AT THE ORLANDO INTERNATIONAL AIRPORT 9 [A handout was presented which includes a revised Memorandum] Mr Kieffer presented the memorandum dated January 8 2019 along with the proposal fr om A2 Group Inc dated December 26 2018 f or Additional Construct i on Phase OAR Services for BP- 00478 Airside 1 and 3 Apron Rehabilitation Phase 2 at the Orlando International Airport On April 1 7 2018 the Construction Committee approved Addendum No 02 in the amount of $119 1 32 00 to the above - re ferenc ed agreement Because o f the addition of additional time and scope to the Contract addi ti onal Construc tion Phase OAR Services in the amount of $36 920 00 will be required to complete the Project as further described in the consultant s proposa l dated December 26 2018

If approved these services would be effective the date of Construction Committee approval

The Off ice o f Small Business Development has r eviewed the qua li fications of the subject contract s MWBE LDB VBE specificatio ns and determi ned that A2 Group Inc proposes 1 4 MWBE participation on this Addendum

Mr Patterson asked if a Change Order had been processed f or project Mr Kieffer replied yes that it was approved by the Co n s truction Commi ttee on January 2 2019

Upon motion of Mr Patterson second by Ms Sharman vote carried t o approv e an Amendment to Addendum No 2 to the Continuing Program and Project Management Services (OAR Prime Entity) with A2 Group Inc f o r Addi tional Construction Phase OAR Services

Minutes of the Construction Committee Meeting January 8 2019 0 of 16

for BP - 00478 Airside 1 a nd 3 Apron Rehabilitation Phase 2 for the total amount o f $36 920 00 wh i ch includes the not -to - exceed fee amount of $36 42 000 and the not-to-exceed reimbursable expense amount o f $5 00 00 with fun d ing from Capita l Expenditure Funds

REQUEST FOR RECOMMENDATION OF APPROVAL OF A JOB ORDER CONSTRUCTION SERVICES ADDENDUM TO THE CONTINUING HORIZONTAL CONSTRUCTION SERVICES AGREEMENT WITH VALENCIA CONSTRUCTION GROUP FOR H-00309 LAKE GILLOOLY DEBRIS CLEANUP AT THE ORLANDO INTERNATIONAL AIRPORT 10 [A handout was presented consisting o f a revised Memorandum a nd Supporting Documentati on ] Mr Brown p resented t he memorandum dated January 8 2019 along with a p roposa l fr om Va len c i a Construc ti o n Group da ted January 4 2018 f o r H-00309 Lake Gillooly Debris Cleanup at t he Orl ando I nternationa l Airport Scope wil l provide screening o f contaminated soils removed f rom Lake Gil l ooly as part of the l ake e xpans i o n Soils will need t o be screened of a ll deb ri s and organ i cs so that the r ema ining material is structural fill All vegetative waste wi ll be dis p osed of in accordance with the Florida Department o f Env ironmen tal Protection (FDEP ) directives which do not require landfilling All concrete debris wil l be hauled t o the l andfill and properly dispo sed An y waste in the soils will be sc reened separated fr om the soils h a uled to the landfill and properl y disposed The remaining soils will be tested to confirm that they meet t h e cri t eria for s tructural fill and amended a s needed until the y do The st r uctura l fill will then be hauled to the prop osed l ocat i o n a t the South Emp loyee Parking Lot or the Wetherbee Quick TurnshyAround Facility The fill wil l be dep osi ted there i n compacted lifts above the mean h igh water level and be l ow the proposed b ottom o f the base No contamin a t ed soils wi ll be placed be l ow the water table or out side the p rop osed limits of the parking lot pavement This project is t o include p ermanent measures at the debris l ocation to stabiliz e the field and grade to dra in a s well as tempo ra ry measures as needed to stabilize the employee parki ng area until construct i on can comme n ce The project will ma inta in the grass wi thin the fenced area and provide for perimeter fen ce until all wor k is complete All landfilled debr i s wil l be tracked and r epo rted Thi s p roject includes erosion control Best Management Practices as required a t th-e- s-en-d-r n and receiving l ocations as well as the haul route

Valencia Construction Group has verified that t hey prepared the ir proposa l in a ccordan ce with all available docume nt s and their cont i nu ing contract and will be able t o comp l e t e the projec t f or t he amo unt prop osed and wi thin the Aviati o n Authority s schedu l e The work was d irect l y negot i ated with Va l enc i a Const ruct i o n Group

