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MINUTES OF SPECIAL BOARD MEETING HELD ON 14.05.2020

MEMBERS PRESENT:-

1. Brig Salabh Sona!, Station Cd1

2 Shri Upendra Kumar, CEO

3 Sim Parva1 z Ahmad Dar

4 Shri Mohammad Ashraf Lone

5 Ms Sa1ma Shah

6 Shn Ra1es Ahmad Malik

7. Smt ManJeet Kour

8 Shi 1 Bilal Ahmad Wani

MEMBERS ABSENT:-

1 Dr Shahid Iqbal Chaudhary

2 Shn Abdul Sarni Wanl

ATIENDANCE

President Cantonment Board.

Member Secreta ry

Elected l'v1ember. Ward No 01

Elected Member, Ward No 02

Elected Member, Ward No.04

Elected Member, W ard No.OS

Elected Member, Ward No.06

Elected M ember Ward No 07

District Magistrate, Srinagar

3. Brig. B. Nambiar, SEMO Comdt.92 BH

Vice President (Elected Member, Ward-3)

Health Officer

4. Col H. S. Lamba, Col Q 5. Col Bal1eet Singh, Adm Comdt.

6 Lt. Col Varun Tandon, GE 864

Nominated Member

Nominated M ember

Executive Engineer

At the beginning of Board meeting thf> PCB welcomes all the members present in the meetrn~

Agenda No. 01 MONTHLY ACCOUNTS-April, 2020

RECEIPT

Opening Balance 1,07,80,527 45

Total Receipt s

Total

2.26,64,095

3,34, 44,622 45

CASH ACCOUNT

EXPENDITURE

Total Expendnure 2, 77, 18, 723

. c.l:>~rng Balance

Total

57 25,899 45

3, 34,44,622 45

Case file alongwith connected documents are placed on th e table .

Page I ol S

I I

Resolution No.1

Considered dnd approvtd as per agenda side as Annexure 'A' However, M embers of

Finance Commi ttee 1 e Sh. Parva1z Ahmad Dar, Sh . Rais Ahmad Malik and Sh. Bil al Ahmed Wani

pointed out that payment made to Sh . Naza r Mohd Khan, CBLA may be re-verified to avoid any

excess payment and also requested to call Sh Nazar Mohd Kha n, CBLA to the Badamibagh

Cantonment Board office on convenient date co discuss certain issues.

Agenda No. 02 BUDGET ESTIMATES FOR THE YEAR 2020-2 1 (R} AND 2021-22 (0).

The Board may cons ider and approve the budge t estimat es fo r the year 2020-21 (R) an d

2021-22 (O) as the same is to be subm itted to the GOC-in-C, NC through PD DE, NC, Jam mu well in

time . Details of Income Est imates for 2020-21 (R), 2021-22 (0) and expenditure Estimates for 2020-21 (R), 2021-22 (0) is attached h erewith as annexure.

Further, 1t 1s also brought to the no t ice of th e Board t hat the Jammu an d Kashmir re­

organiza t ion Ac t, 2019 have been made effective from 9t h Aug'2019 and Jammu and Ka~hm1r have

been declared as Union Terri t ory of J&K we f 31.10.2019 After its implemen tation Finance

Department, Government of Jammu and Kashmir has sanctioned below ment ioned allowance to

the employees of Union Territory of J&K. These rules have been mad e effective w.e .f 31st Oct'

2019. Since. th e pay and allowance of the Cantonment Board employees have been equated w ith

the various pos ts of the Union Territory of Jammu and Kashmi r an d said order are applicable to the

Can tonment Fund se1vams as well

Th!:' Financ£- Department, Govl of J&I\ has r,anrnonPd gran t of Transport Allowance to the

Pmployees of Union Terrnory of J&K v1de Govt order no 4 72 F ot 2019 dated 28-11 2019 As per

said order, employees of this office w ho are drawing pay of Rs. 24200/ and above in pay level Sll,

SL2, SL3, 1 and 2 of the pay m at rix, shal l be el1g1ble for grant of Transport Allowance @ 1800/-+DA

thereon. Employees, who are drawing pay in the pay level 3 and above but below level 9 are also

eligible for grant of Transport Allowance @1800 +DA thereon. Further, those employees who are

drawing pay in pay level 9 and above are eligible for grant of Transport Allow ance @ Rs. 3600/- +

DA t hereon an d as pe r other terms and conditions laid down in the said order Also, as per

annexure attached to the Gove1 nment Order No 472 of 2019 dated 28-11 2019, Srinagar city does

not fa ll 1n the list of c1t1es I towns eligible for higher rates of Transport allowances on

reclass1fica t1on or citres/ towns as per census 2011

i1. Th e Finance Department, Govt. of J&K has sanctioned grant of Chil dren Education Allowance

