OKLAHOMA STATE FAIR 2019 Vendor Forms

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TABLE OF CONTENTS Bennett Event Center Move-In Procedures Bennett Event Center Drive-In Access Request Form Bennett Event Center Drive-In Access Map Display & Presentation Standards Drawing/Giveaway Request Form Electric Rates Family of Five or Fewer Exempt Statement North RV Lot Reservation Order Form Outside Gate Admission & Parking Pass Order Form Sample Liability Insurance Certificate Service Order Form Restocking Space Order Form Product Variance Form Workers’ Compensation Purchase Form

STAFF CONTACTS: Suzy Cason

Senior Manager

Felecita Toledo Coordinator

spacesales@okstatefair.com

Phone: 405-948-6739 Fax: 405-948-6720

1 2 3 4 5 7 8 9

10 12 13 15 16 17

2019 BENNETT EVENT CENTER Guidelines

OKLAHOMA STATE FAIR 2019 Bennett Event Center Guidelines for

Move-in, Restocking & Move-out

This memo is provided to help outline the different operating protocols with regards to move-in, move-out and restocking related to the Bennett Event Center (BEC). Reference The HANDBOOK for additional information.

GENERAL

• Bennett Event Center: Move-in starts Wednesday, September 4, with special access points and requirements as listed below. Move-out must be completed by Tuesday, September 24 at 5 p.m.

MOVE-IN

1. Drive-in access is by permit only and MUST be requested in advance, see the Access Request Form. a) Access will be granted to exhibitors who have excessively heavy equipment or product that cannot be hand-carted

in and/or must be offloaded directly from a trailer (i.e. hot tubs, buildings). KEEP THESE PASSES, AS THEY ARE REQUIRED FOR MOVE-OUT AS WELL! Outside gate access passes, issued to every booth location during move-in, DO NOT provide drive-in access to the BEC.

b) Vehicles without the permit will NOT be granted access inside the building. c) Granted permits will be issued with the move-in packet. d) Permits are NOT transferable.

2. After being properly checked in at the Exhibitor Help Desk, any Exhibitor may move-in to the BEC space starting Wednesday, September 4.

3. Security cameras are in effect in the BEC. Exhibitors violating rules will be identified. Security cameras will be in effect 24 hours; exhibitors with dressing rooms and other areas of concern should make arrangements, as necessary, for their customers.

4. ONLY the roll-up doors shown on the BEC move-in map are allowed for move-in and move-out, whether drive-in or walk-in. Exhibitors should access the overhead door on the same side of the building as their booth location.

5. There is NO move-in through any glass lobby doors or the north hallway. The north hallway is restricted for authorized OSF personnel only.

6. Vehicles must be removed from the building immediately upon unloading. 7. The BEC is adjacent to the carnival lot. The outside area around the building will be particularly crowded.Vehicles

parking along the outside of the building will be required to move immediately upon unloading. Do NOT block access for others trying to move-in.

8. There will be NO drive-in access allowed AFTER TUESDAY, SEPTEMBER 10. RESTOCKING

1. Exhibitors must restock through one (1) of the approved doors, see map. The building will be open for restocking at 7 a.m. There is NO restocking through any glass lobby doors or the north hallway or doors. The back hallway area is restricted for authorized OSF personnel only.

2. As always, approved vehicles may be used during restocking hours, see The HANDBOOK. Vehicles may NOT drive into the building for restocking during the OSF; however, they may park, without blocking fire lanes or other access, outside the assigned restocking doors during these hours.

3. To help provide the most secure environment possible, please identify yourself to the door monitor for access anytime outside of public building hours.

4. Exhibitors needing to restock during public hours may not use the building lobbies to do so. Use the designated restocking doors.

MOVE-OUT

1. Due to the proximity to the carnival, there may be no vehicles allowed near the BEC until after midnight on the last day of the OSF.

2. Drive-in access to the building will be denied until Monday, September 23 at 8 a.m., and it will be limited to those with access passes granted at move-in. Passes should have been retained. Passes will not be reissued for move-out.

