Office of State Courts Administrator

2013 MACA Presentation by Tammy Rex

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Support Unit Coordinator 14 years with OSCA –

CBS Division 5th MACA Conference 1st time presenting

MACA

Now it’s about you!!

Length of Service

Overview of the Missouri

Court System

Section I

JUDICIAL CONFERENCE

APPELLATE JUDICIAL

COMMISSION

COMMISSION ON RETIREMENT, REMOVAL, & DISCIPLINE

JUDICIALFINANCE

COMMISSION

OFFICE OF SUPREME COURT

CLERK

OFFICE OF STATE COURTS

ADMINISTRATOR

COURT OF APPEALS

WESTERN DISTRICT

EASTERN DISTRICT

SOUTHERN DISTRICT

CIRCUIT COURTS

ASSOCIATE DIVISION

PROBATE DIVISION

JUVENILE DIVISION

MUNICIPAL DIVISION

CIRCUIT DIVISION

FAMILY COURT

DIVISION

DRUG COURTS

SUPREME COURT

The Role of the Courts

The Supreme Court of Missouri has been the state’s highest court since 1820. The Supreme Court’s role is to ensure a stable and predictable system of justice as the final arbiter of disputes involving the state’s constitution and laws. It hears and decides many of the most important and often the most controversial legal issues affecting Missouri citizens, businesses, and organizations.

Missouri Supreme Court Building across from Missouri State Capitol in Jefferson City.

Missouri Supreme Court Judges

Missouri Court of Appeals

ATCHISON NODAWAY WORTH

GENTRY

HOLT

HARRISON

ANDREW

DEKALB

DAVIESS

GRUNDY

PUTNAM

SULLIVAN

SCHUYLER

ADAIR

LINN

SCOTLAND

KNOX

CLARK

LEWIS

MACON

SHELBY MARION

CHARITON

RANDOLPH

MONROE RALLSCARROLL

CALDWELL

CLINTON

RAY

CLAY

AUDRAIN

LAFAYETTE

SALINE HOWARDBOONE

CALLAWAY

LINCOLN

PIKE

WARRENST. CHARLES

FRANKLINOSAGECOLE

MONITEAU

COOPERPETTISJOHNSON

HENRY

BENTONMORGAN

MILLER MARIES GA

SC

ON

AD

E

ST. LOUIS

ST. LOUIS CITY

JEFFERSON

CRAWFORDWASHINGTON

ST. FRANCOIS

STE. GENEVIEVE

PERRY

PHELPS

DENT

PULASKI

CAMDEN

LACLEDE

TEXAS REYNOLDS

SHANNON

IRON

MADISON

WAYNE

CAPE GIRARDEAU

B

OL

LIN

GE

R

STODDARD

BUCHANAN

PLATTE

JACKSON

CASS

BATES

ST. CLAIR

VERNONHICKORY

CEDARDALLAS

POLK

BARTON

JASPER

NEWTON

MCDONALD

DADE

GREENE

LAWRENCE

CHRISTIAN

BARRY

STONE

TANEY

WEBSTERWRIGHT

DOUGLAS

OZARK

OREGON

CARTER

BUTLER

NEW MADRID

SCOTT

MISSISSIPPI

DUNKLIN

PEMISCOT

RIPLEY

HOWELL

MERCER

LIVINGSTON

MO

NT

GO

ME

RY

1

2

34

5

67

8

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10

11

1213

14

1516

1718

1920

21 22

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2425

26

27

28

29

30

31

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3536

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3940

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45

Western District

Eastern District

Southern District

504 Municipal Courts 105 Counties & City

of St. Louis 45 Judicial Circuits

The Office of State Courts

Administrator

Section II

Court Administrator

Greg Linhares 2008 –present Formerly Legislation

Liaison for the Supreme Court

Introduction to theOffice of State Courts Administrator

OSCA is in the judicial branch of government, one of the three branches of state government. The Chief Justice of the Missouri Supreme Court is our chief administrative authority. We have similar, and in some cases, the same personnel policies and benefits that cover the executive branch employees.

Under the supervision and direction of the Supreme Court of Missouri, the Office of State Courts Administrator is responsible for providing administrative and technical support to all the courts of Missouri. Our mission is to provide exceptional support to the courts as they endeavor to deliver fair, effective, and expeditious justice to the citizens of the state.

Introduction to theOffice of State Courts Administrator

OSCA is in the judicial branch of government, one of the three branches of state government. The Chief Justice of the Missouri Supreme Court is our chief administrative authority. We have similar, and in some cases, the same personnel policies and benefits that cover the executive branch employees.

Under the supervision and direction of the Supreme Court of Missouri, the Office of State Courts Administrator is responsible for providing administrative and technical support to all the courts of Missouri. Our mission is to provide exceptional support to the courts as they endeavor to deliver fair, effective, and expeditious justice to the citizens of the state.