(CEA) an d Hos tel Subsidy to the employees of Union Territory of J&K v1de Govt order No. 4 73-F o f

2019 dated 28 11 2019 A':> per said order. the re1mbursPment of Children Education Allowance/

Hostel Subsidy cc1n be claimed only for the two eldest surviving cnildren wi th the excep tion in case

the second child birth results 1n twin':>/ multiple birth and the amount for reimbursement of

Children Education Allowance 1s Rs. 2250/- per month (f ixed) per child The amount of Rs. 2250/- 1s

fixed irrespective of the actual expenses incurred by the Govt. ':>ervant a':> per ot her terms and

conditions laid down in t he said order .

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111 The Finance Department, Govt. of J&K has sanctioned grant of Leave Travel Concessi on (LTC) to its employees v1de notification S 0 22 dated 3rd Dec'2019 as perter ms and conditions laid down in the said order.

As stated above, pay and allowance of the Cantonment Board employees have been equated with the various posts of the Union Territory of Jammu and Kashmir and said order are applicable to the Cantonment fund ~ervonts as wPll Accordingly, Tran.,port Allowance, C.ntldren Educdt1on Allowance (CEA) & Leavl:' Travel Concession (l TC) hclVe been incorporated in budget

estimates for the 2020 21 (R) and 2021 22 (0) including arrears we f Nov'2019 to March' 2020.

Further Govt. of India MoD v1de 0H1ce memorandum no. 1/1/2020-E-ll (B) dated 23r1

Aprd'2020 has dPc1ded that the add1t1onal installment of DParner,r, Allowance payable to CPntral Govt l:'mployel·~ ,ind Dearness RPlief to Central Govt pen~1oners, due from 1 1 January 2020 shall not be oa1d The i!dd1t1onal 1n tallmPnts of Oearne)~ AlloNancP and Dear nes~ Relief due tram 1 July 2020 and 1' Jc1nuary 2021 sholl also not bl: paid However Dearness Allowance and Dearness

Relief at current ra tes will continue to be paid. As and when the dec1s1on to release the future

installment of Dearness allowance and Dearness Relief due form 1 1 July 202 1 1s taken by the Govt. the rates of Dearness Allowance and Dearness Relief as effective from 111 January 2020, 1 n Ju ly2020 and 1 '1 January 2021 will be restored prospectively and will be subsumed in the cumulative revised rate effective from 1' 1 July 2021. No arrears for the period from 1 ~1 January 2020 to 3011

' June' 2021 shall be paid Accordingly, in the budget estimates 2020 21 (R) no ant1c1patory Dearness Allowance

prov1s1on have been made and n the budget estrrnates 2021 22 ant1crpatory Dearness Allowance

provrs1on have be~n made 1 e w.c .f l 1 July'2021

In view of the above, rt 1s requested that Board may consider to float o proposal to the GOC­in Chief through PO DE, NC under rule 26 & 27 of Cantonrrt nt Board Account Rules (CBAR} 2020 to accord the sanction at the ear li e~t.

tase hie alongw1th connectt-d documc•nh are placed on the table

Resolution No.2

The matter was discussed in detarl, the CEO apprised the Board that worthy Directorate

General, DE, Gol, MoD, New Delhi as well as worthy Principal Directorate, DE, NC, Jammu advised

during video conferences that the expenditre rn view of Pendem1c COVID-19 should be restricted

and priority be given to payment of Salary, Pay and allowances, Pension and other COVID-19/ sani tation related essential expenditures and also advised to restrict the budget as per Orrginal

Estimates of 2020-21.

The Board perused the Budget Estimates and Elected Board Members requested the worthy

PCB that the most of the approved works could not be earned out during last year due to heavy

snowfall / rainfall, therefore the board has approved certain development works under various

heads c;ubiect to availabil ity of funds/ budget v1dtt CBR no.10 dated 29.04.2020 They turther reque~ted that these works net-ds to be executed during current financial year in the in terest of

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I • public and to maintain improved hygenic s1tuat1on of Cantonment area CEO again apprised tre

Board that chances of receving funds frol'Tl the C1•ntral Govt are very le~!> due to o;1 tuation amt·~ pandemic cov1d 19 and subiect BE~ need ~ to be restricted as per approved BE s 2020-21 (Original) However, worthy PCB has approved to mod1y the BE s as per request o f elected members.

l herefore, the Board has re!>olved and approved the Budget Estimate s for the year 2020-21

( R ) and 202 1-22 ( 0) as per revi sed annexure ' B' by increasing prov1s1on of budget in works head as per approved works subject to availability of funds and also approved to floa t appropriate

proposal to the worthy GOC-in-Chief through PO, DE, NC to obta in necessary sanction under rule 26 & 27 of Cantonment Board Account Rules (CBAR) 2020.

