OFFICE OF THE EXECUTIVE ENGINEER, - :: …mahadiscom.com/supplier/downloads/vasaiT-22_14sept.pdf ·...

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED O&M DIVISION : VASAI OFFICE OF THE EXECUTIVE ENGINEER,

RAMDAS NAGAR, OPP. SAIBABA TEMPLE, VASAI RD. (E), TAL. VASAI. DIST. THANE – 401 210. TEL. NO. 95250 – 2392507 / 2392115.

ANNUAL CONTRACT FOR ELECTRICAL MAINTENANCE OF MSEDCL COLONY, O&M VASAI CIRCLE OFFICE, O&M VASAI & VIRAR DIVISION OFFICE., UNDER THE JURISDICTION OF O&M VASAI DIVISION OFFICE, NAVGHAR(E).

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Issue of tender forms w.e.f. 05.09.2009 from 11.00 to 13.30 Hrs.

and 14.00 to 16.00 Hrs daily till 22.09.2009

Closing date for issue of tenders 22.09.2009 upto 16.00 Hrs.

EMD will be accepted till Date 23.09.2009 upto 13.30 Hrs.

Last date of submission of tender 23.09.2009 upto 15.00 Hrs.

Opening of tenders on Date 24.09.2009 at 16.00 Hrs. (If possible)

Tender No. EE/VSI/TECH/COLNY MAINT/2009-10/T-22

Estimated cost of the tender is Rs. 05.00 Lakhs

Issued to :-

M/s. ___________________________

___________________________

PRICE RS. 520.00 PER COPY (NON -REFUNDABLE)

SEAL AND SIGNATUTRE OF TENDERER

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MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED O&M DIVISION : VASAI

Name of Work :- Annual contract for electrical maintenance of MSEDCL Colony, Navghar(E),

O&M Vasai Circle Office, Vasai & Virar Division Office.

Tender No. :- EE/VSI/Tech/Colony Maint/2009-10/T-22

I N D E X

Sr. No. Description Page No.

1

2

3 4 5 6 7 8

9

10

Tender Notice Letter to the tenderer No. and jurisdiction of tenders General conditions of contract Instructions to the tenderers Schedule “A” Letter from tenderer to the Executive Engineer Particulars of Tenderer Acceptance of Tender rate form Check list of documents enclosed

3 4 5

6-15

16-21

22-24

25

26-27

28

29


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TENDER NOTICE

Sealed & Superscibed Tenders are invited from the eligible contractors for following works :

Tender No./ Estimated Amt./Tender Form Fees/ EMD Amt./Particulars of work Last Date Of Submission

EE/VSI/Tech/Vasai Rd(E) S/DN/2009-10/LT IP/T-18/Rs.50 Lacs/Rs.520/Rs.50 000 /Annual contract for meter reading of LTIP consumers using CMRI under Vasai Rd(E) Sub-division

23.09.2009

EE/VSI/Tech/Vasai Rd(W) S/DN/2009-10/LT IP/T-19/Rs.10 Lacs/Rs.520/Rs.10000/Annual contract for meter reading of LTIP consumers using CMRI under Vasai Rd(W) Sub-division

23.09.2009

EE/VSI/Tech/Vasai (U) S/DN/2009-10/LT IP/T-20/Rs.10 Lacs/Rs.520/Rs.10000/Annual contract for meter reading of LTIP consumers using CMRI under Vasai(U) Sub-division

23.09.2009

EE/VSI/Tech/Wada S/DN/2009-10/LTIP/T-21/Rs.20 Lacs/Rs.520/Rs.20000/ Annual contract for meter reading of LTIP consumers using CMRI under Wada Sub-division

23.09.2009

EE/VSI/Tech/Colony Maint/2009-10/T-22/Rs.5 Lacs/Rs.520/Rs.5000/ Annual contract for Electrical maintenance of MSEDCL Colony, Vasai Circle Office and Vasai /Virar Division Offices

23.09.2009

EE/VSI/Tech/Crane/T-23/2009-10/Rs.10 Lacs/Rs.520/Rs10000/ Annual contract for Handling of transformers by Cranes under Vasai Division 23.09.2009

The Blank Tender documents are available at Office of the Executive Engineer, MSEDCL, Opp. Sai Baba Mandir, Ramdas Nagar, Navghar, Vasai Rd(E), Tal. Vasai Dist : Thane, or on MSEDCL Website from date. 05.09.2009 onwards after payment of Tender Form Fees in Cash/DD in favour MSEDCL, payable at Vasai. Tender Forms should be submitted along with EMD in Cash/DD on date 23.09.09 @ 15.00 hrs. Tenders will not be accepted after due date & time. The period of the Contract is for One year. The Under Signed reserves the right to accept/reject the tender without assigning any reason thereof.

Executive Engineer (Vasai Division)


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Office of the Executive Engineer,

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Ramdas Nagar, Opp. Saibaba Temple, Vasai Rd. (E), Tal. Vasai. Dist. Thane – 401 210.

Tel. No. 95250 – 2392507 / 2392115. --------------------------------------------------------------------------------------

L E T T E R T O T E N D E R E R

(Annual Electrical maintenance contract for the electrical maintenance work of MSEDCL Colony, Navghar(E), O&M Vasai Circle Office, Vasai & Virar Dn. Office) To, M/s. _______________________

____________________________,

____________________________. Dear Sir,

Please quote your lowest rates on percentage basis on the base rates mentioned in the

Schedule ‘B’ attached herewith. Before filling the tender you are requested to carefully go

through the “General conditions of contract” & “Instructions to the tenderer” enclosed

herewith.

Please note that your tender will not be considered if following conditions are not full filled.

Documents necessary to be enclose along with tender form :- 1) Payment of E.M.D. ( Receipt or D.D. to be enclosed ) 2) Submission of contractors valid license for the year 2009. 3) Attested Xerox copy of valid Supervisor’s license. 4) Valid Solvency certificate from the nationalized /Schedule banks minimum upto 50% of

Bid value. 5) Submission of attested Xerox copy of labour contract license 6) Submission of Attested Xerox of income tax clearance certificate for Previous year &

before finalization of tender/Income Tax returns for 2007-08 and 2008-09 7) Minimum experience of Rs.1.5 lakh in one calendar year in past period preferably in MSEDCL. 8) MVAT Registration certificate. 9) PF and ESIC Certificate as per labour laws

Yours faithfully, Executive Engineer, MSEDCL., VASAI DN.

