OFFICIAL PROCEEDINGS OF A SPECIAL MEETING OF THE BOARD … · 11-11-2018 · Walker, Trish...

Minutes: Special Park Board Meeting November 7, 2018

OFFICIAL PROCEEDINGS OF A SPECIAL MEETING OF THE BOARD OF TRUSTEES OF THE PLEASURE DRIVEWAY AND PARK DISTRICT OF PEORIA, ILLINOIS, HELD AT 5:30 P.M., NOVEMBER 7, 2018 AT THE NOBLE CENTER FOR PARK DISTRICT ADMINISTRATION, 1125 WEST LAKE AVENUE, PEORIA, ILLINOIS. TRUSTEES PRESENT: Trustees Harant, Petty, Rayford, Ryan, Snowden, Vice President

Johnson, and President Cassidy. TRUSTEES ABSENT: None. STAFF PRESENT: Executive Director Cahill, Deputy Director Wheeler, Attorney

Streeter, Attorney Kevin Day, Chief Sylvester Bush, Karrie Ross, Brent Wheeler, Matt Freeman, Shalesse Pie, Mike Miller, Becky Fredrickson, Doug Silberer, Joe Atkinson, Jacob Mol, Nicole Staley, Katie Van Cleve, Sue Wheeler, Rebecca Herz, Yvonne Strode, Kevin Davis, Bob Streitmatter, Tom Miller, JD Russel, Mary Harden, Lester Hudson, Nick McDuffee, Aimee McLaughlin, Meg Boyich, Amy Berger, Kristi Shoemaker, Steve Montez, Jonelle McCloud, Donna Day, Ernest Starks, Nick Conrad, Scott Loftus, Willie Howe, Greg Walker, Trish Blattenberger, and Board Secretary Carley Allensworth.

PRESS PRESENT: None. OTHERS PRESENT: Kyle Bright, 3903 N. Kathy Lane, Peoria, IL; Mike Van Cleve, 1111

W. Armstrong Avenue, Peoria, IL; Alicia Turner, 1717 W. Callendar, Peoria, IL.

1) CALL TO ORDER

President Cassidy presided and called the meeting to order at 5:33 p.m. 2) ROLL CALL 3) PLEDGE OF ALLEGIANCE 4) MINUTES:

4.A Approval of Park Board Minutes of October 17, 2018


Nancy Snowden MOVED TO approve Park Board Minutes of October 17, 2018. Motion seconded by Robert Johnson and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

4.B Approval of Special Meeting Minutes of October 25, 2018

Robert Johnson MOVED TO approve Special Meeting Minutes of October 25, 2018. Motion seconded by Warren Rayford and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

5) STAFF REPORTS:

5.A Executive Director Weekly Updates of October 16, 23, & 30, 2018

Executive Director Cahill presented the Executive Director updates of October 16, 23, & 30, 2018.

Vice President Johnson inquired as to the status of the District’s combined sewer overflow bill from the City of Peoria. Executive Director Cahill stated that the City has not provided the District with a ruling on the appeals that staff filed against the bill. She added that the District will not be moving forward with negotiations of the bill until a ruling is made on those appeals.

6) COMMITTEE REPORTS:

6.A Finance Committee: Approval of Accounts Payable and Payroll

TRUSTEE SNOWDEN REPORTED THE FINANCE COMMITTEE HAD EXAMINED THE BILLS AND MOVED THAT THE PRESIDENT AND SECRETARY BE AUTHORIZED TO ISSUE ORDERS ON THE TREASURER FOR THE SEVERAL AMOUNTS:

Peoria Park District Thursday, November 1, 2018 GENERAL 416,377.46 RECREATION 154,304.03 LIABILITY 4,050.00 MUSEUM 6,882.28 POLICE 5,445.78 BONDED PROJECTS 221,564.29 PAVING & LIGHTING 3,571.55 RIVERFRONT EVENTS 61,514.57


DETWEILLER MARINA 2,537.74 GOLF 27,178.66 HISRA 2,668.97 RIVERPLEX 23,996.66 TOTAL PAYABLES $930,091.99 PAYROLL #21 $458,099.29 PAYROLL #22 $461,772.47

Nancy Snowden MOVED TO approve the accounts payable and payroll. Motion seconded by Warren Rayford and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7) NEW BUSINESS:

