OFFICIAL AGENDA PACKET OF THE MONTHLY MEETING OF THE

PERSONNEL COMMITTEE

This regular monthly meeting of the Park and Recreation Committee, is composed of seven (5) members, who will convene at the Weston Municipal Center’s Board Room, which is located at 5500 Schofield Avenue, Weston, on Monday, August 7, 2017, at 4:30 p.m.

Village of Weston, Wisconsin

MEETING NOTICE Meeting of: PERSONNEL COMMITTEE Members: M Porlier, S Berger, D Pagel, F Schuster, R Hegg Date/Time: Monday, August 7 @ 4:30 P.M. Location: Weston Municipal Center (5500 Schofield Ave) – Board Room Agenda: The agenda packet will be emailed out 3 days prior to the meeting,

and posted on the Village website at www.westonwi.gov. Attendance: Committee members and Department Directors, please indicate if

you will, or will not, be attending so we may determine in advance if there will be a quorum.

Questions: Sherry Weinkauf, Clerk 715-359-6114 sweinkauf@westonwi.gov

A quorum of members from other Village governmental bodies (boards, commissions, and committees) may attend the above noticed meeting in order to gather information. No actions to be taken by any other board, commission, or committee of the Village, aside from the Finance Committee. Should a quorum of other government bodies be present, this would constitute a meeting pursuant to State ex rel. Badke v. Greendale Village Bd., 173 Wis.2d 553,494 N.W.2d 408 (1993). Wisconsin State Statutes require all agendas for Committee, Commission, or Board meetings be posted in final form, 24 hours prior to the meeting. Any posted agenda is subject to change up until 24 hours prior to the date and time of the meeting. Any person who has a qualifying disability as defined by the Americans with Disabilities Act requires that meeting or material to be in accessible location or format must contact the Weston Municipal Center, by

noon the Friday prior to the meeting so any necessary arrangements can be made to accommodate 12 each request.

VILLAGE OF WESTON, MARATHON COUNTY, WISCONSIN

OFFICIAL MEETING AGENDA OF THE PERSONNEL COMMITTEE

Personnel Committee Meeting Agenda; Page 1 or 1 Prepared by: Daniel Guild, Village Administrator

This regular meeting of the Personnel Committee, composed of five (5) appointed members, during the Village’s 21st legislative session, shall convene at the Weston Municipal Center’s Board Room, which is located at 5500 Schofield Avenue, Weston, on MONDAY, AUGUST 7, 2017 @ 4:30 P.M. to consider the following matters: 1. Call to Order @ Chair’s Welcome.

2. Audience Comment.

3. Approval, Additions, or Correction to the minutes of May 2017 meeting.

4. Acknowledgments.

4.1 Receipt of resignation notice – John Jacobs, Finance Director

4.2 Receipt of resignation notice – Dave Krause, Utility Operator

5. Discussion Items.

4.1 Convene into closed session under Wisconsin state statute 19.81 (1) (c) to consider the

employment, compensation, or performance evaluation data of any public employee over which

the committee has jurisdiction or exercises responsibility, and discuss the following:

a) Offer of Employment – Engineering Technician

b) Offer of Employment – Finance Director

c) Offer of Employment – Utility Operator

d) Recruitment of Executive Assistant position

e) Recruitment of Development Assistant position

f) Change in status – Office Assistant position.

g) Employee compensation

h) Paid-Time Off benefits.

4.2 Reconvene into open session.

6. Announcements

7. Remarks from Committee members.

8. Adjournment. Next meeting scheduled for TUESDAY, SEPTEMBER 5 @ 4:30 p.m.

Village of Weston, Wisconsin OFFICIAL MEETING MINUTES OF THE PERSONNEL COMMITTEE

Village of Weston; Personnel Committee Meeting Minutes for March 6, 2017

Monday, May 1, 2017, at 4:30 p.m.

CALL TO ORDER. Meeting called to order by Committee Chair/Trustee Porlier at 4:31 p.m. ROLL CALL. Roll call indicated 3 members present. Member Present Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb NO Village Staff in attendance: Weinkauf, Guild, Jacobs, Donner, Skerven and Lenhard. Former Trustee Schuster and Trustee White were also in attendance. OPPORTUNITY FOR CITIZENS TO MAKE PUBLIC COMMENTS. No comments. ANNOUNCEMENTS, AWARDS, & RECOGNITIONS. 5/23/17 mandatory officials workshop at 5:30, Municipal Center elected and appointed official’s discussion on effectiveness. PRESENTATIONS. iWorkZone software presentation from Daniel Guild Guild gave a presentation on the software, which is for performance management and hiring. APPROVAL OF PREVIOUS MEETING MINUTES: March 6, 2017 Motion by Berger, second by Penza to approve the minutes from March 6, 2017.

Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS

Trustee Voting Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb -

CONSENT RECOMMENDATIONS None COMMITTEE BUSINESS.

1. Discussion and consideration of Police Officer Greg Schremp grievance letter. Guild stated Weinkauf found a way to get the data, which took a lot of time to gather.

Village of Weston, Wisconsin OFFICIAL MEETING MINUTES OF THE PERSONNEL COMMITTEE

Motion by Berger, second by Hegg to recommend to the Board of Trustees the Village pay $14.97 to Officer Schremp, and move forward with the 5-day deadline policy. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS

Trustee Voting Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb -

2. Modifications to Personnel Handbook, Section 12.04, “Deferred Compensation” of the Village of Weston Employee Personnel Policies and Procedures Handbook.

