Checklist for Grand Opening and Ribbon Cutting Ceremonies(Based on a June 28th Opening)

Checklist Details TimeframeSet A Date June 28th, 2006 Done

Form a Committee GloriaKelley

ShaughnaRose

ManuelaMaria

Done

Check on Availability of Warden/CAO/Jane/Campaign

Chair/Ministers

Gloria Done

Set a Budget Gloria/Jane AprilInvitations

(Advisory Committee, Community Organizations, Elected Officials,

Donors, Future Prospects, Membership, Media)

Give people enough time to RSVP and Mark their Calendars – include an

accurate map with Invitations

Manuela/Reception

End of April(Greig Stewart,

Ministry of Culture and COIP were

notified of the June 28th date – a formal letter

will now be sent, including

Industry Canada).

Speeches/Ribbon Cutting- Protocol for Speeches -

To take place at the Front of the Expansion

(Contact and arrange for appropriate speakers)

(Proper safety precautions must be taken to ensure the safety of the public,

i.e. fencing, etc.)The Warden suggested

that a student/child (8-15 years) should perform the Ribbon Cutting since youth

represents our future. Perhaps a contest can be

initiated in the local papers requesting a few words on “What the Museum Means

to Me”. The Ribbon Cutting will be awarded to the winner who submits

Mid AprilBeginning of

May

the best essay.

Gloria/Kelley/ManuelaJenny

Tours of the Facility Kelley/Shaughna MayEntertainment Huronia Symphony – is

composed of Amateur and Professional Musicians which represent the County. The Warden

suggested that they select “historical” pieces. Estimate - $1,000

Gloria

April/May

Refreshments Chefs of Simcoe County

Georgian College

Hot Hors’doeuvres/Beverages -

10 am to NoonCold

Hors’doeuvres/Beverages – Noon to 5 pm

Hot Hors’doeuvres– 5 pm – 8 pm plus

Wine/BeveragesSpecial Occasions Permit

RequiredMark pointed out that he knows the Head Chef and

Director of Tourism at Georgian College and that they are looking for ways to promote their cooking

school – this perhaps would be an ideal

opportunity for endorsement. The

Warden suggested a letter be sent to the President

on his behalf with a follow-up to the Director of

Tourism.

Warden/CAO/Maria

April/May

Demonstrations(Partners/Staff/Volunteers)

SpinnersHand WeaversRug Hookers

HCEAetc.

Shaughna/Kelley

April/May

Exhibits/Display(Orientation Gallery, Donor Wall,

Barrie Art Club, Archives 40th

Anniversary, Partners Walk, Banners, Signage, HTA, etc.

Gloria, Christie, Darryl,Bruce, Rose

April/May and June

Outreach Gloria/Manuela/Kelley/ May/June

Prepare fact sheets/handouts on the new Expansion

Christie/Shaughna/Reception/Rose

Media/Publicity Develop Press KitsMuseum Newsletter

Metro Land NewsPress Release

Call Media ContactsGloria/Allan/Manuela/Kelly/Shaughna/Rose

Mid JuneMay/JuneMay/JuneMid June

April

School Group Contest/Ribbon Cutting Contest

Survey – KelleyArrange for 2 Buses -

Sharron

AprilApril/May

Event Memento Suggestions are Needed for Event Mementos

Gloria/Manuela

April/May

Event Logistics Organize Event Logistics(A/V Equipment, Seating,

Photographer)Gloria, Roger, Kelley,

Robert

June

Follow-up Thank you Letters July