7.A Ratification of Phone Poll on October 26, 2018 for Lakeview Recreation Center Air Cooled Condensing Unit

Trustee Harant stated that she was reluctant to vote to approve the bid for this item because of the lack of diversity in the workforce profile of the company with the lowest bid. She would like to set up a meeting to get the conversation moving about the diversity issue with contracted work performed for the District. Executive Director Cahill stated that staff will work to schedule meetings in the next couple of weeks. Nancy Snowden MOVED TO ratify the phone poll of October 26, 2018 for Lakeview Recreation Center Air Cooled Condensing Unit. Motion seconded by Matt Ryan and carried on the following roll call vote: Trustees Harant, Petty, Rayford, Ryan, Snowden, Vice President Johnson, and President Cassidy voting “Aye”, no “Nays”. (Results: 7 Ayes; 0 Nays)

7.B Approval of Pre-Travel Expenses for Vice President Johnson's Attendance at

IAPD Committee Meeting

Trustee Johnson clarified that the hotel room cost for this meeting, including taxes and fees, would not exceed $44.85. Joyce Harant MOVED TO approve the pre-travel expenses for Vice President Johnson's attendance at the IAPD Committee Meeting. Motion seconded by Nancy Snowden and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)


7.C 2018 Tax Levy Estimate

Robert Johnson MOVED TO approve the 2018 Tax Levy Estimate. Motion seconded by Jacqueline Petty and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

7.D 2019 Budget Presentation

Executive Director Cahill’s budget message highlighted District resources and illustrating comparisons with other typical park and recreation agencies. Park District mission statement, priorities and goals were restated. Fund overviews are stated in the attached budget presentation. Ms. Cahill and staff outlined the proposed key changes made to each fund; as well as, the items staff will be watching throughout 2019. Each fund’s key changes and watch items are listed below:

Recreation Fund Key Changes:

ADVENTURE CAMP FOR EARLY LEARNERS

o Due to declining enrollments, Adventure Camp will not be offered in 2019.

AMPHITHEATRE

o Family Flicks will not be offered in 2019.

CAMP WOKANDA

o Dining hall rental fee will increase from $900 per day to

$1,000 per weekday and from $1,800 per weekend to

$2,000 per weekend.

o The rental fee for the entire valley will increase from $2,000 per weekend to

$2,200 per weekend.

o The OA Lodge rental pricing will increase between $50 and

$30 for each day, depending on the type of rental and

number of guests.

DRAMA

o Camp on Stage will become a three week camp instead of two

weeks. The fee will increase by $140 per session ($395 per

session resident / $415 per session non-resident).

o Fine Arts Camp fee $5 increase per week ($135 resident/$145 non- resident).


ENVIRONMENTAL PROGRAMMING o This is a new department in 2019; it brings together the

programming staff that was specifically assigned to facilities in order to allow the environmental programmers to work collaboratively together, rather than just at a specific facility. This department will report to the Deputy Director.

FRANCISCAN RECREATION COMPLEX o In the fall, winter, and spring (September through May) the

facility will close at noon on Tuesdays and Thursdays, and in the

summer (June through August) the facility will be closed on

Tuesdays and Thursdays.

o The District will outsource the custodial maintenance of this facility.

LAKEVIEW RECREATION CENTER

o Summer day camps will increase $5 per week ($135 resident /

$145 non- resident).

o The 2019 budget contemplates a full 12 months of activity

in the newly renovated Lakeview Recreation Center.

MUSIC

o The 10 week piano lesson fee will increase from $138 per

person to $150 per person.

NOBLE CENTER

o The auditorium rental fee structure change from pricing based on

headcount to $100 per hour, which is more consistent with the

rental structure at other recreation facilities.

o The classroom rental fee will reduce from $75 per hour to $40

per hour to better align with the pricing of other classroom

rental space in the District.

OWENS RECREATION CENTER

o The pro shop will only sell custom orders and soft goods.

PEORIA PLAYHOUSE

o Field trips fees will increase by $.50, making Adventure & Field

Guide field trip fees $3.50 per student and Spotlight and

Explore Challenge trip fees

$5.50 per student.

o Homeschool program fees will increase from $5


per child to $6 member/$12 non-member.

o The Maker Workshop fees will increase from $10 for

members / $12 for non-members to $12 for members / $18

for non-members.

o Annual membership fees will adjust as follows: Family or

Grandparent Memberships will increase from $90 to $95;

Premium Memberships will increase from $130 to $135; Non-

Resident Explorer Memberships will increase from $15 to

$25; and Supporter Memberships will increase from

$250 to $300.

o The Tot Time program fee will increase from $1 per child to $2 per child.