Motion by Hegg, second by Berger to recommend the Board of Trustees approve the Modifications to Personnel Handbook, Section 12.04, “Deferred Compensation” of the Village of Weston Employee Personnel Policies and Procedures Handbook. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS

Trustee Voting Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb -

3. Modifications to Personnel Policies and Procedures Handbook, Section 5.14, “Clothing and

Equipment” and Section 10.01 “Appearance” of the Village of Weston Employee Personnel Policies and Procedures Handbook.

Donner discussed how some of the employees have had the same uniforms for the past 20 years. The Joint Employee Management Committee has selected new uniforms for the service division. Berger suggested having a policy that if employees wear any type of hat it must have a village logo. Motion by Berger, second by Hegg to recommend the Board of Trustees approve the modifications to Personnel Policies and Procedures Handbook, Section 5.14, “Clothing and Equipment” and Section 10.01 “Appearance” of the Village of Weston Employee Personnel Policies and Procedures Handbook, with the contingency all head coverings worn are with a Village logo. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS

Trustee Voting Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb -

Village of Weston, Wisconsin OFFICIAL MEETING MINUTES OF THE PERSONNEL COMMITTEE

4. Skerven Reclassification Motion by Hegg, second by Berger to recommend the Board of Trustees to approve the reclassification for Skerven to grade H (step 4) in the class matrix. Donner discussed how Skerven has been with the Village a little over a year. Donner did research on the Utility Operator pay around the state. Skerven did receive his certification, which would qualify for a reclassification. Yes Vote: 3 No Votes: 0 Abstain: 0 Not Voting: 1 Result: PASS

Trustee Voting Porlier, Mark YES Berger, Scott YES Hegg, Robin YES Pagel, Deb -

5. Utility Technician Recruitment Update Donner stated this is more of a status update. The Utility Technician ad will get posted on the Village website through the end of May.

6. Review LMDP Class 2 Evaluation Report Guild will bring this item back to committee in June for further review.

REPORTS FROM STAFF.

7. Department Directors Donner reported Deputy Director Wodalski received Member of the Year for outstanding new member of the American Public Works Association. He also said Lenhard and Behnke are attending the APAW conference in Des Moines, IA.

8. Clerk/Employee Resource Manager Weinkauf is attending an online HR class through IPMA.

9. Administrator White will be attending an Armed Intruder or Active Shooter training on May 24. A new employee wellness challenge has started. Guild is exploring a relationship with Snack Nation to offer healthy snacks to the employees. There was a short discussion regarding employee ID badges and when they should be worn.

REMARKS FROM COMMITTEE MEMBERS. No comments. DISCUSS ITEMS TO BE INCLUDED FOR NEXT AGENDA. No comments. ADJOURN UNTIL NEXT REGULAR MEETING DATE OF MON, JUNE 5, 2017.

Porlier adjourned the meeting at 5:33 p.m.

Village of Weston, Wisconsin OFFICIAL MEETING MINUTES OF THE PERSONNEL COMMITTEE

Heather Meliska, Recording Secretary

VILLAGE OF WESTON, WISCONSIN AGENDA ITEM COVER SHEET

DESCRIPTION: Finance Director/Treasurer John Jacobs Resignation. FROM: Daniel Guild, Village Administrator. ACTION:

☒ Acknowledge ☐ Approve ☐ Deny ☐ Expenditure

☐ Land Purchase ☐ Land Sale ☐ Ordinance ☐ Policy

☐ Procedure ☐ Proclamation ☐ Report ☐ Resolution

QUESTION: Should the Board of Trustees acknowledge the resignation

letter submitted by Finance Director John Jacobs on Thursday, July 6.

BRIEF: After 17 years of commendable service to the Village of

Weston, Finance Director John Jacobs has taken a new job as the Administrative Services Director for the City of Menasha.

FISCAL IMPACT: Incalculable. RECOMMEND: Recommend acknowledge. PRIOR REVIEW: None. REQUEST: Motion to acknowledge the resignation of Finance

Director/Treasurer John Jacobs, effective August 2, 2017. ☐ Is there an additional briefer with this agenda item? ☒ Are there additional documents which have been attached to this report?

VILLAGE OF WESTON, WISCONSIN AGENDA ITEM COVER SHEET

DESCRIPTION: Utility Operator David Krause Resignation. FROM: Daniel Guild, Village Administrator. ACTION:

☒ Acknowledge ☐ Approve ☐ Deny ☐ Expenditure

☐ Land Purchase ☐ Land Sale ☐ Ordinance ☐ Policy

☐ Procedure ☐ Proclamation ☐ Report ☐ Resolution

QUESTION: Should the Board of Trustees acknowledge the resignation

letter submitted by Utility Operator David Krause on July 25?

BRIEF: After 14 years of commendable service to the Village of

Weston, Utility Operator David Krause has taken a new job as a Utility Operator for the Village of Marathon City.

FISCAL IMPACT: RECOMMEND: Recommend acknowledge. PRIOR REVIEW: None. REQUEST: Motion to acknowledge the resignation of Utility Operator

David Krause, effective August 8, 2017. ☐ Is there an additional briefer with this agenda item? ☒ Are there additional documents which have been attached to this report?

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