3. Security will monitor the number of vehicles in the building during move-out and may stop drive-in access at any time, regardless of whether waiting vehicles bear a pass.

4. The same roll-up doors used during move-in will be available for move-out. 5. All exhibitors should be completely moved out by Tuesday, September 24 at noon p.m. The building will be monitored

until that time.

2019 BENNETT EVENT CENTER Drive-in Request Form

OKLAHOMA STATE FAIR 2019 Bennett Event Center

Drive-in Access Request Form

Requests for drive-in access must be made NO LATER THAN AUGUST 15 Requests made after that date may be denied.

Exhibitors will be notified via email if their request is denied for reasons other than timing of request. If the request is denied, plan to make other arrangements to access the building. Permits are intended for exhibitors with excessively large booth construction or oversized product, and are granted for specific Exhibitors. All other vehicles used during move-in/move-out must be parked outside the building or outside the Oklahoma State Fair event perimeter as per the normal move-in procedures outlined in The HANDBOOK. Exhibitor Name: _________________________________________ Email: _______________________ Bennett Event Center Booth No.: _____________________________ Product list/additional reasons why drive-in access is requested: No. of passes needed: ___________ Describe make, model & type of vehicle with trailer, if applicable, for EACH pass requested. Make Model Trailer (Y/N) License Plate

I have read, understand and will abide by the drive-in access guidelines related to the Bennett Event Center. Exhibitor/Authorized Agent

Once you have completed this request, please send it to the space sales office at

spacesales@okstatefair.com or by faxing it to 405-948-6720.

Use the walk thru door here for restocking during the Fair.

Use this roll up door for move-in & move-out.

Use this roll up door for move-in & move-out. Also use the walk

thru door here for restocking during the

Fair.

XX

XXXX

XX do NOT use glass lobby doors for move-in, move-out or restocking.

Remember, during the Fair, all vehicles must vacate the property by 9:30 a.m. when restocking.

Roll up doors are not in use for restocking during the Fair.

OKLAHOMA STATE FAIR2019 Display & Presentation Standards

BASIC REQUIREMENTS

• Skirting needs to be nicely pressed, evenly draped and must go to the floor hiding anything stored underneath.

• Signage must be professional; we do not allow handwritten signs.

• Product needs to organized and displayed attractively on tables and shelving.

• Colors and materials need thoughtful consideration.

OUTDOOR PRESENTATIONS

Oklahoma State Fair, Inc.P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 |Fax: 405-948-6720 | okstatefair.com

INDOOR SPACE

Endcaps are designated as “prime spaces” due to the exposure they provide. Because of this prominence, they are reserved for displays that are more elaborate than those meeting just the basic requirements. Prime

spaces are those in our most upscale buildings: the Bennett Event Center and Centennial Building. No drape will be provided for displays and substantial back drops are required. The entire display should revolve around a central theme that incorporates the same idea of color schemes, product appropriate decor, lighting and any other elements.

Required for all indoor space

• Quality flooring, as seen in the photos, might include sheet vinyl, carpeting, area rugs and/or soft cork flooring.

• Semi-permanent backdrop, a few examples seen in the photos, includes grid work,

• customized drapes and fence panels.

The sky’s the limit - bring us your BEST!

FOOD CONCESSIONS FENCING

All outdoor food concessions must fence back of house storage and prep areas, as well as the open spaces to the sides/between stands to keep the public on the right path. As you can see, the materials used for the fencing or screening are widely varied, but the best choices are those which complement the colors, theme or individual style of the trailer or tent setup.

Products and businesses of all shapes and sizes can be exhibited outside - the key is having a “roof” over your head. The ones shown here are top notch when it comes to creativity, attractive layout and professional appearance. The ability to grab attention is

necessary to ALL successful outdoor exhibits. Notice the attractive flowers and shrubs, the extra large signage and bright colors. And don’t forget the lights for evenings at the State Fair - without bright lights, the public may wonder if you’re open. The photo shows a standard tent setup can be taken to another level with the addition of a colorful, professional banner. Be sure to address ALL sides of the space - this is actually the side and rear view of the building which has been dressed up because it could be seen by the public.