PEORIA ZOO

o The daily admission fees will increase by $.25. The resulting daily

admission fee structure will be: Adults $9.75; Children $6.75; and

Seniors or Military $8.75.

o The education department’s breakfast learning programs will

increase their fee by $1 ($10 member adult / $7 member child

and $19 non-member adult

/ $13 non-member child).

o Homeschool programs will increase by $1 ($7 member / $14 non-member).

o The Zoomobile fee will increase from $110 to $125.

o The ZooCamp fees will increase slightly, prices will range from

$115 - $170 per week for members and $120 - $185 per week

for non-members. The pricing varies, depending on the program

week and age group selected.

RECREATION BICYCLE SAFETY TOWN

o Group safety program fees will be reduced from $80 per

group to $60 per group.

SOCCER

o Soccer fees will increase $5 (Mighty Mites & Pee Wee $48

resident / $53 non-resident; 1st – 5th Grades $53 resident / $58

non-resident; 6th to 8th Grades $58 resident / $63 non-

resident).

SOMMER PARK


o Chapel rental fee will increase from $450 per day to $500 per day.

o The Ancient Oaks Day Camp fee will increase $7 per week ($137 resident/$147 non-resident).

o The wedding reception venue fee will increase from $900 per

day to $950 per day.

SPECIAL EVENTS

o Due to saturation in the marketplace and declining

participation, the Northtrail Easter Egg Hunt will not be

offered in 2019.

YOUTH BASEBALL

o Youth baseball fee will increase by $5 (Tee Ball $48 resident /

$53 non- resident; Coach Pitch $53 resident / $58 non-resident;

Minors $58 resident /

$63 non-resident; Majors $58 resident / $63 non-resident).

Trustee Rayford asked staff how often the community uses the gym at Franciscan Recreation Center (“FRC”). Staff stated that the gym is really only used for open gyms and rentals, both of which will continue to happen as they have in the past.

Trustee Petty asked staff is there were still camps held at FRC. Staff stated that there is still a camp at FRC but it is not well attended. They added that attendance has been declining for a number of years. Vice President Johnson asked that staff provide numbers relating to the attendance of camp and general usage of FRC.

Trustee Harant suggested holding drop in programs at facilities on the weekend for people who cannot attend during the work week. Staff stated that drop in badminton and pickleball programs will be available on the weekends when Lakeview Recreation Center re-opens.

Trustee Rayford agreed that weekend programs would be a good thing because it gives kids something productive to do on the weekend. Staff stated that they are open to the possibility of drop in programming on weekends; however, staffing at facilities becomes in an issue on the weekend as there are many other events happening throughout the District.

Recreation Fund Watch Items:


Staff will be spending time developing an approach to collaborate rather than compete with other community organizations. Staff looks to be able to offer at least one private-public partnership in 2019 to help with this collaboration.

Staff will be looking for new revenue generating sources for Peoria Zoo.

Museum Fund:

FOREST PARK NATURE CENTER

o The Trail Head Nature Store will downsize to an outlet for birdseed

and feeders only, beginning in 2019. This contraction will result in

reduction of full and part time hours that were dedicated to the

store. The Environmental Programming Department will be housed

in the Nature Center, and will manage the birdseed and feeder sales.

o The Nature Center’s hours of operation will adjust seasonally. From

April through October the exhibit area of the Nature Center will

be open Tuesday – Sunday 9:00 am – 5:00 pm. From November

through March the exhibit area of the Nature Center will be open

Tuesday – Saturday 9:00 am – 5:00 pm. Staff will assess and strive to

make the facility’s restrooms available to hikers outside of the

exhibit area hours.

LUTHY BOTANICAL GARDEN

o Luthy’s program planning will be incorporated into the

Environmental Programming Department’s efforts.

o The volume of greenhouse plantings, landscaping, and

conservatory collections will be assessed for opportunities to

scale back to a volume that can be handled by two

horticulturalists and one manager.

Museum Fund Watch Items: Staff will monitor the impact that modification of the EIS structure will have on the fund. Staff will also continue to utilize grants for environmental programs.

