OLIVENHAIN MUNICIPAL WATER DISTRICT El Camino Real ... · El Camino Real Pipeline Replacement &...
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September 24, 2019 10:00am Olivenhain Municipal Water District Office 1. INTRODUCTIONS & SIGN-IN • See attached sign-in sheet. 2. PROJECT OVERVIEW (See bid item description for additional details). The work generally consists of the following: • Schedule 1: o construction of approximately 7,600 linear feet of 12-, 10-, 8-, 6- and 4-inch diameter PVC potable water distribution service pipelines o all associated valves, fire hydrants, and appurtenances o connections to existing systems o relocation of existing potable water pipelines, abandonment, removal and/or disposal of portions of asbestos cementer, steel or ductile iron pipelines o deep anode abandonment o site restoration and reconstruction of existing pavements, concrete gutters, curb, medians, sidewalks, and driveways, landscaping/irrigation, striping and markings, traffic loops and improvement damaged during construction or ordered for replacement o slurry seal and permanent re-striping from Encinitas Blvd to Garden View per Green Bike Lane Project o all incidental work necessary for a complete and operable distribution piping system in accordance with the Contract Documents • Schedule 2: Green Bike Lane Project o slurry seal and re-striping from Garden View to Leucadia Blvd o green bike lane striping, crosswalks, and traffic loops from Encinitas Blvd to Leucadia Blvd 3. BIDS DUE • Bids must be stamped as received by District Staff before 2:00 PM on Thursday, October 24, 2019 at the District office, 1966 Olivenhain Road, Encinitas, CA 92024 • The bid package shall include the following completed documents: o All of the items included on the Bid Form Checklist (located in contract documents) with all required attachments o The entire set of Contract Documents is NOT required to be submitted for the contractor to be considered responsive 4. Key Dates • Pre-Bid Questions emailed to [email protected]. Due no later than 5:00pm Thursday, October 17, 2019 • Bids Due–Thursday October 24, 2019 - Before 2:00 PM. Bid opening at 2:00 PM • Consideration of award of contract at the regularly scheduled Board of Directors meeting on Wednesday, November 13, 2019 • If awarded, the Notice to Proceed will be issued once the contract documents are fully executed o Time is of the essence. Construction is expected to start in early January 2020. OLIVENHAIN MUNICIPAL WATER DISTRICT El Camino Real Pipeline Replacement and Green Bike Lane Project Pre-Bid Meeting MINUTES
Transcript of OLIVENHAIN MUNICIPAL WATER DISTRICT El Camino Real ... · El Camino Real Pipeline Replacement &...
September 24, 2019 10:00am
Olivenhain Municipal Water District Office
1. INTRODUCTIONS & SIGN-IN • See attached sign-in sheet.
2. PROJECT OVERVIEW (See bid item description for additional details). The work generally consists
of the following: • Schedule 1:
o construction of approximately 7,600 linear feet of 12-, 10-, 8-, 6- and 4-inch diameter PVC potable water distribution service pipelines
o all associated valves, fire hydrants, and appurtenances o connections to existing systems o relocation of existing potable water pipelines, abandonment, removal and/or
disposal of portions of asbestos cementer, steel or ductile iron pipelines o deep anode abandonment o site restoration and reconstruction of existing pavements, concrete gutters, curb,
medians, sidewalks, and driveways, landscaping/irrigation, striping and markings, traffic loops and improvement damaged during construction or ordered for replacement
o slurry seal and permanent re-striping from Encinitas Blvd to Garden View per Green Bike Lane Project
o all incidental work necessary for a complete and operable distribution piping system in accordance with the Contract Documents
• Schedule 2: Green Bike Lane Project o slurry seal and re-striping from Garden View to Leucadia Blvd o green bike lane striping, crosswalks, and traffic loops from Encinitas Blvd to
Leucadia Blvd
3. BIDS DUE • Bids must be stamped as received by District Staff before 2:00 PM on Thursday, October 24,
2019 at the District office, 1966 Olivenhain Road, Encinitas, CA 92024 • The bid package shall include the following completed documents:
o All of the items included on the Bid Form Checklist (located in contract documents) with all required attachments
o The entire set of Contract Documents is NOT required to be submitted for the contractor to be considered responsive
4. Key Dates • Pre-Bid Questions emailed to [email protected]. Due no later than 5:00pm Thursday,
October 17, 2019 • Bids Due–Thursday October 24, 2019 - Before 2:00 PM. Bid opening at 2:00 PM • Consideration of award of contract at the regularly scheduled Board of Directors meeting on Wednesday, November 13, 2019 • If awarded, the Notice to Proceed will be issued once the contract documents are fully executed
o Time is of the essence. Construction is expected to start in early January 2020.