Exhibitor:Booth#:

Drawing/Giveaway Product(s) Value:

1. No automobile giveaways or displays, without written approval from OSF.2. Know and obey all city, county, state and federal laws.3. Post the rules clearly, including date of drawing.4. No requirement for purchase or any other obligation.5. No raffles or selling “chances” for any product or dollar amount. 6. Provide OSF with a complete description of the product and rules of the drawing.7. Provide OSF with the name, address and phone number of all winners.8. Displayed prize in booth must be equal in value to the actual prize given.9. Promotional materials with adhesive surfaces (i.e. stickers) will not be approved for

giveaway.10. Balloons may not be distributed at any time. Helium-filled mylar balloons are not allowed

at State Fair Park under any circumstances.11. Gongs, bells and other noisy instruments will not be permitted for giveaway.

Drawing or GiveawayDescription of Drawing/Giveaway(s) Estimated Quantity & Rules:

Drawing(s)/Giveaway(s) Date:Type of Drawing/Giveaway (i.e. Daily, End of Fair):

A list of winner(s) must be provided to the space sales office by October 17, 2018, unless the drawing date is after this date. A form will be provided in

your move-in packet.

I have read the drawing and giveaway rules, above and understand that only the drawing(s) or giveaway(s) approved by the Oklahoma State Fair will be allowed in our contracted space. Signature: Print Name: Date:

Exhibitors planning to give away free merchandise or hold a drawing must request approval by completing this form and must adhere to the following rules set by the Oklahoma State Fair (OSF):

OKLAHOMA STATE FAIR2019 Drawings & Giveaways Request Form

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Fax: 405.948.6720 | Phone: 405.948.6739 | okstatefair.com

Exhibitor:

Booth#:

Giveaway(s) & Approximate Quantity Distributed:

Please return this form to us by October 17, 2019 with your winner(s), unless drawing date is after this date, in which case it should be submitted within five days of drawing.Your renewal eligibility is contingent upon submitting this information to us.

Phone #: Description of Drawing Product:

Winner Name:Address:City: State:

Contact Name: Phone #:

Please Provide Your Drawing Winner(s) Information Below

Please Provide Your Giveaway(s) Distribution Information Below

Zip Code:Email:

Phone #: Description of Drawing Product:

Winner Name:Address:City: State: Zip Code:

Email:

Phone #: Description of Drawing Product:

Winner Name:Address:City: State: Zip Code:

Email:

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

OKLAHOMA STATE FAIR2019 Drawings & Giveaways Request Form

OKLAHOMA STATE FAIR2019 Electric Service Rate Sheet

INSIDE BOOTHS

Every exhibitor booth is provided one 110/120-volt 20 amp service at no charge. Please refer to thelist of electrical rates, indicate how much additional power you need and transfer those prices to the

service order form, this form under “1. ELECTRIC.” If submitting service order forms after August 1, 2019, you will be charged the LATE rate.

OUTSIDE BOOTHS

110/120-volt service(requires 3-wire cords)

ORDEREDBY

8/1/19

AFTER8/1/19LATE

Up to 30 amp service $220 $275Up to 40 amp service $295 $345 Up to 50 amp service $355 $410Up to 60 amp service $430 $485Up to 100 amp service $620 $675Up to 125 amp service $755 $810

220-volt Two Pole Single Phase(requires 4-wire cords)

110/120-volt service(requires 3-wire cords)

ORDEREDBY

8/1/19

AFTER8/1/19LATE

Up to 30 amp service $275 $350Up to 40 amp service $345 $425 Up to 50 amp service $410 $490Up to 60 amp service $485 $575Up to 100 amp service $675 $750Up to 125 amp service $810 $890

220-volt Two Pole Single Phase(requires 4-wire cords)

EVERY outside location will be charged a City Electrical Inspection fee collected on behalf of the City of Oklahoma City. This fee also applies to all restocking spaces requiring electric service. Please use a separate form to reserve restocking space and order services.

