Office of the Registrar Enrollment Services University of Wisconsin Madison Karen Hanson, Pam Weaver...
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![Page 1: Office of the Registrar Enrollment Services University of Wisconsin Madison Karen Hanson, Pam Weaver Sara Gomez.](https://reader033.fdocuments.in/reader033/viewer/2022051105/5a4d1b7e7f8b9ab0599ba114/html5/thumbnails/1.jpg)
Wait List ForumOctober, 2010
Office of the RegistrarEnrollment Services
University of Wisconsin Madison
Karen Hanson, Pam Weaver & Sara Gomez
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Background
◦ Met with departments on campus
◦ Researched other universities and colleges on functionality
◦ Met with Student Advisory Board
◦ Developed Wait List Advisory Committee
◦ Researched functionality in People Soft
Introductions & Background
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Defining the functionality Characteristics to Wait Listing Course Wait List Process - Six steps Workshops available Resources
DEMO
Wait List via the Student Center Wait List via ISIS – Instructor and Department staff
Overview
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Provides a mechanism for students to indicate their interest in a class that is closed and has wait list available
Allows students who encounter classes with this status to place themselves on a wait list
Student may no longer need to contact the department to be placed on a wait list
Places responsibility of course selection and scheduling on the student
Wait List Functionality
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Both enrolled and wait listed classes will display on the Class Schedule page in the Student Center
Students can place themselves on a wait list while making other enrollment selections
Enrollment and wait list totals will appear in real-time
Consistency across campus departments
Characteristics
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Students will need to have met the prerequisites-enrollment requirements enforced for the class section
Students will not be able to wait list if:◦ They have a hold on their record◦ The enrollment time has not been reached ◦ The wait list capacity has been reached ◦ The last day to wait list has passed
Characteristics
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Communicate with your own department, faculty, department administrators & students
Communicate with other departments especially as it relates to combined sections
Communication
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Course Wait List ProcessSix Steps
1. Department determines that wait list will be available2. Department places Wait Capacity on the Update
Sections of Class Page (and combined Wait Cap if applicable)
3. Student places themselves on a Wait List4. Department determines they will allow student to
enroll5. Department will ‘Add’ the class permission6. Student enrolls for the class
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Wait List Workshops for Curricular and Enrollment Representatives
November 4th 9:00am *All workshops will 10:00am take place at 333 11:00am East Campus Mall of Office of the Registrar Room 11501
November 5th 1:00pm2:00pm3:00pm
Register on the ISIS training website at http://isis.wisc.edu/
Workshops Available
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Training materialsURL website -http://isis.wisc.edu/
ISIS Update Training Sessions- this will be integrated in Managing Your Enrollment and Building Your Schedule of Classes
Captivate demo available on the Office of the Registrar's website
http://registrar.wisc.edu/
Resources
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Office of the Registrar – Enrollment ServicesUniversity of Wisconsin Madison333 East Campus MallSuite [email protected](608) 262-0920
Contact Information
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Wait List via ISIS…What Departments will need to do
Wait List Preparations
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>Curriculum Management>Schedule of Classes>Update Sections of a Class
Enter Wait Capacity
Update Sections of Class
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Update Combined Section Detail Page >Curriculum Management>Schedule of Classes>Update Sections of a Class-|Class Enrollment Limits| Combined Section-Combined Section Detail
*Primary Departments need to communicate with Secondary Members
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Wait List Overview via the Student Center
What a student will see….
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Student Center- Search for Classes
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Select Classes to Add Enrollment Preferences
Box needs to be checked
Student will need to meet enforced enrollment requirements
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Class placed into Shopping Cart
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Shopping CartBegin Enrolling
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Student Successfully Placed on Wait List
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Student’s Class Schedule
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Once permission to enroll is placed,
add or swap options available
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When attempting to Wait List for more than 3 classes…
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Managing Your Wait List
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Log into Internet Explorer and log into Firefox
If in Internet Explorer, select New Session from File menu
Remain Logged into Multiple ISIS Instances
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Manage Wait List Page
>Curriculum Management >Wait List >Manage Wait ListEnter Term & Subject Area on Find Page
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Wait List Manager Page
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View Wait List By Student >Curriculum Management >Wait List >View Wait List by Student
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Curricular and/or Enrollment Representative consults with instructor and/or department and determines that a student should be allowed to enroll from the wait list
Decision Made
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Class Permission Page
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Class Permission Comments
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Class Roster Page >Curriculum Management>Class Roster>e-Class Roster
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Class Permission Placed - General E-mail Message to Student First Name – Last Name You have been given permission to enroll in (subject short descr, course
number, section number, and five digit class number). Your permission will expire at 11:59PM on (date).
To enroll for this class, click on ‘Course Enrollment’ in your Student Center.
You will be directed to the Add tab. Your Class Schedule will be displayed at the bottom of this page. Click on ‘Add’ or ‘Swap’ to the right of the class section within your Class Schedule and continue through the enrollment process to finalize your enrollment.
If you have not enrolled by the above date, your class permission will expire
and you will be removed from the wait list for this class. If you no longer wish to be on the wait list for this class, please go into your Student Center and remove yourself from the wait list via the Drop page. Please contact the department of this class if you have any questions.
General Email Message to Student
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Student Adds Class
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Thank you for coming!
Questions/Comments?