Welcome to Offsite Data Depot

Please enjoy our quick presentation on How your Company can save Time, Money

and be more Secure!

Records Management Records Management SolutionsSolutions

Company OverviewCompany Overview

Offsite Data Depot is the premier provider of offsite records Offsite Data Depot is the premier provider of offsite records storage and information management (both paper and electronic) storage and information management (both paper and electronic) for businesses throughout northern Nevada and surrounding for businesses throughout northern Nevada and surrounding regions. regions.

We help businesses:We help businesses:

•Save money Save money •Improve employee productivity Improve employee productivity •Improve their ability to recover from disaster Improve their ability to recover from disaster •Ensure business continuity Ensure business continuity •Simplify their compliance with government regulations Simplify their compliance with government regulations

ServicesServicesOffsite Data Depot offers businesses several options when Offsite Data Depot offers businesses several options when managing their vital company information. Below is a list of managing their vital company information. Below is a list of services we offer:services we offer:

Online Data Backup using Cloud Technology Online Data Backup using Cloud Technology Secure Document & Media Destruction Secure Document & Media Destruction Document Scanning & Online RepositoryDocument Scanning & Online Repository Records Storage & ManagementRecords Storage & Management Email Filtering & Spam Control Email Filtering & Spam Control Climate-Controlled Vault StorageClimate-Controlled Vault Storage

Online Cloud BackupOnline Cloud BackupThe Problem with today’s Backups•   Backup tapes and disks are expensive and tend to go bad without you knowing it•   Tape drives are expensive and fail at the worst times•   Software is expensive, must be upgraded or replaced, and is often a source of failed

backups.•   Your employees (who are paid to do something else) spend time managing backups,

occasionally forgetting to change the backup tapes•   Nobody remembers to change tapes when the regular person is on vacation

Offsite’s Cloud Solution

• Completely Automated

• Secure encryption of your files

• Professionally Managed and Monitored

• 24/7 Access with a mirrored site, so no downtime

• No software to buy and no long term contracts

** Ask us for a FREE 15 day trial and regain peace of mind!Ask us for a FREE 15 day trial and regain peace of mind!

Secure Document Secure Document DestructionDestruction

Whether based upon regulatory requirements, security needs, or internal document retention policies, organizations need not only retain certain records but must also ensure proper destruction of those records at the end of the documents' useful life.

To address this need, Offsite Data Depot provides several options to collect and professionally destroy your obsolete documents, including onsite collection bins and certified shredding and disposal.

On-Site Destruction Bins:Offsite can shred paper, microfilm, microfiche, x-rays, computer disks, and data tapes. Additionally, we can provide on-site, locking containers for both paper and non-paper media to be picked-up at your request. These bins come in two convenient sizes: large, molded plastic containers or smaller, convenient wooden office consoles which fit better with office décor. Both have a paper/media slot and a secure, metal locking mechanism on the lid that can only be opened by Offsite personnel utilizing our key.

Document Imaging & Document Imaging & ScanningScanning

One of the best forms of protection against fire, earthquakes, flooding, hurricanes and

any other form of disaster is through the use of Document Imaging.  

Do you have a disaster recovery plan?Do you have a disaster recovery plan?

Document Imaging will:•   Enable you to manage millions of paper files and retrieve the one you need quickly

•   Be a pleasure to use, whether you are the the records manager or employee

•   Let you share documents with other co-workers while protecting confidential info.•   Allow you to email, fax, or look online 24/7 with the click of a mouse•   Provide an easier way to share documents with other offices or take them on the road •   Conform to the manner in which you work rather than force you to change

Record Storage & Record Storage & ManagementManagement

Benefits of using a Record Center:Benefits of using a Record Center:

Your records are safe and secure withYour records are safe and secure with Offsite Data DepotOffsite Data Depot

Barcode tracking makes it easy to get to your records in minutes and Barcode tracking makes it easy to get to your records in minutes and is a great way to audit youris a great way to audit your paper trailpaper trail

Pickup and delivery saves you time and is available 24/7Pickup and delivery saves you time and is available 24/7

Real time online account management and accessReal time online account management and access

Security that exceeds HIPAA, GLBA, FACTA & other requirementsSecurity that exceeds HIPAA, GLBA, FACTA & other requirements

Now Available: Vault Storage for DLT tapes, CD’s, microfilm and any other sensitive media requiring humidity and climate controls.

Email Filtering & Spam Email Filtering & Spam ControlControl

Today’s Problem with Sub-Standard Email Filtering Software : Good email is being listed as SPAM It takes too much time to sift through all your emails It is costly for your IT Dept. or you to manage the email Your company's bandwidth is being bogged down Software and equipment are expensive

The Solution : No contracts Nothing to install No equipment to purchase No minimums Professionally Managed Daily spam reports

* Ask us how to get started with a 30-day Free Trial!