As of last year, the fee was $35 - CASH ONLY. Fees will be paid directly to the on-site electrical contractor.

Do not send money for permit fees with this form.

IMPORTANT NOTE* - Due to the increasingly high demand on power, 100 and 125 amp service is only available in certain areas. Also, if exhibitor power needs have changed from the prior year’s order,

you MUST contact the space sales office BEFORE placing the power order and remitting payment to confirm that the required amperage is actually available at the assigned location.

**

COLLECTED FEES - The City Electrical Inspection fee (outside booths only), collected on behalf of the City of Oklahoma City, will be paid directly to the on-site electrical contractor upon connection during move-in.

Initial service, up to 20 amps N/CAdd’l 20 amp service $95 $145Up to 30 amp service $110 $165(NOTE: 50 amps NOT available with 110 service)

Initial service, up to 20 amps N/CAdd’l 20 amp service $145 $225Up to 30 amp service $165 $245(NOTE: 50 amps NOT available with 110 service)

The Oklahoma State Fair electrical contractor will be making regular rounds to ensure every exhibitor has access to the electrical service ordered. The expected consumption of each exhibitor will also be monitored. Any exhibitor or group found to be using electrical service without the appropriate order and payment on file will be subject to any or all of the following: a $500 penalty fee, expulsion from the State Fair and/or forfetiture of the right to exhibit at any future Oklahoma State Fair.

The service rates listed below include the connection and consumption of electricity.

Exhibitors are responsible for providing the appropriate cords and lengths of cords (up to 100 feet) for proper and safe connection to the power supply.

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

OKLAHOMA STATE FAIR 2019 “Family of Five or Fewer” Exempt Statement

• We, the undersigned, do hereby certify that we are operating under the “family of five or fewer act,” and are voluntarily excluding ourselves from the Workers’ Compensation Act of Oklahoma.

• We also certify that there are five or fewer working for this business. • We are all related by blood or marriage and there are no employees, contract labor or

sub-contractors working for our company. • We, the undersigned, understand by making this statement we are not entitled to

receive workers’ compensation benefits from the company we are working for.

Name (please print) Relation Social Security No. **

1 SELF

2

3

4

5

** Social security number is REQUIRED for this form to be valid. If the social security numbers are not included with the submission of this form, the exhibitor will be automatically enrolled in the coverage program through the Oklahoma State Fair, Inc., master policy for the fee of $175. Fee is subject to possible increase. If this occurs, Exhibitor is responsible for additional charges that may apply. An application for coverage will be required at that time. If the form is not completed with payment in full prior to move-in OR if it is found that the exhibitor does not meet the requirements set forth and no other workers’ comp coverage has been secured, participation in the Oklahoma State Fair will not be allowed, nor any money refunded. Your cooperation in this matter is crucial.

SIGNED BY EXHIBITOR:

Contracted Company Name: __________________________________________ (Company name must match name on contract.) Signature of Owner/Authorized Agent: ___________________________________

Printed Name and Title: ________________________________ Date: _______

NOTE: If you hire non-related employees, you are no longer eligible to operate under the “family of five or fewer act” and MUST obtain workers’ compensation coverage.

Additional Card Dash Card (After Aug 1): $50.00 each x _______ qty. =

Make:_________________________________________ Length:

North RV Lot Reservation: $1,260.00 each x _______ qty. =

Bunk House (4+ people): $1,470.00 each x _______ qty. =

OKLAHOMA STATE FAIR2019 North Lot Reservation Form

RV / Mobile Home / Trailer Description(s)

The North RV Lot is for large motor homes, fifth wheels and travel trailers within the Oklahoma State Fair perimeter. This is an all-concrete lot with full hook-ups (50 amp service, water and sewer). Each reservation will also include: one dash card to allow the Exhibitor’s passenger vehicle to be parked within the North RV lot perimeter fence line. With fewer than 30 spaces, reservations should be submitted with payment as early as possible.Since we have less than 30 spots, we are limiting reservations to three (3) total RV spots per vendor. Reservations are REQUIRED. Reservations received without payment will not be accepted.