Received Rs. 520.00 (non-refundable) As tender fee vide M.R. No. ___________________ Date : / /2009.

Sign of Cashier ______________


MAHARASHTRA STATE ELECTIRICITY DISTRIBUTION COMPANY LIMITED O&M DIVISION : VASAI

No. and jurisdiction of tender

For Annual Electrical Maintenance contract for the electrical Maintenance work of M.S.E.D.C.L.Colony Navghar (E), Vasai Circle Office & Vasai/Virar Division Office for the year 2009-2010. Sr. No.

Jurisdiction / Area Tender No.

1.a) O&M Division Vasai Rd,

Navghar(E).

b) M.S.E.D.C.L. Colony,

Navghar(E).

c) O&M Circle Office, Vasai

Navhar(E) } EE/VSI/Tech/Colony Main/2009-10/T-22

NOTE :- 1) Though the jurisdiction of each tender is specified, Executive Engineer, O&M

Division, Vasai reserves the right to allocate whole or partial jurisdiction of all Sub Divisions at a time or one Sub Division or part there off.

2) If situation permits, the contractor will have to work in other jurisdiction also,

as per instruction Executive Engineer. 3) Filling of tender for a particular jurisdiction can not be right to carry the work

in the same jurisdiction. 4) Decision of the Executive Engineer to allocate the jurisdiction will be final. Executive Engineer O&M Division, Vasai.

(Seal & Signature of Contractor)

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GENERAL CONDITIONS OF CONTRACT 1) Area of operation : - Area of operation is residential colony situated in the Vasai ,

Navhar(E), O&M Division Vasai Rd(E), O&M Circle, Vasai, Navghar (E) & O&M Division

Vasai, Navghar(E)

2) Period of contract :- For one year or the work amounting to Rs.03 Lakhs is to be carried

out which ever is earlier. In no case you should exceed the limit of laid down as per above,

unless specific extension order is given by this office.

3) Work order :- For electrical maintenance of residential coloney at Navghar(E) Navghar (E),

O&M Division Vasai Rd(E), O&M Circle, Vasai, Navghar (E) & O&M Division Vasai,

Navghar(E) will issue you work order indicating the nature of works, location etc.

4) Works :- The works involve replacement of switches, bulb holder is to fix the fabrications to

H.T. poles, D.P.’s such as fixing of V/Y X arm, repairs top fitting, single pole cut points

power / base channel, pin insulator with pins, Disc. Insulator with hardware etc., paving out

and stringing of HT/LT conductor of any size, earthing of H.T. poles ext (complete HT/LT line

works as per schedule enclosed herewith).

5) No tools & plants will be provided by the Company. So also all the man powers will be

provided by you. 6) For the works during night time, you will arrange lighting etc. at your own cost. 7) All safety precaution as per I.E. Rules will be observed by you during the work. You will be

solely responsible for the safety of your employee including payment of compensation in case

of accident to your employee as well as to the general public during the course of work.

8) It will be your responsibility to compensate for the damage to other installation either of the

department or the public / private property during the work.

9) All the rules pertaining to the traffic for safety of public should be taken care of by

contractors which may include fencing and providing caution notice board, red lamps etc.

wherever & whenever required. In case the procedure of the traffic is violated and in case the

authority clamps penalty, such penalty will be recovered from the contractor. Such

imposition of penalty shall mark a performance factor of the contractor during the tenure of

the contract.


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10) During the period of contract you should ensure that both electric contractors as well as

labour contractors licenses should be valid & should abide by all standard laws in force from

time to time.

11) In case of any dispute the decision of the undersigned will be final. Any breach of

contract will result in cancellation of contract, which may be please be noted.

12) The electrical material used by you, should of good quality & ISI mark. The material

should be got approved before utilization.

13) Whenever required cement, sand and material should be provided by the contractor. Cement

provided should be of ISI mark and preferably ACC / L&T etc. make & of good quality.

Materials should be got approved before utilization.

14) The works carried out should confirm to the Company’s standard method of constructions

and should be carried out as per the instructions of the Engineer in charge.

15) The work is to be started only after taking required shutdown / permit from the concerned

field officer and earthing is to be provided wherever necessary and the work is to be got

supervised by Company’s representative.

16) The payment of bills will be made only after complying the following document and

submission of bills in triplicate to the concerned SDO.

i) M.B. duly record.

ii) Work against sanctioned estimates.

iii) Line diagram and pole schedule as prescribed duly enclosed.

iv) Material account in prescribed proforma’s with gate pass no etc.

v) Certificate regarding credit note duly signed by SDO for balance returned material

from work site.

vi) The prior written approval of C.A. for the works carried out other than mentioned in

the schedule of rates.

17) The Income Tax and Work Contract Tax shall be recovered as per rules.

18) Income Tax will be deducted from the Contractors bill @ 2.30% (or as applicable) including

surcharge thereon, applicable on the gross value of the bill as per instruction laid down in

Government of India’s circulars, I.T. Act 1967 unless the necessary exemption certificate

from the Income Tax authority for the purpose is produced will in time.

19) The Contractor will have to complete the work as per the requirement of offices & colony

staff.


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20) Penalty :- If the contractors fails to carryout the work within the stipulated period of time

mentioned in this order the contractor will be charged penalty @ ½ % per delayed week or

part thereof subject to maximum of 10% of the cost of unexecuted portion of the work.

Further any such unexecuted work will be completed through any other agency & cost such

will be recovered from yours bills.

21) The contractor will have to complete the work as per the availability of materials. The

material will be issued to contractor as and when they are available.

22) The work shall be carried out normally during the day time. However if situation permits, the

works will have to be carried out at night hrs also. In case of Urgency created if any, work

should be carried out continuously till it is completed.

23) As per as possible no work other than the work mentioned in schedule “A” should be carried

out. However if at all it is required it should be carried out with the prior approval of C.A.

24) The contract work shall be done only by authorized labours as per I.E. rule.

25) Supervisor should be personally present at site while executing the works. The bills of the

works, not supervise by your supervisor, shall not be allowed.

26) The contractor shall comply with the provision of payment of wages Act 1936, minimum

wages Act 1948, employees liability Act 1938, workman’s compensation Act 1923, Industrial

dispute Act 1947, Indian factories Act 1948, maternity benefit Act 1961 or any modification

thereof or any other law relating these to and the rules made there under from time to time

and give effect to the provisions of any law for the time being in force and regulating the

rights and privileges of the laborers employed by him directly or indirectly.

