OFFICE PROFESSIONAL: K-State Research and Extension – Central Kansas

Extension District is seeking an Office Professional – Financials with experience in

all phases of accounting. Located in Salina, Ks. For a position description and

application information see: www.centralkansas.k-state.edu or call 785-309-5850.

Application deadline: December 31, 2019. K-State Research and Extension is an

equal opportunity provider and employer.

List of responsibilities:

QuickBooks Pro – accounting software knowledge

Strong Computer Experience

Excel, Word, etc.

Accounts Receivable

Accounts Payable

Bank Deposits/Transfer of Funds (from MM acct to checking)

Payroll and payroll taxes

Completion of government forms: 941, Sales Tax, Tax Exempt Certificate, Kansas

Unemployment, W-2/W-3,

Completed monthly financial reports for KSU

Prepare for Board Meeting Monthly

Type minutes monthly after Board Meeting

Budget’s yearly (work with Director)

Working for Auditors (yearly audit)

Worker’s Compensation Audit (May 31 to May 31)

HR Experience

Group Health Insurance, KPERS, AFLAC

Company Insurance

Magazine Renewals – (list of magazine available)

4-H bookkeeping monthly

Steps to Complete Office Professional Application

1. Complete and return application by December 31, 2019. (Application is

form fillable by using Adobe Reader)

2. Sign application then scan and email to cgarten@ksu.edu or mail to, Central

Kansas, 2218 Scanlan Salina, Kansas 67401 or hand deliver to the Extension

Center, 2218 Scanlan, (K-State Polytechnic Campus).

3. Applicant will send Reference Form to three individuals who will return by

methods listed in #2 above by the application deadline, December 31, 2019

Selected applicants will be contacted to complete a required skills test at Kansas

Works prior to interviewing.

For questions or directions, contact the Central Kansas Extension Office at 785-

309-5850.

Date of Application

OFFICE PROFESSIONAL - APPLICATION FOR EMPLOYMENT

A resume may be attached.

NAME First Name Middle Initial Last Name

ADDRESSStreet Address City State Zipcode

TELEPHONE (Mobile) (Home)

E-MAIL ADDRESS

What is the earliest date you will be available to start work?

EDUCATION

High School Diploma or GED certificate Yes No

COLLEGE, BUSINESS OR VO-TECH SCHOOLS ATTENDED List names and locations of schools, degrees or certificates received and special skills learned. Limit 1100 characters

PLEASE LIST COMPUTER SKILLS: Limit 1600 characters

K-State Research and Extension is an equal opportunity provider and employer.

KSU 8-29OP (March 2016)

JOB SKILLS

This is a skill inventory to determine relevant education and/or work experience for the skill(s). Please / all box(es) that apply. Indicate years of experience.

SKILL DEFINITION TRAINING YEARS OFEXPERIENCE

OFFICE AND ADMINISTRATIVE SUPPORT: General office and administrative support.

GENERAL ACCOUNTING: Recording/verifying/classifying accounts payable and/or accounts receivable transactions; and/or training at highschool or post-high school level in bookkeeping, accounting, spreadsheet applications, business math, businesslaw and/or business taxes.

CLERICAL SPECIALITIES:Office Management: Coordinating activities of an office, such as wordprocessing, bookkeeping, preparation ofpayrolls, flow of correspondence, filing, requisition of supplies, and other clerical services.

Operating Copiers: Operating and maintaining a copy machine in making copies, may include collating, stackingand stapling functions.

Mail Handling: Sorting, processing, and delivering mail.

Filing: Classifying, sorting and filing correspondence (electronic and hard copies), records and other data inalphabetical or numerical order, or according to subject matter or other filing systems.

Answering Multiple-Line Telephone: Answering and operating a multiple line telephone that features second callanswering, automatic dialing, busy override, three way transfer, conferencing and call waiting, etc.

Receptionist Duties: Greeting the public, referring telephone calls and persons to offices or office personnel.

Cashiering: Receiving and disbursing money and recording transactions.

General Recording: Preparing, reviewing, maintaining, routing and coordinating recorded information; checkingrecords and schedules for accuracy.

Payroll/Personnel Record keeping: Computing and posting wage data to payroll records; such as income taxwithholding, social security payments, and insurance.

WORD PROCESSING:Entering Data into Computer: Entering data and record changes into a computer software application.

Desk Top Publishing: Using word processing software to create documents such as: letterhead, newsletters,advertisement, flyers, graphics, etc.

Merging Documents: Using software functions, keys or programs in combining files or parts of files into a singledocument for word processing, spreadsheet or data management application.

Add Graphics to Documents: Creating and adding graphics/charts to word processing/spreadsheet documents.

Designing and maintaining web pages: Creating and modifying information and documents on websites.

GENERAL SECRETARIAL DUTIES:Carrying out general administrative or office duties which may include operational functions of an organizationunit.

Maintain Appointment Log: Maintaining an appointment log for staff.

KSU 8-29OP (March 2016)

SKILLS DEFINITION (CONT.) TRAINING YEARS OF EXPERIENCE

GENERAL SKILLS:Composing Correspondence: Writing general business letters and reports, using prescribed format andconforming to all rules of punctuation, grammar and style.