RiverPlex Recreation and Wellness Center Fund:


RIVERPLEX RECREATION OPERATION o The RiverPlex summer, winter, and spring break day camps will

increase $5.00 per week per participant. This fee increase will

keep the RiverPlex Camp pricing consistent with the District-wide

day camp pricing strategy.

RiverPlex Watch Items: As the RiverPlex has started to need tax support, staff will be working on growing membership numbers and rental usage. Staff will continue to develop and foster the partnership with OSF St. Francis. President Cassidy asked staff why they anticipate higher participant visits in 2019 than they have had in 2018. Staff stated the recreation side had lost some of its rentals but that staff believes they can get some new rentals in 2019. Staff also anticipates that the opening of the OSF campus downtown will increase memberships and visits.

RiverFront Fund: There are no proposed changes for 2019.

RiverFront Watch items:

If the tax revenues continue to decline, staff will have to think about whether or not the District wants to continue to invest so much money on RiverFront programming. The District is in a lease agreement for the CEFCU stage until 2022 and will need to decide if it is beneficial to extend that lease.

Golf Fund:

ADMINISTRATION/OPERATIONS-GOLF

o In 2019, season passes will increase $50 for all pass categories and

the continuation of a single rate for residents and non-residents.

o 18 hole leagues have historically paid 9 hole green fee and 9 hole

cart fees will be increased to an 18 hole league rate.

GOLF LEARNING CENTER

o A $.50 increase is budgeted for the medium, large and extra-large

range ball buckets.


Trustee Rayford asked staff to explain the outcome of switching to one price for season passes, as opposed to having resident and non-resident rates. Director of Golf, Greg Walker, stated that, as this was the first year after having eliminated non-resident pricing for the golf pass, he did not believe there was enough data available to properly evaluate the success. He stated that non-resident golf pass sales were down this year. However, he anticipates sales rising as more people find out that there is one price for residents and non-residents.

President Cassidy stated that he was not in support of eliminating the non-resident rate. He believes that, out of fairness to tax payers who subsidize the golf program, there should be a difference in resident and non-resident rates. Staff stated that part of the cost recovery process will be working to create consistency across the District in addressing resident/non-resident differentials.

Trustee Rayford asked staff if they anticipate losing league participation with the increase in fees. Staff stated that they built in a 10% loss in league revenue in the 2019 budget. Vice President Johnson noted a significant difference in the tax subsidies from 2018 to 2019. He asked staff what caused that difference. Staff stated that there was a large number of changes made throughout golf maintenance. Staff added it was a combined effort between golf maintenance and golf operations to lower expenses. Trustee Petty asked what the anticipated revenue would be by increasing the league fees. Staff stated they anticipate of a revenue of around $50,000. Trustee Petty asked staff to explain the proposed all-inclusive golf pass. Staff stated that the all-inclusive pass is based on a 100 round assumption and includes unlimited golf rounds, unlimited cart usage, and unlimited buckets of balls at the Golf Learning Center driving range. The all-inclusive pass will be $2,000. Trustee Harant commended staff on their ability to manage the expenses and cause this large of savings to the District. President Cassidy recognized and thanked Trustee Petty and the Golf Advisory Ad Hoc Committee for the work they have done to help with golf program.

Golf Fund Watch Items:


Staff will continue to monitor the situation with decreasing rounds played.

Detweiller Marina:

In the fall of 2018, the Detweiller Playground, Inc. Board voted to close the marina operations at the end of 2018, and discontinue their operating agreement with the Peoria Park District to manage the marina.

General fund:

ADMINISTRATION-GENERAL

o The Administration and Business Division is budgeting to cut one

full-time position in 2019.

MARKETING AND PUBLIC RELATIONS

o Marketing budget decrease of $20,000

PARKS

o In 2019, the park maintenance part-time payroll budgets

are budgeted to decrease nearly 1%.