Agenda No. 03 ANNUAL ADMISITRATION REPORT FOR THE YEAR 2019-20

The Board may consider and approve Annual Admin1~trat1on Report 01 Badam1bagh Cantobment Board for year 2019 20. The report 1s placed on the table

Resolution No. 3

Considered and approved as pe1 agenda side. However, Sh Bilal Ahmad Wani, Elected Member suggested the following actions for in future.

a Water Supply .- Ascertain from the concerned department how they have calculated

supply I ava ilab1lrty of per capita availabilty of water in Can tonment area .

b Ban on use of Polythene .- Special dnve may be earned out to maintain the spirit of

ban on polythene imposed by the Badamibagh Cantonment Board.

c. Kishori Clinic :- Efforts may be done for implementation of said scheme in Cantonment area.

d Janani Suraksha Vojna :- Efforts may be done for 1mplementat1on of sa id scheme 1n

Cantonment area.

e. Fire Fighting :- All the members collectrvely d1:c1ded that the State Govt authom1e'>

may be approached for setting up of fire fighting sub station wh1th1n the 1urisd1ct1on of

Cantonment Area prefe1rably near G B Pant Cantt General Hospita l

Agenda No; 4 ALLOTMENT OF PARKING SPACE IN FRONT OF G B PANT CANTONM ENT

GENERAL HOSPITAL

Reference CBR No 13 dawd 21.03 2020

The Board v1de CBR under reference approved to dliot parking space to use and for collect1on of parking fee in front of G B Pant Cantonment General Hospi tal to M/s Cloud Field Prop.

Sh. Mohsin Rasool Wani S/o Sh. Gh Rasool Wani R/o Batwara BB Cantt Snnagar (highest bidder) for

the period of one year upto 31~1 March'2021. Accordingly, t his office v1de letter No.

7 /8/2585/CB/ BB/2020-21/ 1179 dated 22/03/2020 informed agency to complete the formalities as per terms and conditions laid down rn the tender documents with some relaxation, 1f not possible,

due to prevailing situation arisen m view of COVI0-19 Further, the agency was asked to approach

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this office on 01/04/2020 at 1000 hrs for taking over the physical possession of said parking space However, instead of handing over the physical possession of sard parking space. the agency vide letter dated 31/03/2020 1r1t1mcJted tr e lollow1ng.

"I want to inform your good-self-regdrdrng the prevarlrng s1tuat1on &lockdown in

view of LOVID 19 I am ready to ta kl over for this pa1 king space 1n front of G B Pant Cantonment General Hospital to run , but •t wrll ta li: P sometime to rur after the srtua tron comes into normalcy Now I request your good self kindly extend the time for th rs parking & the second th rng rs interface of Police not allowrng the people gather In front of the Hospital"

Board may decide

Case file along with all connected documents placed on the loble.

Resolution No. 4

The matter was discussed rn detail Sh Parva1z Ahmad Dar Elected Board Member also

appnsed the Board, that the proprietor of M/s Cloud Field Prop Sh Mohsin Rasool Wani S/o Sh. Gh Rasool Wanr R/ o Butwur.i BB LJnll Srrn.igar being the re;.ruenl ol Wdrd No. 1 met hrm on the subiect matter on 29 03 .2020 ;:ind apprrse hrm verbally th<tt since due to COVID 19 lockdown announr ed by Hon 'blt' Prime M1n1)ter wt' r 21 03 2020. tht' police µer)onnel not allowed to run

the subjec t parking at specrf red place The Board has taking nto account of stat ement of Sh. Parva1z

Ahmad Dar, Elected Member The CEO, decided t o approach the concerned police stat ion to sort

out the issue and the CEO, telephonically spoken to Sh. Nrkhrl, SHO Rammunshrbagh who confirmed to run the parking space from tomorrow i.e. w.e.f. 15.05 .2020. Accordingly, M/s Cloud Field Prop. Sh Mohsin Rasool Want has been telephonically directed to make the parking functional w.e f 15 05.2020 The Board also decided on the basis of report of LRS that the non-functtona l period

may be extended in the present contract, keeping in view of nationwide lockdown announced by

Hon' ble Prime Minister we f 21 03 2020

The Boa1 d meeting ended with the vote of thanks to Ch arr

CEO/Member Secre tary

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