Adequate precautions shall be taken to prevent danger from electrical shock, the material

on any of the sites shall be stacked or placed so as to there is no any inconvenience to any

person or the public. The contractor shall provide necessary fencing and lights to protect

public from accidents and shall be bound to bear expenses of defense of every suit, action,

other proceedings at law that may be brought by any person for injury sustained owing to

neglect of the above precautions and to pay any damages and costs which may be awarded

in any such suit, action or proceedings to any such person or which may with the consent

of the contractor be paid to compromise any claim by any such person.

28) To ensure effective reinforcement of the rules & regulations relating to safety precautions,

arrangements made by the contractor shall be open to inspection by the Engineer or his

representative and the Inspecting Officers from concern department.


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29) Should any accidents, fatal or otherwise occur, a detailed report about the same should be

made promptly by the contractor to the Engineer in charge? The contractor should at all

time during excavation of work keep the M.S.E.D. Company Limited fully indemnified

against all risks, claims, litigation’s and financial burdens arising out of all incidental

operations on work and accidents.

30) General :- The special conditions of the contract supplement the instructions to tenderers

and the general conditions of the contract as stated in the tender and contract for works as

applicable to works contract and shall be considered as part of the documents.

31) Period of completion of the work :- The time allot for completion of the work shall be as

stated in the tender notice of invitation of tenders. Time being the

essence of the contract, the failure of the contractor to give adequate progress, shall be dealt

with severely under other provisions of the contract by withdrawal of work or any part/ in

part or whole and execution thereof through any agency solely at the risk and cost should be

beared by the contractor by confiscation of Security deposit and other dues as per provisions

of contract especially in the event of the work being delayed in such a way that overall

progress of work is affected.

32) Departmental supply of material:- the materials if available with the company it will be

handed over to the contractor and contractor will have to fix/ use such materials at given

locations without any extra cost.

The contractor will be responsible for the safe custody of all the materials issued to him by

the company to the satisfaction of the engineer in charge and he will be required to render

proper account of the allocation and disposal of these materials showing where they are used

on the work. The contractor shall return in sound conditions all the surplus material

which are not used on the work. In case he is unable to account full quantity of the

materials issued to him, recoveries will be effected from him at the “cost rates” or “market

rates” prevailing at the time of issue whichever is higher plus sales tax plus 15% to cover

companies departmental supervision charges for all materials unaccounted for.

All materials required for the works, other than those that are specifically mentioned above

shall be supplied by the contractor.

32) Electrical energy:- Electrical energy will be supplied if required to the contractor for

lighting power at free of cost. Such energy shall be supplied at one point where contractor

has to fit his own electric meter. Any temporary wiring etc. from the point of supply shall be

arranged by the contractor at his own cost. The company will not be responsible for the

inconvenience caused due to power failure and no compensation for delaying in work can be

claimed by the contractor.


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34) Royalties etc:- All charges such as sales tax, royalties, octroy and other duties or materials

obtained for the works and on fabricated materials, if any, shall be bearded by the

contractor. So also all tolls, local and other taxes etc. royalties for minerals (stone clay etc)

removed shall be payable by the contractor. Due to this account (royalties, tax etc.) all

amount shall be paid directly to the authorities concerned by the contractor or if not paid

will be recoverable from the money due to the contract if so required by the authorities. The

contractor ill not be entitled to any refund in this account.

35) Time is the essence of contract:- time being the essence of the contract, the various items

of the work shall be constructed and completed in accordance with the time programme

decided by the engineer in charge. The time shall be reckoned from the date on which letter of

indent is given to the successful tenderer. The contractor shall commence the work

immediately on receipt of such an order and shall proceed with the same with due efficiency

and without any delay except as may expressly be sanctioned or ordered by the engineer in

charge.

36) Maintenance :- The contractor shall, for a period of months, after date of virtual

completion of the works certified by the Engineer In Charge, maintain the works in such a

manner that, at expiry of the period of repair and condition ( fair wear and tear accepted )

as that they were in at the commencement of the period of maintenance. The Contractor

shall at his own expense repair, rectify and make goods to the satisfaction of the Engineer

In Charge and all defects, imperfections, shrinkages or other faults arising out of use of the

materials or workmanship not in accordance with the contract or from neglect or failure on

part of the contractor to comply with the provisions of the contract.

37) Co-peration with the other contractor :- The contractor shall co-operate shall cooperate

with the company and other contractors working at the site in respect of those works, which

would be executed simultaneously under separate contracts or agencies.

38) Suitability of technical and Skilled personnel:- The contractor must also provide for

necessary skilled and unskilled workmen for each class of work & the Engineer-in-charge

shall have the right to demand the removal of any technical personnel, skilled/unskilled

workmen who in his opinion considered to cause poor workmanship in the execution if the

work or cause indiscipline.The contractor shall also provide for necessary staff such as

operators, laborers and also materials, scaffolding, shoring, tools and plants of every kind,

quality, & description of the work. (The rates quoted in the schedule –B for the different

items of work are deemed to include all the aforesaid charges.)

39) Setting out the works :- The contractor shall at his own expense provide for all pegs, nails,

strings, PVC tapes,, clips, saddles etc. and such other materials necessary for setting out and

shall all times provide for skilled & technical assistants who are capable of carrying out the


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work. The contractor shall be responsible for setting out the work and get the same

approved before the work is actually commenced.

40) Rejected material :- It shall be absolutely noted that on the part of the contractor to have on

the site of the work, only such of the materials as have been duly passed by the Engineer-in-

charge. Such of the materials which hae been rejected shall in no account be allowed to remain

on site and if the same are not removed even inspite of a written order to remove the rejected

materials out of the site within a specified time as directed by the Engineer-in-charge, the latter

shall have the full rights to remove the rejected materials and even to destroy them at the cost

of the contractor.

41) Return of the materials :- All the unused materials either supplied directly by the company or

obtained by the recommendations of the company, which in the opinion of the Engineer-in-

charge are likely to be useful to the company, shall be returned in good condition at the original

cost paid for, decided by the company.