Superintendent Matt Freeman explained that with a cut to part-time payroll, there would be a change in maintenance schedules, including slightly longer time periods between mowing, garbage pickup, weeding, etc. Modified maintenance plans, including “no-mow” areas, will also continue to be implemented throughout the District. The District will continue to use signage throughout parks to educate the public about modified maintenance and what is in store for the parks in the future. Trustee Harant suggested starting a program like Adopt-A-Highway to allow youth to be a part of keeping parks clean. Superintendent Freeman stated that District staff has been working with Peoria Public School District 150 to involve students in keeping the parks clean. Vice President Johnson stated that he understands the cost benefits of no mow areas but wants to ensure that the parks will continue to look aesthetically pleasing. Staff stated that they look at the suitability of parks for no mow areas and strategically place them based on their location, use, etc. General Fund Watch items:


Staff will continue to look at modified maintenance and develop ways to implement it throughout the District.

Police Fund:

There are no proposed changes for 2019.

Police Fund Watch Items:

Moving forward, staff will be fully implementing body worn cameras. The process will require additional staff time throughout the Police Department and the Administrative Department.

Staff will be closely monitoring administrative costs as the City of Peoria is wanting the District to take over some administrative costs in the future.

Vice President Johnson asked staff to confirm that five full-time police officers is sufficient to keep the District safe. Staff stated that they believe five full-time officers is sufficient because the department also utilizes part-time officers and security personnel.

Executive Director Cahill stated that the proposed balance budget is presented for consideration.

8) CALENDAR OF CONSENT ITEMS:

Vice President Johnson asked that Agenda Item 8.A be removed from the calendar ofconsent.

8.A Quote: Owens Center Door Replacement & Repairs

Warren Rayford MOVED TO approve the quote for the Owens Center door replacement & repairs. Motion seconded by Nancy Snowden and carried on a unanimous voice vote. (Results: 7 Ayes; 0 Nays)

8.B Bid: Peoria Zoo Lion Overlook

Vice President Johnson stated that the contractor who provided the lowest bid does not have any minorities in their workforce. Staff stated that the company is a female-owned company.

NEW BUSINESS

• 2019 Budget Presentation

Approval at November 14, 2018 Park Board Meeting

OVERVIEW

The Peoria Park District provides public stewardship of

almost 8,900 acres of open space and conservation

areas including ten major and numerous smaller

neighborhood parks. Multiple other facilities and

programs work to provide comprehensive wellness,

recreation, and education opportunities to those who

live, work and play in our District.

Our mission is to contribute to a healthy and vibrant

Peoria community by responsibly using our District

resources to offer high quality parks and recreation

experiences to those who live, work and play in our

District.

OUR DISTRICT

Our District has more

than 66 acres of park land

per 1,000 residents

Our District has 26.8 staff members per

10,000 residents

Our District has operating

expenditures of $342

per capita

Our District has a park for every 2,321

residents. This equals 66.15 acres per 1000

residents, compared to 9.5 acres at the typical Park and Rec agency.

PEORIA PARK

DISTRICT

PeoriaParks.orgPeoria Park District 309.682.1200

YOUR NAME HERE

2218 N. Prospect Road

Peoria, IL 61603

ANNUAL OPERATIONAL

REVENUE/DEFICITS*2012: -$969,000 deficit

*2013: -$1,347,000 deficit

*2014: -$941,000 deficit

*2015: -$157,000 deficit

=Accumulated deficit of $3.4 million


PEORIA PARK

DISTRICT


Year Reserve Balance

2009 $3,870,823

2014 $326,010

2015 -$172,874

2016 -$324,190

OVERVIEW

The Great Recession’s Profound Impact

on Parks and RecreationBy Nicholas Pitas, Ph.D., Austin Barrett, Ph.D., Andrew

Mowen, Ph.D., and Kevin Roth, Ph.D.

NRPA Magazine, February 2018

OVERVIEW

Their research showed that nationally:

• Cumulative Drop in Operating Expenses

since 2007

• Decline in capital resources

• Transition of overall workforce from full-time

to part-time

OVERVIEW

Rockford Park District votes to close golf course,

privatize Magic Waters amid budget shortfallhttps://wrex.com/category/2018/09/11/rockford-park-district-votes-to-close-

golf-course-privatize-magic-water-amid-budget-shortfall/

Bloomington City Council sells park site to Boys & Girls

Club for $1https://www.pantagraph.com/news/local/govt-and-politics/city-council-sells-

