Office of Program Development and Funding
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Transcript of Office of Program Development and Funding
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Office of Program Development Office of Program Development and Fundingand Funding
Electronic Grants Management System
Tutorial #3: Reviewing a Grant Application(for External Board Review)
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Once Logged on to GMS, click the “Accept” button
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Log in to the system. Most defaultUsernames are your first initial, last name.The default password is the same, with an asteriskAdded to the end of the password.
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To begin an application, select “Project” from theleft menu frame
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A list of currently active grants will be returned.Click “Search” to find the Project you wish to review.
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In the box for “Project Number”, enter the first 9characters in the Project Number. Click Search.
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Your search will return a grid displaying theProject you requested. Click on the blue ProjectNumber to open the Project for review.
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This is the Project General screen, containing basicinformation from the grant application.Now go to the “Participants” tab – Participantsare Grantees and/or Implementing Agencies.
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The Participant tab displays information about thoseagencies involved in the Project, whether as the Granteeor an Implementing Agency. Contact persons associatedwith the grant are also displayed.
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The next tab is Budget. The top of the screen displaysa summary of the budget information entered bythe applicant.
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Scrolling down, you’ll see the detail lines of the budget. Click on any blue-colored line to open it.
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By opening the budget detail line, you see thejustification given for that budget line.
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The next tab is the Work Plan. This displays the Project Goal, as well as the Tasks, Objectives and PerformanceMeasures entered by the applicant.
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Scrolling down will bring all of the Work Plan into view.Click on any blue-colored Objective or Task to open it.
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Opening an Objective or Task allows you see the details of just that Item.
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Next is the Contract Tab. This area displays generalinformation about the contract, if any, as entered byOPDF staff. Prior to approval of the application, informationin this area is limited.
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By the same token, information in Contract Tracking will bevery limited or blank. This area records the processing ofand application/contract throughout its life.
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Skipping the Review tab for a moment – the Activity Logtab records correspondence between OPDF unit staffand the applicant/grantee.
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Now move on to the Review Tab. In this area, OPDF staff creates its formal reviews of the application. This screen shows a brief summary of the reviews completed. Click on any blue-colored number or Representative name to open a review.
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Here you can see who did the review, on what date, andany general comments made by the reviewer.
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By scrolling down you will see the questions used in the formal review, along with their scores, comments, and atabulation of scores.
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By clicking on a blue-colored question, you open thedetail view. Here you can see an individual question,along with its score and any reviewer comments.
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By clicking on “Attachment” in the left menu frame, youcan access any additional files uploaded by the applicant in support of their application.
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When you have finished reviewing an application, please remember to Log Out of GMS.
Thank you for viewing this Tutorial.
End.