TestimonialsTestimonialsLinda Castillo of Nevada Supreme Court -Linda Castillo of Nevada Supreme Court -

"The Nevada State Supreme Court cut its records storage "The Nevada State Supreme Court cut its records storage costs by over 23% by moving their records from a Reno costs by over 23% by moving their records from a Reno based records center to Offsite Data Depot in Carson City. based records center to Offsite Data Depot in Carson City. According to a representative from Offsite, their According to a representative from Offsite, their management and delivery fees are also lower than other management and delivery fees are also lower than other records centers, saving the Supreme Court additional records centers, saving the Supreme Court additional money."money."

Frank Horn of VCM Collision-Frank Horn of VCM Collision-“…w“…we have found that our records are much more organized e have found that our records are much more organized now that Offsite has stored and inventoried them for us.  now that Offsite has stored and inventoried them for us.  Offsite brought to light that some of our older records could Offsite brought to light that some of our older records could be shredded to save space and money and they provide be shredded to save space and money and they provide these services at less than I can store the records myself.  these services at less than I can store the records myself.  Thanks again for your great customer service you provide.Thanks again for your great customer service you provide.

Lanette Inman of Northern Nevada Title-Lanette Inman of Northern Nevada Title-“…“…our employees love their prompt service and personal our employees love their prompt service and personal touch. Everything is so much more efficient and because of touch. Everything is so much more efficient and because of Offsite we are able to provide a faster service for our Offsite we are able to provide a faster service for our clients.clients. They are a great company to work with.They are a great company to work with.

After using Offsite’s professionally managed records center

Before managed

records storage

Wish your files were scanned?

After using Offsite’s imaging services, finding your records are just a click away!

Forget to Backup those critical files?

With Offsites’ Automated Online Backup we professionally manage it for you using Cloud technology.

It is important to properly shred

your documents, especially today more than ever!

Look familiar?

Which do you prefer?

Email Filtering is a Must in today’s business climate!

Associations:

NNDANNDA Rotary Club of Rotary Club of

Carson CityCarson City Carson City BNICarson City BNI Procurement Procurement

Outreach Program- Outreach Program- POPPOP

Carson City Carson City ChamberChamber

Dayton ChamberDayton Chamber ARMAARMA Young Business Young Business

Professionals- YBPProfessionals- YBP

Partial Customer List:Partial Customer List: Supreme Court of NevadaSupreme Court of Nevada Kalicki Law OfficesKalicki Law Offices State Farm InsuranceState Farm Insurance Casey Neilon & Casey Neilon &

AssociatesAssociates VCM Collision CenterVCM Collision Center ChromalloyChromalloy Sierra Surgical HospitalSierra Surgical Hospital American Family American Family

InsuranceInsurance Casino FandangoCasino Fandango Red Lion CasinoRed Lion Casino

Carson City Sheriffs Carson City Sheriffs OfficeOffice

Law Office of Darcy Law Office of Darcy HoughtonHoughton

Harley-Davidson Harley-Davidson FinancialFinancial

Northern Nevada TitleNorthern Nevada Title Storey County Storey County Bullis & Associates CPABullis & Associates CPA Casino FandangoCasino Fandango Atlantis Resort CasinoAtlantis Resort Casino CGICGI

Social MediaSocial Media

(click on links below to follow Offsite and visit social media sites)

Contact UsContact Us

Mailing Address:Mailing Address:

P.O. Box 21406 P.O. Box 21406

Carson City, NV. 89721Carson City, NV. 89721

Corporate Office & Record Center:Corporate Office & Record Center:

550 Mallory Way550 Mallory Way

Carson City, NV. 89701Carson City, NV. 89701

Bus: 775.888.9933Bus: 775.888.9933

Fax: 775.888.9180Fax: 775.888.9180

Web: Web: www.offsitedatadepot.comwww.offsitedatadepot.com

Email: Email: sales@offsitedatadepot.comsales@offsitedatadepot.com

We are proud to be a We are proud to be a green companygreen company

We accept ACH, Visa & MasterCard

The best way to protect your vital business information is to keep it "Offsite"

QR Code TechnologyQR Code Technology Using your Smartphone scan the barcodes below to get Using your Smartphone scan the barcodes below to get

more information and to save it to your phone for future more information and to save it to your phone for future reference. By the way, you may need to add a free app reference. By the way, you may need to add a free app before scanning these.before scanning these.

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