42) Damage of the Works :- The works whether fully completed or incomplete, all the

materials, machinery, plants, tools, temporary buildings and other things connected therewith

shall remain at the risk and in the sole charge of the contractor until the complete work has

been delivered to the Engineer-in-charge. Untill such delivery of the completed work, the

contractor shall at his own cost take all the precautions reasonably necessary to keep all the

aforesaid works, materials, machinery, plants, tools, temporary buildings and other things

connected therewith free from any loss or damage and in the event of the same or any part

thereof being lost or damaged he shall forthwith reinstate and make good such loss or damage

at his own cost.

43) Approach at the work site :- The contractor shall make his own arrangements at his own

cost or the necessary approach roads for transport of materials to the site of the work. No extra

charges will be paid by the company on this account.

44) Charges in designs :- The company reserves the right to make any changes in the designs & plans

of the works and the contractor shall be bound to carry them out. No claim or compensation would

be allowed on this account.

45) Payments :- Bills shall be submitted by the contractor quarterly on or before the date fixed by the

Engineer-in-charge for all the work executed upto previous month. Payment of bill for work carried

out shall normally be released of such bill as per availability of the funds. Adjustments of advances

granted, if any materials supplied by the company, as also towards Income tax, Security deposit

etc. shall be made from monthly R.A. bills while every possible effort will be made to finalize the

final bill for the work in question within nine months from the date completion of the work in all

respects as certified by the Engineer-in-charge of the work, no condition for payment of interest on


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the net amount of final bill. Will be accepted by the company. In the case of final bill is not finalize

within a period of nine months, from the date of the completion, payment of 100% of the amount as

assessed from the date available at that time shall be released to the contractor, against

submission of a bank guarantee for an amount equivalent to 15% of such amount by the

contractor. The Bank Guarantee shall be in the Company’s standard proforma.

Also the payment of bills will be made only after complying the following document and

submission of the bills in triplicate through the Dy.Executive Engineer, Vasai Rd (E) S/Dn.

1. M.B. should be duly recorded.

2. Material account I prescribed proformas.

3. The prior written approval of C.A. for the works carried out other than mentioned in the base

rates of Schedule ‘B’

46) Reductions from contract price :- The amount of any cost, or expenses of other sums which

under the or any other contract is payable by the contractor to the company may be deducted by

the company from any money due or becoming due y the company to the contractor under the

same or any other contract, without prejudice to the Company’s rights to recover the same by the

ordinary progress of law.

47) Replacement of defective works/materials :- During the progress of the work the Engineer-in-

charge shall decide and notify in writing to the contractor has executed any unsound or imperfect

work or or has supplied any plant or materials inferior in quality or quantity to those specified , the

contractor shall on receiving details of such defects deficiencies have to make good, the

defective/unsound or replace imperfect materials as per written instructions of the Engineer-in-

charge at his own expenses within such time as may be reasonably necessary for the making it

good, proceed to alter, reconstruct or remove such work or supply fresh materials up to the

standard or specification. In case the contractor fails to do so, the company may

on giving the contractor seven days notice in writing of its intentions to do so, proceed to remove

the work or the materials complained of the cost of the contractor perform all such work and/or

supply all such materials provided that nothing in this clause shall be deemed to be deprived the

company or affect any rights under the contract which it may otherwise have in respect of such

defects or deficiencies and no payments which may have been made on account of the plant or

materials delivered on he work executed shall be looked upon as acceptance of such plants,

materials or work.

48) Certificate not to affect right to the company’s or contractor’s obligations :- No certificate of

the Engineer-in-charge not any sum may paid on account by the company nor any extension of

time for works shall affect or prejudice the contract‘s obligations for the due performance of the

contract interpreted as approval of the work done or of the materials supplied and no certificate

shall crate liability on the company to pay for alterations, amendments, variations or additional

works, not ordered in writing by the Engineer-in-charge or discharge the liability on the company of

the contractor of the payment of damages whether due, ascertained or certified or not or any sum,

paid on account otherwise affect or prejudice the obligations of the contractors to the company.


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49) Laws and regulations :-

The company shall through the continuance of the contract and in respect of all the matters

arising in the matters thereof, service all notices and obtain consents , way, leaves approval, and

permission, required in connection with the regulations and by-laws of the local or other authority

which shall be applicable to the work.

All works shall be executed by the contractor in accordance with the laws in the force in

Indian relating to the work and rules and regulations there under and any statutory modifications

thereof wherever they are applicable, unless otherwise agreed to in the writing by the Engineer-in-

charge.

50) Contractor’s liability for loss, damage, accidents, etc. :- The contractor shall during the progress

of the work properly cover up and protect work from the injury exposure to weather and shall take

every reasonably, proper, timely, and useful precaution against accident or injury to the same from

any cause and shall be and remained answerable and liable for all accidents or injuries thereto,

which until the same be or deemed to taken over, may arise by the occasioned by the acts or

omissions of the contractors or workman, of the sub-contractor, and all losses and damages to the

works arising from such accidents or in aforesaid shall be made good in the most complete

substantial manner by and at the sole cost of the contractor and to the reasonable satisfaction of

the Engineer-in-charge.Until the work shall be or deemed to be take over as aforesaid, the

contractor shall also be liable for and shall indemnify the company in respect of all damage or

injury to any person or to any property of the company.

51) Not withstanding any thing contained in the contract of the contractor shall be liable to pay for any

actual damage to the plant for the reasons unforeseen or beyond the control of the company during

the period of maintenance as stipulated in this contract.

On the occurrence of an accident which results in the death of the any of the workm

employed by the contractor or which is so serious as likely to the result of death of any such

worker, contractor shall inform company within 24 hours of the happening, contractor shall

indemnify the company against all loss or damage sustained by the company resulting directly,

indirectly from his failure to give intimation in the manner aforesaid including the penalties or fines

if any payable by the company as a consequence of company’s failure to give notice under the

workmen’s compensation Act or otherwise to confirm to the provision of the said act in regard to

such accident.

In the event of any claim being made or action brought against the company and arising

out of the matter referred to and in respect of which the contractor is liable under this clause the

contractor shall be immediately notified thereof, and he shall with the assistance if he so require of

the company but at the sole expense of the contractor conduct all negotiations for the settlement of

the same or any litigation that may arise there from. In such case the company shall at the expense

of the contractor afford all available assistance for any such purpose.


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52) Power to vary or omit work :- Any minor work not mentioned in the contract will to be carried

out by the contractor without any extra cost as directed by the Engineer-in-charge.

