Advanced Pipeline Management Tier 1 GIP and Tier 1 GCDP

Why Pipeline Management

What is Pipeline

Management

How to do Pipeline

Management

What is Pipeline

Management

HR pipeline management is to set the goal for HR needs based on organizational goal, to forecast the HR capacity gap and to create initial actions/adjustments to make up the gap accordingly.

What is Pipeline Management?

At any given time, you are aware of how many members you have across each area and whether this is the right number consider goal for

number of exchange experiences and productivity in your entity!

A talent pipeline is having the right profile of people for roles in your entity!

Simply put, Pipeline Management is just talent tracking based on a talent plan which is aligned to the OD Model

of an entity!

Why Pipeline Management

HR pipeline Management is important because it will have us forecast Retention Rate, Number of members needed based on current productivity, and come up with L&D needs!

Why is Pipeline Management important?

“You have Planned for number of members and

productivity goals per programme but don’t know

whether you are on track or not”

“You have planned goals for productivity however if productivity is increasing

it is important to make adjustment in the number of members in a particular

programme or adjust exchange goal”

Why is Pipeline Management important?

“ To understand what the current situation of each LC is based on the talent plan and coaching LCs

based on this – of course connected to the focus

exchange programme of the LC”

“It is important to manage pipeline so that there are

enough of the right profile of members during

EXCHANGE PEAKS for Sign up, apply, Match and

Realize”

How to do Pipeline Management at the LC level

How to do Pipeline

Management For Team Member

In a given period, we can do the member pipeline management step by step: 1.  Clarify Demanded HR pipeline based on Function goal 2.  Predict actual HR pipeline considering retention rate 3.  Monthly tracking and adjustment:

Demand Predict > Take in Strategy External: Recruitment Internal: Re-allocation, Re-integration, Dual role.

Retain Strategy Corresponding talent process improvement

Process Optimization Outsourcing Re-structuring

Demand Predict < Let go Strategy Re-allocation Exit Interview

Process Optimization Re-structuring to create new role for more effective process

How to do Pipeline

Management For Team Leader

In a given period, we can do the TL pipeline management step by step:

1. Identify the number of demanded TL candidate at the end of term 2. Create L&D plan for current members

3. Monthly member performance assessment to see how many senior members we have:

If it’s less than the candidate demanded q  Ensure the current L&D Plan’s delivery happened in

place q  Improve L&D program based on the performance

assessment q  Need based recruitment / member re-allocation for

better member capacity

If it’s more than the candidate demanded q  Re-allocation of membership q  Exit Interview q  Reframe the structure to open more TL

position to enhance overall organizational efficiency

It is important to track the following to measure pipeline effectively in your LC 1.  Current number of members per function vs. Goal for number of members (based on realization

goal) 2.  Current productivity in a programme vs. Goal for productivity (If productivity is higher than

goal, members can either increase exchange goal or re-allocate to another function) 3.  Current TMP Retention rate vs. Goal for TMP Retention rate (This affects recruitment strategy

in the LC)

At the LC level, it makes sense to manage pipeline every 2 weeks as membership is dynamic and we need to make sure we always have the CAPACITY to deliver! If you are only delivering exchange in peaks, then ensure you are managing pipeline well for the peaks! If you are managing peaks and off-peaks then pipeline management should be done for both continuously (At a given time you may need members to focus on match and realize for a peak but raise for a non-peak and this means that you need to manage pipeline frequently to have this kind of capacity)

How to do Pipeline Management at the MC level

Before understanding how to do pipeline management, look at what are all the things

that need to be planned for before:

 -  Number of members needed per programme in exchange and back office per quarter -  Number of members needed per LC per programme and function -  Productivity goals per programme per LC (based on OD Model) -  TMP Retention rate goal (can be accumulation of LC goals)

Steps in Pipeline management at the MC level

Steps in Pipeline Management

•  Track number of members in every exchange programme and back office and actual productivity per LC in every exchange programme

•  You should ideally do this aligned to your entity OD Model (focusing more on the focus

programme of the MC and aligned focus programme of LCs) •  Once this is done, for each LC check what is it that needs to happen, recruitment, re-

allocation, focus on L&D etc! •  Do this process once a month •  This is done by the MCVP TM however the MCVPs in GIP and GCDP must be aware of

pipeline in their programmes to be able to lead LCs in the right way!

Once you have worked on pipeline management, there are many scenarios

Some  LCs  have  enough  pipeline  for  the  peaks,    but  need  to  start  building  capacity  for  off-­‐peak  

Some  LCs  have  increased  in  produc=vity  in  a  par=cular  programme  and  decreased  in  another,  so  we  ensure    that  they  re-­‐allocate    

Some  LCs  have  enough  members  but  produc=vity    hasn’t  increased,  hence  we  focus  them  more  on  L&D  

Some  LCs  have  low  pipeline  for  TLP  so  we  focus  on    building  leadership  pipeline  

Once you have worked on pipeline management, there are many scenarios

Some  LCs  have  enough  pipeline  for  the  their  focus  programmes,  however  need  to  build  pipeline    for  their  non-­‐focus  programmes!  

Some  LCs  have  enough  members  in  front  office  but    need  to  build  capacity  for  the  back  office!  

Through  Pipeline  Management,  we  can  also  get  LCs  to  focus  more  on  IXP  (Re-­‐integra=on  if  low  pipeline  and    sending  members  on  X  if  excess  pipeline)  

Pipeline Management is just talent tracking based on PLAN!

However it is the MOST Simple and Effective way to ensure LCs are focused on the right talent challenge and are growing in GIP and GCDP

by fulfilling this challenge!