1-04302-70-60-000-13000

TOTAL

Additional Day Bunk House (after Sept 24): $70.00 each x _______ qty. =

Additional Card Dash Card: $25.00 each x _______ qty. =

Make:_________________________________________ Length:

Make:_________________________________________ Length:

Make:_________________________________________ Length:

Exhibitor Name: Booth Number:

Subject to approval.

$

North RV Lot 2019 Dates: Check-in: September 4, 2019 | Check-out: September 24, 2019

$

Subject to availability.$

Additional Day, (after Sept. 24): $60.00 each x _______ qty. = Subject to approval.

$

Subject to approval.$

First-come, first-served.

$

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

Subject to availability.$

OKLAHOMA STATE FAIR2019 Parking & Outside Gate Admission Order Form

Use this form to order Additional Outside Gate Admission and Parking Permits.Exhibitor Reserved Parking Permits are limited to THREE (3) Per Exhibitor.

Orders will not accepted AFTER August 1, 2019

OUTSIDE GATE ADMISSION

TOTAL

TOTAL

$

TOTAL SERVICES

Contracted Company Name:Booth Number: Location Number:

Vendor pricing on outside gate admission and season parking passes is not available after September 11.

$

PARKINGRegular Season Parking (good in any lot where $10 daily public parking is sold): $30.00 each x ___qty. =

$

$1-04501-70-70-

1-04101-70-70-

Exhibitor Reserved Season Parking (good in designated lot accessed at Gate 3): (limit of 3) $75.00 each x ___qty. =

Please put me on the waiting list for ___ additional $75 passes for this location.

$

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147 | Fax 405.948.6720

Office of Space Sales Ph: 405.948.6739 | Email: SpaceSales@okstatefair.com

Season Passes: $25.00 each x ___qty. =Outside Gate Admission Tickets (50 max.): $6.00 each x ___qty. =

$

GENERAL RULES

1. Between August 1 and September 11, Exhibitors may purchase (according to guidelines) Outside Gate Admission and Regular Season Parking Passes (NOT reserved parking) at the Exhibitor Services Window in the west end of the Administration Building. Cash only after August 31.

2. The full FRONT of the hangtag must be visible from the windshield from the outside of the vehicle. Vehicles with passes not properly displayed will be towed and the pass may be revoked.

ADDITIONAL INFORMATION ON PARKING - PARKING MAP ON NEXT PAGE

$

REGULAR SEASON PARKING ($30)1. Exhibitors with this parking hangtag may park in any lot designated as $10 daily public parking (“permit/paid”).2. A space is NOT guaranteed.

OVER-SIZED1. Over-sized is defined as any vehicle that cannot fit, properly and entirely, into a single parking space.2. Over-sized vehicles MUST purchase a $10 daily parking pass each day (no overnight parking) and park in the designated section of the “Gate 10” parking lot. Over-sized vehicles are not allowed in any other lot.3. Parking is at the BACK of that lot where it meets with the regular paid/permit lot

EXHIBITOR RESERVED SEASON PARKING ($75)1. An area accessible with this pass only has been designated and reserved for Exhibitors as a convenience. This lot will

NOT be oversold, so anyone with a pass will find a spot every day. It has its own entry gate into the Fair as well; however, a ticket or pass is still required for each individual.

2. This lot will be open from 7 a.m. to 1 a.m. or when the last car leaves, whichever is earlier, daily starting on opening day of the Fair. It is NOT a restricted lot or guaranteed to have space available prior to the opening day of the Fair.

3. Only regular passenger vehicles are allowed, and there is NO overnight, trailer or restocking parking.4. A limited number of spaces are available and will be sold first-come, first-served with a limit of THREE (3) per location.5. A waiting list will be established and each vendor on the waiting list, to the extent spaces are available, will be allowed one

additional pass. This process will be repeated until all spaces are sold. Passes for this area will be available to the waiting list after the August 1 order deadline. Payment must be remitted by the deadline for waitlist passes or they will be offered to the next Exhibitor on the list.