53) The contractor shall abide himself and fulfill all obligations enforceable under Enforcement of

contract labour (Regulation & abolition) Act 1970 and absolve the Company entirely. In case the

contractor has not fulfilled all the obligations the contract at the time of tendering his tender is

not likely to be considered. Even after award of the contract at any stage if it is observed that any

of his obligations under the Act are not fulfilled, in addition to the action being taken in

accordance with the provisions of the act, the contract may be cancelled and deemed as having

been abandoned by the contractor and action taken suitably in accordance with the terms of the

contract.

54) Inspection and Testing :- The Engineer-in-charge and his duly authorized representative, shall

have at all reasonable times access to the contractor’s premises or works and shall have the power

at all reasonable times to inspect and examine the materials and workmanship of the structure

and if the part of the structure is being manufactured in other premises of the works, the

contractor shall obtained for the Engineer and for his duly authorized representative permission

to inspect as if the plant or the materials were manufactured or erection on the contractor’s own

premises of the work.

In all the cases where the contract provide for tests whether at the premises or at the works

of the contractors, the contractor shall provide, free of charge such labour, materials, electricity,

fuel, water, stores, apparatus, and instruments as may reasonably be demanded to carry out

sufficiently such tests of the structure in accordance with the contract and shall give the facilities

to the Engineer-in-charge or to his authorized representative to accomplish such testing.

In all such cases where the contract provides for tests on the site such tests as to plant,

materials or workmanship shall be efficiently carried out by the contractor in accordance with the

contract.The work so far as it is carried out on the company’s premises shall be carried out at such

time as the Engineer-in-charge may approve but the company shall give the contractor all

reasonable facilities for carrying out the work.

55) Penalty Clause :- Following penalty clause will be applicable for this contract :-

If the contractor fails to carry out the work within the stipulated period of time

mentioned in this order, the contractor will be charged penalty @ ½ % per delayed week or part

thereof subject to maximum of 10% of the cost of the unexecuted portion of the work. Further any

such unexecuted work will be completed through any other agency & such cost will be recovered

from your bills. In the event of the failure of the contractor to deliver the goods within the limit, the

company reserves the right to resend the contract and get the work done by another agency of

company’s choice. Such removal of works from the contractor’s hand, shall be applicable either to

the contractor entirely or to a portion of the work as is found necessary for execution by the


14

M.S.E.D.C.L. on top priority basis. Further above indication should not in manner be constructed

to limit to Company’s right to issue seven day’s notice to the contractor for any portion of the work.

And get it done at his risk and cost through any other agency as stated in the tender specification.

The penalty clause shall be applicable if the delay in the completion and handing over the time

bound, completion programme set by the Engineer-in-charge, hinders or effects programme. The

decision of the Ex. Engineer, O&M Vasai Division in this respect is final and binding upon the

contractor. The contractor shall carefully study the work to be carried out at different locations and

at different elevations and shall take into account all factors such as shuttering, staging,

shoring, dewatering, if any, transport of materials to time etc., and allow for all such

exigencies in the rates quoted by him.

56) Action when Whole of Security Deposit is forfeited :- In any such case in which under any

clause or clauses of the contract the contractor shall have rendered himself liable to pay

compensation (whether paid in one sum or deducted by the installments)

Or in the case of abandonment of the work owing to serious illness or death of the

contractor or any other clause the Ex. Engineer O&M Vasai Division on behalf of the company

shall have the power to adopt the action as he may deem best suited to the interests of the

company owing to serious illness or death of the contractor or any other clause the Ex. Engineer

O&M Vasai Division on behalf of the company shall have the power to adopt the action as he

may deem best suited to the interests of the company. Not with standing the above provision

to 57 the contractor is not exempted from provisions of other Act or Rule in force.

58) The undersigned reserves the right to disqualify/ cancel the tender without assigning any reason

thereof and the correspondence is not binding for us.

(SEAL AND SIGNATURE OF THE TENDERER)

15


* * * Instruction to the tenderer * * *

1) Percentage rates tenders are invited in sealed cover from the contractors who are registered

under appropriate classifications with the Central or State Public Works Departments/

Military engineering Services/ the railways/ licensed Elect. Contractors works of like nature

and value Rs. 1.5 Lacs during last year.

a) Name of work :- Annual electrical maintenance contractor for offices and residential quarters in Navghar- Manikpur Muncipal area.

b) Estimated cost :- Rs.1,25,000/-

c) Earnest Money deposit :- Rs.1250/-

d) Time limit :- 1 (One) Year

2) Tender documents shall be issued to the competent tenderer on non refundable cash

payment of Rs. 500/- per copy from Office of the “Executive Engineer” O&M Division,

M.S.E.D.C. Limited, Opposite Saibaba Mandir, Ramdasnagar, Navghar (East), Vasai Road,

Dist. Thane – 401 210 in person only. Request by post shall not be entertained.

3) An EMD of 1% of the TENDERED Value shall be paid along with the tender by demand draft

in favour of “Maharashtra State Electricity Distribution Company Limited” an any schedule /

National Bank situated in Navghar – Manikpur / Vasai. The EMD can also be paid in cash in

the office of the Executive Engineer, M.S.E.D.C.Limited, Vasai. Tender submitted without

earnest money deposit will be rejected.

4) The tender duly filled in shall be deposited in “Tender Box” in person or by nominated

representative in the office of the “Executive Engineer, O&M Division, M. S. E. Dist.

Company Limited, Vasai”. The tender will be opened if possible on the due date at 16.00 at

the above office in the presence of each tenderer or their nominated representative who

choose to remain present.


16

5) Tenderers may send his one authorized nominated representative with authority letter for

submission of tender or to be present a the time of opening of tender. Without authority

letter, representative will not be allowed to participate in the tender process.

6) The important tender dates are :-

a) Issue of tenders from w.e.f. 05.09.2009 from 11.00 to 13.30 Hrs. and

14.00 to 16.00 Hrs daily till 22.09.2009

b) Closing date for issue of tenders 22.09.2009 upto 16.00 Hrs.

c) EMD will be accepted till Date 23.09.2009 upto 13.30 Hrs.

d) Last date of submission of tender 23.09.2009 upto 15.00 Hrs.

e) Opening of tenders on Date 24.09.2009 at 12.00 Hrs. If possible in the

presence of tenderers / representatives.