park-site-to-boys-girls-club-for/article_3e0e14f3-f05f-5725-97e4-

cedba80f6679.html

Park district weighs future of 50-year-old Lake Bluff Golf

Clubhttps://www.dailyherald.com/news/20180219/park-district-weighs-future-of-

50-year-old-lake-bluff-golf-club

Changing Course

Changing Course

Guiding Philosophy

AND

Process

Changing Course

2009 - Unassigned Operating Fund Reserves: $3,870,823

Operational

Revenue/Deficit

Unassigned Operating

Fund Reserve Balance

2012 -$969,000 $1,988,884

2013 -$1,347,000 $326,000

2014 -$941,000 -$172,574

2015 -$157,000 -$324,190

2016 $23,000 -$301,190

2017 $836,940 -$14,680

Changing Course

In mid-2018, staff was forced to make

several budget cuts in order to address

shortfalls in replacement tax revenues,

lower than anticipated revenues in golf

and at Peoria Zoo, and a refrigerant issue

at Owens.

Changing Course

In addition to targeted expense controls, the

following modifications were made to the District’s

organizational chart and reported to the board:

• Mason position eliminated from Parks Division

(after retirement)

• FRC Manager position and Fine Arts Manager

positions restructured from two positions to one

(FRC manager resigned)

• Owens Assistant Manager position eliminated

(after retirement)

Changing Course

2009 - Unassigned Operating Fund Reserves: $3,870,823

Operational

Revenue/Deficit

Unassigned Operating

Fund Reserve Balance

2012 -$969,000 $1,988,884

2013 -$1,347,000 $326,000

2014 -$941,000 -$172,574

2015 -$157,000 -$324,190

2016 $23,000 -$301,190

2017 $836,940 -$14,680

2018 (projected) $218,545 $403,865

Changing Course

2017 2018 2019

Full Time 159 157 148

Part Time

(FTEs)

206.89 190.40 184.73

Peoria Park District Personnel

Levels:

2019 Budget

2019 Process

In preparation for the 2019 budget process, Peoria City and

County officials have projected a 2.5% decrease in the EAV

alongside an additional 8% estimate for reductions in

anticipated replacement tax revenues.

For 2019, in addition to continued emphasis on expense

control, staff were asked to focus on providing realistic

revenue projections for the year based on trends in their

programs.

Once the targets for tax revenues were combined with staff

projected budgets, the identified gap was approximately

$525,000.

2019 BUDGET

Format of Presentation:

• Fund Overview

• Data provided in 2019 Budget Book (note changes to

chart structure)

• Highlight strategic planning impact and/or

recommended modifications to service levels and

structure

2019 BUDGET

We will be responsible stewards of all District resources. (Long-term sustainability

of the District.)

We will focus on services that make the greatest impact. (What do we do? What

should we be doing?)

We will create a culture that values and supports each other, those we serve, and

our community.

(Communication, collaboration, customer service.)

2019 BUDGET

FINANCIAL SUMMARYFollowing is a three year breakdown of (tax support) or surplus and the resulting per user (subsidy) by program.

2017 Actual 2018 Revised Budget 2019 Proposed Budget

Facility/Program

Revenue Over

Expenses

(Deficit)

Annual

Participants

/ Visits

Per

Participant

Subsidy

Revenue Over

Expenses

(Deficit)

Annual

Participants/

Visits

Per

Participant

Subsidy

Revenue Over

Expenses

(Deficit)

Annual

Participants/

Visits

Per

Participan

t Subsidy

Administration-RiverFront

$

(117,809) 260,000 (0.45)

$

(187,384) 250,000 (0.75)

$

(194,725) 250,000 (0.78)

Erin Feis (19,253) 7,500 (2.57) 2,360 8,000 0.30 $ 2,513 8,000 0.31

Fine Art Fair 1,127 5,500 0.20 1,270 6,500 0.20 $ 1,020 6,500 0.16

Fireworks 7,455 100,000 0.07 2,705 100,000 0.03 $ 84 100,000 0.00

Gateway Building - - * - - * $ - - *

Gateway Building Maintenance - - * - - * $ - - *

Oktoberfest (3,171) 8,200 (0.39)(1,789) 9,000 (0.20)

$

(1,685) 8,500 (0.20)

Soul Fest 22,071 4,500 4.90 (12,789) 4,000 (3.20)

$

(5,407) 3,500 (1.54)

The Landing 111,075 75,000 1.48 66,713 70,000 0.95 $ 61,016 70,000 0.87

Tax Support$

(98,198) 460,700 $ -

$

(108,209) 447,500 $

(0.29)

$

(137,184) 446,500 $ (0.31)

Surplus (Deficit) After Taxes $ 99,693

$

(20,705) $ -

2019 BUDGET

OVERVIEW

Personnel:

Anticipated 2019 Tax Support for Fund:

$2,970,947

Projected Unassigned Fund Reserves as of Dec. 31,

2019: $23,357

2019 BUDGET

Recommended Fund modifications are

located on pages 9-11 in your budget book.

