© 2009 KBACE Technologies, Inc.

Harsh Mirchandani

Principal Software Engineer, KBACE

OLM: Popular Extensions to Solve Common Issues in 11.5.10

© 2009 KBACE Technologies, Inc.2

Presenter

Harsh Mirchandani, Principal Software Engineer, KBACE TechnologiesMr. Mirchandani runs the Internet Applications Technical Group at KBACE in Nashua, NH which specializes in the design and implementation of web-based Oracle software solutions. These modules most notably include Learning Management, iRecruitment, Self Service HR, and Performance Management. Mr. Mirchandani brings nine years of implementation experience with HRMS applications.

© 2009 KBACE Technologies, Inc.3

Agenda•Integrating with Outlook Calendar•Viewing Class Enrollment Counts•Automating Learning Certification Enrollments•Creating Learner Class Notifications•Enhancing the Certification•Delivering Manager Notifications Upon Enrollment•Updating OLM Learner Access•Enrolling with a User Hook•Converting Data•Questions and Answers

© 2009 KBACE Technologies, Inc.4

Outlook Calendar Integration•Issue:

• Oracle does not provide calendar entry when Learners enroll in Classes

•Solution:• Add the Outlook Calendar entry to the seeded Enrollment

Notification sent to Learner upon enrollment

• Standard ics/vcs file is added as attachment

© 2009 KBACE Technologies, Inc.5

Viewing Enrollment Count •Issue:

• Administrator cannot view the Enrollment Count for a Class in OLM•Solution:

• Add Total Enrolled, Total Open, and Max Enrollment columns to Manage Classes page and Add Enrollments page

© 2009 KBACE Technologies, Inc.6

Automatic Enrollment

•Issues:• OLM does not provide Automatic Enrollments in 11i

•Solution:• Identify the Automatic Enrollment based on DFF

• Create concurrent request to automatically enroll Learner based on the Learner’s Access

© 2009 KBACE Technologies, Inc.7

Class Creation Notification

•Issue:• Inform Learner who is subscribed to Learning Path (LP) or Learning

Certification (LC) of new Class for a Course in their LP or LC•Solution:

• Create a concurrent program that runs nightly to pick up the newclass created

• Send notification to the Learner if the course exists in the Learner’s LP or LC

© 2009 KBACE Technologies, Inc.8

Certification Fix

•Issue:• OLM updates the Certification’s Completion Date as the date on

which the Admin changes the status of the Enrollment to Attended

• The Certification Completion Date should be the Class End Date•Solution:

• Create a concurrent program that:• Identifies these anomalies• Updates the Completion Date of the Certification• Updates the certification periods accordingly

© 2009 KBACE Technologies, Inc.9

Notification to Manager

•Issue:• Learner’s Manager is not notified when employee enrolls in a Class

•Solution:• Modify the workflow to add the Manager notification

© 2009 KBACE Technologies, Inc.10

OLM Learner Access Update

•Issue:• Organizations want to determine the learning population for

courses based on parameters other than HR Organization, Position, and Job.

•Solution:• Create a process that updates the Learner access based on other

criteria such as Location and Age of Learner.

© 2009 KBACE Technologies, Inc.11

Automatic Enrollment upon Subscription

•Issue:• Learners need to go through many clicks to enroll in available

classes for a course after subscribing to a Learning Certification or Learning Path.

•Solution:• Write a user hook to enroll the Learner in the available Online

Asynchronous class.

© 2009 KBACE Technologies, Inc.12

Data Conversion• LM structure creation:

• Course • Offering• Class• Resources• Resource Booking• Certification• Learning Path• Learner Access

• Participant Enrollments:• External learning• Class Enrollments• Certifications Subscription

© 2009 KBACE Technologies, Inc.13

Questions & AnswersSpeaker:Harsh MirchandaniEmail: hmirchandani@kbace.comPhone: 650-248-9657

Recording & Presentation: http://kbace.com/index.php/events/webinars/online-archives