OKLAHOMA STATE FAIR2019 Parking Guide

SAMPLE

OKLAHOMA STATE FAIR2019 Service Order Form

Indicate ALL additional services required. A separate form must be submitted for each location/contract.

Orders received AFTER August 1, 2019, are subject to LATE fees and may not be approved.Refer to THE HANDBOOK for specific rules & guidelines regarding each service offered.

3. TELEPHONE

4. INTERNET

1. ELECTRIC (See rate sheet on reverse side - LATE rates apply after August 1)

ELECTRIC Total

PLUMBING Total

TELEPHONE Total

INTERNET TotalWired Access (inside): # of lines ______ x $450.00 ($500.00 LATE)= $

Telephone Service: # of lines ______ x $150.00 ($175.00 LATE) =You must pay the LATE rate if submitting request AFTER August 1.

Service #1: ___________________________________Service #2: ___________________________________ $LATE?

$

LATE?

TOTAL SERVICES

1-04317-70-70-

1-04303-70-70-

1-04305-70-70-

1-04313-70-70-

Contracted Company Name:Booth Number: Location Number:

RESTOCKING SPACE IS CONSIDERED A SEPARATE LOCATION.

Please use the restocking space reservation form to reserve space(s) and order related electrical supply, if required.

NOTE: City Electrical Inspection fee (outdoor booths only) will be paid directly to on-site electrical contractor upon connection during move-in. CASH ONLY.

$

Bennett Event Center VoIP: (limited in quantity) Lost equipment $200.00 charge.$

# of lines ______ x $200.00 ($225.00 LATE) =

2. PLUMBINGPlumbing/water fee is $100.00. Any exhibitor utilizing water for their business operation must pay the plumbing service fee. $

$ $

$5. GATE ADMISSION & PARKING

TO ORDER, PLEASE SEE THE PARKING AND OUTSIDE GATE ADMISSION FORM.

$

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

You must pay the LATE rate if submitting request AFTER August 1.

OKLAHOMA STATE FAIR2019 Electric Service Rate Sheet

INSIDE BOOTHS

Every exhibitor booth is provided one 110/120-volt 20 amp service at no charge. Please refer to thelist of electrical rates, indicate how much additional power you need and transfer those prices to the

service order form, this form under “1. ELECTRIC.” If submitting service order forms after August 1, 2019, you will be charged the LATE rate.

OUTSIDE BOOTHS

110/120-volt service(requires 3-wire cords)

ORDEREDBY

8/1/19

AFTER8/1/19LATE

Up to 30 amp service $220 $275Up to 40 amp service $295 $345 Up to 50 amp service $355 $410Up to 60 amp service $430 $485Up to 100 amp service $620 $675Up to 125 amp service $755 $810

220-volt Two Pole Single Phase(requires 4-wire cords)

110/120-volt service(requires 3-wire cords)

ORDEREDBY

8/1/19

AFTER8/1/19LATE

Up to 30 amp service $275 $350Up to 40 amp service $345 $425 Up to 50 amp service $410 $490Up to 60 amp service $485 $575Up to 100 amp service $675 $750Up to 125 amp service $810 $890

220-volt Two Pole Single Phase(requires 4-wire cords)

EVERY outside location will be charged a City Electrical Inspection fee collected on behalf of the City of Oklahoma City. This fee also applies to all restocking spaces requiring electric service. Please use a separate form to reserve restocking space and order services.

As of last year, the fee was $35 - CASH ONLY. Fees will be paid directly to the on-site electrical contractor.

Do not send money for permit fees with this form.

IMPORTANT NOTE* - Due to the increasingly high demand on power, 100 and 125 amp service is only available in certain areas. Also, if exhibitor power needs have changed from the prior year’s order,

you MUST contact the space sales office BEFORE placing the power order and remitting payment to confirm that the required amperage is actually available at the assigned location.

**

COLLECTED FEES - The City Electrical Inspection fee (outside booths only), collected on behalf of the City of Oklahoma City, will be paid directly to the on-site electrical contractor upon connection during move-in.