The duration of the pro j ect is 60 ca l endar days f or Substant i a l Comp l e ti o n and 90 calendar days for Fina l Completi o n with an antic i pated Notice t o Proceed (N TP) da t e of February 1 2019

The Office o f Sma l l Business Development has r eviewed t h e qualifications of the subject contract s MWBE LDB VBE spec i f i cations and determi ned that Va l enc i a Construction Group Inc proposes 14 7 MWBE participation on this Job Or de r Construction Serv i ces Addendum [Sub sequent to the meeting the Office of Small Business Development submi tted an OSBD Participation Memorandum as Informa tion Item 6- C on the January 15 2019 Const ruction Committee Agenda]

Chair Thornton asked if this incl udes cleaning and hauling off of materia l s Mr Brown confirmed yes that nothing would remain

Ms Sharman asked if there was a reason f or the or iginal est i mate be i ng so high Mr Brown answered no that there was nothing specif i c but that t h e l andf ill fees were the singl e l a rgest expense Mr Ruohomaki added that Mr Brown has negotiated effectively to lower the cost


Ms Sharman asked if R W Bl ock Consu l ting I n c had any issues with the item as presented Ms Rainey answered no

Mr~ Patterson asked if this item inc l udes f uture c l ear i ng and grubb i ng Mr Br own responded tha t this inc l udes leveling a nd compac t ion so that t here are no legacy issues a nd the site will be ready for future deve l opment

Chair Thornton a sked if the be n zopyre ne is a by- product Mr Brown answered yes t hat t he leve l s are low bu t since the materia l is be i ng moved the FDEP requires a report

Upon motion of Mr Pa tterson second by Mr Hunt vote carried to recommend t o t he Aviation Aut hority Board approval of a J ob Order Construction Services Addendum to the Cont i nu i ng Horizontal Con s t r u c ti on Services Agreemen t with Valencia Cons truc ti o n Group for H- 00309 Lake Gil looly Debri s Cl eanup for the direc t nego ti a t ed l ump sum amo unt of $584 596 77 with funding f rom I mprovement and Deve l opment Funds

REQUEST FOR APPROVAL OF A JOB ORDER CONSTRUCTION SERVICES ADDENDUM TO THE CONTINUING HORIZONTAL CONSTRUCTION SERVICES AGREEMENT WITH CARR amp COLLIER INC FOR H-00316 A-SIDE CHILLER PIPE COATING NEAR LS218 AT THE ORLANDO INTERNATIONAL AIRPORT 11 Mr Pancoast presented t h e memora ndum dated January 8 20 1 9 along with a proposal f rom Carr amp Collie r Inc dated December 1 9 20 18 f or H- 00316 A- Si de Chiller Pipe Coating near LS218 at the Orlando I nternational Airport Scope wi ll provide all labor materials and equipment necessary to excava t e a nd uncover approximately 180 LF of existing chiller pipes vacuum excavate be t ween ex i s ti ng pipes and clean and prep exposed pipe to receive coating coat t h e exposed chiller p ipes with Macropoxy 646 Fast Cure Epoxy Coating install excavatab l e fl owab l e fil l under and around p i pes bac kf i ll tre nch cover remove excess excavated soil fin e grade as required and cleanup The duration o f the project i s 30 ca l endar days f or Substantial Comp l e ti o n and 30 calendar days f or Fi nal Comp l e t ion with an anticipated Notice to Proceed (NTP ) date of J anuary 1 4 2019

The Office of Small Business Development has reviewed the qualifications of the s ubject con t rac t s MWBELDBVBE specif i ca tions and dete r mi ned that due to the limi ted scope of the required services Carr amp Collier Inc does not propose any MWB E LDBVBE participat i on on th i s J ob Order Construct i on Se r v i ces Addendum

Age nda I tem Nos 11 and 12 were considered in one mot i on

Upon mo t ion of Ms Sharman second by Mr Hunt vote carried t o approve a Job Order Construct i on Se r vices Adde nd um to the Cont i nu ing Ho ri zonta l Co nst r uct i on Servi ces Agreement wit h Carr amp Collier Inc for H- 00316 A- Side Chi ller Pipe Coating near LS218 for the d i rect negot i ated l ump s um amo un t of $70 398 35 and wa i ve the requirement of Performance and Payment Bonds with funding from Opera t ions and Maintenance Funds