Agency Divisions

State Courts Administrator

Administrative Services Division

Deputy State Courts Administrator

Information Technology Services Division

Court Business Services Division

OSCA Help Desk

OSCA Administrative Services · Contracts · Grants · Facilities · Budget and Fiscal

Human Resources and Payroll

3rd Party Vendors

HELP DESK

Provide Impact Administration and

Training to Judicial Staff

Judicial Education · Training · Jewels

Court Business Services · CPAs · Support Unit · Civil/Criminal Unit

· Monitoring/Review Unit

· Central Transcribing · Statistics

MSHP, DSS and

ISTD

Fiscal · Technical Coordinators · Inventory

OSCA Staff

Operations · User Support · Communications · Server Operations

Applications & Development · Applications Development · DBAs · Application Support · Lotus Notes

General Public · Case.Net

Court Staff

OSCA Help Desk

Why do Municipal Courts call the OSCA Help Desk?

Accounting Questions Bi Annual

DWI Reporting

Forms

i-Notes

Court Operating

Rules

Vendor Issues

Legal Questions

Court Clerk Handbooks

Reporting Requiremen

ts

Record Retention

& Destruction

MonthlyStatisticalReporting

Record of Conviction

Reports

Legislation

Accounting

Recommendations for: Credit/Card VendorsBank ReconciliationReceipting & Recording

PaymentsDeposit tracking

Court Clerk Handbook

Procedures for JIS & non JIS users. Electronic Version is searchable. Court Operating Rules & Statute links

Bi Annual DWI Reporting Pursuant to section 577.006 RSMo. The Court Administrator shall:

prepare a report every six months which shall include, but shall not be limited to, the total number and disposition of every intoxication-related traffic offense adjudicated, dismissed or pending in its municipal court division.

The municipal court division shall submit said report to the circuit court en banc.

The report shall include the 6 month period beginning January 1st and ending June 30th and the 6 month period beginning July 1st and ending December 31st of each year.

The report shall be submitted to the circuit court en banc no later than 60 days following the end of the reporting period.

The Court Administrator shall send the intoxication-related traffic offense case activity reports to the Presiding Judge no later than: August 29 for the January to June reporting period and no later than February 28 for the July to December reporting period.

iNotes

Access to the Missouri Judiciary e-mail address book

Access the Municipal Clerk Manual electronically,

Access the Missouri Court Information Center database,

Court Operating Rules, legislative updates, calendar of events for the Judiciary, court forms, etc.,

Legal Questions

Did you know OSCA has legal resources? We can help answer your legal questions.

Legislation

OSCA has staff that track changes inLawsCharge CodesCourt Cost & PenaltiesSurcharges

Municipal Division Summary Reporting Form Caseload Information Warrants Parking Tickets Collections

Record of Conviction Reports

Grant funded staff dedicated to improve reporting.Case workflow process evaluationTraining to identify reportable chargesMake recommendations on getting OCN’sSite visit to meet with city, law enforcement &

judicial staff

Reporting Requirements

Record Retention & Destruction

Disposition

3 12 50

Vendor Issues

SJRC Approved Vendor Requirements. OSCA can act on your behalf to help

resolve issues. Provide you with guidance when selecting

a new vendor for credit/card, software, etc.

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Municipal Court

Operating Rule #1

Section III

Municipal Court Operating Rule 1

Pursuant to section 577.006 RSMo, municipal divisions shall adopt a written policy outlining the requirements and procedures to report disposition information on all intoxication related traffic offenses to the Office of State Courts Administrator’s Office and Missouri State Highway Patrol. To comply with this requirement a copy shall be on file with the Office of the State Courts Administrator’s Office and the Missouri State Highway Patrol and if any revisions are made to this order, they shall also be forwarded to OSCA and MSHP.

What does Muni COR 1 cover?

Court Administrator

Administrative Procedures

ReportingRequirements

Fines

Surety Bonds Warrants

Administrative Search Warrants

Accounting Procedures

Closed Records

Record Retention & Destruction

Court Cost Surcharges

Administrative Procedures

Case NumberingViolation Bureau

ScheduleBudget

Reporting Requirements

Municipality Dept of Revenue Missouri State Highway Patrol Office of the State Courts Administrators Circuit Court en Banc

Financials & Accounting Procedures

Court Cost Fines Receipts Unclaimed Funds

Surcharges Deposits Collections Bonds

Warrants

Arrest Failure to Appear

or PayAdministrative

Search Probation Violation

Confidential & Closed Records

Secure file locationNolle ProssedDismissedNot Guilty verdictsSATOP documents

Record Retention & Destruction

Disposition

3 12 50

Marriage Records

Parties must provide:License Certificate

OSCA Help Desk

888-541-4894

We’re here for you!!!

Any Questions???