7) The tender form neither will issued by post not will be accepted by post.

8) The payment of bill shall be made as and when the funds are available. There is no time limit

or period specified for making the payment. Complaint for delay in payment for the reason

beyond control of the Company will not be entertained. No advance payment will be given for

any work. No interest will be paid for any delayed payment for the reason whatsoever.

9) Security Deposit :- The successful tender shall be required to pay security deposit

amounting to 10% of the value of the contract wither by DD / Cash / Pay Order etc. within

“7” days after issue of order.

10) Before submitting their offer the tenderer shall examine closely all document which forms

part of the contract to be entered into.

11) The tenderers should be registered with the Government of Maharashtra as an electrical

contractor. Documentary evidence should be submitted along with tender. The license

number has to be clearly indicated in the tender.

12) The tenderer must have carried out works of the magnitude of Rs. 50000/- or more as an

experience in past period.


17

13) The tenderer should be registered with the Government of Maharashtra under Sec. 12 (2) of

the Contract Labour Act 1970. Xerox copy of the license should be submitted on request

before issue of tender order. In their own interest, they should keep such license ready.

14) The contractor shall be required to pay the laborers engaged by him on the work not less

than a minimum wage ( which expression shall mean whether for whole time or piece work

the respective rates mean whether for whole time or piecework the respective rates of wages

as fixed under the law for the time being in force ).

15) The contractor shall be responsible for rectification of defects for a period of 12 months from

the certified day of completion of work by M.S.E. Distribution Company Limited. This period

of 12 months shall be known as “Defects Liability period”. Any defects or failures during this

period shall be rectified within one week of intimation in writing. If the same is not carried

out in the stipulated time, we shall have the right to get it repaired departmentally or

through any other agency. The cost of the same shall be recovered from the contractor.

16) If the tenderer has any doubt about the meaning of any portion of the tender he should at

once get clarification from Executive Engineer, M.S.E. Dist. Company Limited, O&M

Division, Vasai in writing sufficient in advance and also personally meet him in this respect,

before the due date. No additions or alterations in the tender form / conditions etc. should

be made by the tenderer. For any dispute the decision of the tendering authority will be final.

17) The tenderers must return all the forms / documents of the tender duly filled in as specified

the rates in figures and in words. Each page must be duly signed by the tenderer. Any

page not bearing the signature of the tenderer, the tender is likely to be rejected. Only

one rate should be quoted for all item of work. In case dual rates are quoted for the same,

the offer is likely to be rejected. Tenderers should not offer rates for tem not covered in the

schedules and also should not split any item of the schedule, doing so, may disqualify the

offer. Discount on any account such as quantitative discount, payment discount etc., will

not be considered for comparison of the rates, as such rate should be on firm quotation

basis only.

18) Special attention is invited to the requirement that all corrections must be initialed and

dated by the tenderer and that all the pages should bear the full signature of the tenderer at

the foot of each page and each schedule should bear the seal of the tenderer.

19) Tenders which do not fulfill all or any of the above conditions or incomplete in any respect

are liable to the rejected.

20) The submission of a tender by a tenderer implies that he has read the instructions and the

conditions of contract etc. After acceptance of the offer we shall not pay any extra charges for

the lead or any other reasons in case the Tenderer is found later on to have misjudged

himself.


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21) Tenderer shall remain open for acceptance for a period of 90 days from the date of opening of

the tender. During this period no tenderer shall be allowed to withdraw his offer. Any such

withdrawal during the said period will entail forfeiture of the earnest money deposited with

us.

22) The tenderer should furnish details of his organization, technical experience, equipment and

financial capacity to carry out the works set out in the tender within the time stipulated for

completion.

23) Income Tax clearance certificate issued by the competent authority in favour of the tenderer

for the previous year is necessary. Same should be kept ready and to be submitted on

request.

24) General conditions of the Annual Work contract which form a part of the contract.

25) Tenderers are requested to fill all the columns by words and not dash and dots. Any column

on any page left blank may result in rejection of tender.

26) Filling of any false and fake information shall result in rejection of tender and may invite

legal action.

27) Income Tax and works contract tax as per rules will be deducted from yours Bill.

28) Due care has been taken to mention correct rates / wording. However decision regarding

any oversight printing mistakes will be of Executive Engineer, Vasai and shall be final and

binding to all tenderers.

29) All the document i.e. complete booklet should be returned while submitting the tender. No

part / pages of the booklet should be retained by tenderer.

30) Only tenders of really competent contractors who are known to have adequate resources and

specified experience in this field will be considered.

31) The contractors must arrange for all transport of materials and include all such costs in the

rates quoted by him for the finished work

32) The Earnest money will be forfeited to the company in case the successful

tenderer, after his tender has been accepted shall refuse to pay the prescribed

security deposit and to sign and complete the contract documents.

33) The schedule is liable to alterations by omissions, deductions or addictions at

the discretion of the Executive Engineer, Vasai or his representative as put

19

forth in the conditions of the contract. The successful tenderer will also have to execute an

arrangement with the

company in the company’s standard proforma. cost of stamp paper shall be

born by firm/contractor.

34) Tender which do not fulfill all any conditions or incomplete in any respect are liable to

summary rejection.

35) The tenderer is requested to visit the site of the work and see for himself the site conditions

regarding, approaches, materials, water supply, labour etc. and all other matters affecting

the work before filling in the rates, the tenderer is further requested to study the

specifications and all other documents attached to the tender papers and then fill in the

percentage rates in the format attached with the tender.

36) The rates to be quoted shall be for finished work complete in every respect and shall include

charges involved in the maintenance of the work as certified by the Engineer In charge.

37) Submission of the tender by the tenderer implies that he has read these instructions and

has made himself aware of the scope of the work,

38) specifications the conditions of the contract and the company will not therefore pay any

extra charges an any account in the case of the contractor finds later on to have misjudged

the site conditions or specifications.

40) In the event of the discrepancy between the description of the words and

figures quoted by the tenderer the description in words shall or prevail.

The contract or any part shall not be sublet.

40) Tenders shall remain open for acceptance of the clause 46 on page no.27 foe

a period of the 3 months from the date on which they are due for submission and during

this period no tenderer shall be allowed to withdraw the tender. Any such withdrawal during

the same period will entail forfeiture of the earnest money deposited by the tenderer.