REQUEST FOR APPROVAL OF AN ADDENDUM TO THE CONTINUING PROGRAM AND PROJECT MANAGEMENT SERVICES (OAR PRIME ENTITY) AGREEMENT WITH GEOTECH CONSULTANTS INTERNATIONAL INC OBA GCI INC TO PROVIDE CONSTRUCTION PHASE OAR SERVICES FOR H-00316 A-SIDE CHILLER PIPE COATING NEAR LS218 AT THE ORLANDO INTERNATIONAL AIRPORT 12 Mr Pancoast presented t h e memorandum dated J anuary 8 2019 along with the proposal from Geotech Consultants International Inc dba GC I Inc dated December 19 2018 to provide Construction Phase OAR Services for H- 00316 A- Si de Chil ler Pipe Coating near LS218 at the Orlando I nternationa l Airport

If approv ed these services would be effective the date of Construction Committee approval


The Off ice of Small Business Development has reviewed the qualifications of the subject contract s MWBE LDBABE specifications and de termined that Geo t ech Consultants International Inc dba GCI I nc proposes 52 3 MWB E participat i on on this Addendum

Agenda Item Nos 11 and 12 were considered in one motion

Upon motion o f Ms Sharman second by Mr Hunt vote carried to approv e an Adde ndum to the Continuing Program and Pro ject Management Services (OAR Prime Entit y) Agreement with Geotech Consultants International Inc dba GCI I nc for Co nstruction Phase OAR Services for H- 00316 A- Si de Chiller Pipe Coating near LS218 for the total not-to-exceed fee amount of $6 955 00 with funding fr om Opera tions and Maintenance Funds

REQUEST FOR APPROVAL OF AN AMENDMENT TO PURCHASING CONTRACT 16-15 SECURITY AREA MONITOR SERVICES (SAMS WITH HSS INC AT ORLANDO INTERNATIONAL AIRPORT 13 Ms Baxter presented the memorandum da t ed January 8 2019 f o r an Amendme nt to Pu r c h as ing Contract 1 6- 15 Security Area Mon itor Services (SAMS ) with HSS Inc at the Orl ando Inte rn a ti o na l Airport for Additiona l SAMS The Avi ation Au thori t y c u rrently is contracted with HSS Inc with the i nit i a l term o f the Cont r ac t f or 36 months effective Apri l 1 2016 with the Aviation Au thority having options to renew the Contract for two additional periods o f one year each

The Construction Department has forecasted t hat SAMS would be required f o r speci fi c projects As time ha s p r ogressed it has become necessary to adjust the budgeted SAMS services beyond the original forecasts

The following is the current forecast of SAMS needs

Project Projec t Name Forecasted Need Time Frame BP - 00467 Taxiway J Rehab and Related

Work $60 00000 Construction through

project completion BP - 00468 Runway 17R- 35L Rehabilitation

and Related Work $90 00000 Construction through

project completion

At the time the HSS In c contract was awarded 20 MWBE and 3 LOB participation goals were established The Office of Small Business Development certifies that t h e vendor is in good standi ng as it relates t o small business participation The same small business participation requirement will app l y to this amendment

Upon motion of Mr Patterson second by Ms Schneider vote carried to approve an Amendment to Purchasing Contract 16 -1 5 Security Area Mon itor Services (SAMS ) wit h HSS Inc for Additional SArvIS for the total not - to-exceed fee amount of $150 00000 with funding from Capital Expenditure Funds

REQUEST FOR APPROVAL OF AN AMENDMENT TO PURCHASING CONTRACT 22-13 PERSONNEL SCREENING SERVICES WITH COVENANT AVIATION SECURITY LLC FOR SECURITY AREA MONITOR SERVICES (SAMS) AT ORLANDO INTERNATIONAL AIRPORT 14 Ms Baxte r presented the memorandum dated January 8 2019 to request an Amendment t o Purchasing Contract 22 -1 3 Personnel Screening Serv ices wit h Covenant Aviation Security LLC at the Orlando I nternationa l Airport for Additional SAMS The Av iation Authority currently is c ontracted with Covenant Aviation Security LLC with the initial term of the Contract for 36 mo nths effective Nov ember 1 2013 with the Aviation Authority hav ing options to r e n ew the Contract for two additional periods of one year each