Proofreading and Editing: Proofreading and editing written materials to ensure compliance with punctuation andgrammar rules.

Preparing Specifications: Developing written, detailed requirements for purchase, modification or repair ofequipment, vehicles and/or facilities.

Graphic Data Presentation: Determining media and format for graphic presentation of data.

Budget Preparation: Preparing a budget through analyzing past and present financial operations and estimatingfuture revenues and expenditures.

Mathematics-Basic: Studying or applying the basic mathematics principles of addition, subtraction, multiplicationor division.

Project Management: Directing the overall execution of a defined project including development ofprocesses/procedures with respect to time restraints.

Lead worker: Assigning, instructing and reviewing work of others on a daily or special project basis.

Supervisory: Assigning, and reviewing the work of subordinates, rating work performance, hiring orrecommending hiring, resolving, disciplinary problems and grievances.

Administrative: Executing organizational policy, goals or objectives.Please list any job skills you may have that are not listed above.

WORK HISTORY

List in order all positions you have held starting with most current, including any time you were in business for yourself and any periods ofmilitary service. If your duties changed significantly in the course of any employment, indicate changes as separate employment. Resume may not be substituted for following employment history.Last or Present Employment

Employer: Job Title:Address: Dates of employment: toPhone: Hours per Week: Immediate Supervisor:Type of Business: # of People Supervised: for years monthsDuties While Employed (also list equipment used regularly in the work of this position):

Reason for Leaving:

Other Employment

Employer: Job Title:Address: Dates of employment: toPhone: Hours per Week: Immediate Supervisor:Type of Business: # of People Supervised: for years monthsDuties While Employed (also list equipment used regularly in the work of this position):

Reason for Leaving:

KSU 8-29OP (March 2016)

Other Employment (CONT.)

Employer: Job Title:Address: Dates of employment: toPhone: Hours per Week: Immediate Supervisor:Type of Business: # of People Supervised: for years monthsDuties While Employed (also list equipment used regularly in the work of this position):

Reason for Leaving:

Employer: Job Title:Address: Dates of employment: toPhone: Hours per Week: Immediate Supervisor:Type of Business: # of People Supervised: for years monthsDuties While Employed (also list equipment used regularly in the work of this position):

Reason for Leaving:

REFERENCES

May we contact your present employer regarding your qualifications? Yes No

Please list three persons in addition to the employers named above. Do not include relatives.

Name Telephone

Address

Name Telephone

Address

Name Telephone

Address

To the best of my knowledge, all answers to the foregoing are true and correct. I hereby grant permission to K-State Research andExtension to contact each of my former employers listed above concerning my qualifications for employment. Permission is also grantedto each of my former employers to give K-State Research and Extension information they may have with respect to my work experiencewith them.

________________________________________________________Signature

KSU 8-29OP (March 2016)

K-State Research and ExtensionCentral Kansas District 2218 Scanlan Ave.Salina, KS 67401-8196phone: 785-309-5850fax: 785-309-5851website: www.centralkansas.ksu.edu

Date: Applicant's Name:

The individual who has asked you to complete this reference form has applied for a position as an employee with K-StateResearch and Extension. Please assess this individual's abilities and qualifications. Feel free to attach additional information in theform of a letter. Reference information will be kept confidential and will be used solely for the purpose of determining suitability,eligibility and qualifications for employment as an employee. It is not to be released to any person not officially involved in theemployment selection process nor will it be released to the applicant.

PERSONAL RATING OF PROSPECTIVE EMPLOYEEPlease check the column that best describes this applicant’s characteristics.

(1) (2) (3) (4) (5) (6)May need Not as About Would be Would be Lack

considerable good as average. better one of Evidencetraining or most. than best youexperience most. could find.to do this.

Optimistic/Positive Attitude Work Habits

Initiative/Self Starter

Enthusiasm for Life/Work

Cooperation with Co-Workers

Organizes Time and Work

Interpersonal Skills

Judgment

Oral Communication Skills

Written Communication Skills

Listening Skills

Creative/Innovative

Computer Skills

Self-Confidence

Tactful/Courteous

Dependability/Promptness

Maturity/Poise

Flexibility/Adaptability

Honesty/Integrity

Values Differences in Others

11/09

A. How are you acquainted with this individual?

How long have you known this individual?

B.Employees may have contact with youth through various Extension youth educational programs. Would you bewilling to place a child for whom you are responsible in this person’s care? _____ Yes _____ No If no, please explain.

C. Would you employ this person to work under your supervision? Please explain.

D. What would you consider this person's strongest assets?

E. What reservations would you have in recommending this person for employment?

Name: Please return this form to:

Address: Central Kansas District2218 Scanlan Ave.Salina, KS 67401-8196fax: 785-309-5851

Phone: email: cgarten@ksu.edu

email: Date: _____________________________________

K-State, County Extension Councils, Extension Districts and U.S. Department of Agriculture cooperating.EQUAL EMPLOYMENT OPPORTUNITY: Kansas State University is an Affirmative Action/Equal Opportunity employer committed tonondiscrimination on the basis of race, sex, national origin, disability, religion, age, sexual orientation, or other non-merit reasons, includingemployment of disabled veterans and veterans of the Vietnam era.