41) Further information required if any can be obtained from the office o the Executive

Engineer, O&M Vasai Division , Vasai. It must be clearly understood that the tender must

be submitted complete in every respect. By the due date & in time.The Income Tax

clearance certificate issued by the competent authority in favour of the tenderer for the

previous year is necessary. Same should be kept ready and to be submitted on the request

The sales tax on the raw materials or finished and fabricated materials shall not be paid

separately by the company.

42) The rates quoted by the company for the several items are deemed to include all taxes if

any.

43) All taxes such as tolls, local octroy, and other taxes, escort charges etc shall be paid by the

contractor.

44) Contractor shall produce the certificate regarding the registration under contract labour Act

1970.


20

45) This notice of the tender shall form part of the contract.

46) Conditional Tender will not be accepted in the any case.

47) All the materials to be used shall be get approved from the Engineer-In –charge prior to use

at the work.

48) The right to reject any or all the offers is reserved by the undersigned and we will not be

bound to accept any offer without assigning any reason thereof .

Executive Engineer

O&M Vasai Division.

( SEAL AND SIGNATURE OF THE TENDERER )

21

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMP. LTD.

O&M DIVISION : VASAI

Schedule of rates as per CSR approved by the Chief Engineer (Electrical), PWD Dept. of Government of Maharashtra 2006-2007

Schedule of rates for Electrical maintenance of MSEDCL Col., Vasai Circle, O&M Vasai & Virar Divn.

Ref No. :- CE(Elec)/Desk3/410 dtd 30.06.2006 Sr.No

. Description of work Unit Quantity Rate / Unit

PART - I - Manpower 1 Providing of service of skilled Electrician having valid

license for carrying out Elect.maintenance from 10.00 to 18.00

No. As per actual 135.00

2 Providing of Semi-skilled helper having preliminary knowledge of electrical system to assist the electrician as above.

No. As per actual 115.00

PART - II - Supply & Fixing of Electrical Material required for maintenance for Office & residence Colony. As per CSR(2006-07) Chapter no. 3.1 & 3.2

1 1 Way Switch Piano type - 5A No. 1 18.00 2 2 Way Switch Piano type - 5 A No. 1 20.00 3 Bell Push No. 1 23.00 4 Multi socket for 2 Pin & 3 Pin - 6 A No. 1 26.00 5 Telephone Jack Anchor No. 1 44.00 6 T.V.Antena Outlet Tiny No. 1 27.00 7 Buzzer 240 V No. 1 54.00 8 Delux Fan Regulator socket size No. 1 189.00 9 Switch socket & 5 in 1 combined - 16A (Shock Proof) No. 1 125.00

10 As above with box --do-- No. 1 155.00 11 D.P.Fuse & Neon Surface /Flush mounting No. 1 77.00 12 Ceiling rose 6 A Pilot 2 plate No. 1 15.00 13 Pendant Holder No. 1 15.00 14 Angle Holder No. 1 15.00 15 Batten Holder No. 1 15.00 16 3 Pin top 6 A. No. 1 23.00 17 3 Pin top 16 A. No. 1 42.00 18 Surface mounting box for switches. a 1 way gang box. No. 1 6.50 b 2 way gang box No. 1 9.50 c 3 way gang box No. 1 13.00 d 4 way gang box No. 1 15.00 e 5 way gang box No. 1 19.00 f 6 way gang box No. 1 24.00 g 7 way gang box No. 1 26.00

19 Domestic surface mounting box for switch & socket etc. a 1 way gang box. No. 1 8.00 b 2 way gang box No. 1 11.00 c 3 way gang box No. 1 16.50 d 4 way gang box No. 1 19.50 e 5 way gang box No. 1 21.50 f 6 way gang box No. 1 23.50 g 4 Gang double domestic No. 1 23.50 h 5 Gang double domestic No. 1 27.50 i 6 Gang double domestic No. 1 29.50

20 40 W Tube light copper choke Phillips make / ISI No. 1 170.00 21 Tube light side holder Anchor make No. 1 12.00

22

22 Starter holder (Seat) for tubelight Anchor make No. 1 8.00 23 Ceiling fan regulator for 48" fan Crompton/Any ISI No. 1 55.00 24 Single pole 6/10/16/20/25/32 A. MCB ( ISI) No. 1 125.00 25 Double pole 6/10/16/20/25/32 A. MCB ( ISI) No. 1 365.00 26 16 A 3 Pin Plug Socket No. 1 39.00 27 16 A Switch No. 1 37.00 28 Supply of Adapter for lamps No. 1 9.00 29 Providing heating element for Geyser-2KW/3KW No. 1 375.00 30 Ding Dong Bell No. 1 74.00 31 Thermostat for 3 KW Geyser unit (Ureca / ISI) No. 1 190.00 32 Sunmica top wooden board / prestolite PVC Board a Size - 10" x 12" No. 1 75.00 b Size - 8" x 10" No. 1 65.00 c Size - 6" x 8" No. 1 55.00 d Size - 4" x 7" No. 1 45.00

33 PVC Copper wire (ISI make / Finolex/Anchor/Polycels)

a 1 Sq.mm. Mtrs. 1 9.00 b 1.5 Sq.mm. Mtrs. 1 13.00 c 2.5 Sq.mm. Mtrs. 1 18.00 d 4 Sq.mm Mtrs. 1 25.00 e Telephone cable 0.4 mm. - 2 pair Mtrs. 1 18.00

34 16 SWG bear copper earthing conductor Kg. 1 500.00 35 40 / 36 PVC Copper twisted wire Mtrs. 1 8.00

31a) PVC Conduit pipe 20 mm. O.D./3 Mtr.long(ISI) No. 1 111.00 b) PVC Conduit pipe 25 mm. O.D./3 Mtr.long(ISI) No. 1 148.00 c) PVC Conduit pipe 32 mm. O.D./3 Mtr.long(ISI) No. 1 174.00 32 PVC Casing N Capping (ISI) a 19 mm. 2 Meter long No. 1 22.00 b 25 mm. 2 Meter long No. 1 25.00

33 PL Lamp for staircase 18W/230 V (Phillips/ISI) No. 1 185.00 34 2.5 mfd capacitor for Ceiling fan, priya make No. 1 32.00 35 Fan repairing works - a Rewinding of 48" Ceiling fan No. 1 300.00 b Replacement of double ball bearing of ceiling fan No. 1 250.00 c Replacement of shaft of ceiling fan. No. 1 175.00