The Planning Engineering and Construction Department has forecasted that Personnel Screening Services would be required f o r specif i c pro jects As time has progressed


it has become necessary to adjust the budgeted services beyond the original forecasts

The following is the current forecast of Personnel Screen i ng Services

Project Project Name Forecasted Need

Time Frame

BP-00443 Airside 4 Improvements Program -

FISCBP Renovation and Wing Expansion $65 00000 Construction through

project completion BP-00467 Taxiway J Rehabilitation and Related

Work $30 000 00 Construction through

project completion BP-00468 Runway 17R- 35L Rehabilitation and

Related Work $90 000 00 Construction through

project completion

At the time the Covenant Aviation Security LLC contract was awarded 18 MWBE and 2 LOB participation goals were established The Off i ce of Small Business Development certifies that the vendor i s in good standing as it relates to smal l business participation The same small business participation requirement wil l apply to this amendment

Legal Counsel asked if construction work has begun o n the above-listed three projects Ms Baxter responded yes and that c urrent funding has been expended Legal Counse l asked if this amendment is to fund the services through the Final Completion of the project Chair Thornton stated that this is a piggyback item to the previously- awarded services and that the contract is still va lid

Upon motion of Mr Pa tterson second by Ms Schneider vote carried to approve an Amendment to Purchasing Contract 22 -1 3 Personnel Screen i ng Services with Covenant Aviation Security LLC f o r Ad ditio n a l SAMS for the total not - to - exceed fee amount of $185 00000 with funding from Passenger Faci li ty Charges Capital Expenditure Funds and General Airport Revenue Bonds

REQUEST FOR APPROVAL OF CONTRACTORS FINAL PAYMENT TO RANGER CONSTRUCTION INDUSTRIES INC FOR BP-00455 TAXIWAY C - SOUTH END REHABILITATION AT THE ORLANDO INTERNATIONAL AIRPORT 15 Mr Patterson presented the memorandum dated January 8 2019 requesting the Contractor s Final Payment to Ranger Construction Industries Inc for BP- 00455 Taxiway C - South End Rehabilitation at the Orlando International Airport The Construction Contract for the referenced project has been completed and all issues involving the Contractor have been addressed and resolved

Upon motion of Ms Sharman second by Mr Hunt vote carr ied to approve the Contractor s Final Payment Authorization to Ranger Construction Industries Inc for BP-00455 Taxiway C - South End Rehabilitation at the Orlando International Airport

REQUEST FOR APPROVAL OF CONTRACTORS FINAL PAYMENT TO ELECTRIC SERVICES INC FOR E-00188 REPLACE SWITCHBOARD NMSB2 IN WEST MAIN ELECTRICAL ROOM NO NTLSZCWW014901 AT THE ORLANDO INTERNATIONAL AIRPORT 16 M~ Patterson presented the memorandum dated January 8 2019 requesting the Contractor s Final Payment to Electric Services Inc for E-00188 Replace Switchboard NMSB2 in West Main Electrical Room No NTLSZCWW014901 at the Orlando International Airport The Construction Contract f o r the referenced projec t has bee n completed and all iss ues involving the Contracto r have been addressed and resolved

Upon motion o f Ms Sharman second by Ms Schneider v o te carr i ed to approve the Contractor s Final Payment Authorization t o Electric Services Inc for E-001 88 Rep1ace Switchboard NMSB2 in West Main Electrical Room No NTLSZCWW014901 at the Orlando International Airport


INFORMATION ITEMS

17 The following items were presented for informati o n only

A Office of Small Business Development Memorandum for the request for approva l of an Addendum to the Program and Project Management Services for the South Terminal C Agreement with Page One Consultants Inc to provide Construction Phase QAQC Serv ices for Prestressed Beam inspections and testing at the Dura-Stress plant in Leesburg Engineering Services and Associa t ed Project Management Services for W- S00lll South Terminal C Phase 1 - Program and Project Management Services (OAR) at The Orlando International Airport [From Construction Committee on December 18 2018 Item No 24 ]

B Revised Informati o n Item Regarding the Recommendation o f Approval o f an Addendum to the Program and Pro ject Management Services f or the South Terminal C Phase 1 Agreement with Cost Management Inc dba CMI to provide Construction Phase Technology Consulting amp Support Services for W- S00lll South Terminal C Phase 1 - Program and Pro j ect Management Services (OAR) at The Or l ando International Airport [From Construction Committee on September 18 2018 Item No 19 - F]