OLIVENHAIN MUNICIPAL WATER DISTRICT El Camino Real Pipeline Replacement and Green Bike Lane Project
Pre-Bid Meeting MINUTES
El Camino Real Pipeline Replacement & Green Bike Lane Project Pre-Bid Meeting Agenda
4. BIDDING INFORMATION
• Contractor shall be registered with California Department of Industrial Relations (DIR) and shall have a valid California contractor’s license
• California Prevailing wage rates apply • The bidding documents are posted on District’s website at www.olivenhain.com
o Select the “About Us” Tab and scroll down to “Bids and Planning” to access the document links
5. BID SCHEDULE
• There are two (2) Bid Schedules. Both bid schedules must be completely filled out. The low bidder will be based on the total the bid schedules selected by the owner to be completed.
• Completely fill in the lump sum and/or unit price amount for all items in the Bid Schedule • Acknowledgement of Addendum is mandatory, if used
6. ADDITIONAL ITEMS
• Hours of Work (810-1.21) o Monday night through Thursday night (4 days) - 8:00 PM to 6:00 AM o Work at any other time requires prior written approval by OMWD o No work on District recognized holidays
• Permits o City of Encinitas requires separate permits for potholing and pipe installation.
• OMWD Standard Specifications o Contractors are encouraged to review the OWMD Standard Specifications and
Drawings, all of which apply to this project. o Contractors are encouraged to review the section 9952-Cold Wax Tape.
• Sequence of Work (1043-1.4) o Each phase must be complete and connected before moving to next phase. o Phase 1, Phase 2-3 together, Phase 4, Phase 5 o Potholing for each phase must be completed a minimum of 2 weeks PRIOR to
beginning trench excavation to allow time for adjustments due to conflicts. • Potholing (2222-3.05 OMWD Std Specifications)
o Utilize form included in this section o Survey must be completed as elevations are required as part of pothole
information. o Backfill potholes with ¾” rock to facilitate location during construction. o Sewer & SD elevations may NOT be verified by measuring depth of nearest MH on
each side of crossing and calculating depth. • Paving
o Rubberized asphalt o All trenches to be HMA paved (“base paved”) each Thursday day regardless of the
footage of open trench (2743-3.12). This paving must be flush with existing asphalt and not left low for the final cap pavement. A recessed trench plate at the end of the pipe installation may be allowed with written permission from the City of Encinitas.
El Camino Real Pipeline Replacement & Green Bike Lane Project Pre-Bid Meeting Agenda
o Recycled base and crushed miscellaneous base materials are NOT allowed (2743-2.1)
o Reinforcement membrane shall be placed underneath the final asphalt surface course per City of Encinitas Standards (2743-3.9.G)
• Traffic Control Plans (1550-1.2) o Contractor to apply for traffic control permit with the City of Encinitas. o The plans included with the project suggested and have been approved by the City
of Encinitas, but still need to be approved through the permit application process. o Changeable message boards required to be installed a minimum of 14-days prior to
night work. (1550-1.2.D) o The City of Encinitas requires striping to take place a short time after slurry seal.
Temporary tabs are only allowed for a short period of time (1-2 days) • Notice of Completion
o Bid Schedule 1 (Pipeline Portion): 300 Calendar Days o Bid Schedule 2 (Striping Portion): 60 Calendar Days from Substantial Notice of
Completion for Schedule 1 • Staging and laydown area (810-1.26)
o Public ROW: City of Encinitas written approval required o Private Property: Written permission from the property owners and any required
permits submitted to OMWD at least 14 days prior to planned site move in. OMWD’s GM will provide written permission but may deny use for any reason.
o The City of Encinitas will not allow any storage of materials on El Camino Real • Dust Control (810-1.27)
o The site shall be swept each day by a motorized, self-loaded sweeper with water spray nozzles
• Dewatering o Geotechnical report shows water at the Garden View connection, ECR & Mountain
Vista and near Via Molena o Permits required. Review section 2140-Dewatering for requirements included
groundwater sampling and testing prior to application for permits. No additional time will be granted for failure to obtain permit in a timely manner.
• Earthwork o Compaction of pipe base is required (90%) per 2223-3.01 (OMWD Std.
Specifications) • Fusible PVC
o The fusible PVC specification was included as an option for the contractor. There is no fusible PVC pipe called out on this project.
• Surveying o Surveying will be required to take place at night.
• Addendum o An addendum will be issued that contain the following items:
Allowance for Unsuitable material in the trench or pipe zone. This does not apply to unsuitable subgrade which is covered under 2223-3.10 (OMWD Std. Specifications). Unsuitable material is expect in the Mountain View area.
El Camino Real Pipeline Replacement & Green Bike Lane Project Pre-Bid Meeting Agenda
A bid item for potholing utilities not shown on plans but marked out in the field will be added to the contract. This item will include all costs for potholing as well as working around the utilities during pipeline installation
The geotechnical report will be made available to all bidders on the OMWD website
Update to paving specification to clarify flush base paving with existing pavement
Correction to slurry and paving quantity
7. OMWD CONTACT INFORMATION
Engineering Manager Jason Hubbard 760-632-4640 [email protected]
Project Inspector TBD
Construction Manager Paul Mochel Valley Construction Management 858-444-6804
Engineering Dept. Assistant Colette Barrow 760-632-4235 [email protected]