36 Electronic fan regulartor (Stepper type) No. 1 230 37 MCB 40 to 63 A No. 1 245 38 Fan Hook of 10mm round base (american) No. 1 74

PART - III - Material Required for only Office, Staircase, & St.light in Colony. As per CSR (2006-07) Chapter no.3.2 & 3.4

1 Flourescent tube day light 1200 mm. 40W/36 W (Philips)

No. 1 49.00

2 Starter for tube light fixture No. 1 8.00 3 10 mfd.Capacitor for mercury lamp (Asian make) No. 1 180.00 4 20 mfd.Capacitor for Sodium Vapour lamp (Asian

make) No. 1 240.00

5 Ignitor for HPSV lamp (All types) No. 1 160.00 6 125 W HPMV bulb (Phillip make) No. 1 209.00 7 125 W HPMV Choke (Darshan/Crompton) No. 1 440.00 8 125 W HPSV lamp Choke (Crompton) No. 1 790.00 9 250 W HPSV lamp Choke (Darshan/Crompton) No. 1 1120.00

10 250 W HPMV Choke No. 1 760.00 11 150 W HPSV lamp No. 1 600.00 12 250 W HPSV lamp No. 1 660.00 13 Electronic ballast No. 1 325.00 14 9-15 W CFL (integral type) No. 1 135.00

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15 18 to 20W CFL No. 1 185.00 16 22 to 26 W CFL No. 1 210.00 17 22 to 36 W CFL No. 1 330.00 18 Bulk head fitting No. 1 100.00 15 Porcelain holder for 125/150/250 W. No. 1 65


24

LETTER FROM TENDERER TO THE EXECUITVE ENGINEER, O&M DIVISION, VASAI

The Executive Engineer, M.S.E. Dist. Company Limited, Ramdas Nagar, Opp. Saibaba Mandir, Navghar, Vasai Rd. (E), Dist. Thane – 401 210. Dear Sir,

We agree to carry the works mentioned in the above tender at the rates herein

tendered by us subject to the condition of the tender which we have carefully read and thoroughly

understood the same.

We hereby agree to keep this offer opened for 90 days after returnable date of the

ender and shall be bound by communication of acceptance dispatched within the prescribed time.

Yours faithfully, ( Seal and signature of contractor) Date :- / /2008. Name & Address of the tenderer :-

_______________________________ ,

_______________________________ ,

_______________________________ .

25

MAHARASHTRA STATE ELECTRICITY DISTRIBUTION COMPANY LIMITED


PARTICULARS OF THE TENDERER 1) Name & Address of the Firm : _______________________________________

_______________________________________

_______________________________________

2) Name and Address of the Contractor : _______________________________________

_______________________________________

_______________________________________

Phone No.(O) ________________ (P) ______________ (Mobile) ______________

E-mail _________________________________________ Fax No. ______________

3) If firm is of partnership firm, then name of partners & their address :-

A) First Partner : _______________________________________

Name & residence address : _______________________________________

_______________________________________ Phone No.(O)

________________ (P) ______________ (Mobile) ______________

E-mail _________________________________________ Fax No. ______________

B) Second Partner : _______________________________________

Name & residence address : _______________________________________

_______________________________________ Phone No.(O)

________________ (P) ______________ (Mobile) ______________

E-mail _________________________________________ Fax No. ______________

4) Particulars of Registration and class in which registered (if a register contractor) :

Contractor’s license No. _____________ Supervisor’s license No. _____________

5) Reference may be made to :

a) Name and address : _______________________________________

_______________________________________

_______________________________________

b) Name and address : _______________________________________

_______________________________________

_______________________________________

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6) Past period experience details :-

Sr. No.

Name of work executed

Department Tender Order No.

Value of work

1 2 3

7) Jurisdiction i.e. Name of Sub Division for which the tender is submitted ________________

Sub Division. 8) Tender No. (for which the offer is given) _________________________________ _________________________________ 9) E.M.D. Amount Rs. ____________ /- only. i) M.R. No. ______________ Date ____/____/____ ii) D.D. No. ______________ Date ____/____/____ Bank __________________

Note : ( Original D.D. to be enclosed)

10) Tender Fee : Rs. ____________ M.R. No. ______________ Date _____________

11) Any other information : _______________________________________ tenderer may desire to give _______________________________________ _______________________________________

12) Whether any special power of attorney submitted, if so enclose original copy.

13) Whether the material from M.S.E. Dist. Company Limited stores will be lifted by supervisor / contractor or his nominative person. If so enclose authority letter.

Name & residential address of person collecting the material :- a) Office address : _____________________________________________

_____________________________________________

_____________________________________________


E-mail _________________________________________ Fax No. ______________

b) Residence address :_____________________________________________

_____________________________________________

_____________________________________________


Pager ______________________ E-mail ___________ Fax No. ______________

The above information is true and correct to the best of my knowledge.

(Seal and signature of contractor)

27



ACCEPTANCE OF TENDER RATE FORM I / We hereby quote the following rates on percentage basis to the

schedules of rates as per Schedule “A” amounting to Rs.05 Lakhs (Rs. Five Lakhs

only).I totally agree to the terms and conditions and would like to quote my offer as

follows:

1) ___________ Percent (In words ___________________________________ Percent)

BELOW the rates entered in Schedule “A”

2) AT PAR (As per rates in Schedule “A”) ______________________

3) ___________ Percent (In words ___________________________________ Percent)

ABOVE the rates entered in Schedule “A”

* Lowest Rate Consent Yes/No. Tender No. : _______________________________________ (For which offer is to be quote) (Seal and signature of contractor)

* - Mandatory

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( Sub Division wise tenders for HT / LT line work under Vasai / Wada / Bhiwandi Taluka )

CHECK LIST OF DOCUMENTS ENCLOSED

Sr. No. Name of Documents No. of pages enclosed

1

Payment of E.M.D.

(Receipt copy / D.D.)

2

Electrical contractors license copy 2009-10

3

Supervisor’s license copy-2009-10

4

Authority letter for nominated person for material collection.

5

Original copy of power of Attorney.

6. TDS Certificate/income tax returns for past two financial years

7. Solvency certificate upto 50% of Bid value

8. VAT registration 9. PF and ESIC labour laws

Total Pages …

(Seal and signature of contractor)

29

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