NEW ITEM

C Additional Documentation for Change Order H-0 0308 - 01 AS 2 amp 4 Security Fencing at t he Or lando International Airport [From Cons truction Committee on January 2 2018 Item No 1 - B]

REQUEST FOR APPROVAL OF CHANGE ORDER BP-00443-158 FINAL NEGOTIATED SETTLEMENT 18 This change order to the contract with Hensel Phelps Construction Co Inc f or

Airside 4 Improvements Program - FISCBP Renovation and Wing Expansion is the final change order and reimburses the Contractor for increase of Performance and Payment Bond costs as a result of the overa ll change in the t o t al contract price for Change Order Nos BP- 00443 - 94 through BP-00443-15 7 (Reference Contractor s CE No 978) ADD $18 60600 References t o Change Order Requests (RCOsCORsCRXsCEs ) or any o ther documents submitted by the Contractor including the backup documentation for t his change order are for the purpose of describing the scope of work o f this change order on ly No r~servations limitations boilerplate or purported terms or conditions tha t may be contained in such documents are included in this change order

Upon motion of Ms Schneider second by Mr Hunt vote carried to rescind the prior action and recommend to the Aviation Authority Board approval o f Change Order BP - 00443 - 158 for a total amount of $18 606 00 and no t i me extension with funding from Capital Expenditure Fund and Passenger Facil it y Charges

REQUEST FOR RECOMMENDATION TO RESCIND PRIOR ACTION TO RECOMMEND TO AUTHORIZE THE CHIEF EXECUTIVE OFFICER TO APPROVE A NEGOTIATED AGREEMENT WITH SACO TECHNOLOGIES INC FOR SOUTH TERMINAL COMPLEX PHASE 1 AT THE ORLANDO INTERNATIONAL AIRPORT 19 Mr Guirges presented the memorandum dated January 8 2019 to recommend t o rescind the prior action to recommend to authorize the Chief Executive Officer to approve a negotiated ag reement with SACO Technologies I nc (SACO) for South Terminal Complex Phase 1 (STC - Pl) at the Orlando International Airport On August 7 20 18 the Construct i o n Committee recommended to the Aviation Authority Board that staff begin negotiations with SACO for the STC - Pl Experiential Media Environment (EME) technical assistance services As part o f the recommendation the Chief Executive Officer would be authorized to approve an agreement with SACO in an amount up to $1 million for EME services Since that time it has been determined that this special authorizati o n is no longer necessary I n October 2018 an amendment was approv ed for Burns Engineering Inc f or the EME technical services with SACO as a


subconsultant in the amount of $29 4 852 All f uture agreements with SACO whether as a subconsultant agreement direct purchase o r d e rs or as a s ubco ntrac t o r to the construction ma nagemen t firms will be approved using standard Aviation Authority processes and will be funded from t he EME Owner All owance budget

There is no impact to Small Bus iness participation

Chair Th o rnton asked if a ll billings have been settled with SACO Mr Hahn answered yes

Ms Sharman asked if the r e was anything pendi ng since th is is r e ques ting r esc i ss i o n from the Aviation Authority Board Chair Thornton rep lied no that th is is settled

Mr Block stated that this action will be funded outside of the o riginal amount so the approximate $200 000 00 will not go against this amount and the full amount will be rel e ased Ms Sharman concurred and added t ha t t his action is required to fu nd Agenda I tem No 20 on this Construction Committee agenda

Upon motion of Ms Sha rman second by Ms Schneider vo te c arried to recomme nd t o the Aviation Authority Board approval t o r es c ind the prior app r ova l o f the author iza t ion for the Construction Committee t o recommend to the Chie f Execut i ve Officer the approval of contracts and or addenda or amendments with SACO Techn o l og ies I nc for up t o a maximum amount o f $1 000 000 f o r des ign services thus unencumbering these funds for use o n other related services there is n o fiscal impact associated with this item