Initial service, up to 20 amps N/CAdd’l 20 amp service $95 $145Up to 30 amp service $110 $165(NOTE: 50 amps NOT available with 110 service)

Initial service, up to 20 amps N/CAdd’l 20 amp service $145 $225Up to 30 amp service $165 $245(NOTE: 50 amps NOT available with 110 service)

The Oklahoma State Fair electrical contractor will be making regular rounds to ensure every exhibitor has access to the electrical service ordered. The expected consumption of each exhibitor will also be monitored. Any exhibitor or group found to be using electrical service without the appropriate order and payment on file will be subject to any or all of the following: a $500 penalty fee, expulsion from the State Fair and/or forfetiture of the right to exhibit at any future Oklahoma State Fair.

The service rates listed below include the connection and consumption of electricity.

Exhibitors are responsible for providing the appropriate cords and lengths of cords (up to 100 feet) for proper and safe connection to the power supply.

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

TOTAL - SPACE #3

TOTAL - SPACE #1

VEHICLE/TRAILER #1

$

Restocking spaces are provided free of charge until August 1, on a first-come, first-served basis. Restocking spaces must be ordered by August 1. A late fee of $50 will be applied after August 1. On September 1, the late fee will increase to $100. If electrical pow-er is needed, it must be ordered and paid for in advance. Power can be provided in certain areas for a fee. For electrical orders placed after August 1, late rates will apply and OSF does not guarantee orders will be accommodated. Electrical spaces are limited. There is NO FREE power at restocking locations, since no rent is charged for the space. Permits ARE required for electric service at restocking locations. Permit payments will be made directly to the OSF electric contractor. If electrical service is required, please indicate the service requested and remit appropriate payment with this form.

Orders received AFTER August 1, 2019, will be subject to LATE fees and may not be approved.Please refer to THE HANDBOOK for specific rules & guidelines regarding restocking areas.

Description (Make - Model - Length - Color): _______________________________________

$LATE? 1-04303-70-70-

TOTAL - SPACE #2

1-04303-70-70-

TOTAL SERVICES

Electric Service: _________________________________

VEHICLE/TRAILER #2

$Description (Make - Model - Length - Color): _______________________________________

LATE? Electric Service: _________________________________

Restocking Space

Contracted Company Name: Booth Number:

1-04303-70-70-VEHICLE/TRAILER #3

$

Description (Make - Model - Length - Color): _______________________________________

LATE? Electric Service: _________________________________

110/120-volt service(requires 3-wire cords)

Up to 30 amp service...................$275.00 ...... $350.00Up to 40 amp service...................$345.00 ...... $425.00 Up to 50 amp service...................$410.00 ...... $490.00Up to 60 amp service...................$485.00 ...... $575.00Up to 100 amp service.................$675.00 ...... $750.00Up to 125 amp service.................$810.00 ...... $890.00

220-volt Two Pole Single Phase(requires 4-wire cords)

20 amp service ............................$145.00 ...... $225.00Up to 30 amp service...................$165.00 ...... $245.00(NOTE: 50 amps NOT available with 110 service)

Electric Service ORDEREDBY

8/1/19

AFTER8/1/19LATE

OKLAHOMA STATE FAIR2019 Restocking Form

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

$

$

$

OKLAHOMA STATE FAIR2019 Request for Product Variance

List ANY and ALL products or rule/guideline for which you are requesting a variance.

Exhibitor Name: Booth #:

NOTE: Variances approved in prior years WILL NOT automatically carry forward to 2019.

Oklahoma State Fair, Inc. P.O. Box 74943 Oklahoma City, OK 73147

Phone: 405-948-6739 | Fax: 405-948-6720 | okstatefair.com

Location #:

Item(s) MUST be on this list AND marked as approved for 2019 in order to be purchased from another source.

DETAILED ITEM/PRODUCT ORRULE/GUIDELINE DESCRIPTION

REASON VARIANCE IS NECESSARYFor OSF UseAPPROVED-FOR 2019?

Exhibitors in violation of this policy may jeopardize future participation with the Oklahoma State Fair.