An Officeholder's nightmare…common threats to historical records

A faster, more affordable way to present historical records online

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Disaster Preparedness and Business Continuity for Historical Records

Safe from Physical Harm?

www.cottsystems.com/oib

Are Your Historical Records

FLOODING

VANDALISM

TERRORISM

THEFT

FIRE

Online Index Books protects and preserves historical records that predate electronic systems by scanning and rendering the records online--just as they appear in both the original index and record books. Because the indexes and records are online, users can conveniently conduct searches 24/7, from anywhere. And because historical records are online, should your office become closed, or your physical books become unavailable, your historical records can still be searched online via Online Index Books.

Historical Records neither digitized nor online2

10% contemporary records – backed up, available online, but limited to those that were filed after implementation of electronic systems in the 70s or 80s

90% historical records – oftentimes not digitized nor available online—vulnerable to many threats

R E I N D E X I N G v s O I BREINDEXING OIB

Online access • •Preserves penmanship •Affordability •Fastest implementation •Less liability •Can work with existing scans •Works with existing record system •

OIB can be used without replacing a contemporary

records management

system

95% of OIB customers selected OIB because it was “very important”

to strengthen their disaster preparedness

and business continuity plan.

OIB can work with

existing scans•

••••••

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Who uses OIB the most?

The Ultimate in Historical Record Protection…hosting on Cott’s Tier IV compliant datacenter

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www.cottsystems.com/oib

Other local government offices

Title industry

Genealogists

Mineral rights searchers

Staff

How OIB works in 3 easy steps:

Enter a NAME.

Find a NAME and enter a BOOK/PAGE.

View the document and print.

6STEP 1

STEP 2

STEP 3 20 inch thick,

cement-embedded walls

Dual roofs, each rated

to withstand 146 mph

winds

3 electrical backup systems

24/7 on-site security. Redundant FOB access, PIN and biometric screenings.

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Benefits of OIB…protect, preserve and present online4

Protect Disaster preparedness & business continuity

Preserve Reduce

physical stress on

indexes and record books

Present Online 24/7

online access. Anytime.

Anywhere.

Provide Better searcher experience

91% of OIB customers said

that it was “very important” to

“create a better searcher

experience.”