REQUEST FOR RECOMMENDATION OF RESCISSION OF PRIOR APPROVAL AND APPROVAL OF AN AMENDMENT TO ADDENDUM NO 8 TO THE TECHNOLOGY AND MULTI-MEDIA SYSTEMS SPECIALTY ENGINEER FOR SOUTH TERMINAL C PHASE 1 AGREEMENT WITH BURNS ENGINEERING INC FOR ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES FOR W-S00113 SOUTH TERMINAL C PHASE 1 - TECHNOLOGY AND MULTI-MEDIA SERVICES AT THE ORLANDO INTERNATIONAL AIRPORT 20 Mr Guirges presented the memorandum dated January 8 2019 t o rescind prior approval and for approva l of an Amendment t o Addendum No 8 to the Techno l ogy and Multi - Media Sys tems Specialty Engineer f or South Termina l C Phase 1 Agreement with Burns Engineering Inc (Burns) f or Addi tional Construction Administration Services for W- S00113 Sou th Terminal C Phas e 1 - Technology and Mul t i - Medi a Services at the Or lando In ternati onal Airport On February 6 2018 ~ the Construction Committee recommended app roval of Addendum No 8 i n the lump sum amount of $2 780 637 00 to the above - referenced agreement Then on January 2 2019 the Construction Committee recommended approval o f an Amendment to Addendum No 8 t o approve FY 2019 Construction Administration fe es in t h e amount of $3 2 14 499 00 effective January 16 2019 Since that lime ii has been determined that there is e nough fun d ing to e ncumbe r the entire prop os a l f o r Construction Administ ra tion Services through April 30 2021 Therefore this approval should be res c inded a n d approved as denoted below

The consu ltant s proposal dated December 5 20 18 i s to p r ovide Construc ti on Administration Servi ces fro m January 16 2019 through April 30 2021 for the Const ruction Ph ase of the South Te rminal C Phase 1 Program The scope for this phase is def i ned i n the consultant s propo sal dated December 20 2018 Add i ti onal au thorizations will be required t o continue t he Construct i on Administration Services beyond Ap ril 30 2021

Selection o f Burns as the Tech nology and Multi-Media System Specialty Engineer for the South Te rminal C Phase 1 was approved by the Aviation Authority Board on August 19 2015

Consultant shall with each monthly invo i ce certify that the assigne d work and serv i ces are on sche dule to be completed within the cont r ac ted lump sum p ri ce or


provide at time of certi f i cat i on a wr i tten notice to the Aviat i on Authorit y of any deviations

If approved these services wou ld be effective the date of Aviation Authorit y Board approval

The Office of Small Business Development has reviewed t h e qualifications of the subject contract s MWBELDBVBE specif i cat i ons and determined that Burns Engineering Inc i s commi tted to achiev ing 6 5 MWBE and 0 7 LDB VB E participation on this Addendum

Ms Sharman requested that the Construct i on Commi ttee approve the full amount and only fund FY 2019 The Consultant wi ll have to adhere to the fiscal year segregation Upon approval of the final invoice for FY 2019 services any remaining balance in FY 20 1 9 will be applied to FY 2020 and any amount remaining in FY 2020 wi ll be applied automatically to FY 202 1 An amendment wi ll be necessary to exceed the FY 2020 total amount or reallocate the va lues between fees and expenses

Ms Sharman stated that funding f or this item will be Ge n e ral Airport Revenue Bonds and the Aviation Authority s Line o f Credi t t o b e reimbursed by future Gene ral Airpo rt Revenue Bo nds

Ms Sha rman stated that the requested action be amended to rescind the prior approval and request approval of the item including the revised langua ge

Upon motion of Ms Sharman second by Mr Patterson vote carr i ed to recommend t o the Aviation Aut hority Board approval to ( 1 ) rescind the prior approva l (2) approve an Amendment to Addendum No 8 to the Techno l ogy and Multi-Media Systems Specialty Engineer for the South Terminal C Phas e 1 Professional Services Agreement with Burns Eng ineer ing Inc for Additional Constru ct i on Administration Services for W-S00113 South Terminal C Phase 1 - Technology and Multi - Media Systems at the Or lando International Airport f or a total lump sum fee amount o f $7 220 235 which inc ludes (a) f o r FY 2019 a total lump sum fee amount o f $3 2 14 499 with funding fr om General Airport Revenue Bonds and the Aviation Authority s Line of Credit to b e reimbursed by f uture General Airport Revenue Bonds (b) f or FY 2020 a tota l lump s um fee amount of $3 042 290 with funding from General Airport Revenue Bonds and the Av i at i on Authority s Line o f Credit to be r eimbursed by future Ge nera l Airport Revenue Bonds and (c) for FY 2021 a total lump sum f ee amount of $963 446 with funding from Genera l Airport Revenue Bonds and the Aviation Authori t y s Line of Credit to be reimbursed by fu ture Gene r a l Airport Revenue Bonds and (3) upon approval of the final invoice for (a) FY 2019 services any remaining ba l ance in FY 2019 will be applied automatically to FY 2020 and an amendment will be necessary to exceed the FY 2019 total amount and (b) FY 2020 services any remaining balance in FY 2020 will be appli ed automatical l y to FY 2021 and an amendment wi ll be necessary to exceed t he FY 2020 total amount

