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Office on Volunteerism and Community Service February 7, 2013 e-Grants and your 2013-14 AmeriCorps State application

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Prior to Creating an Application Create an e-Grants Account

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Info that you will need shows on the left

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Get a DUNS Number, Register for SAM Apply for DUNS number Register for SAM

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Creating an Application in e-Grants After you have created account and logged in.

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Select New

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Under Program Area, select AmeriCorps, and then Go

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Select Commission AmeriCorps State FY 2013

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Choose a State: Virginia Select Prime Application ID 13AC147464 Next

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Provide all required Applicant Information (indicated by *)

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Application Info: Areas affected by program Start date of either August 15 or Sept. 1 2013 End date is at 3 year period exactly Other, remain checked as no (N/A)

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Narratives: Enter text in appropriate fields Suggestion: Develop narrative in a Word document and paste into relevant sections Top 4 completed by all applicants (Exec. Summary, Rationale and Approach, Organizational Capability, Cost Effectiveness and Budget Adequacy Evaluation Summary- re-competes complete, new enter N/A Amendment Justification, Clarification Summary, Continuation Changesenter N/A

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Executive Summary (Page 10 RFP)

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Continue in narratives for Rationale/Approach, Org. Capability, Cost Effectiveness/Budget Adequacy, Evaluation Summary (if applicable)

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Rationale and Approach Broadly Crucial application element (50% of review criteria for this section) Read Page 11, Section III. RFP pages 12-14 detail each element Follow the format prescribed in RFP (Virginia priorities first, CNCS priorities second)

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Rationale and Approach Cont. Key thoughts to consider: Why AmeriCorps? Is it clear that AmeriCorps members are the best way to meet the identified need? Be Specific! Are member activities specific, clear, impactful, with documentable outcomes? Back your Claims! Is your intervention evidence-based? Will you be able to demonstrate/measure impact? Is the theory of change based on research? Explain How you will effectively recruit a diverse Corps. Not just that you will, but how! you will train for service and professional development, making a members service impactful and meaningful members will be supervised, and supervisors will learn how to supervise

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Organizational Capability What is proposed can be accomplished with the staff, resources, experience, ideas, and money identified Relevant experience of staff Ability to provide training and evaluation is clear. Management of organization wants the program and will support it. Understanding of path to sustainability Roles/expectations/requirements of everyone that will be involved (staff, other sites, management) are established

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Cost Effectiveness and Budget Adequacy The total amount requested from CNCS cannot exceed # of MSY X $13,300 (ex., requesting 10 MSY X $13,300= maximum request of $133,000). Diverse resources proven available. Cost/benefit of your model as opposed to others. How is budget shown to be adequate for meeting program outcomes (all costs included, clear that costs are appropriate, etc.)

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Evaluation Summary/Plan Re-competes only must include Evaluation Summary in narrative section New programs should be planning collection and evaluation however, for their potential re-compete in the 3 years!

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Finish Narratives Sections Sections needing content are all entered and show green checks Enter N/A for final 3 items and save

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Performance Measures

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Selecting Grant Characteristics

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Enter Performance Measures Module

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PM Home Page

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Select a Focus Area and Objective

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Select Intervention

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Primary Focus Area and Intervention

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Assign MSY to Focus Areas

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Create Aligned Performance Measures

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Select the output

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Select or Add an Outcome and MSY for that outcome

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Data Collection

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Data Collection Outcome

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Validate summarized PMs

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CNCS Detailed PM PowerPoint CNCS has prepared a PowerPoint that will take you through this in much more detail.PowerPoint OVCS will be working with selected applicants to strengthen Performance Measures

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Documents section Evaluation only applicable to re- competes. Re-competes select sent Select sent or not applicable (see pg. 19-20 of RFP to determine applicability)

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E-Grants Budget Section I-Operating Costs Pg 23-25 of RFP Section II-Member Costs Pg 25-26 of RFP Section III- Administrative/Indirect Costs Pg 26-28 of RFP

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Indirect Costs You May Claim 5.26% of CNCS Direct Costs (Section I & II) CNCS Direct Costs *.0526 = Maximum Administrative/Indirect Costs in CNCS Column.

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CNCS Indirect Costs Breakout Total CNCS Direct Costs *.0526 *.8 = Corporation Fixed Amount Total CNCS Direct Costs *.0526 *.2 = Commission Fixed Amount (1% Retainage Pg 26)

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All Programs include the 1% at a minimum

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Grantee Share of Administrative/Indirect Costs CNCS Direct Costs + Grantee Share Direct Costs *.1 10%

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1% Goes Here

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Grantee indirect goes here

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The Importance of Maximizing Indirect Costs

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Review

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Authorize and Submit Select I agree Select view/print certification Select I agree Select view/print certification Select I agree

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Verify and Submit

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You should immediately see the message below Take a screenshot of the message (ctrl and print scrn buttons) If you dont get this message, dont assume its submitted!

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Final Hints/Reminders March 7, 2013 at 3:00 p.m. is deadline for full submittal Dont Wait! e-Grants can have glitches, submit early! Contact e-Grants for technical assistance about e-Grants e-Grants Help Line1-800-942-2677 Contact rfp@vaservice.org for general application questionsrfp@vaservice.org Check www.vaservice.org for question updateswww.vaservice.org

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Questions?

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Thank You! Office on Volunteerism and Community Service Website www.vaservice.orgwww.vaservice.org E-mail rfp@vaservice.orgrfp@vaservice.org