2019 BUDGET

PROPOSED MODIFICATION (impact in Museum Fund as

well): Restructuring of our Environmental and Interpretive

Services department to include reduction of scope at the

Trailhead Nature Store and improved focus on coordination

and collaboration of programming across environmental

facilities.

CONNECTION TO STRATEGIC PLAN: We will be

responsible stewards of all District resources. Be financially

sustainable. We will focus on services that make the

greatest impact. Collaborate, rather than compete

(internally and externally).

Total Annual Operational Savings to the District if Nature

Store is closed and EIS department restructured: $75,000

EIS Supervisor

FPNCSommer Park

SouthCamp Wokanda Tawny Oaks

Facility manager:Ops/Rentals

1.7 FTEShoemaker/Ernst


1.0 FTE plus ParksMol plus Small Parks

and Pioneer PT


1.5 FTEMol plus Camp

Ranger


0.7 FTEM Ingram

(Environmental) Programmers for All (Environmental) Education and Special Events in (EIS) District facilities

(FPNC, Sommer, Wokanda, Tawny Oaks, Luthy plus PPH, Zoo, PPD)

S Ingram, T Miller, CW PT Programmer, 34% Streitmatter, Sommer PT Programmer

PPD Community Programming Lead who reports to Deputy Director

Facility oversight and management of District restoration efforts: 1.0 FTE (Miller)

Oversight of curriculum focus and goals/benchmarks and calendar to ensure balance and reduction in internal competition: 1.0 FTE (identified from below)

2019 BUDGET

PROPOSED MODIFICATION: Modification of Operations

at FRC to include seasonal hours and outsourcing of

custodial support of the facility.


responsible stewards of all District resources. Be

financially sustainable. Collaborate, rather than compete


Total Annual Financial Savings to the District: $32,000

2019 BUDGET

PROPOSED MODIFICATION: Elimination of Family Flicks

movie series



financially sustainable. Collaborate, rather than compete


Total Annual Financial Savings to the District: $5,000

2019 BUDGET

Recreation Fund

Things we’ll take a closer look at in 2019…

2019 BUDGET

OVERVIEW

Personnel:


$1,495,354

Projected Unassigned Fund Reserves as of Dec. 31, 2019:

-$40,012

2017 2018 2019

Full Time 7.30 7.30 4.16

Part Time 2.28 2.17 1.24

2019 BUDGET


located on page 24 in your budget book.

2019 BUDGET

PROPOSED MODIFICATION: Eliminate one full-time

Horticulturist at Luthy Botanical Garden.



financially sustainable. We will focus on services that

make the greatest impact. Collaborate, rather than

compete (internally and externally).

Total Annual Operational Savings to the District: $57,800

2019 BUDGET

Museum Fund

Things we’ll take a closer look at in

2019…

2019 BUDGET

OVERVIEW

Personnel:

Anticipated 2019 Tax Support for Fund: $54,212

Projected Unassigned Fund Reserves as of Dec. 31, 2019: -

$30,899

2017 2018 2019

Full Time 12.30 12.30 11.70

Part Time 46.99 44.65 44.32

2019 BUDGET


located on page 29 in your budget

book.

2019 BUDGET

RiverPlex Fund


2019 BUDGET

2017 2018 2019

Full Time 4 4 4

Part Time 4.52 3.76 3.25

OVERVIEW

Personnel:

Anticipated 2019 Tax Support for Fund: $137,184

Projected Unassigned Fund Reserves as of Dec. 31, 2019: -

$247,404

2019 BUDGET

Riverfront Fund


2019…

2019 BUDGET

OVERVIEW

Personnel:


$627,796!


-$2,395,237

2017 2018 2019

Full Time 9.91 8.93 8.95

Part Time 28.57 25.45 25.50

2019 BUDGET

Recommended Fund modifications

are

located on page 40 in your budget

book.