ADJOURNMENT

21 There being no further business for discussion the meeting adjourned at 9 10 a m

St ley J Thorn on Chair Construction Committee Chief Operating Officer

Minutes of the Construction Committee Meeting January 8 2019 of 16

Joanne Regidor AECOM Technical Services In c John Guirges Geotech Consultants International Inc dba GCI Inc John Scala Geotech Consultants Internationa l Inc dba GCI Inc Ksenia Merck K Merck amp Associates Lance Quick RW Bloc k Consulting Inc Linda George Lind a George CPA Lisa Rainey R W Block Consulting Inc Mark Manning Kimley-Horn and Associates I nc Michael Kurek R W Block Consulting Patrick Aliu PSA Constructors Inc Paul Gula Geotech Con sultants Iniernationa l In c dba GCI Inc Rhonda Fischetti Hahn Integrated Systems Inc Rita Wa tson Schenkel amp Shultz Inc Ryan Allen R W Block Consulting Inc Win Beltran Geotech Consultants Internationa l Inc dba GCI In c Tara Ci aglia Record ing Secretary

LOBBYIST DISCLOSURE Parties present were reminded that f or individuals who conduct l obby ing activities with Av iatio n Authorit y empl oyees or Board members registration with the Aviation Authority is required each year prior t o conducting an y lobbying activ ities A statement of expenditures incurred in connection with tho se l obbying instances should also be filed prio r to April 1st of each year f or the preceding year As o f Januar y 16 2013 lobb y ing any Aviation Authority Staff who are members of any commit tee responsible f o r ranking Proposals Letters o f Interest Statements o f Qualifications or Bids and thereafter f o rwarding those re commendations to the Board and o r Boa rd Members is prohibited from the time that a Request for Proposals Request f o r Letters of Interests Request for Qualifications or Request for Bids is released to the time that the Board makes an award As adopted by the Board on September 19 2012 lobbyis ts are now required to sign-in at the Aviation Authority offices p ri o r to an y meetings with Staff or Board members In the event a lobb yist meets with o r otherwise communicates with Staff o r a Board member at a locatio n other than the Aviation Authority o ffices the lobbyist shall file a Not ice o f Lobbying (Form 4) detailing each instance of lobby ing t o the Aviation Authority within 7 calendar days o f such lobb ying As of January 1 6 2013 l obbyi sts will a lso provide a notice t o the Av iation Authori ty when meeting with t he Mayor of t he City of Orlando o r the Mayor of Orange County a t their offices The policy forms and instruc tions a re available in the Av ia t ion Authority s o ffices and the website Please contact the Directo r of Board Services with questions at (407) 825-2032

ANNOUNCEMENT Any appeals of decisions made by the Construction Committee must be filed with the Chi ef Executiv e Officer within five business d ays (n o l ate r than 4 00 p m o n the fifth busines s d a y ) of the rendering o f that decisi o n

CHANGE ORDER AGENDA 1 The following Cha nge Orders were presented f o r cons iderat i on

A Change Order E-00230-05 NO COST TIME EXTENSION This cha nge order to the contract with Electric Services Inc f or Fue l Farm Secur i ty Imp r ovements i s to increase the Contrac t Time for Substantial Completion by 70 ca lenda r days fro m 180 calendar days to 250 calendar days f or a dditional time to p r ocure and receive a dditional Owner - furnished materia l s (ie came r as and mounts)

Ms Sharman asked if the r e were other fe es as soc iated with th is Mr Sorondo replied no

Upon moti o n of Mr Patterson second by Mr Hunt vo te ca rried to r ecommend to the Aviati on Authority Board approval of Change Order E- 00230 - 05 f o r a














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On TUESDAY, JANUARY 8 2019, the … TUESDAY, JANUARY 8 2019, the CONSTRUCTION COMMITTEE of the...

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