2019 BUDGET

2019 BUDGET

PROPOSED MODIFICATION: Increase season passes by $50 and

increase league rates for those leagues who play 18 holes but currently

pay 9-hole rate. Offer All-Inclusive Pass for first time.

CONNECTION TO STRATEGIC PLAN: We will be responsible

stewards of all District resources. Be financially sustainable.

Total Annual Operational Savings/Revenue Generated to the District

with these changes: $126,000

2019 BUDGET

Golf Fund


2019 BUDGET

“The Board of Trustees of the Detweiller Playground Trust has

determined that the marina that is part of the property they manage at

the foot of Caroline Street in Peoria, is no longer economical to

operate. Effective January 1, 2019, the marina will close. The property

will continue to be open to the public for its primary purpose of access

to the river for recreation and enjoyment as specified in Tommy

Detweiller’s 1947 will and the Articles of Incorporation for the Trust.

The marina has lost thousands of dollars annually for the past several

years, making continued operation of the entire property more and

more difficult. The trustees determined that the best course of action

would be to cease operation of the marina. The Trust will work with its

operator, the Peoria Park District, to provide for an orderly and safe

shutdown of the operation. The Detweiller Playground Trust regrets the

impact this will have on the boaters who have used our marina, some

of them for years, and we wish them the best as they find other options

that will meet their needs.”

2019 BUDGET

OVERVIEW

Personnel:

Anticipated 2019 Tax Support for Fund: $0

Projected Fund Balance as of Dec. 31, 2019:

$0

2017 2018 2019

Full Time 1.04 1.04 0

Part Time 1.21 1.16 0

2019 BUDGET

OVERVIEW

Personnel:


$4,419,168


$2,830,347

2017 2018 2019

Full Time 63.11 63.34 61.13

Part Time 33.10 27.02 25.87

2019 BUDGET


located on page 49 in your budget book.

2019 BUDGET

PROPOSED MODIFICATION: Continued contraction

of workforce. The Administrative and Business

Division will cut one full-time position in 2019. Park

maintenance part-time payroll will decrease by nearly

1% (4,430 hours of service)



financially sustainable.

Total Annual Operational Savings to the District with

these changes: $126,300

2019 BUDGET

2019 BUDGET

General Fund


2019 BUDGET

OVERVIEW

Personnel:


$545,536

Projected Unassigned Fund Reserves as of Dec. 31,

2019: $263,713

2017 2018 2019

Full Time 6.20 5.50 5.50

Part Time 2.79 1.75 1.75

2019 BUDGET

Police Fund


2019…

2019 BUDGET

OVERVIEW

Audit, Bond and Interest, FICA, IMRF, Liability,

Paving and Lighting, Workers’ Compensation

and Unemployment

Liability

Fund:

2017 2018 2019

Full Time 2.05 2.05 2.30

Part Time .43 .39 .39

2019 BUDGET

OVERVIEW

Personnel:

Anticipated 2019 PPD Tax Support for Fund:

$428,600

Projected Fund Balance as of Dec. 31, 2019:

$385,818

2017 2018 2019

Full Time 4 4 4

Part Time 13.02 12.23 13.00

2019 BUDGET

Peoria Park District Personnel Levels:

2017 2018 2019

Full Time 159 157 148

Part Time 206.89 190.40 184.73

2019 BUDGET

2019 Budget SUMMARY*:

2019 Proposed Revenues: $43,360,220

2019 Proposed Expenses: $43,360,220

2019 Projected operating fund unassigned

reserves:

$403,865

*Note totals above exclude the General Fund Debt Certificates (2019 budget net -$125,305) and

HISRA Fund (net $119), both of these budgets have fiscal reasons for not appearing as a net

zero budget. For more information please review each fund section and Appendix C

Questions?

Calendar of Consent

*Proposal: Purchase and Installation of

an Automated Fuel Management

System

*Bid: Forest Park Nature Center Bird

Wing Roof

Pending Business

None.

C itize n Re qu e s t to

Ad d r e s s the Bo a r d

Communications*Kiwanis Club Grant Letter

*Letter from David Pittman in Support of Racoon

Lakes Sale

Othe r Bu s in e s s

Adjournment

OFFICIAL PROCEEDINGS OF A SPECIAL MEETING OF THE BOARD … · 11-11-2018 · Walker, Trish...

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